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Home My Public Portal AboutSelect Board -- 2020-02-24 Minutes p\\\\1\1INYINf11H/yl// :; 14 Town of Brewster Office of: o '+� 9 Select Board 2198 Main Street Town Administrator 3 a Brewster, MA 026314898 r V - I I'+ j# Phone : ( 508) 896- 3701 p , — r , 0 Fax: ( 508) 896-8089 XE�+�►on��e �� 1, 1A4. i l HHIoillml� MINUTES OF THE SELECT BOARD MEETING DATE : February 24, 2020 TIME : 6 : 00 PM PLACE : Brewster Town Office Building, 2198 Main Street PRESENT : Chair Whitney, Selectperson Bingham , Selectperson deRuyter, Town Administrator Peter Lombardi , Assistant Town Administrator Donna Kalinick, Robin Young, ABSENT : Selectperson Dickson , Selectperson Chaffee Call to Order/ Pledge of Allegiance Chair Whitney called the meeting to order at 6 * 00pm . Moment of Silence for Michelle Tero Chair Whitney held a moment of silence for Michelle Tero, a staff member who worked in the building department for 14 years . Citizens Forum - Members of the public may address the Select Board at this time fora period not longer than 5 minutes. The Select Board is unable to respond to comments as it could be a violation of the state's Open Meeting Law which requires a specific topic to appear on the agenda for public discussion to occur. A topic raised by a member of the public may be added to a future meeting agenda if deemed warranted by the Select Board Chair. Select Board Announcements & Liaison Reports No discussion . I Town Administrator' s Report 3 Early voting is being held this week, February 24 until February 28th from 8 : 30 until 4 : 30 . March 3rd is Election Day at the Brewster Baptist Church from 7am -8pm . There was a ceremony for the anniversary of the flag raising at Iwo Jima held at the Fire Department , Col . Walter Watson and State Rep Tim Whelan , and Buster i Waters were in attendance . Consent Agenda Selectperson Bingham moved the consent agenda, Selectperson deRuyter second . The Board voted 3 -Yes Oleo No Vote on Pass Through Town Request — Harbor to the Bay Bike Ride Vote on Pass Through Town Request — Cape Cod Getaway MS Bike Ride { i Vote on Pass Through Town Request — American Lung Association Bike Ride Vote to Declare Surplus — DPW j Vote to Formally Reduce Charter Committee to 7 Members www . brewster-ma . gov BoS 02- 24-20 Page 1 of 5 l I a\\o\�uuuununuu, �pEW � r�yii Office of: �o� °;UL oil �,� Town of Brewster Select Board _ ., ti 2198 Main Street Town Administrator U Brewster, MA 026314898 VO Phone : (508) 896-3701 Fax : ( 508) 896- 8089 4ij��NrnMI Mlll{81NUu\�\ Vote on Public Beach Access Request — SumCo Eco-Contracting, LLC Appointment to Vision Planning Committee — Paul Wallace Approval of Green Communities Designation Grant Application Vote to approve January 27, February 3 , & 100 2020 Select Board meeting minutes Vote to approve Entertainment License, and waiver of Drummer Boy Rental Fee' s and Entertainment License Fee as a Non Profit — Partnership School of Cape Cod Vote to Sign Letter of Commitment — Cape Cod Chamber of Commerce; Blue Economy Proiect Vote to Refund Deposit of Town Facility Rental — Kelsie Greene Presentation and Vote on FY21 Budget Recommendations of Health and Human Services Committee Sean Parker, Chair of the Health and Human Services Committee has taken over for the former Chair Lisa Perkins . They are recommending a 2 . 5 % increase in funding, or $ 121, 620 . 00, which is a $ 2, 986 . 00 increase over last year . He reviewed the organizations prior year statistics, and the current funds that are recommended to be allotted to each in FY21 . Selectperson Bingham asked about the Family Pantry and why we had not be involved with them before . They had not applied in the past, and the committee has decided to open it up to additional organizations . Selectperson deRuyter moved to approve the FY21 Budget Recommendations of Health and Human Services Committee, Selectperson Bingham second . The Board voted 3 -Yes 0- No . Review Current Select Board Policy on Remote Participation and Vote on Recommended Changes The issue of remote participation had come up recently in a planning board meeting working through the Haven Center application . There are many land use boards that have hearings, which could extend past the current select board policy of being able to attend only 2 consecutive meetings . This will allow any member that participated in a hearing to continue to be involved in the hearing past the current policy . Remote participation has increased . There is difficulty to have more than one member call in remotely . If a Board has more that wish to do so they would be unable as the recommended change is having a 2 member cap . Selectperson deRuyter asked if anyone was monitoring the actual usage of the policy and seeing if it is being enforced . It is limited to a few committees, and the employees that staff those committees are aware of the policy . They will follow up and the new version will be distributed to them . Selectperson deRuyter moved to approve the recommended changes to the Remote Participation Policy, Selectperson Bingham second . The Board voted 3 -Yes Mo . 6 30pm Public Hearing For a New Restaurant Annual All Alcoholic Beverages License ; BANDG , LLC, d/ b/a Apt Cape Cod , located at 2149 Main Street — Regina Castellano Selectperson Bingham read the hearing notice and opened the public hearing at 6 : 33pm . Regina Castellano owner of Apt Cape Cod , and her wife addressed the Board . They have been at the location since November . They originally had a seasonal liquor license, which has since expired . They are applying for a year round license to keep the business open year round . They will only close for a week for a vacation , but otherwise www . brewster-ma . gov BoS 02-24-20 Page 2 of 5 a\a��uuuluuunun,�„ o� O%% FW �yiOffice of: it o� « all Town of Brewster Select Board � _ •., = 2198 Main Street Town Administrator 3 �' = Brewster, MA 02631 = 1898 r o f Phone : ( 508) 896- 3701 Fax: (508) 896- 8089 'wH1/1I11MII NI Nfl11�11�� will be open at least 5 days a week . They have 2 staff members that are TIP certified . Selectperson deRuyter moved to approve the Annual All Alcoholic Beverages License ; BANDG , LLC, d / b/a Apt Cape Cod , Selectperson Bingham second . The Board voted 3 -Yes 0- No . Presentation and Vote on Fire Department SAFER grant application — Chief Robert Moran Deputy Chief Kevin Varley and Chief Robert Moran are seeking approval from the Select Board to apply for the SAFER grant . The Town ' s match would be covered by their budget the first year . Chief Moran has a plan in his budget presentation on how to fund the positions . There will be a shift in call employment . it could also be covered by the marijuana funding or the short term rental tax . He feels like the department critically needs these positions, to have on a 5 member staff at all times . There is a potential for a firefighter 1 or 2 class at the Brewster Fire Station . Selectperson Bingham does not want to apply for the grant if they are not going to go forward with it . She is hesitant about using the new marijuana or room tax . She is concerned that if we apply for it and were awarded that the town match portion would not be able to be funded . The call firefighters could be removed , and those funds could be swayed to the new positions . They are the busiest department on Cape that still has a call department . Call firefighters are difficult to retain , as other opportunities are more lucrative in surrounding towns . Mr . Lombardi noted that the final year is the only non - specific funding source . There is ability to move funds within the internal budget process . Ambulance revenues and fees have not increased in many years . In three or four years they will be in a better position to do so, increasing revenue . Upcoming Capital projects are not large, and some of the ambulance funding could be retained . Selectperson deRuyter noted the large revenue stream and the buffer of call wages . He is in support with the caveat that the fire department will have to find a way to fund it internally . He has faith with the deputy and the chief to run their department and do it the way they want to . Selectperson deRuyter moved to approve the Fire Department applying for a SAFER grant, Selectperson Bingham second . The Board voted 3 -Yes 0- No . Presentation and Vote on Pilot Program to Host Firefighter I / II Academy Barnstable County Fire Academy no longer conducts the academy due to the water contamination issues . Chief Moran is willing to host the Firefighter 1/ II program at Brewster Fire Station . It would be a class up to 15 members . Insurance issues need to be worked out with Administration . Selectperson deRuyter wanted to know about the facility use fee of $ 50, and if that would cover the fees of the program . There would be no charge to the firefighters . The next closest facility would be Stowe or Bridgewater . There are no call firefighter classes at these locations . Selectperson Bingham asked if there were call departments in the surrounding towns . Brewster would be the bulk of the class . Selectperson deRuyter moved to approve the pilot program to host Firefighter 1/ 11 Academy, with the contingency that the insurance issue was addressed , Selectperson Bingham second . The Board voted 3 -yes 0- No . www . brewster-ma . gov BoS 02-24- 20 Page 3 of 5 a\\\\ uuiuuwwnun�, Office of: o� oOVLma,; Town of Brewster Select Board 2198 Main Street Town Administrator 3 r MA 02631 - 1898 0 Brewster, 001 Phone : ( 508) 896- 3701 Fax : ( 508) 896= 8089 fro ► logs ��/M/llrykllMlllm�l\�\� FY21 Budget Update, including Review and Vote on Proposed Appropriations to Brewster Affordable Housing Trust Fund and Capital Stabilization Fund Following up on the budget overview and all day sessions, Mr . Lombardi provided an update to the Board . A few minor line item adjustments have been made . The major change was the actual assessment from Nauset Regional which increased their line item by $ 450, 000 . 00 . Initially they had requested $ 350, 000 . 00, but due to the increase in Nauset they have reduced the allocation of $ 150, 000 . 00 to the Capital Stabilization fund and $ 150, 000 . 00 allocated to the Housing Trust from the Town Operating Budget . There would be a projected $ 70, 000 . 00 remaining in the excess levy capacity . Selectperson deRuyter would like to see an ongoing budgeted funding source for the Brewster Housing Trust, as he feels it will be critical for the success of the Trust . He will be pushing for the Board to put in place a policy of seeking 50% of the short term rental tax to be allocated to the Housing Trust . The share of the district increased due to a slight increase in total enrollment . Selectperson Bingham moved the appropriations to Brewster Affordable Housing Trust Fund and Capital Stabilization Fund , Selectperson deRuyter second . The Board voted 3 -Yes 0- No . Chair Whitney asked for a vote to be re -taken with a full board present . Review and Vote on Spring 2020 Capital and Special Project Article Recommendations Page 161 of the Select Board agenda packet has a chart of capital and special project articles . The free cash balance would be approximately $ 950, 000 . 00 after the expenditures . Selectperson Bingham moved the spring 2020 Capital and Special Project Article, Selectperson deRuyter second . The Board voted 3-Yes 0- 1\10 . Review and Vote on Warrant Article to Appropriate Available Free Cash Balance to Brewster Affordable Housing Trust Fund and Capital Stabilization Fund Selectperson Bingham moved to approve the Warrant Article to Appropriate Available Free Cash Balance to Brewster Affordable Housing Trust Fund and Capital Stabilization Fund , Selectperson deRuyter second . The Board voted 3 -Yes 0- No . Continued Review of Spring 2020 Town Meeting Warrant Articles One final citizen petition related to road betterments was submitted before the deadline . This is to increase the vote from a simple majority to two thirds vote for road betterments . They will be invited into a future meeting for discussion . FYIs Selectperson deRuyter asked to have an article in regards to the Orleans Housing Trust, which was just awarded a 2 million dollar line of credit from Cape Cod Five . The regular revenue stream was critical in securing that for their potential future projects . Future Meetings — February 26, March 2 and 16, 2020 www . brewster-ma . gov BoS 02-24-20 Page 4 of 5 �p��1N�lpuuMunlNui ` t�a £ W r� Office of: Ovi. topTown of Brewster Select Board � _ q 2198 Main Street Town Administrator 0 Brewster, MA 02631 - 1898 r _ w Phone : (508) 896- 3701 enc^A`�o Fax : ( 508) 896- 8089 its / oil Adjournment Selectperson Bingham moved to adjourn at 6 : 56 pm , Selectperson deRuyter second . The Board voted 3 -Yes 0- No . Respectfully submitted , Robin Young Approved : l (o Mc4r 2otb Signed : Date Selectperson Board of Selectman die & l �— Accompanying Documents in Packet : agenda, consent agenda , capital and warrant information, fyis i I I i www , brewster- ma . gov BoS 02-24- 20 Page 5of5