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Home My Public Portal About08.24.2020 - PB Minutes MINUTES OF A REGULARLY SCHEDULED MEETING OF THE PLANNING BOARD OF THE TOWN OF IRONDEQUOIT HELD AT THE IRONDEQUOIT TOWN HALL, 1280 TITUS AVENUE, MONROE COUNTY, NEW YORK, ON MONDAY, AUGUST 24, 2020 AT 7:00 P.M. TO CONSIDER THE FOLLOWING CASES: BOARD MEMBERS PRESENT: Bernard Blocchi Chairman Mary Hollenbeck Member Bradley Huber Member Jacqueline Murray Alt. Member Michael Palermo Member Spencer Read Member Allan Richards Member BOARD MEMBERS ABSENT: Michael Eveland Member STAFF PRESENT: Nathan Vander Wal Deputy Town Attorney Kerry Ivers Director Michelle Nichols Recording Secretary The meeting was called to order at 7:00 p.m. Chairman Blocchi instructed the applicants and the public as to the procedure to be followed for presentation of cases and public input. He stated that the meeting is being recorded and is not intended to be a verbatim record but only to indicate the sum and substance of the proceedings. Case No: PB2020-08-1 Upon the matter of request by Premier Sign Systems, acting as agent for Reliant Community Credit Union, for SIGNAGE APPROVAL, to replace existing signage with new logo signage, on premises 625 TITUS AVENUE, in an MUC – Mixed Use Commercial District. After hearing the applicant’s presentation, no one spoke at public hearing. Public Input was closed. Monroe County Department of Planning Referral: N/A After Board discussion, the Board determined: The Board classified this as a TYPE II ACTION pursuant to SEQRA. ON MOTION by Board Member Richards, seconded by Board Member Read, carried: 7 Aye, 0 Nay, 0 Absent, 0 Abstained the Board: Granted Signage Approval subject to the following condition • Subject to sign lighting be lit one hour prior to opening and extinguished two hours after closing. Case No: PB2020-08-2 Upon the matter of request by BME Associates, acting as agent for Ridge Portland Rochester LLC & 1267 E. Ridge Holding LLC, for PRELIMINARY / FINAL SITE PLAN APPROVAL, for the redevelopment of an existing +/-11,000SF building and construction of a new +/-2,500SF building with site related improvements, on premises 1233 & 1267 E. RIDGE ROAD, in an M – Manufacturing District. After hearing the applicant’s presentation, no one spoke at public input. The Board left the public hearing open. Monroe County Department of Planning Referral: IR20005 After Board discussion, the Board determined: The Board classified this as a TYPE II ACITON pursuant to SEQRA. Lead Agency: Planning Board Co-ordinated Review: Yes _ No X_ ON MOTION by Board Member Blocchi, seconded by Board Member Richards, carried: 7 Aye, 0 Nay 0 Absent, 0 Abstained the Board: Tabled the application with the applicant’s consent, public hearing to remain open and reconvene at the September Planning Board meeting to address the following concerns: • Return to the Planning Board for Signage approvals. • Dumpster enclosure be constructed of block material. • Revised Site Plan approval required for usage of the existing drive through. • Recommend overall traffic studies be considered for both projects being developed in this area. • Proposed condition that lighting be turned on only one hour before opening and extinguished two hours after closing. • Clarify the site lighting package for the entire site, IE: security lighting, dumpster lighting. • Update plans regarding landscape planters versus outdoor seating. • Concern with the left turning lane onto Portland Avenue, send comments to MC DOT regarding this. • Keep two locust trees existing on the south west corner of the parcel. • Information regarding the grasses. • Address pedestrian access between the two buildings. Use north landscape isle. • Confirm the drive though will receive upgraded façade renovations as well. • Will take a look at another site for the existing trees to clarification for snow storage/or snow removed from the site. • MC DOT commented that they are waiting for the traffic study for the other project in order to submit formal comments regarding Portland Avenue & E. Ridge Rd. TB Referral: Upon the matter of request by Bohler Engineering, acting as agent for Chick-fil-A Inc., for a Special Use Permit, to operate a restaurant with outdoor seating and drive-thru, on premises 1115 E. Ridge Road in an M- Manufacturing District. ON MOTION by Board Blocchi, seconded by Board Member Read, carried: 6 Aye, 0 Nay 0 Absent, 1 Abstained the Board: The Board offered a Positive Referral for the Special Use Permit. Case No: PB2020-08-3 Upon the matter of request by Bohler Engineering, acting as agent for Chick-fil-A, Inc., for PRELIMINARY / FINAL SITE PLAN APPROVAL, to redevelop an existing parcel into a new restaurant with outdoor dining & drive-thru on premises 1115 E. RIDGE ROAD, in an m – Manufacturing District. After hearing the applicant’s presentation, the following spoke at Public Input: • Email received in opposition from M. Waske dated August 12, 2020. • Petition received in opposition with 179 addresses on it dated August 24, 2020. Fiona Patton & Fiona Patton, 285 Rogers Parkway: • Concerns about traffic with the center lane on Portland Avenue. • Limited corridor space regarding visibility with sun glare. • RGH is still in expansion and Portland Avenue is a corridor for emergency vehicles. • Should focus on what services and needs are required for our community. Joe Olles, 1600 Portland Avenue: • Concerns about the traffic. • Once the cars begin queuing into Chick-fil-A will be clogging up the drive isle into the parcel. • Will be big challenges with this. • Where will all the employees be parking. • What if people try parking across the street and walk across Portland Avenue to access the site? • Large concerns about emergency responders heading to the hospital. • What did the third store do within the market? There should be some type of study that was done to tell us. Chick-fil-A should disclose more information on this. Rebuttal: • Will address the traffic concerns with MC DOT. • Chick-fil-A brings in team members who specifically handle grand openings. Additional team members in the drive-through lane, team members out also helping with directing traffic. Upstate NY have proving they like chicken a lot more than the other choices. • This site is larger than the other sites. • On site capacity is much larger to hold cars queuing. • The service drive is co-owned will coordinate with Home Depot and the landlords regarding the site. • Will coordinate with the Town Building Department and Police Department if the grand opening happens. • This site is not comparable to our Greece site as in size. • Can you provide tangible numbers during peak hour during the honey-moon period? • Supply an average time it takes when someone order and is done and out the drive-through. Monroe County Department of Planning Referral: IR20009 After Board discussion, the Board determined: ON MOTION by Board Member Blocchi, seconded by Board Member Hollenbeck, carried: 7 Aye, 0 Nay, 0 Absent, 0 Abstained the Board: Tabled the application with the applicant’s consent, public hearing to remain open and reconvene at the September Planning Board meeting to address the following concerns: • Traffic issue concerns exiting on Portland Avenue. Still pending comments from MC DOT. • Request MCDOT & SFR coordinate in conjunction regarding traffic for both projects. • Clarify the three different lighting colors. The temperature of the lights on the site. What safe-guards will be added to ensure the lighting will be dimmed as stated on the plan. Can also make a note of this at the Building Permit level. • Any calculations for queuing beyond what’s listed on the site plan? Will provide additional views on queuing. • Crosswalk on the drive-through needs to be considered with hatched or raised asphalt. • Mature tree on the west side of the property should be able to be salvaged. Please look into this. • Total imperious coverage for the site is 70.2%. • Where on Portland Avenue was the traffic study conducted. How far south of RT 104? • Concerned about the cars exiting left onto Portland Avenue. • Pedestrian access added to be stamped and dyed asphalt to make sure they do not wear away. • Check the height of the flag-pole proposed (50’). Certain standards apply. Clarify. • Traffic corridor for many ambulances and emergency vehicles heading to the hospital. This needs to be looked at as well. • Concern about the honeymoon period. • Agent has safety concerns with the elevated crosswalks. So maybe there is another plan to mitigate it. What if we poured the crosswalk with a different color? Board was still concerned this needs to be raised crosswalk. • Subject to lighting be turned on only one hour before opening and extinguished two hours after closing. • Look into planting more trees parallel to the drive-way in. • Possible to see some type of contingency plan/backup plan. APPROVAL OF MINUTES: ON MOTION by Board Member Richards, seconded by Board Member Blocchi, carried: 7 Aye, 0 Nay, 0 Absent, 0 Abstained, the Board Approved the June 22, 2020 Planning Board Meeting Minutes, as submitted. ON MOTION by Board Member Richards, seconded by Board Member Blocchi, carried: 7 Aye, 0 Nay, 0 Absent, 0 Abstained, the Board Approved the July 13, 2020 Planning Board Workshop Minutes, as submitted. ON MOTION by Board Member Richards, seconded by Board Member Blocchi, carried: 7 Aye, 0 Nay, 0 Absent, 0 Abstained, the Board Approved the July 27, 2020 Planning Board Meeting Minutes, as submitted. There being no further business to come before the Board, on Motion by Board Member Blocchi, seconded by Board Member Richards and carried: 7 Aye, 0 Nay, 0 Absent, 0 Abstained, the meeting was adjourned at 9:45p.m. Michelle Nichols Recording Secretary