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HomeMy Public PortalAboutr 12-062Qosrhlfiton - of fbe No. 12-62 Date of Adoption ArA dl 21712 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ARCHITECTURAL SERVICES WITH POTTER ARCHITECTS — RENOVATIONS TO EYISTUG RESTROOMS IN CARTERET PARK S, the Borough of Carteret is in need of specialized architectural services in with renovations to the existing restrooms in Carteret Park; and 'AS, Potter Architects, 410 Colonial Avenue, Union, New Jersey 07033, possesses the experience and expertise to provide said services; and WHEREAS, Potter Architects has submitted a proposal to provide said services at a total cost not to exceed $7,500.00; mud the Mayor and Council have reviewed said proposal; and IIWHEREAS, the Chief Financial Officer certifies that funds are or will be available for said NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal of Potter Architects for specialized architectural services in connection with renovations to the existing restrooms in Carteret Park at a total cost not to exceed $7,500.00 is hereby approved. 2. Annexed hereto is a copy of said proposal. 3. This action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 12" day of April, 2012 and certified as a true copy of the original on April 13, 2012. KATHLEEN M. BARNEY, Mi 1C Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. et r M X Q rt DIAZ X r, D>1 WIM X LTA - X X - lndicnte Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto t Adopted at a meeting of the Municipal Council t �.. Apr 1 12 2M `.1 Potter Architects Architecture and Planning L.L.C. 410 Colonial Avenue • Union, N1 07083 -7347 Registered Architects Licensed Professional Planners April 12, 2012 Mr. John DuPont, P.E. Borough Engineer 61 Cooke Ave. Municipal Building Carteret, NJ 07008 Proposal No. P2012045 Renovation to Existing Toilet Rooms Carteret Park Louis Street Carteret, NJ Dear John: MEN IDER or ABU ERTUAN INSrrr II IF. OF ARCHI FF.CIS NNWA RE AND SUBURBAN CHAPFER ,NATIONAL COUNCIL OF.UIC111TECT WLU. REG, BOARDS II.O.C.A. INTERNATIONAL REG, YN, NY, PA, CI Established 1932 It was a pleasure meeting with you to discuss the proposed Renovation to Existing Toilet Rooms at Carteret Park located at Louis Street, Carteret, NJ. The scope of architectural services we will provide is divided into various phases. Please refer to the enclosed "Estimated Fee Schedule" and "Project Program Description" to obtain a breakdown of these services and their associated fees. The firm shall be compensated for architectural services being rendered at monthly intervals. Services and fees listed in the Estimated Fee Schedule have been incorporated into this agreement, two copies of which are enclosed for your review. If this contract agreement meets with your approval, please sign both copies and return one copy for our records. We look forward to providing the architectural services you require and will begin upon receipt of a signed contract. If you have any questions please do not hesitate to contact this office. Thank you. Sincerely, signature Name ip&t) Mr. J ohn DuPont, P.E. Thomas R. Potter for Potter Architects Title tP�inn Borough Engineer Date potter((i,)potterarchitects.coot (908) 686 -2547 Fax (908) 686 -8430 w\ \ \ \ \ \ \ \ \ \ \ \ \ \� • • IMF II I Registered Architects Licensed Professional Planners Established 1932 Project Program Description Renovation to Existing Toilet Rooms Carteret Park Louis Street Carteret, NJ Proposal No. P2012045 April 12, 2012 I. SCOPE OF WORK AND BUDGET: It is our understanding that The Borough of Carteret wishes for our firm to create Construction Documents for the renovation of the old toilets at Carteret Park for the Borough of Carteret. This work is based on preliminary meetings and budgets prepared by Cooke Avenue Developers AKA the Developer - Builder. Under this proposal, we will be providing Architectural Design, M /E /P /FP Engineering and Construction Assistance. The general scope of this work includes the following work: • Renovate first floor existing toilets to ADA and vandal resistant standards. • New Unisex ADA changing Room. • Refinish the floors, walls. • Replace the fixtures and toilet partitions. • New lighting and ceilings. • Borough- approved Project Program shall be provided, including space allocations, and scope of interior renovations. • Specifications will be on drawings. • Overall estimated budget for this work will not exceed $125,000. • The Borough intends to construct this work utilizing Cooke Avenue Developers (CAVD) as the Developer - Builder. There will be no public bid process. II. PROFESSIONAL SERVICES: Our firm will provide Architectural and Engineering Services for Construction Documents and Construction Administration as follows: A. Conduct meetings with Owner to provide understanding of scope prior to preparation of construction documents. Survey existing building and meet Borough personnel and CAVD. B. Prepare plans and specifications as required for quotes, permits, and construction. C. Assist in obtaining local construction permit approval. D. Assist CAVD in subcontractor selection. E. Provide construction observation, limited to 4 visits during construction. We are assuming an 4 -6 week construction period. F. Review CAVD's product submittals. G. Review CAVD's requests for payment. H. Prepare project Punch List. Ill. ADDITIONAL INFORMATION A. Asbestos /hazardous material investigation will be performed by the Owner's hazmat consultant. Any hazmats and /or ACM's will be identified and removed under separate contract. B. Our work for this project will include visual observation, as well as interviews with Borough personnel. Also, during our initial investigation, we may be making recommendations for destructive investigation, as well as testing, the costs of which will be the responsibility of the Owner. C. This project will be constructed by CAVD based on award of purchase orders. D. The contact for this project will be Mr. John DuPont, P.E., Borough Engineer. MEMBER OF A,\IERICAN INSTITUTCOF ARIA I I I Furs NEWARK AND SUBURIIAN CI LAP P rER 0'. \TION.W COUNC'IIAt' ARCI IRECTUIG \L REG. RO,MIDS R.O.C.A. INTERNATIONAL III.(;. N.1, NY, PA, CF potter @,potterarchitects.com (908) 686 -2547 Fax (908) 686 -8430 Potter Architects Architecture and Planning L.L.C. 410 Colonial Avenue • Union, NJ 07083 -7347 Registered Architects am >IDER OF AMERICAN INSTI RITE OF ARCHITECTS NFAVARK AND sUBURRAH CIIAPFER NATIONAL COUNCIL OF ARCHUECTUT U, REG. RO,QDS R.O.C.A. IN I ERNA I IONA I. REG. N.r, NW, PA, is Licensed Professional Planners Estimated Fee Schedule Renovation to Existing Toilet Rooms Carteret Park Louis Street Carteret, NJ Established 1932 Proposal No. P2012045 April 12, 2012 Schematic Design 10.00% $750.00 Coordination of Owner supplied data; Development of existing building plans and elevations; Design program analysis; Schematic concept sketch plan. Preliminary IF Design Development 20.00% $1,500.00 Design development of approved schematic concept; Construction assemblies and building materials research; Building code research, review & interpretations; Mechanical, Electrical, Plumbing, and Fire Protection Engineering development. Construction Documents 35.00% $2,625.00 Building floor plans; Construction details & notes; Finish & door schedules; Mechanical, Electrical, Plumbing, and Fire Protection Engineering drawings; Signed & Sealed documents for permit filing. Bidding or Negotiations 5.0 $375.00 Assist the Owner in with quotation questions as presented by the Developer - Builder. ion Administration Assist the Developer - Builder with questions during construction; Review of submitt Review of certificates of payment; Creation of punch list at Substantial Completion. Estimated Professional Services Total 100.00% $7,500.00 The compensation schedule establishes a maximum fixed fee for each phase of the project. Compensation for services shall not exceed the stipulated sum unless agreed upon in advance by both parties (see schedule for breakdown). Stipulated fees shall be valid for not more than 90 days from the data noted unless an agreement Is reached. potter (Upotterarchitects,coni (908) 686 -2547 Fax (908) 686 -8430 Potter Architects Architecture and Planning L.L.C. 410 Colonial Avenue • Union, NJ 07083 -7347 Registered Architects Licensed Professional Planners Hourly Compensation Rates Renovation to Existing Toilet Rooms Carteret Park Louis Street Carteret, NJ Proposal No. P2012045 April 12, 2012 Principal /Partner $185.00 /Hr. Project Manager /Associate $160.00 /Hr. Project Architect $135.00 /Hr. Staff Architect $125.00 /Hr. Intern Architect $115.00 /Hr. Interior Designer $110.00 /Hr. Draftsperson (Level II) $105.00 /Hr. Draftsperson (Level 1) $95.00 /Hr. Administrative /Clerical $75.00 /Hr. Non technical Staff $55.00 /Hr. Established 1932 Requests for services that require personnel to provide overtime will be established prior to performing the work. Hourly compensation rates for services that require personnel to work overtime shall be 1.5 times the compensation rates listed above. pottery potterarchitects.com (908) 686 -2547 Fax (908) 686 -8430 MEMBCROF ANI FRICAN INSTIT U r E OF A RCH I FHCFS NE\CARK AND SUBURBAN CHAPTER NATIONAL COUNCIL OF ARCIIRECTIIRAL REG. BOARDS B.O.C.A. IN ITUNATIONAL RF.G. NJ, N)', PA. Cr Attachments Renovation to Existing Toilet Rooms Carteret Park Louis Street Carteret, NJ Proposal No. P2012045 April 12, 2012 The proposal includes two opportunities for Owner to review and approve drawings prior to final construction drawings. This review process is normally suglclent. Any further preliminary design work or changes to final drawings requested by Owner will be billed out at our hourly rates. When Potter Architects (PA) Is ready to prepare your final construction documents with your final changes, we will require your acceptance in writing to proceed with your final construction documents. Changes to architectural plans required by the local construction department for the purpose of issuing construction permits will be the Architect's responsibility. THE FOLLOWING SERVICES ARE NOT BEING PROVIDED IN THIS AGREEMENT and shall be considered Additional Services and compensated for as provided in applicable subparagraphs of this contract agreement, or provided by Owner. Model or professional rendering of proposed project design. Detailed construction cost estimate of proposed project design. Site / Civil engineering and /or landscape design /consultations. Soil / Hydrogeological/ Geolechnical engineering, tests, reports, etc. Surveying services. Schematic designs beyond basic services allowance of two (2) schemes; Changes to design that are requested by the Owner after completion of Design Development phase. Changes to design that are requested by the Owner after completion of Design Development phase. On -site representation during construction beyond basic services allowance of (4) site visits. Printing beyond allowance of (6) sets of plans and project manuals. Travel expense allowance of 200 miles. Postage /delivery expense beyond allowance of ($50). Testing services. Legal review of bid documents and legal, accounting, and insurance counseling services. Bidding phase assistance: solicitation of bids, review and /or evaluation of bids received, negotiation of contract(s), etc. Construction management. Preparation of as -built drawings (post-construction). Coordination of separate contractors. Leeds Certification / Accreditation. M /E/P Building Modeling. The Architect shall have the right to furnish and display a temporary sign at the jobsite during the construction time period; the Architect may utilize project drawings /photographs for promotional use. GENERAL CONDITIONS OF SERVICES SCOPE OF SERVICES - The services to be provided by Potter Architects, L.L.C. (PA) have been set forth in the Proposal / Project Program Description and shall remain valid for a period of 30 days from the date of the Proposal, after which PA may elect to withdraw or renegotiate this Proposal. All services not specifically identified are excluded from PA's scope and will only be performed in accordance with a writer amendment to the Proposal outlining the exact services and the associated fees. Once signed, the rates and fees quoted in this proposal will be valid for 90 days from the date of acceptance. Terms and fees are subject to modification beyond that time frame. COMPLETION OF SERVICES - The architectural services contained within this proposal shall be deemed "complete" upon the occurrence of the following milestone Upon delivery of Certificate of Substantial Completion and Punch List. Please note that any extension of services beyond above milestone shall be deemed "Additional Services" and billed in accordance with Contract EXECUTION OF CONTRACT - The individuals executing this Contract, if acting on behalf of partnership, corporation, funding agency or public entity represent that they have the authority to do so, and to bind the entity to this Agreement. ASSIGNMENT - This Contract Is not assignable except with the prior written consent of Potter Architects, L.L.C., and no assignment shall relieve the signatory of any obligations under this Contract FEE - The total fee, when slated as a lump sum, shall be based upon Scope of Services, and shall not be exceeded without written approval of the Client. Where the fee arrangement Is to be on an hourly basis, the rates shall be those that prevail at the time services are rendered. BILLINGS/ PAYMENTS -Please note that payment is due upon completion of each phase of the work. Final Construction Drawings will not be released until final payment is made. Invoices will be submitted monthly for services and are due when rendered. A monthly service charge of 1.5% of the unpaid balance will be adder to PAST DUE accounts. In the event any portion or all of an account remains unpaid 15 days after billing, the client shall pay cost of collection, including reasonable attorney fees. If collection agency is needed to collect unpaid fees, client will be responsible for all collection agency fees plus interest, in addition to payment of unpaid invoices. Use of instruments of service is contingent upon payment for services in full. SUSPENSION /TERMINATION OF SERVICES- Failure to meet the payment schedule outlined in this Agreement may result In termination of project. Fees for projects terminated by Owner are to be based on the hourly rate for all time expended to point of termination. Invoices shall be considered PAST DUE if not paid within "15 (varies by client" days after the invoice date and PA may, without waiving any claim or right against the Client, and without liability whatsoever to the Cran terminate the performance of service. PA reserves the right to stop work until invoices that are more than ­15 (varies by client)" days in arrears are paid in full. Client agrees that any delays, claims or losses associated with stopping of work under these circumstances will not be the responsibility of PA. Architect has no duly to perform services or to allow use of instruments of service on delinquent accounts. If services are suspended due to non - payment, Architect will restart services when account Is restored to good standing. Attachment Page A 1 PHASING -Phasing of the project and /or splitting the drawings into hvo or more phases or separate projects, for any reason, requires additional resources and effort. Therefore, if at any point the client requests same, this will be considered a change in scope and additional fees will apply in accordance with this agreement. STANDARD OF CARE - Services performed by PA under this agreement will be conducted Ina manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing In the same locality under simllar conditions. No other representation, expressed or implied, and no warranty or guarantee or fiduciary responsibility is included or intended in this agreement, or in any report, opinion, document or otherwise. Unless otherwise specified in this Proposal, the services performed by PA will not include an Independent analysis of work conducted, or information provided, by independent laboratories or other independent contractors retained by PA. HIDDEN CONDITIONS - PA shall not be responsible for hidden conditions of the existing structure or site. Hidden conditions are conditions which are not readily visible to the human eye. ZONING INTERPRETATIONS - Please note that we will make every attempt possible to successfully Interpret the zoning regulations in order to properly design your project within the guidelines of your township zoning ordinances. This may also Include meeting with township officials to get Interpretations of township zoning regulations pertaining to your specific project. If changes to the plans are required as a result of misinformation or Inaccurate Information conveyed to PA by township zoning officials during the preliminary phase of your prefect, and result in any revisions to the final construction documents after township submission, additional fees and charges may be Incurred by Client. INFERRED CONDITIONS - Conditions may vary from those which are visibly observed at the locations of open structure or other such visible conditions. PA will base interpretations, recommendations and design upon conditions inferred from the conditions observed. Client recognizes that any future determination of conditions different than those which were encountered at the observable locations may significantly impact the interpretation, recommendations and design provided by PA. Any such variation of conditions should be brought to the prompt attention of PA to assess the Impact of the variations on the previously provided interpretations, recommendations and design. PA will take no responsibility for any Interpretation or recommendation others may make. Fees for additional analysis or investigation shall be paid by the Client. Failure of Client to agree to and pay for additional analysis shall be deemed as substantial failure to perform in accordance with the terms of this Agreement. STANDARDS AND CODES - If the work under the Contract Is to be performed in accordance with, or where the deliverables and Instruments of service resulting from ourwork will be reviewed against codes, standards and regulations, the edition or revision of said codes, standards and regulations In effect as of the date of this Agreement will apply. Any revisions to documents or other additional work caused by the application of a more recent code, standard or regulation shall be considered a Changed Condition under this Agreement. In addition, any revisions or additional work required by regulatory agencies which are not explicitly outlined inapplicable codes, standards or regulations will also be considered a Changed condition under this Agreement. RIGHT OF ENTRY- The Client shall provide for right of entry for all PA personnel and equipment necessary to perform the Intended scope of services. The Architect shall have the right to furnish and display a temporary sign at the jobsite during the construction time period; the Architect may utilize project drawings /photographs for promotional use. UTILITIES - PA will take reasonable precautions to avoid damage or Injury to any visible subsurface utilities or structures. PA shall not behold responsible for damage to any underground utility or structure which has not been properly marked out by the respective owner of said utility or structure prior to the commencement of our work. Owner is responsible to order all mark -outs. If location of underground utilities Is included under the Scope of Services, These locations will be based upon visible identification marks left by the respective utility companies or upon locations that can be visually identified from the ground surface. Unless other contractual agreements are made, this Proposal does not Include testing, opening or entering manholes, inlets, trenches, or other utility access ways for the purpose of measuring, identifying, or location said utilities. CHANGED CONDITIONS - If PA discovers conditions or circumstances that It had not contemplated at the commencement of this Agreement ( "Changed Conditions"), PA will notify client in writing of the Changed Conditions. Client and PA agree that they will then renegotiate in good faith the terms and conditions of this Agreement. If PA and Client cannot agree upon amended terms and conditions within 30 days after notice, PA may terminate this Agreement and be compensated as set forth in "Termination and Suspension ". CERTIFICATIONS - Client agrees NOT to require that PA execute any certification with regard to Services performed or Work tested and /or observed under this Agreement unless: 1) PA believes that it has performed sufficient Services to provide a sufficient basis to issue the certification; 2) PA believes that the Services performed or Work tested and /or observed meets the criteria of the certification; and 3) PA has reviewed and approved in writing the exact form of such certification prior to execution of this Agreement and has included ceriification(s) in the Scope of Services. Any cedification by PA Is limited to an expression of professional opinion based upon the Services performed by PA, and does not constitute a warranty or guaranty, either expressed or implied. ENERGY EFFICIENT DESIGN - The Architect will exercise reasonable efforts to design and specify products and /or systems that achieve energy performance expectations or LEED Cedification expectations that are expressly called for in this Contract, if any. The Architect does not, however, provide assurances that those performance or certification expectations will be met. RISK ALLOCATION - Client agrees that PA's total liability to the Client, for any and all Injuries, claims, losses, expenses, damages or claim expenses arising out of this Agreement, from any cause or causes, shall not exceed the total amount of PA's fee INDEMNIFICATION - The Client shall indemnify and hold harmless PA and all of its personnel from and against any and all claims, damages, losses and expenses (including reasonable attorney fees) arising out of or resulting from the performance of PA, to the extent that any such claims, damage, loss or expense is caused in whole or in part by the negligent act or omission, and /or strict liability of the Client, anyone directly or indirectly employed by the Client (except PA, or anyone for whos acts any of them may be liable). NO SPECIAL OR CONSEQUENTIAL DAMAGES - Client and PA agree that PA shall not be liable to Client for any special, indirect or consequential damages whatsoever, whether caused by PA's negligence, errors, omissions, strict liability, breach of contract, breach of warranty or other cause or causes whatsoever OWNERSHIP OF DOCUMENTS - Client may use the documents for the project or purposes contemplated by this Agreement. Client may not reuse, reprint or electronically distribute the documents for any extension of the project or other project without PA's prior written consent. Any unauthorized reuse or extension of PA's work is at Client's sole risk and without liability to PA, and Client will indemnify, defend, and hold PA harmless from all claims or damages arising from any unauthorized reuse or extension of PA's work. TERMINATION AND SUSPENSION - This Agreement may be terminated or suspended for convenience by either party by thirty (30) days written notice, or In the event of substantial failure to perform in accordance with the terms of the Agreement by the other party through no fault of the terminating party by ten (10) days written notice. If this Agreement Is terminated, it is agreed that PA shall be paid the total charges for labor and material performed to the termination notice date, plus reimbursable charges. ALTERNATIVE DISPUTES RESOLUTION (ADR) - All claims, disputes, and other matters in controversy between PA and Client arising out of or in any way related to this Agreement will be submitted to mediation before and as a condition precedent to other remedies provided by law. If a dispute at law arises related to the Services provided under this Agreement and that dispute requires litigation instead of ADR as provided above, then 1) Client assents to personal jurisdiction in the slate of PA's 4/12/2012 Proposal No. P2012045 Attachment Page A 2 principal place of business; 2) The claim will be litigated and tried in judicial Jurisdiction of the court of the county where PA's principal place of business Is located and Client waives the right to remove the action to any other county or Judicial Jurisdiction; and 3) If PA prevails, PA will be entitled to recovery of all reasonable costs incurred, Including staff time, court costs, attorney's fees, and other claim related expenses. SAFETY AND CONSTRUCTION SCHEDULE - PA is not responsible for the Implementation, discharge, or monitoring of construction safety standards or practices. These items are explicitly excluded from our Scope. The Architect shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences, or procedures, or for safety precautions and programs In connection with the work, since these are solely the Contractor's responsibility CONSTRUCTING the project. The Architect shall not be responsible for the Contractor's schedules or failure to carry out the Work in accordance with the Contract Documents. This proposal is based upon the owner hiring a properly insured and NJ Licensed General Contractor to construct the entire project. The Architect shall not have control over or charge of acts or omissions of the General Contractor, Subcontractors, or their employees, or of any other person performing any portion of the work SITE VISITS / OBSERVATION - In the event PA Is retained to provide site visits /observation, PA as a representative of the Owner, shall visit the site at intervals appropriate to the stage of construction (limited to the number of visits stated in the allowances), to become generally familiar with and to keep the Owner Informed about the progress and quality of the Work completed, to endeavor to guard the Owner against defects and deficiencies in the Work, and to determine in general if the Work is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on -site Inspections to check the quality or quantity of the Work. SAMPLES AND TESTING -In the event PA Is retained to provide laboratory testing or analytic services, PA will preserve such test materials or other sample as it deems necessary for the Project, but no longer than 45 days after issuance of any documents that include the data obtained from these samples. Client will promptly pay and be responsible for the removal and lawful disposal of all samples, contaminated samples, cuttings, hazardous materials, and other hazardous substances. Client will lake custody of all testing portals and /or probes Installed during any testing or investigation by PA, and will take any and all necessary steps for the proper maintenance, repair or closure of such testing portals and /or probes at Client's expense. DISCOVERY OF UNANTICIPATED POLLUTANT RISKS - Hazardous materials or certain types of hazardous materials may exist at a site. The Architect and his consultants shall have no responsibility for the discovery, presence, handling, removal, or disposal of, or exposure of persons to hazardous materials In any form at the Project site, including but not limited to asbestos, asbestos products, PCB, fuel products and /or storage tanks, mold or other toxic substances Unless PA's Scope of Services specifically includes Environmental Services, PA will not be responsible for the identification, delineation, evaluation, treatment or removal of any hazardous substance. Should such substance be encountered and Identified by others, PA will take action to protect the health and welfare of their personnel, and will notify the Client for direction. The conditions of this section are superseded to the extent that the Scope of Services specifically Includes the Identification, delineation, evaluation and treatment of hazardous materials. BIOLOGICAL POLLUTANTS - PA's Scope of Work does not include the investigation or detection of the presence of any biological pollutants in or around any structure. Client agrees that PA will have no liability for any claim regarding bodily injury or property damage alleged to arise from or be caused by the presence of or exposure to any biological pollutants in or around any structure. In addition, Client will defend, indemnify, and hold harmless PA from any third party claim to damages alleged to arise from or be caused by the presence of or exposure to any biological pollutants in or around any structure. The term "biological pollutants" includes, but is not limited to, molds, fungi, spores, bacteria, and viruses, and the byproducts of any such biological organisms. Unless PA's Scope of Services specifically includes Environmental Services, PA will not be responsible for the identification, delineation, evaluation, treatment or removal of any hazardous substance. ENTIRE AGREEMENT - This Proposal / Project Program Description I Fee Schedule / Hourly Rates / General Conditions constitute the entire Agreement behveen Client and PA. BUSINESS HOURS - Regular business hours of Potter Architects are Monday through Friday, 7:30a to 4:30p. 4/12/2012 Proposal No. P2012045 Attachment Page A 3 OFFICE OF KATI{LEEN M. BARNEY, RA1C /ChIC A CLERK TEL (732) 541 -3800 FA,�: (732) 541 -8925 61 COOKE AVENUE CARTERET, NE}V JERSEY 07008 Date: April 13 2012 TO: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION. OF AVAILABLE' UNDS: For: Potter Archi Re: ArcI tectural Services, Re: Renomtions to Mstirg'Restroam in Carteret Park. Name of Account: Resolution #12-62 AM OUNT UNT TO BE ENCUMBERED: Not to e xceed $7- OD MIDDLESEX COUNTY �ie [u �crs e> KATHLEEN M. BA Municipal Clerk . CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret; do' hereby certify that there are sufficient fiords available in the current budget to enable the Municipal Council to authorize the entering into a co and: ntract between the Borough of Carteret n The funds available for this contract are in the Budget, in the account of C✓ou /- 2 in the amount of � - Z�o v� — By this certification, I have her encumbered the above named accm Or the amount of the contract. // PATFjCK J. DeBLASIO, Treasurer Date: %1f311?- I'iti71 BORMHORARTIREf NOTICE OF CONTRACT AWARDED The Borough d Cadent has awarded a Cm .0 withal mmpeGlive biddin . a 4 11 - -5 (1) (.) This c.t.ct znd the re dutim auth.hing a aue available for public irspxtim in tha office of tha Municipal es, Fmoonss in C 7,50DD0 534607 AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: A pril 20, 2012 e- Notary Public LINDA A RIVE�A NOTARY PUBLIC OF NEW XR5V MY COMMISSION EXPIRES MAY2,1 Sworn and subscribed before me tbis, , day of C `erg C i/- Kathleen M. Barney, MMC _. Municipal Clerk BOROUGH OF CARTERET 20 COOKE AVENUE CARTERET, NEW JERSEY 07008 THIS AGREEMENT: trade this 12"' of April 2011 By and between: Potter Architects, LLC 410 Colonial Avenue Union, NJ 07093 And the Borou of Car teret a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Carteret, New Jersey. As per Resolution; Number 12 -62. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE CONTRACT SPECIALIZED ARCHITECUTRAL SERVICE FOR RENOVATIONS FOR CARTERET PARK BATHROOMS. NOT TO EXCEED $7,500.00 According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate seals to be hereto affixed, the day and year written above. WITNESSETH BY: For the Corporation: BY.,; iy+ TITLE: BOROUCI Q CA RTERET J. O Kathleen M. Barney Municipal Clerk