HomeMy Public PortalAboutWater Commissioners -- 2020-01-24 Minutes Meeting was called to order at 8 : 36 AM by Sue Brown , member . Those present were : Doug
Wilcock , William Porter as alternate , Sherry Theuret , Administrative Supervisor and Paul
Anderson , Superintendent .
Town / Citizen Participation .
• 691 South Orleans Road
o One time reduced rate due to high usage on February 1St billing statement
■ Motion by Commissioner Wilcock to approve one time reduced
rate, 2nd by Commissioner Brown . 3-0-0
• Approval of Meeting Minutes
o Office Manager requesting approval to have future emails of minutes to
the commissioners and indicate " draft" and reflect edits to minutes before
final approval .
o Approval of October , November and December 2019 minutes for
approval .
■ First motion by Commissioner Brown to have all future email
of minutes to indicate "draft" and reflect all edits done by the
commissioners, 2"d by Commissioner Wilcock. 3-0- 0
■ Second motion by Commissioner Brown to approve minutes
for October and November. The December minutes to be
approved at February meeting based on corrected changes,
2nd by Commissioner Wilcock. 3-0- 0
• Update regarding Weathervanes Way access / water main .
o Superintendent Anderson indicated that the easement in question is
expected to be surveyed and will be evaluated to determine the best route
for the proposed water main .
• Drink Brewster Tap update by Mary Chaffee , Select Board Liaison
o Mary Chaffee was unable to attend but , submitted a brief update on the
water station project . '"See attached for details
■ Motion by Commissioner Wilcock for 4 hydration stations to
be installed and paid for out of the water department
construction account, 2nd by Commissioner Brown. 3-0-0
• Review 5 Year Capital Proposal and FY21 Proposed Budget
o Superintendent Anderson indicated the town is currently conducting a
salary range study . The addition of adding any positions to the water
department staff will be on hold until fiscal year 2021 .
• Discussion regarding Water Commissioners responsibilities .
o Water Commissioners have been asked to attend a meeting on Friday ,
February 7th to meet with the Town Administrator and Charter Committee .
• Report from the Office Manager
o February 1St billing statements
■ February 1St billing statements were available online Friday ,
January 24th to all homeowners who registered their accounts
online through Invoice Cloud and all paper statements were mailed
out Monday January 27th
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■ Sample of new Summary Billing accounts for Ocean Edge and
Brewster Housing Authority .
• Topics the Chair did not reasonably anticipate .
o 660 Villages Drive
■ The water meter was changed out after four years of not being able
to obtain a meter read . The Office Manager billed all of the usage at
the lower rate reducing the billing statement by more than half .
■ The usage over the four years of not being able to obtain a meter
read was higher than usage in previous actual meter read .
■ The water department tested the meter and it tested at 100 %
accuracy ,
■ Further discussion with CJ Management scheduled for February
28th water commissioner meeting .
• Commissioner Wilcock made a motion for the bill to
remain as is billed at the lower rate due to the results of
the meter testing with 100 % accuracy, 2" d by
Commissioner Brown. 3-0-0.
o Date of Next Meeting Friday , February 7th @ 9 : 00 AM
Friday , February 28th @ 8 " 30 AM
Commissioner Wilcock moved to adjourn the meeting at 9 : 21 AM — 2nd by Commissioner Brown .
Respectfully submitted , Sherry Theuret , Administrative Supervisor .