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Home My Public Portal About12/13/1968Present: Also attending: COMMISSION MEETING DECEMBER 13, 1968 Mayor Vice -Mayor Commissioner Commissioner William F. Koch, Jr. Stewart B. Iglehart John G. Hart J. Phil Hoyle Richard F. Ward, Henry Lilienthal, Roy Cowart and Kathleen Kirton. Mayor Koch called the meeting to order. Mr. Hart moved that the minutes of the meeting held on November 8, 1968 be approved as written and the reading of these minutes be waived. Mr. Iglehart seconded the motion. Motion passed. Mr. Hart moved that the Financial Report for November, 1968 be approved as written and all expenses included in the report be approved. Mr. Hoyle seconded the motion. Motion passed. Letter from Arthur V. Strock & Associates, engineers, with regard to their representing the Town in the field of beach erosion was read. Following discussion on this matter it was agreed that the Town had no money budgeted to employ the engineers on a regular basis but some consideration would be given to using them in specific instances when the need arises. Letter from Attorney Herbert L. Gildan regarding removal of Town from County library tax area was read. Police reports for November were read. The Town Clerk reported that upon completion of the payments of all costs involved in the drainage project for the area of Old School Road and Polo Drive there was a balance of $185.00 in the fund. The Commission directed the Town Clerk to refund the balance to the property owners involved on a proportionate basis as the amount each had contributed originally. The Town Clerk requested Commission approval to increase the payment of the water meter reader from $20.00 per month to $25.00 per month. This amount is in the present budget and is requested due to the in- crease in the number of water meters in the Town. Mr. Iglehart moved that the request be approved. Mr. Hart seconded the motion. Motion passed. The Town Clerk reported that he had received a price on shelves for the Town Library in the amount of $125.00. Mr. Hoyle suggested the Town Clerk check with Sears, Roebuck & Company on shelves since the Gulf Stream School had recently purchased some there at much less cost. Consideration of the investment of Town funds was tabled at this time for further study. The Town Clerk presented a proposed lease on the dump site being used by the Town for 1969. The lease was approved by the Town Attorney. Mr. Hart moved that the lease be properly executed. Mr. Iglehart seconded the motion. Motion passed. COMMISSION MEETING, December 13, 1968 Page 2 Mr. Hart moved that Christmas bonuses as provided in the budget be �- paid to the Town employees. Mr. Iglehart seconded the motion. Motion passed. Copies of the Audit Report for the fiscal year of 1967 -68 as prepared by Himes & Himes were distributed to the Commissioners. The drainage easement as prepared by the Town Attorney and covering drainage into the South lake of the Par Three Golf Course was pre- sented by the Town Clerk after being signed by the parties involved and the Commission instructed the Town Attorney to record the same. Mr. Iglehart stated his dis- satisfaction over what he considered a discussion of a private matter at the previous Commission meeting being released to the press by the Town Clerk. It was agreed by the Commissioners that if reporters were present they could collect their own information but that information should not otherwise be given to them without the approval of the Commission. There being no further business to come before the Commission, the meeting was adjourned. ATTEST: LL"Q f 2' " �)_ - FINANCIAL AND WATER REPORT Water used: Balances 10/31/68 Deposits Withdrawals Balances 11/30/68 Cost of Bonds Certificates of Deposit Treasury Bills Revenue for November: Water Trash Net Taxes Fines November, 1968 Master meter Individual meters Water Fund 6,055.20 1,077.25 4,977.95 7,500.00 33,500.00 Checks drawn on Water Fund: 1,607.40 709.00 38,122.31 100.00 10,384,000 gals. 7,720,000 gals. General Fund Deprec. Fund 18,339.77 1,676.11 41,259.71 35,234.40 247365.08 17676.11 20,000.00 29,886.28 Licenses Permits Other Total 712 Fla. Power & Light - electric for chlorinator 713 Gulf Stream Golf Club - water, October 714 Robert Mumma - meter reading, October 715 Picard Chemical Co. - chlorine 716 Ocean City Lumber Co. - lock for pump house Checks drawn on General Fund: 24,000.00 465.00 251.00 5.00 41,259.71 23.52 943.16 20.00 85.52 5.05 Total 11077.25 4567 Boynton Beach First National Bank - Treasury bills 4568 Fla. Power & Light - street lights & office 4569 Southern Bell Tel. - telephone 4570 City of Delray Beach - radio, November 4571 City of Delray Beach - sewer charge 4572 County Sanitation - collection, November 4573 Cadillac Overall Supply Co. - uniforms 4574 New Colony Cleaners & Laundry, Inc. - uniforms 4575 The Klear Water, Ltd - office expense 4576 Ocean Ridge Gulf Service - auto expense 4577 Adams Chevrolet Co. - auto expense 4578 Sam's Service Station - auto expense 4579 Economy Auto Supply - auto expense 4580 Pierce Tire Co., Inc. - auto expense 4581 Ocean City Auto Parts, Inc. - auto expense 4582 Gulf Oil Corp. - gas 4583 Raymond E. Metzler - auto expense 4584 Clarence E. Wolf - Town Hall lawn maint & spray 4585 William E. Gwynn - bookkeeping, October 4586 We Answer Phone - telephone answering, October 4587 First National Bank, D.B. - withholding tax 4588 Whitt MacDowell - radio maint. 9,948.28 199.62 17.37 45.00 8.75 750.00 28.46 36.73 4.40 94.60 6.40 6.00 30.82 28.29 4.95 264.12 183.30 57.00 45.00 20.00 405.00 7.50 FINANCIAL AND WATER REPORT, November, 1968 Page 2 4589 Roy Cowart Salary 502.40 ( 4590 Melton Partin it 434.79 4591 James Brown 'f 416.60 4592 Harold Corbett ff 395.52 4593 Robert Mumma ff 380.20 4594 Paul Bradwell it 262.60 4595 Johnny Lee Williams it 286.80 4596 Richard F. Ward it 425.90 4597 Boynton Beach First National Bank - Treasury Bills 19,938.00 Total 35,234.40 TELEPHONE 399 -6484 ARTHUR V. STROCK & ASSOCIATES CONSULTING ENGINEERS • LAND SURVEYORS 1227 Fait a4iLLigORO - SouflvaRQ 1�eec f ield Seac4, 9L%ida 93441 December 4, 1968 Town Commission Town of Gulfstream 246 Sea Road Gulfstream, Florida Gentlemen: The attached proposal is submitted pursuant to telephone conversation with Mr, Stewart Iglehart, Should you desire, I will the Commission to further AGREEMENT, be pleased to meet with discuss the suggested Thank you for this opportunit AVS:vh Encls: (2) 01 V AGREEMENT This AGREEMENT by and between the TOWN OF GULFSTREAM, hereinafter referred to as the TOWN, and ARTHUR V. STRUCK & ASSOCIATES, Consulting Engineers and Land Surveyors with offices in Deerfield Beach, Florida, here- inafter referred to as the ENGINEER, WITNESS, that in consideration of mutual covenants herein contained that the parties hereto mutually agree as follows: 1, The TOWN hereby employs the ENGINEER as Consulting Engineer to perform the necessary Consulting Engineering services in connection with erosion control work as designated by the TOWN, 2, The ENGINEER agrees to perform the various Professional services for the proposed work as follows: (a) Meet with the TOWN, or its representative, when requested and to assist the TOWN when required for general consultation and conferences, (b) With a view toward maintaining friendly and cooperative relations with the Lake Worth Inlet District, the ENGINEER will aid and represent the TOWN in all matters, when directed by the TOWN, involving mutual interest of the TOWN and the District, (c) Review plans and specifications of changes and improvements proposed for the Inlet and its environs. Such review to be with the full and prior knowledge of the District and its Engineer, (d) Attend all meetings of the Town Commission as requested by the Mayor, Commission or other proper officer. Maintain a constant liaison with the Town Commission and /or other proper officers from the effective date of this AGREEMENT to its termination date, (e) Attend all meetings of the Lake Worth Inlet District and submit forthwith a summary report to the TOWN of the actions or proposals of the District that may affect the TOWN, (f) Observations of construction in progress and pro- vision of appropriate reports. -Such observations to be for the purpose of maintaining contact with improvements in progress and to apprise the TOWN of elements relating to the TOWN. Such observations do not guarantee the performance of the District or the Contractor, MAK Be (g) Such other Professional services as may be required, or directed, by the TOWN. 3, The TOWN agrees to furnish such maps, plats and various other information that may be available from his files, 4, The TOWN agrees to pay the ENGINEER as compensation for such Professional services, as follows: (a) Retainer of Fifty Dollars ($50,00) per month, (b) (1) Principal Engineer - $18.00 per hour. (2) Office or Field Engineers - $12,50 per hour, (c) Services as outlined in 2,(g) by negotiation, 5, This AGREEMENT shall continue at the pleasure of the parties hereto and may be terminated by a thirty (30) day written notice by either party to the other. Upon termination, the ENGINEER shall be paid for services rendered to the date of termination, Attest: THIS AGREEMENT MADE AND ENTERED INTO THIS day of , 196 TOWN OF GULFSTREAM Clerk William F. Koch, Jr - Mayor ARTHUR V. STROCK & ASSOCIATES rArthur V. Strock, P.E. -2- MASON, GILDAN & YEAGER ATTORNEYS AT LAW 10?„ FLOOR HARVEY BUILDING WEST PALM BEACH, FLORIDA 33402 POST OFFICE BOX 1309 WILL A. NASON TELEPHONE HERBERT L.GILDAN 832-2669 THOMAS J. YEAGER November 7, 1968 Mr. Richard F. Ward Deputy Town Clerk Town of Gulf Stream P. O. Box 255 Delray Beach, Florida Dear Mr. Ward: Thank you for your letter of November 6, 1968 regarding the library funds for the Town of Gulf Stream municipal library. We regret the misunderstanding that has occurred concerning your Town, and I wish to repeat what County Attorney George Bailey wrote, i.e. you need only advise the County that you are spending municipal tax money on your own library to completely eliminate yourself from the County Library System and the resultant taxation. The taxing district for the taxable year 1968 -1969 has been com- pleted, but in order to assure that you will not be in the taxing district for the taxable year 1969 -1970, I will place this infor- mation on the records of the County Library System and when we again send out questionnaires concerning tax inclusions for the next taxable year, being 1969 -1970, I will make it a point, if I remain on the Committee, to contact you and be certain that you forward the necessary letter to complement the one we now have. Incidentally, we have never had the pleasure of discussing the County Library System with you or with any of the Commissioners of the Town of Gulf Stream. While we have no desire to impose the County Library System upon those who do not wish to participate in it, yet we think that there are many facets concerned th the County Library System that would be interesting to your Commissioners. The system was built upon use of existing municipal libraries and benefits to the municipalities, including your own, we feel are quite substantial. If it is possible for members of the County Library Board to meet with you and the members of the Town Commission at your convenience, we would be more than happy to Mr. Ward 2 Nov. 7, 1968 advise specifically about the benefits and detriments involved in participating in the County Library System, both as a municipality or otherwise, so that when your final determination is made you will at least have firsthand the factors involved. If you do not desire this at the present time, please feel free at any time to contact me or any member of the Library Board in the event that we can be of service either to the Town directly or to the residents of the Town in participating or enjoying the benefits of an expanded library system. Yours very truly, erbert L. Gi d 481/ HLG:bc