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Home My Public Portal AboutPRR 18-2643Renee Basel From: Martin E. O'Boyle <meo@commerce-group.com> Sent: Saturday, May 26, 2018 7:24 AM To: Renee Basel; Rita Taylor Cc: Michelle Melicia Subject: FW: GS #2619 (Chapter 119 Records Request) Attachments: GS #2619 (Chapter 119 Records Request)-prod.re-req.docx Dear Renee: I address this email to you and to Ms. Rita Taylor, who you state, in the attached letter dated May 25, 2018, that Ms. Taylor is the Custodian of the Records; and the party who has requested for you to send the attached transmittal. I read the attached letter with curiosity. Particularly in connection with the penultimate sentence of the last paragraph, wherein you state: "Because the town responded to your public records request with a request for clarification and/or a request for deposit and you failed to respond within 30 days, your request has been administratively closed." Renee, please tell me the import of that sentence. Does that mean the request has been denied? Or does that mean something else? If it means something else, please explain to me what it does mean, as I know of no provision under F. S. Chapter 119 that provides for a request to be administratively closed after 30 days. Your prompt response in this connection would be greatly appreciated Thank you! :-) Note: This email was prepared using dictation software. As a result, there may be errors in the content and thus the content may not be relied upon. If you wish clarification, please call or write requesting the same. Thank you. Martin E. O'Boyle, Commerce Group 1280 W. Newport Center Drive Deerfield Beach, Fl. 33442 Direct Dial: 954-570-3505 Fax: 954-360-0807 Cell: 561-383-1221 E-mail: meo@commerce-group.com Web Page: www.commerce-group.com From: Renee Basel <RBasel@gulf-stream.org> Sent: Friday, May 25, 2018 3:32 PM To: Martin E. O'Boyle <meo@commerce-group.com> Subject: GS #2619 (Chapter 119 Records Request) Good afternoon, Mr. O'Boyle: See attached correspondence. Sincerely, =M1 �1143_ Executive Administrative Assistant Town of Gulf Stream loo Sea Road Gulf Stream FL 33483 561.276.5116 561.737•o188 -fax www.gulf-stream.org Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail May 25, 2018 Martin E. O’Boyle [mail to: meo@commerce-group.com] Re: GS #2619 (Chapter 119 Records Request) I am asking her to provide me as a Records Request pursuant to F.S. Chapter 119 all communications between the Town (and any of its agents, representatives an Managers) and the Fl. DOT or Broad Spectrum or any party with an email address ending in “@broadspectrum.com”, for the period beginning 7/1/17 through the date of this request. I alerted the DOT today that one of the cameras was missing. I wanted to report it to you. Please provide me with a Police Report #. As to the signs that had been taken, since all is now Public Record, can you ask the Town to scan and send me the information requested during our call this morning as well as the related information previously requested on Chapter 119 Requests, which you may accept any applicable requests made herein to be received as such. Dear Martin E. O’Boyle [mail to: meo@commerce-group.com]: The Town of Gulf Stream has received your public records request dated December 27, 2017, to which we responded on January 5, 2018 with a partial production of records, estimate for the production of additional records and a request for clarification. The original public records request and the Town’s response can be found at the following link: http://www2.gulf-stream.org/weblink/0/doc/116225/Page1.aspx The Town’s policy is to administratively close public records requests after 30 days, in some circumstances, if we do not hear back from a requestor. In our January 5, 2018 letter, the Town informed you that “if we do not hear back from you within 30 days of this letter, we will consider this request closed.” The Town received your most recent correspondence dated May 22, 2018, approximately 130 days after our January 5, 2018 response, providing the Town with notice of this public records request pursuant to Fla. Stat. § 119.12(1)(b), and further informing the Town of your intent to “institute a formal legal action” if you do not receive a response before five business days have elapsed, which would be May 30, 2018. As a courtesy, the Town directs you to Fla. Stat. § 119.12(3), which may result in the Town being awarded fees against you for such a lawsuit even if you prevail, and requests that we work together to avoid litigation. It is the Town’s intent to provide you with the records you seek in a reasonable amount of time, after payment of any lawful fees, if applicable. Because the Town responded to your public records request with a request for clarification and/or a request for a deposit and you failed to respond within 30 days, your request has been administratively closed. If you would like to re-request these records, please let us know. Sincerely, Reneé Rowan Basel As requested by Rita Taylor Town Clerk, Custodian of the Records TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail May 31, 2018 Martin E. O’Boyle [mail to: meo@commerce-group.com] Re: GS #2643 (Re-Request of GS #2619 - Chapter 119 Records Request) December 27, 2017 e-mail: I am asking her to provide me as a Records Request pursuant to F.S. Chapter 119 all communications between the Town (and any of its agents, representatives an Managers) and the Fl. DOT or Broad Spectrum or any party with an email address ending in “@broadspectrum.com”, for the period beginning 7/1/17 through the date of this request. I alerted the DOT today that one of the cameras was missing. I wanted to report it to you. Please provide me with a Police Report #. As to the signs that had been taken, since all is now Public Record, can you ask the Town to scan and send me the information requested during our call this morning as well as the related information previously requested on Chapter 119 Requests, which you may accept any applicable requests made herein to be received as such. Follow-up May 26, 2018 e-mail re-requesting records: I read the attached letter with curiosity. Particularly in connection with the penultimate sentence of the last paragraph, wherein you state: "Because the town responded to your public records request with a request for clarification and/or a request for deposit and you failed to respond within 30 days, your request has been administratively closed." Reneé, please tell me the import of that sentence. Does that mean the request has been denied? Or does that mean something else? If it means something else, please explain to me what it does mean, as I know of no provision under F. S. Chapter 119 that provides for a request to be administratively closed after 30 days. Your prompt response in this connection would be greatly appreciated. Dear Martin E. O’Boyle [mail to: meo@commerce-group.com]: The Town of Gulf Stream has received your public records request dated May 26, 2018. The original public records request and the Town’s response can be found at the following link: http://www2.gulf-stream.org/weblink/0/doc/118674/Page1.aspx Based on your e-mail dated May 26, 2018, we understand that you are re-requesting these records. The Town is providing you with a partial production of responsive documents. Since you have made a broad request for “all communications” from multiple parties, the Town now estimates that to conduct a thorough review of its electronic files to determine it has not missed any additional documents will require approximately an additional hour of IT support at $75.00 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. (One hour @ $75.00) = Deposit Due: $75.00 in cash or check. As to your public records request regarding “signs that had been taken” the Town would like clarification as to “the information requested during our call this morning as well as the related information previously requested on Chapter 119 Requests”. Please identify the records you seek and the Town will use its very best efforts to respond. Finally, we have been advised by the Gulf Stream Police Department that the police report number requested was provided to you and your attorney, Bill Ring. As a courtesy, the police report number is 17-2567. Also, in response to your request for information on the Town’s policy of administratively closing public records requests, please see the Town of Gulf Stream’s Public Records Compliance Program at the following link: http://www2.gulf-stream.org/weblink/0/doc/103538/Page1.aspx Upon receipt of your deposit and/or clarification, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. If we do not hear back from you within 30 days of this letter, we will consider this request closed. Sincerely, Reneé Rowan Basel As requested by Rita Taylor Town Clerk, Custodian of the Records Renee Basel From:McEnroe, Jeannine <JEANNINE_MCENROE@comcast.com> Sent:Tuesday, April 25, 2017 1:52 PM To: Danny Brannon Cc:Rebecca Tew; Rosa, Steven; Hagerty, Wade Subject:RE: Gulf Stream A1A work Great. We will pull FDOT permits to pull through conduits placed by others. Please keep in mind if there are any outstanding issues on permits issued to place the conduit the FDOT will not issue our permits to utilize the conduit. Jeannine McEnroe Comcast Cable Communications From: Danny Brannon \[mailto:DBrannon@bngengineers.com\] Sent: Tuesday, April 25, 2017 1:49 PM To: Tom Nemic; Ryan Ouellette Cc: Rebecca Tew; GregDunham@Gulf-Stream.org; McEnroe, Jeannine; George Thomas; Daviv.Moore@broadspectrum.com; Rosa, Steven; Hagerty, Wade Subject: Gulf Stream A1A work I have had discussions with David Moore at FDOT today and we now have permission to continue our work on A1A. AT&T and Comcast will secure their permits to install, own and operate facilities within the FDOT right-of-way when they come in to install their cable and equipment. Please notify your field personnel. Danny Brannon, P.E. Brannon & Gillespie, LLC Consulting Engineers 631 US Highway One, Suite 301 North Palm Beach, Florida 33408 Off: (561) 847-4435 Cell: (561) 307-9454 Website: www.BnGEngineers..com 1 Renee Basel From:Moore, David <David.Moore@broadspectrum.com> Sent:Thursday, July 13, 2017 8:44 AM To:Greg Dunham Subject:Engineer It was nice to meet with you again yesterday. I forgot to ask you: Do you (the Town of Gulfstream) have a Town Engineering firm on call for such issues discussed yesterday? David Moore Inspector, D4 Roadway | Infrastructure Broadspectrum | The Americas 1701 Blount Road, Suite C Pompano Beach, FL 33069 +1 954 978 9558 | +1 954 978 9840 | +1 954 317 8044 DFM David.Moore@broadspectrum.com | www.broadspectrum.com EW .. Consider the environment and ‘think you print’ before 1 Renee Basel From:Moore, David <David.Moore@broadspectrum.com> Sent:Tuesday, July 25, 2017 1:55 PM To:Greg Dunham Subject:RE: A1A work in Gulf Stream I’m working on it. David Moore Inspector, D4 Roadway |Infrastructure +1 954 978 9558 | +1 954 978 9840 | +1 954 317 8044 DFM Consider the environment and ‘think you print’ before From: Greg Dunham \[mailto:GDunham@gulf-stream.org\] Sent: Tuesday, July 25, 2017 12:06 PM To: Moore, David Subject: A1A work in Gulf Stream David, Thanks for working with us on this. Please send typical specs for this job so that we can put out a bid package. Our office # is 561-276-5116. Regards, Greg Dunham Confidentiality Notice :This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law e-mail addresses are public record. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead contact this office by phone or in writing. 1 Renee Basel From:Moore, David <David.Moore@broadspectrum.com> Sent:Friday, August 25, 2017 11:41 AM To:Greg Dunham Subject:Roadway Failure Could you please provide an update on our roadway repair project (water line hit). Thank you, David David Moore Inspector, D4 Roadway | Infrastructure Broadspectrum | The Americas 1701 Blount Road, Suite C Pompano Beach, FL 33069 +1 954 978 9558 | +1 954 978 9840 | +1 954 317 8044 DFM David.Moore@broadspectrum.com | www.broadspectrum.com EW .. Consider the environment and ‘think you print’ before 1 Renee Basel From:Moore, David <David.Moore@broadspectrum.com> Sent:Wednesday, September 27, 2017 2:56 PM To:Greg Dunham Cc:McIntosh, Michael; Salazar, Diego; Kinkaid, John Subject:"hump" in roadway Mr. Dunham, Could you give me the up-date on the road repairs on SR A1A where the water main was hit. Thank you, David David Moore Inspector, D4 Roadway | Infrastructure Broadspectrum | The Americas 1701 Blount Road, Suite C Pompano Beach, FL 33069 +1 954 978 9558 | +1 954 978 9840 | +1 954 317 8044 DFM David.Moore@broadspectrum.com | www.broadspectrum.com EW .. Consider the environment and ‘think you print’ before 1 Renee Basel From:Moore, David <David.Moore@broadspectrum.com> Sent:Tuesday, November 14, 2017 1:14 PM To:Greg Dunham Cc:Brett.Drouin@dot.state.fl.us Subject:FDOT Permit You have been granted permission to work within the State road ROW on SR A1A to make repairs to the roadway surface. Make yourself familiar with your permit / Special Provisions / Conditions. Let me know when you would like to schedule our pre-work meeting. David David Moore Inspector, D4 Roadway | Infrastructure Broadspectrum | The Americas 1701 Blount Road, Suite C Pompano Beach, FL 33069 +1 954 978 9558 | +1 954 978 9840 | +1 954 317 8044 DFM David.Moore@broadspectrum.com | www.broadspectrum.com EW .. Consider the environment and ‘think you print’ before "This email and any attachments are confidential and are for the intended addressee\[s\] only. Unauthorised use of this communication is prohibited. If you have received this communication in error, please notify the sender and remove them from your system. Confidentiality is not waived or lost by reason of the mistaken delivery to you. Before opening or using any attachments, it is your responsibility to check them for viruses and defects." Thank You. 1 Renee Basel From:Martin E. O’Boyle <meo@commerce-group.com> Sent:Tuesday, May 22, 2018 11:53 AM To:Rita Taylor Cc:Renee Basel; Michelle Melicia Subject:RE: Signs\\Cameras - Hidden Harbour & A1A - Chapter 119 Records Request Dear Ms. custodian dear Ms. custodian of records: I make reference to the records request in the email below. I have no record of the request in the email below ever being fulfilled. Of course, if no responsive records exist, kindly advise. If they do, kindly provide. With the above as a backdrop, please allow this correspondence to serve as formal notice (pursuant to Ch. 119.12(1)(b) Notice) that if we do not receive a response to the two captioned Records Requests within five (5) business days I will institute a formal legal action against you. This email was prepared using dictation software. As a result, there may be errors in the content and thus the content may not be relied upon. If you wish clarification, please call or write requesting the same. Thank you. Martin E. O'Boyle, Commerce Group 1280 W. Newport Center Drive Deerfield Beach, Fl. 33442 Direct Dial: 954-570-3505 Fax: 954-360-0807 Cell: 561-383-1221 E-mail: meo@commerce-group.com Web Page: www.commerce-group.com From: Martin E. O’Boyle Sent: Wednesday, December 27, 2017 3:18 PM To: 'eallen@gulf-stream.org' <eallen@gulf-stream.org>; 'rtaylor@gulf-stream.org' <rtaylor@gulf-stream.org> Cc: William Ring <wring@commerce-group.com>; Jonathan O'Boyle <joboyle@oboylelawfirm.com>; Brenda Russell <brussell@commerce-group.com> Subject: Signs\\Cameras - Hidden Harbour & A1A - Chapter 119 Records Request Hi Chief – I alerted the DOT today that one of the cameras was missing. I wanted to report it to you. Please provide me with a Police Report #. Please let me know if you need any other information in connection with this report. I have requested that the pictures that we have of Wade Greaton and the signs be forwarded to me , whereupon, I will forward them to you. As to the signs that had been taken, since all is now Public Record, can you ask the Town to scan and send me the information requested during our call this morning as well as the related information previously requested on Chapter 119 Requests, which you may accept any applicable requests made herein to be received as such. Thank you and Happy New Year to all!  1 PS: For convenience, I am sending a copy of this email to the Custodian of Records and I am asking her to provide me as a Records Request pursuant to F.S. Chapter 119 all communications between the Town (and any of its agents, representatives an Managers) and the Fl. DOT or Broad Spectrum or any party with an email address ending in “@broadspectrum.com”, for the period beginning 7/1/17 through the date of this request. Martin E. O'Boyle, Commerce Group 1280 W. Newport Center Drive Deerfield Beach, Fl. 33442 Direct Dial: 954-570-3505 Fax: 954-360-0807 Cell: 561 213 3486 E-mail: meo@commerce-group.com Web Page: www.commerce-group.com 2