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Home My Public Portal AboutMinutes_City Council Meeting_11202018CITY COUNCIL REGULAR MEETING IONA COMMUNITY CENTER NOVEMBER 20, 2018 — 7:00 P.M. PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael Thompson, Council Member Kathy McNamara, City Attorney Andrew Rawlings, Public Works Director Zech Prouse, Chief of Police Karl Bowcutt and City Clerk Keri West. ABSENT: None. VISITORS: Peter Wadsworth, Nanci Wadsworth, Blake Espiritu, Scott & Ann Bracken, Jonne Page. Mayor Gubler welcomed everyone and Council Member Thompson led with the Pledge of Allegiance. A roll call was taken to open the meeting. ADD TO AGENDA: Internal City Mitigation Allocation Agreement — Mayor Gubler requested to add approval of the Internal City Mitigation Allocation Agreement to the agenda as discussed in the Work Meeting. Council Member Thompson made a motion to add the Mitigation Agreement Review to the agenda as a discussion and verbal approval on the Mitigation Agreement for the reason of late notice, receiving notification of the item at 4:00 p.m. today. Council Member McNamara seconded the motion. All in favor. Motion carried. Appointment of Peter Wadsworth to City Council — Mayor Gubler stated his desire to appoint Mr. Peter Wadsworth to the open City Council seat, recently vacated by Mr. John Price. Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the Appointment of Peter Wadsworth to the vacant City Council position. Motion seconded by Council Member McNamara. All in favor. Motion carried. Mayor Gubler administered the official Oath of Office for Peter Wadsworth as the new City Council Member. CONSENT AGENDA: City Council Work Meeting and City Council Meeting Minutes of October 16, 2018 were reviewed. Council reviewed the finance reports for the period ending October 31, 2018 (8% of the fiscal year elapsed). The City had $831,128.70 in the bank and routine bills had been paid, "Exhibit A". Mayor Gubler entertained a motion. Council President Geray made a motion to approve the consent agenda as presented. Council Member Thompson seconded the motion. All in favor, motion carried. ITEMS OF BUSINESS: Approval of Fiscal Year 2018/2019 Legal Services Proposal — Mayor Gubler introduced item to approve the legal contract for Andrew Rawlings and his firm to represent the City of Iona. 1 Council Member McNamara stated her approval and acknowledged the good work Attorney Rawlings has done for the City. Mayor Gubler agreed and voiced his satisfaction with Attorney Rawlings urgency and communication with the City. Council Member Thompson questioned whether any of the rates had changed. Attorney Rawlings stated a few of the associates may have increased slightly, but his rate remained the same. Council President Geray asked Attorney Rawlings to explain the meaning of retainer in this circumstance since the City hasn't had a retainer arrangement with the City Attorney for some time. Attorney Rawlings explained there is no longer a retainer fee, so in this context the retainer simply means the City is retaining him for all legal matters. Clerk West added that the retainer includes all City Council Meetings at no charge. Attorney Rawlings confirmed City Council Meetings are not billed. Mayor Gubler entertained a motion. Council President Geray made a motion to approve the Legal Services Proposal for Fiscal Year 2018/2019 in a letter dated October 17, 2018, as presented. Council Member Thompson seconded the motion. The motion was approved by a roll call vote: Council Member Wadsworth: ABSTAIN Council President Geray: YES Council Member Thompson: YES Council Member McNamara: YES Approval of Amendment to Transportation Capital Investment Plan — Mayor Gubler stated that to apply for a grant with the Local Highway Technical Assistance Council (LHTAC) for the state eliminator money, Bonneville Metropolitan Planning Organization (BMPO) has paid for a reevaluation of our Capital Investment Plan of our City streets, etc. The Mayor and Director Prouse have gone through the existing plan and have ranked all of our potential projects by priority. We have declared the bike path on Denning Avenue as our top priority for pedestrians. Mayor Gubler entertained a motion. Council Member McNamara made a motion to approve the Amendment to the Transportation Capital Investment Plan dated November 14, 2018. Council Member Wadsworth seconded. All in favor. Motion carried. Snow Removal Discussion — Director Prouse discussed an existing ordinance in Idaho Falls to give residents 24 hours after a precipitation event to have everything moved off the road. He has discussed our current ordinance with Chief Bowcutt and believes we allow too much on -street parking. It is causing problems during the winter with some of the narrow streets. Director Prouse is seeking Council approval to further the discussion to update the ordinance in a future meeting. Mayor Gubler advised Director Prouse to communicate with Attorney Rawlings to write up an acceptable change in the ordinance to present to Council at the next meeting. Council Member Wadsworth asked if this change will create a hardship for certain areas of the City. Director Prouse stated there are neighborhoods, such as Country Haven, where the streets are narrow and this ordinance will affect some of those residents. He believes they have other places they can park their vehicles that will create a safer situation for everyone. Internal City Mitigation Allocation Agreement — Mayor Gubler explained the Council had just discussed this during the Work Meeting. Attorney Rawlings stated he feels the Mayor explained the situation correctly during the Work Meeting. He also mentioned he has spoken to Attorney Rob Harris and he has recommended the City to agree to the mitigation. Council 2 President Geray stated his concern to agree without knowing the actual cost. Mayor Gubler explained there are 7,650 acre feet of water that need to be diverted. They figure out how much each City will need to pay, depending on how much water they pump. The amount determines the percentage of the total each City will be responsible to pay, at $35/per acre foot. He also explained the more cities that sign on to the agreement, the amount each City has to pay will decrease because the total is being spread among more cities. Mayor Gubler continued by saying the agreement requires paying for three years up front. As of right now, we don't know exactly what it will cost us because we are unsure of how many other cities will sign the agreement. However, he has asked Director Prouse to figure out the amount we have pumped each year, and he estimated the amount needed to be paid to be approximately $4,000/year for the three years. The agreement needs to take place before December 15, 2018. Council Member Thompson questioned whether we should have a future discussion regarding water rates to help cover the cost of items such as these. Mayor Gubler stated he doesn't believe we need to raise rates yet. Clerk West said she has discussed this with Treasurer Sullivan and does not think the water revenue covered the water expenses in the previous fiscal year. It may need to be a discussion in the future. Mayor Gubler entertained a motion. Council President Geray made a motion that the City of Iona participate in the Internal City Mitigation Allocation Agreement as presented with a contribution not to exceed $12,000 per three years. Council Member Wadsworth seconded the motion. The motion was approved by a roll call vote: Council President Geray: YES Council Member Wadsworth: YES Council Member Thompson: YES Council Member McNamara: YES STAFF REPORTS: Director Prouse stated nothing to report for Public Works. Chief Bowcutt stated nothing to report for the Police Department. Clerk West stated the Children Pedestrian Grant is almost complete; we are just waiting for the drawings from the City Engineer, Paul Scoresby. She also stated she has communicated with the school district and they have agreed to pay to move the gate entrance on the south side of the school to line up with the enlarged and straightened crosswalk. She also updated the Council on recent events. SUGGESTED AGENDA ITEMS: Mayor Gubler asked the audience if anyone had any suggested agenda items for next month's meeting. No comments made. Meeting Adjourned at 7:59 p.m. COUNCIL APPROVED: December 18th, 2018��_) ATTEST: Keri West, City Clerk Dan Gubler, Mayor 3 City of lona Check Register - Iona Page: 1 Check Issue Dates: 10/1/2018 - 10/31/2018 Nov 07, 2018 04:02PM MIReport Criteria: Report type: Summary GL Period Check Issue Date Check Number Payee Description GL Account Amount 10/18 10/01/2018 16244 10/18 10/01/2018 16245 10/18 10/01/2018 16246 10/18 10/01/2018 16247 10/18 10/01/2018 16248 10/18 10/03/2018 16249 10/18 10/03/2018 16250 10/18 10/03/2018 16251 10/18 10/03/2018 16252 10/18 10/03/2018 16253 10/18 10/09/2018 16264 10/18 10/09/2018 16265 10/18 10/10/2018 16267 10/18 10/10/2018 16268 10/18 10/10/2018 16269 10/18 10/10/2018 16270 10/18 10/22/2018 16271 10/18 10/10/2018 16272 10/18 10/10/2018 16273 10/18 10/10/2018 16274 10/18 10/10/2018 16275 10/18 10/10/2018 16276 10/18 10/10/2018 16277 10/18 10/17/2018 16278 10/18 10/17/2018 16279 10/18 10/17/2018 16280 10/18 10/17/2018 16281 10/18 10/17/2018 16282 10/18 10/17/2018 16283 10/18 10/22/2018 16284 10/18 10/22/2018 16285 10/18 10/22/2018 16286 10/18 10/22/2018 16287 10/18 10/22/2018 16288 10/18 10/22/2018 16289 10/18 10/22/2018 16290 10/18 10/22/2018 16291 10/18 10/22/2018 16292 10/18 10/22/2018 16293 10/18 10/29/2018 16304 10/18 10/29/2018 16305 10/18 10/29/2018 16306 10/18 10/29/2018 16307 10/18 10/29/2018 16308 10/18 10/29/2018 16309 Grand Totals: Summary by General Ledger Account Number BONNEVILLE METROPOLITAN PLANNING O FORD CREDIT DEPT 67-434- Du va v^, al o ICRMP ID DEPT. OF ENVIRONMENTAL QUALITY POST REGISTER f}tl PN a GREG MCBRIDE A-1 RENTAL - REXBURG NETBACK, LLC RMT EQUIPMENT WAXIE SANITARY SUPPLY ALLEN ELDRIDGE BRENT PURCELL AAA SEWER SERVICE ALPHAGRAPHICS AMERICAN CONSTRUCTION SUPPLY & REN BONNEVILLE CO. SOLID WASTE ENERGY MANAGEMENT CORPORATION FERGUSON WATERWORKS #1701 IDAHO TRAFFIC SAFETY, INC. IONA BONNEVILLE SEWER DISTRICT PSI ENVIRONMENTAL REiC VERIZON WIRELESS DARREL KER DIGLINE, INC. ELAN CITY, INC. HOLDEN KIDWELL HAHN & CRAPO P.L.L.C. ALPINE HEATING & AIR CONDITIONING INTERMOUNTAIN GAS CO. ALLEN ELDRIDGE BLACKFOOT BONNEVILLE COUNTY SHERIFF C & L PRINTING CABLE ONE CHEMSEARCH JUST 4 KIDDS DENTISTRY LANDON EXCACATING, INC. ROCKY MTN. POWER GREG MCBRIDE C-A-L-RANCH STORES CITY OF IDAHO FALLS TREASURER OFFICE CORE & MAIN FALLS PLUMBING SUPPLY, INC. LANDON EXCACATING, INC. WEX BANK BMPO Unified Planning Work Loc Annual Lease Payment Liability Insurance Public Drinking Water Sytem Fee PH -Water Connection fee Mechanical Inspections Tree limb chipper rental Office PCs backup Lawn mower parts Janitorial supplies Building inspections Electrical Inspections pay Pumped Park Bathrooms lona Day Proclamation Pay It For Rebar & tubing County Dump refuse Service Well Generator Meter parts Signage City Bldg. sewer fees Dumpster-3548 N. Main Weed Trimmer line Cell phones 10% Earnest -Purchasing Water Ri Locator -Utilities Radar Speed Sign City Attorney Fees Preventive Maint. service Natural gas Building inspections Telephones Law Enforcement Qtrly pmt. Basketball Flyers printed Internet Boiler water treatment program Benefit paid Load 1 1/2" Rock delivered Street Lights - A 11 ,powa ' Mechanical Inspections • Hose -black 1/2" Qtrly Animal Shelter Participation Water system parts Bathroom faucet Fire Hydrant install -Rushton Rd. Police -Fuel 104150 104660 104170 514710 104155 104720 104730 104150 104710 514710 104720 104720 104710 104770 104710 104710 514710 514820 104710 514710 514710 104710 104150 514820 514710 104730 514160 104710 514175 104720 514150 104680 104950 514150 104710 104790 104710 104175 104720 104710 104790 514820 104710 514820 104690 297.00 8,073.59 4,430.00 3,316.00 230.40 210.00 725.00 75.00 343.22 299.08 740.00 1,020.00 290.00 39.09 83.34 85.00 .00 V 134.69 294.00 504.00 203.97 16.67 416.27 59,200.00 30.43 3,179.00 8,701.00 135.00 74.28 300.00 222.07 5,744.25 350.00 142.31 204.17 236.00 162.28 6,666.39 120.00 35.76 d-- It st 6,926.50 year 2,443.02 199.02 500.00 752.86 118,150.66 M = Manual Check, V = Void Check City of Iona Check Register - Iona Page: 2 Check Issue Dates: 10/1/2018 - 10/31/2018 Nov 07, 2018 04:02PM GL Account Debit Credit Proof Grand Totals: Dated: Mayor: City Council: 10-2010 .00 42,402.52- 42,402.52- 10-41-50 564.66 .00 564.66 10-41-55 230.40 .00 230.40 10-41-60 7,174.80 .00 7,174.80 10-41-70 2,215.00 .00 2,215.00 10-41-75 1,083.67 .00 1,083.67 10-46-60 8,073.59 .00 8,073.59 10-46-80 5,744.25 .00 5,744.25 10-46-90 927.47 .00 927.47 10-47-10 2,421.81 .00 2,421.81 10-47-20 2,414.98 .00 2,414.98 10-47-30 3,904.00 .00 3,904.00 10-47-70 39.09 .00 39.09 10-47-90 7,162.50 .00 7,162.50 10-48-20 54.00 .00 54.00 10-49-50 350.00 .00 350.00 10-49-60 42.30 .00 42.30 51-2010 620.42 76,368.56- 75,748.14- 51-41-50 183.04 .00 183.04 51-41-60 1,526.20 .00 1,526.20 51-41-70 2,215.00 .00 2,215.00 51-41-75 5,581.09 .00 5,581.09 51-47-10 4,585.52 620.42- 3,965.10 51-48-20 62,277.71 .00 62,277.71 119,391.50 119,391.50- .00 /7/.24V2evil G02,4y it /a. 41,14.0tr �c-t� /<724�/)' M = Manual Check, V = Void Check