HomeMy Public PortalAbout20-09 Budget Amendment 2019/20201st Reading/Public Hearing:
2"d Reading/Public Hearing:
Adopted:
Effective Date:
Sponsored By:
05/27/2020
06/24/2020
06/24/2020
06/24/2020
City Manager
ORDINANCE NO. 2020-09
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA, AMENDING THE ANNUAL ADOPTED GENERAL, PROPRIETARY
AND SPECIAL REVENUE FUNDS BUDGETS FOR THE FISCAL YEAR
COMMENCING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020,
ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A";
PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE
BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS;
PROVIDING FOR APPROPRIATION OF ALL BUDGETS AND EXPENDITURES;
PROVIDING FOR FEES CONSISTENT WITH APPROPRIATIONS AND
AMENDEMENT; PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR
SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Opa-Locka, FL adopted its 2019-
2020 fiscal year General, Proprietary and Special Revenue Funds budgets by passage of
Ordinances 19-12 and 19-13; and
WHEREAS, pursuant to Florida Statute 166.241(5), the governing body of each
municipality at any time within a fiscal year or within 60 days following the end of
fiscal year may amend a budget for that year as follows:
a) Appropriations for expenditures within a fund may be decreased or increased by
motion recorded in the minutes if the total appropriations of the fund is not
changed;
b) The governing body may establish procedures by which the designated budget
officer may authorize budget amendments if the total appropriations of the fund
is not changed;
c) If a budget amendment is required for a purpose not specifically authorized in
paragraph (a) or paragraph (b), the budget amendment must be adopted in the
same manner as the original budget unless otherwise specified in the
municipality's charter; and
WHEREAS, pursuant to 4.7(c) of the City of Opa-Locka Charter, entitled
"Appropriation Amendments During the Fiscal Year", the City Commission may
otherwise amend the annual budget from time to time during the year, by ordinance, as
it deems necessary to do so; and
1
Ordinance No. 2020-09
WHEREAS, the City Commission desires to amend its 2019-2020 Fiscal Year
General, Proprietary and Special Revenue Funds budgets as set forth in Exhibit "A".
NOW, THEREFORE, BE IT DULY ORDAINED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA:
SECTION 1. RECITALS ADOPTED
The recitals to the preamble herein are incorporated by reference.
SECTION 2. AUTHORIZATION
Pursuant to Article IV, Section 4.5 of the City Charter, the City Manager has
recommended proposed Amended General, Proprietary and Special Revenue Funds
Budgets to the City Commission for the Fiscal Year retroactive to October 1, 2019, a
copy of which is attached hereto as Exhibit "A" and incorporated by reference herein.
The City Commission of the City of Opa-locka hereby approves, adopts and ratifies the
proposed Amended General, Proprietary and Special Revenue Funds Budgets for the
Fiscal Year 2019-2020, and hereby appropriates the budgeted expenditures and
revenues as set forth in the attached Exhibit "A".
The City Manager is authorized to expend or contract for expenditures, pursuant to the
City of Opa-locka Charter and the adopted Code of Ordinances in accordance with the
adopted Amended General, Proprietary and Special Revenue Funds Budgets for Fiscal
Year 2019-2020.
The department/division expenditure allocations established by the City Manager, as
revised and summarized in the budget attached as Exhibit "A", are hereby adopted and
ratified. Funds of the City for General, Proprietary and Special Revenue Funds Budgets
shall be expended in accordance with the appropriations provided by the budget,
which shall constitute an appropriation of amounts specified therein. Expenditure
control shall be at the fund level. Funds may be expended by, and with the approval of,
the City Manager and the City Commission, in accordance with the provisions of the
City Charter, adopted Code of Ordinances and applicable laws. Supplemental
appropriations and reduction of appropriations, if any, shall be made in accordance
with the City Charter.
Any and all outstanding encumbrances as of September 30, 2019, shall not lapse at that
time and appropriations have been hereby provided for those outstanding
encumbrances that have been incurred prior to September 30, 2019, but are not expected
to be paid until after then. Receipts from sources not anticipated in the attached budget
may be appropriated and expensed by Ordinance duly enacted by the City Commission
in accordance with the applicable law. Adjustments within the same fund to
2
Ordinance No. 2020-09
departmental appropriations made in the attached Budget may be approved, from time
to time, in the appropriate lawful manner. The City Manager is authorized to approve
adjustments to the expenditure code allocations, within the limit of department
appropriations made in the attached Budget and as otherwise consistent with the City
of Opa-Locka's Code of Ordinances.
All Ordinances setting fees and charges, and all other fees and charges consistent with
appropriations adopted herein, as may be amended during the fiscal year, are hereby
ratified, confirmed and approved.
SECTION 3. SCRIVENER'S ERRORS.
Sections of this Ordinance may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City
Manager, or the City Manager's designee, without need of public hearing, by filing a
corrected copy of same with the City Clerk.
SECTION 4. EFFECTIVE DATE.
This Ordinance shall take effect upon the adoption of this Ordinance by the
Commission of the City of Opa-locka and upon a filing of a certified copy hereof with
the Florida Department of State and is subject to the approval of the Governor or
Governor's Designee.
SECTION 5. EFFECTIVE DATE.
This Ordinance shall take effect upon the adoption of this Ordinance by the
Commission of the City of Opa-locka and upon a filing of a certified copy hereof with
the Florida Department of State and is subject to the approval of the Governor or
Governor's Designee.
PASSED and ADOPTED this 24th day of Tune, 2020.
A ri EST:
oa 1 a Flores, City Clerk
3
Matthew A. Pigatt, Mayor
Ordinance No. 2020-09
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
Burnadette Norris -Weeks, P.A.
Moved by: COMMISSIONER BURKE
Seconded by: VICE MAYOR DAVIS
VOTE: 5-0
Commissioner Bass YES
Commissioner Burke YES
Commissioner Kelley YES
Vice -Mayor Davis YES
Mayor Pigatt YES
4
SUNDAY JUNE 14 2020
MIAMIHEIULLD.COM
NEIGHBORS
7NW
CITY OF OPA-LOCKA, FLORIDA
NOTICE TO THE PUBLIC
NOTICE IS HEREBY GIVEN that the City Commission of the City of Opa-locka, Florida will hold public hearings at its Virtual Regular Commission Meeting on
Wednesday, June 24, 2020 at 7:00 p.m. to consider the following items:
SECOND READING ORDINANCE/PUBLIC HEARING:
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AMENDING THE ANNUAL ADOPTED GENERAL, PROPRIETARY
AND SPECIAL REVENUE FUNDS BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020, ADJUSTING
REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A"; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET;
AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGETS AND EXPENDITURES; PROVIDING
FOR FEES CONSISTENT WITH APPROPRIATIONS AND AMENDMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND
REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (first reading/public hearing held on May 27, 2020).
RESOLUTIONS/PUBLIC HEARINGS;
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, RECOMMENDING APPROVAL OF THE FINAL SITE PLAN FOR THE
CONSTRUCTION OF A RETAIL CENTER ON THE EIGHT PARCEL SITE BOUNDED BY SUPERIOR STREET, NW 27 AVENUE AND OPA LOCKA BOULEVARD ON
THE PARCELS IDENTIFIED BY FOLIOS 08- 2121-007-2680, 08-2121-007-2690, 08-2121-007-2630, 08-2121-013-2010, 08-2121-013-2020, 08-2121-007-2650,
08-2121-007-2660 AND 08-2121- 007-2670 IN THE B-2 ZONING DISTRICT; PROVIDING FOR AN EFFECTIVE DATE.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, RECOMMENDING APPROVAL OF THE DEVELOPMENT AGREEMENT
FOR THE CONSTRUCTION OF A RETAIL CENTER ON THE EIGHT PARCEL SITE BOUNDED BY SUPERIOR STREET, NW 27 AVENUE AND OPA-LOCKA
BOULEVARD ON THE PARCELS IDENTIFIED BY FOLIOS 08-2121-007-2680, 08-2121-007-2690, 08-2121-007-2630, 08- 2121-013-2010, 08-2121-013-2020,
08-2121-007-2650, 08-2121-007-2660 AND 08-2121-007-2670 IN THE B-2 ZONING DISTRICT; PROVIDING FOR AN EFFECTIVE DATE.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, RECOMMENDING FINAL SITE PLAN REVIEW APPROVAL FOR THE
CONSTRUCTION AND OPERATION OF A WAREHOUSE/DISTRIBUTION CENTER ON THE PROPERTY LOCATED AT 12700 NW LE JEUNE ROAD IDENTIFIED
BY FOLIOS 08-2129-000-0032, IN THE B-3 ZONING DISTRICT; PROVIDING FOR AN EFFECTIVE DATE.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, RECOMMENDING DEVELOPMENT AGREEMENT APPROVAL FOR THE
CONSTRUCTION AND OPERATION OF A WAREHOUSE/DISTRIBUTION CENTER ON THE PROPERTY LOCATED AT 12700 NW LE JEUNE ROAD IDENTIFIED
BY FOLIOS 08-2129-000-0032, IN THE B-3 ZONING DISTRICT; PROVIDING FOR AN EFFECTIVE DATE.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, RECOMMENDING FINAL SITE PLAN REVIEW APPROVAL FOR THE
CONSTRUCTION AND OPERATION OF A DIALYSIS CENTER ON THE PROPERTY LOCATED AT 441 OPALOCKA BOULEVARD IDENTIFIED BY FOLIOS
08-2121-004-0580 AND 08-2121-004-0590, IN THE B-2 ZONING DISTRICT; PROVIDING FOR AN EFFECTIVE DATE.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, RECOMMENDING DEVELOPMENT AGREEMENT APPROVAL FOR
THE CONSTRUCTION AND OPERATION OF A DIALYSIS CENTER ON THE PROPERTY LOCATED AT 441 OPALOCKA BOULEVARD IDENTIFIED BY FOLIOS
08-2121- 004-0580 AND 08-2121-004-0590, IN THE B-2 ZONING DISTRICT; PROVIDING FOR AN EFFECTIVE DATE.
Additional information on the above items may be obtained by contacting the Office of the City Clerk via telephone (305) 953-2800 or email jflores@opalockafl.gov.
All interested persons are encouraged to participate in this meeting and will be heard with respect to the public hearings. For information on Virtual Commission
Meeting procedures please visit www.opalockafl.gov.
In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodations to participate in the proceeding should contact
the Office of the City Clerk at (305) 953-2800 for assistance no later than seven (7) days prior to the proceeding. If hearing impaired, you may telephone the
Florida Relay Service at (800) 955-8771 (TTY), (800) 955-8770 (Voice), (877) 955-8773 (Spanish) or (877)955-8707 (Creole).
PURSUANT TO FS 286.0105: Anyone who desires to appeal any decision made by any board, agency, or commission with respect to any matter considered at
such meeting or hearing will need a record of the proceedings, and for that reason, may need to ensure that a verbatim record of the proceedings is made, which
record includes the testimony and evidence upon which the appeal may be based.
Joanna Flores, CMC
City Clerk
City of Opa-locka
City of Opa-locka
Agenda Cover Memo
Department
Director:
Robert Anathan
Department
Director Signature:
\( &A. -
City
Manager:
John Pate
CM Signature:
Commission
Meeting
Date:
May 27, 2020
Item Type:
(Enter X in box)
Resolution
rd ance
Other
X
Fiscal
Impact:
(Enter X in box)
N/A
Yes
No
Ordinance Reading: c
(Enter X in box)
1st Reading
2" Reading
X
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
X
X
Funding
Source:
Account# :
General Fund
(Enter Fund &
Dept)
See
Attachments
Advertising Requirement:
(Enter X in box)
Yes
No
X
Contract/P.O.
Required:
(Enter X in box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(Enter X in box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image
Communication
Area:
m
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
Improves focus toward
meeting current requirements
X
IN
•
•
IN
MI
Sponsor
Name
City Manager
Department:
City Manager's Office
City Manager
Short Title:
Budget Amendment #2 - FY 20
Staff Summary:
There is one proposed amendment in this package which increases expenditures over the current amended
budget and this is accompanied with increased revenue to cover the additional expenditure.
# 1- Improvement of 2105 Ali Baba building funded by a CDBG grant.
There are three other proposed amendments with increased revenue which is utilized in different ways,
# 4 - Red light camera revenue was increased with the increase offset by increased distribution of this
revenue to other recipients.
# 5 - A small increase in the receipt of County Court fees was recognized and used to offset an anticipated
increase in legal advertising requirements.
#24 - The Burlington Canal project was moved from the Water -Sewer Fund to the Stormwater Fund since
it is a stormwater project. This is primarily funded by a grant.
The remaining 37 proposed amendments reflect increased expenditures offset by reductions in other
expenditures with no impact on total expense. Some of the more material proposed amendments are as follow:
#13 —The Police Criminal Investigation Division compensation was significantly under -budgeted for the
number and seniority of the personnel assigned to this division by $176,000. This additional expense was
offset by savings in compensation in other divisions.
#16 — Police Patrol Overtime Pay was increased by $75,000 to cover the possibility of continuing COVID-19
duties at the current level though the end of the fiscal year. All Police overtime incurred in support of
COVID-19 duties will be submitted to FEMA with a potential recovery rate ranging from 75% to 87.5%
with the latter 12.5% dependent on the role the State is to play in the reimbursement process.
t$17 — Reflects additional roadway milling and resurfacing to be accomplished with the additional funding
previously released by the County Citizens Independent Transportation Trust (CITT) program.
#19 — Expenditure of funds for an evaluation of the current status of the historic City Hall as the first step
in a major FY 21 restoration project.
#21 — Additional restoration of City's fire hydrants to ensure unrestricted availability in the event of being
needed.
#23 — Relining of sewer mains of finall wastewater collection basin to further limit inflow and infiltration
to reduce the cost of wastewater processing and to satisfy all requirements to remove DERM commerce
restrictions.
#29 — initiation of two CRA projects to develop a downtown master plan and provide incentives for local
merchants to implement facade improvements to their properties.
#33 — Payment of unpaid Hurricane Irma bills.
#35 — Payment of prior year Parks & Recreation security bills.
#40 — City reached settlement with former City Attorney in regard to services and severance pay of
$246,057
#41 — During the period FY 13 — FY 15 the Water -Sewer Fund provided $344,972 to the CRA Fund to fund
operations since no TIF revenue had been earned. These funds are now being returned to the Water -
Sewer Fund.
The remainder of the proposed amendments are smaller or administrative in nature. Brief explanations of the
nature of each proposed amendment is reflected in the attachment. The outlook for year remains positive with all
funds currently forecasted to achieve surpluses.
.Proposed Action:
J
Staff recommends that the City Commission approve the proposed amendments.
Attachment:
1. Summary of the recommended amendments
2. Detailed information on each recommended amendment
FY 20 Budget Amendment #2
Governmental Funds
BUDGET
General
Fund
CRA
Ekgn
Safe
Neighborhood
Capital
Fund
People's
Transportation
Plan
Fund
Town
Center
Fund
Debt
Service
F nd
Spedal Law
Enforcement
-
-
Insurance
Service
Fund
Information
Technology
Service
Fund
Total
Gov
Funds
19,117,946
-
734,292
78,055
766,719
536,631
1,643,987
-
668,518
-
3,495,364
-
2,404,911
-
674,856
-
29,506,593
614,686
Funding
Revenue/Loans/TransIn
Fund Balance
Total Funding
19,117,946
812,347
1,303,350
1,643,987
668,518
3,495,364
-
2,404,911
674,856
30,121,279
Expenditure
19,117,946
812,347
1,303,350
1,643,987
668,518
3,495,364
-
2,404,911
674,856
30,121,279
Amendment
214,383
-
-
-
464,750
-
-
-
-
-
-
-
10,000
-
-
20,500
-
699,633
10,000
ndin
Revenue/Loans/Trans In
Fund Balance
Total Funding
214,383
-
464,750
-
-
-
10,000
-
20,500
709,633
Expenditure
214,383
-
464,750
-
-
-
10,000
20,500
709,633
Amended Budget
19,332,329
-
734,292
78,055
1,231,469
536,631
1,643,987
-
668,518
-
3,495,364
-
-
10,000
2,404,911
-
695,356
-
30,206,226
624,686
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
19,332,329
812,347
1,768,100
1,643,987
668,518
3,495,364
10,000
2,404,911
695,356
30,830,912
Expenditure
19,332,329
812,347
1,768,100
1,643,987
668,518
3,495,364
10,000
2,404,911
695,356
30,830,912
Exhibit "A"
FY 20 Budget Amendment #2
Enterprise Funds
BUDGET
Water Storm
Sewer Water
Fund Fund
Total
Ent
Funds
17,005,412 1,112,936
- -
18,118,348
-
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
17,005,412 1,112,936
18,118,348
Expenditure
17,005,412 1,112,936
18,118,348
Amendment
344,972 353,376
- -
698,348
-
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
344,972 353,376
698,348
Expenditure
344,972 353,376
698,348
Amended Budget
17,350,384 1,466,312
- -
18,816,696
-
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
17,350,384 1,466,312
18,816,696
Expenditure
17,350,384 1,466,312
18,816,696
Exhibit "A"
FY 20 Budget Amendment #2
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
Expenditure
Commission
CM - Executive
CM - General Government
CM - Reserve
CM - Emergency
CM - Interfund
Clerk
Attorney
Finance
Human Resources
Planning & Community Dev
Building & Licenses
Parks & Recreation
Police
Code Enforcement
Public Works - Admin
Public Works - Bldg Maintenance
Public Works - Streets
Public Works - Trash
Public Works - Vehicle Maintenance
Total Expenditure
General Fund
Budget
Amendment
#2
Revised
Budget
19,117,946
214,383
19,332,329
19,117,946
214,383
19,332,329
212,652
-
212,652
829,986
-
829,986
2,772,020
468,940
3,240,960
1,100,000
-
1,100,000
50,000
(266,557)
(216,557)
300,000
-
300,000
448,654
12,000
460,654
673,983
-
673,983
888,838
(144,000)
744,838
303,525
-
303,525
421,762
-
421,762
520,644
-
520,644
999,512
-
999,512
5,981,227
144,000
6,125,227
473,226
-
473,226
299,179
-
299,179
701,973
-
701,973
1,304,762
-
1,304,762
110,000
-
110,000
726,003
-
726,003
19,117,946
214,383
19,332,329
Exhibit "A"
j� Requested Amendment
1 Safe Neighborhood CIP - 2105 Ali Baba Renovation
Rev 320-331696 Grant-CDBG AL
Exp 44-541818 2105 Ali Baba Improvements
2 Commission - Travel
Exp 10-511400 Travel
Exp 10-511341 Recruiting
3 City Manager - Office Supplies
Exp 12-512510 Office Supplies
Exp 12-512420 Postage & Freight
Exp 12-512528 Software Licensing
FY 20 Budget Amendment g2
Budget Ad1 Revised
- 464,750 464,750
- 464,750 464,750
- 3,500 3,500
30,000 (3,500) 26,500
3,500 1,500 5,000
1,500 (1,000) 500
500 (500)
4 Red Light Camera State & Court Revenue Share
Rev 001-354140 Red Light Camera Revenue 1,869,900 202,383 2,072,283
Exp 19-519994 State & Court Rev Share 580,000 541,483 1,121,483
Exp 19-512497 Red Light Camera Srvc Fees 725,500 (339,100) 386,400
5 Clerk - Legal Advertising
Exp 16-512490 Legal Advertising
Rev 001-351100 County Court Fines
6 Clerk - Computers
Exp 16-512646 Computer Equipment
Exp 16-581920 City Clerk Reserve
33,000 12,000 45,000
100,000 12,000 112,000
1,000 1,000 2,000
3,000 (1,000) 2,000
EXhibit "A"
Comments
Renovation of 2105 Ali Baba, funded by a grant. Omitted
from original budget
To cover possible travel requirements for trips to
Tallahassee
Higher level of activity has generated need for slight
increase in Office Supplies
An in-depth study of payment content and cost
structure from the red light camera service provider and
from analysis of revenue received from the County
Court for locally adjudicated violations has provided a
much better understanding of revenue and expense
relationships.
Amended Legal Advertising budget will be 14% greater
than FY 19 - Higher rates. County Court Fines revenue
was under budget and after five months, exceeds annual
budget
Purchase of an additional computer.
FY 20 Budget Amendment #2
Requested Amendment Budget Adj Revised
7 Attorney - Reclassification Of Expense
Exp 28-514312 Other Professional Services
Exp 28-514390 Contingency
8 Not Used
9 Building & Licenses - Professional Services
Exp 30-524312 Other Professional Services
Exp 30-581920 Bldg & Licenses Reserve
10 HR - Other Contracted Services
Exp 13-513440 Rentals & Leases
Exp 13-513120 Salaries - Regular
11 Police - Chief - Memberships
Exp 26-521540 Memberships
Exp 36-521440 Rentals (Police Admin)
- 200,000 200,000
450,000 (200,000) 250,000
- 19,500 19,500
30,500 (19,500) 11,000
10,500 3,000 13,500
76,958 (3,000) 73,958
720 720
16,000 (720) 15,280
12 Police - Admin - Professional Services
Exp 36-521312 Other Professional Services 1,600 1,600
Exp 36-521521 Clothing & Uniform 5,000 (1,600) 3,400
Comments
This is additional legal services and should have been
budgeted as Other Professional Services rather than
Contingency in the original budget since it is incurred
every year. Only a portion is being reclassified since
some expense has already been charged to Contingency.
Includes: State & County Fees charged with permits
($10,000), external engineering plan review - complex
projects ($2,000) and County Unsafe Structure Board
fees ($7,500)
Under budgeted for copier and timeclock rental fees
Memberships include: FBI National Academy ($120),
National Organization of Black Law Enforcement ($150),
International Association of Police Chiefs ($150) and
Miami -Dade Chiefs Association ($300). Offset taken
from Police Admin division Rentals.
Psychiatric ($1,000) and polygraph ($600) services
associated with hiring process
EXhibit "A"
# Requested Amendment
13 Police - Criminal Investigation Division - Compensation
Exp 20-521120 Salaries Regular
Exp 20-521150 Longevity
Exp 20-521210 FICA
Exp 20-521220 Retirement
Exp 20-521230 Life And Health Insurance
Exp 17-513110 Salaries - Executive
Exp 17-513120 Salaries - Regular
Exp 17-513210 FICA
Exp 17-513220 Retirement
Exp 17-513230 Life And Health Insurance
Exp 22-521230 Life And Health Insurance
14 Police - Patrol - Operating Expense - Radio Repair
Exp 22-521520 Operating Expense
Exp 22-521644 Public Safety Equipment
15 Police - Patrol - Operating Expense - Consumables
Exp 22-521520 Operating Expense
Exp 22-521648 Auto Lease/Purchase
16 Police - Patrol - Overtime & Longevity Pay
Exp 22-521140
Exp 22-521150
Exp 19-519992
Salaries - Overtime
Longevity
Encumbrance Reserve
FY 20 Budget Amendment #2
Budget Adj Revised
246,483 120,000 366,483
4,000 4,000
18,856 11,000 29,856
55,702 35,000 90,702
36,675 6,000 42,675
112,500 (90,000) 22,500
314,101 (25,000) 289,101
32,635 (8,000) 24,635
36,133 (9,000) 27,133
44,302 (12,000) 32,302
278,518 (32,000) 246,518
6,500 6,500
10,000 (6,500) 3,500
6,500 10,600 17,100
32,500 (10,600) 21,900
75,000 75,000
- 25,000
150,000 (100,000)
EXhibit "A"
150,000
25,000
50,000
Comments
The Criminal Investigation Division budget was
unrealistically low for a division of six mid -range to
senior Police Officers. Compensation adjustment
increase in this department offset by compensation
savings in Finance (Division 17) due to being unable to
fill senior positions and to savings in the Police Patrol
Division (Division 22) due to filling open positions more
slowly than anticipated. Overall, the City is forecasted to
save at least $750,000 in compensation this year in
comparison to the current amended budget
Reclassification of repair of radios. Incorrectly budgeted
as capital expenditure
Consumables (bullets, Taser cartridges, etc.) Incorrectly
budgeted as capital expenditure. Lease of ten police
vehicles deferred to next fiscal year due to COVID-19
impact on vehicle production.
Police overtime up significantly due to additional COVID-
19 requirements. Will be submitted to FEMA for
potential reimbursement. Longevity bonus covered by
PBA contract not budgeted. Encumbrance reserve was
established for unbudgeted FY 19 purchase orders that
remained open past the end of FY 19. Not required this
year.
FY 20 Budget Amendment #2
it Requested Amendment Budget Revised
17 People's Transportation Program - Road Remilling & Sidewalks
Exp 47-541340 Other Contracted Services 901,000 537,140 1,438,140
Exp 47-541992 Working Capital Reserve 542,987 (537,140) 5,847
18 Special Law Enforcement Fund
Bal 165-270000 Fund Balance
Exp 65-521541 Educational Costs
19 Safe Neighborhood CIP - Historic City Hall
Exp 44-541823 Historic City Hall
Exp 44-541992 Working Capital Reserve
10,000 10,000
10,000 10,000
1,000 99,000 100,000
624,516 (99,000) 525,516
20 Safe Neighborhood CIP - Ingram Park - Renovation
Exp 44-541811 Ingram Park 390,000 20,000 410,000
Exp 44-541992 Working Capital Reserve * 525,516 (20,000) 505,516
* Reduced from original budget due to Amendment #19
21 Water Distribution - Fire Hydrant Maintenance
Exp 64-5336309 Fire Hydrants
Exp 64-533433 Purchase Of Water
93,122 156,878 250,000
1,657,138 (156,878) 1,500,260
EXhibit "A"
Comments
Increase in roadway to be milled ($199,000) and
increasing the sidewalk replacement from 2.0 miles to
2.6 miles (total $338,140 for 2.6 miles) Previously was
going to be funded through Safe Neighborhood Fund.
Funding offset from available Working Capital Reserve.
Fund has in excess of $100,000 in fund balance from
prior year proceeds received from prosecution of
criminal activity which can only be spent for specialized
police activities, including training. $10,000 of available
fund balance to be used for that purpose
Historic City Hall budget of $1,000 increased to
$100,000 to permit reevaluation of building condition.
Resurfacing Improvement reduced by transfer of a
portion of this activity to the People's Transportation
Plan fund with dedicated revenue for roadway
improvement.
Project expanded to included restroom restoration at
the park
Funding available to accelerate program of renovating
City fire hydrants to ensure reliability. Purchase of water
savings available due to County rebate adjusting for
prior year costs
Requested Amendment
FY 20 Budget Amendment #2
Budget Adj Revised
22 Wastewater Collection - Wastewater Processing
Exp 35-535432 Sewage Disposal 2,205,000 90,000 2,295,000
Exp 35-535340 Other Contracted Services 400,000 (90,000) 310,000
23 Wastewater Collection - Pump Station #4 Collection Basin Relining
Exp 75-5356314 SRF Projects - Wastewater 548,970 600,000 1,148,970
Exp 75-5356318 Zone 6 1,727,669 (600,000) 1,127,669
24 Stormwater - Burlington Canal
Rev 450-334700 State Grants (LP13035)
Exp 43-5356327 Burlington Canal
Exp 43-538992 Working Capital Reserve
25 PW Admin • Laundry Contract Fees
Exp 32-541340 Other Contracted Services
Exp 32-581920 PW Admin Reserve
26 PW Vehicle Maintenance - Vehide Repairs
Exp 49-541340 Other Contracted Services
Exp 49-541450 Gas, Oil, Grease
425,310
353,376 353,376
447,526 447,526
(94,150) 331,160
300
300
20,000 (300) 19,700
45,000 25,000 70,000
336,000 (25,000) 311,000
27 Risk Management - Workers Compensation
Exp 84-513240 Worker's Compensation 22,000 13,000 35,000
Exp 84-513452 General Liability - Deductible 150,000 (13,000) 137,000
Comments
Wastewater processed up 8% over prior year. (Three
collection basins being relined in FY 20 to mitigate.)
Offset from Other Contracted Services which was over
budgeted.
Funding required to reline the sewer mains in the Pump
Stations # 4 collection basin. Zone 6 project deferred for
this year.
This is a stormwater project originally budgeted in the
Water -Sewer Fund. Transferred to Stormwater Fund.
Fees associated with new department uniform laundry
contract
Maintenance Division down one employee with
increased outsourcing of vehicle repairs. Year-to-date
activity indicates need for increased budget. Offset
saving from reduced gasoline prices and reduced driving
Increase in claims from prior worker out on lifetime
disability when City was self -insured.
EXhibit "A"
4 Requested Amendment
28 IT Expense - Telephone Expense
Exp 85-512411 Telephone
Exp 85-512413 Internet
29 CRA - Downtown Master Plan & Facades Protects
Exp 77-515312
Exp 77-515480
Exp 77-581950
Other Professional Services
Promotional Activities (Facades
CRA Reserve
30 Water -Sewer Finance - Other Contracted Services
Exp 61-513340 Other Contracted Services
Exp 61-514380 Legal Settlements
FY 20 Budget Amendment #2
Budget Revised
31 Water -Sewer Finance - Other Contracted Services
Exp 61-513343 Utility Excise Tax
Exp 61-514380 Legal Settlements*
* Reduced from original budget due to Amendment #30
32 Stormwater - Small Protects
Exp 43-5386317 Sharazad Project
Exp 43-5386318 Ali Baba Project
Exp 43-538992 Working Capital Reserve * 331,160
* Reduced from original budget due to Amendment #24
106,500 18,000 12 4, 500
38,400 (18,000) 20,400
5,000 170,000
- 200,000
730,289 (370,000)
175,000
200,000
360,289
300,000 180,000 480,000
550,000 (180,000) 370,000
- 15,000 15,000
370,000 (15,000) 355,000
33 PW - Roads & Street - Hurricane Irma Debris Removal
Exp 41-541340 Other Contracted Services
Exp 41-581920 PW Streets Reserve
34 Commission - Furniture
Exp 10-511642 Office Furniture & Equipment
Exp 10-511646 Computer
13,420
13,870
(27,290)
13,420
13,870
303,870
242,680 55,800 298,480
108,056 (55,800) 52,256
1,631 1,631
3,000 (1,631) 1,369
EXhibit "A"
Comments
Transition costs in moving to new improved phone
service at lower FY 21 costs than current service.
Unbudgeted CRA FY 20 projects of $175,000 for a
downtown master plan and $200,000 for a plan to
promote facade improvements.
County Billing Services not budgeted. Offset from legal
services due slow movement of litigation process and no
major settlements anticipated for this year.
Utility excise tax unbudgeted.
Small additional projects not recognized at time of
original budget.
Unpaid Hurricane Irma debris removal bills
Prior year purchase with late billing.
ii Requested Amendment
35 Parks & Recreation - Prior Year Security Services
Exp 72-572340 Other Contracted Services
Exp 72-581920 Parks & Recreation Reserve
FY 20 Budget Amendment #2
Bu et Adj Revised
8,325 52,000 60,325
269,144 (52,000) 217,144
36 Town Center - Building Repairs
Exp 62-519461 Repair & Maintenance - Buildin, 50,000 17,000 67,000
Exp 62-519340 Other Contracted Services 280,000 (17,000) 263,000
37 Stormwater - Other Contracted Services - County Billing Services
Exp 43-538340 Other Contracted Services 223,625 14,000 237,625
Exp 43-538992 Working Capital Reserve * 303,870 (14,000) 289,870
* Reduced from original budget due to Amendment #24 & #32
38 Stormwater - Vehkle Lease / Purchase
Exp 43-538648 Vehicle Lease/Purchase
Exp 43-538440 Rentals And Leases
39 I.T. - Computer Equipment
Exp 85-512646
Rev 119-383030
Exp 19-519441
Exp 25-525390
- COVID-19 Expenditures
Computer Equipment
Info Tech Transfer -In
Info Tech Transfer -Out
Emergency Contingency
- 68,938 68,938
73,297 (68,938) 4,359
101,400 20,500 121,900
657,207 20,500 677,707
59,735 20,500 80,235
50,000 (20,500) 29,500
EXhibit "A"
Comments
$58,711 of unpaid prior year security services for
Sherbondy Park & Helen Miller Center.
Additional maintenance for AC repairs and also to
correct water damage in IT spaces after repair of roof
leak.
County fees for billing stormwater fees on the water bill.
City has acquired a vacuum truck on a lease to purchase
contract. Transaction incorrectly budgeted as a rental.
City has purchased 15 laptops ($10,0000) for essential
employees who were required to work at home, and will
purchase a personnel entrance temperature monitor
system ($10,500) due COVID-19 response. I.T. is an
internal service fund funded by other divisions. Funding
increase from the General Fund with an offsetting
reduction to the General Fund Emergency Contingency.
This will be submitted to FEMA for possible
reimbursement
Requested Amendment
40 General Government - Settlement
Exp 19-519312 Other Professional Services
Exp 81-581920 General Fund Reserve
FY 20 Budget Amendment #2
Budget Acjj Revised
41 CRA - Return Of Water -Sewer Funds
Exp 77-581950 CRA Reserve
Tr -Out 77-515321 Trans Out To Water Sewer
* Reduced from original budget due to Amendment #29
Trf In 440-389xxx Transfer In From CRA
45,000 246,057 291,057
500,000 (246,057) 253,943
360,289 (344,972) 15,317
344,972 344,972
344,972 344,972
Exp 75-535992 Water -Sewer CIP Reserve - 344,972 344,972
Comments
City has reached a settlement with the prior City
Attorney in regard to disputed fees related to services,
severance pay and statutory interest. Contract was
terminated as of May, 2019. Reserve utilized to offset.
In FY 13 through FY 15, City transferred $344,972 into
the CRA Fund from the Water -Sewer Fund to fund CRA
operations since no TIF revenue had yet been received.
Water -Sewer Fund isn't responsible for funding CRA
Fund and funds are being returned. CRA Reserve is
reduced to fund transfer. Funds transferred into Water -
Sewer Fund increases Water -Sewer CIP Reserves
EXhibit "A"