HomeMy Public PortalAbout20-9792 Roofing Repair for the Public Works Fleet Management FacilitySponsored by: City Manager
RESOLUTION NO. 20-9792
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO PIGGYBACK REGION 4 ESC/
NATIONAL INTERGOVERNMENTAL PURCHASING
ALLIANCE (NATIONAL IPA) AND RL NATIONAL
ROOFING PARTNERS, LLC (D/B/A NATIONAL
ROOFING PARTNERS `NRP') NOW OMNIA PARTNERS
CONTRACT #180901-FL-015 FOR QUALIFIED
PROFESSIONAL SERVICES FOR ROOFING REPAIR
RELATING TO THE PUBLIC WORKS FLEET
MANAGEMENT FACILITY TO BE PERFORMED BY
PROVINCIAL SOUTH, INC. (PSI ROOFING) IN AN
AMOUNT NOT TO EXCEED FORTY-ONE THOUSAND,
SIX -HUNDRED TWENTY-FIVE DOLLARS AND
TWENTY-FIVE CENTS ($41,625.25); PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City of Opa-Locka ("City") seeks to perform maintenance work
at the Fleet Management Facility of Public Works, located at 12950 NW 42nd Avenue,
Opa-Locka, FL 33054; and
WHEREAS, National Intergovernmental Purchasing Alliance ("National IPA")
(now OMNIA Partners) is "the nation's largest and most experienced cooperative
purchasing organization for the public sector". Their purchasing power and suppliers
have produced an extensive portfolio of cooperative contracts and partnerships, making
OMNIA Partners "the most valued and trusted resource for organizations nationwide";
and
WHEREAS, all contracts in National IPA's portfolio are competitively solicited
and publicly awarded by a lead agency (government entity/educational institution),
using a competitive solicitation process consistent with applicable procurement laws
and regulations. Region 4 Education Service Center ("Region 4 ESC"), one of National
IPA's lead agencies, was established in 1967 by the State of Texas under Chapter 8 of the
Texas Education Code; and
Resolution No. 20-9792
WHEREAS, Region 4 Education Service Center/National IPA considered the bid
submitted by RL National Roofing Partners, LLC dba National Roofing Partners
("NRP") ("Contractor") on July 26, 2018 in response to its RFP# 18-09; and
WHEREAS, the Region 4 Education Service Center has awarded NRP a contract
(Contract #R180901) to provide a wide range of roofing products, services and job -
order -contracting (JOC). The agreement is available to thousands of government
agencies nationwide through OMNIA/ National IPA Partners; and
WHEREAS, on September 6, 2018, National IPA awarded NRP a contract for
roofing products, services, and job -order -contracting services (attached hereto as
Exhibit "A"). The contract became effective March 1, 2019 and will expire on February
28, 2021, with the ability to renew; and
WHEREAS, this current proposed project with Contractor NRP, attached hereto
as Exhibit "B", will allow the City to remove the existing (14) skylights and curbs, repair
the structural decking and repair the roofing system. National Roofing Partners (NRP)
and its local partner, PSI Roofing, Inc. have developed the pricing proposal for the Fleet
Management Facility- Skylight Removal project; and
WHEREAS, pursuant to Section 2-318 (3) of the City's Purchasing Code allows
for purchases and acquisitions under contracts of the federal government, the State of
Florida or its political subdivisions and also municipal co-operative purchasing
organizations and programs. The City Manager has determined that the prices of the
original contract are competitive and reasonable; and
WHEREAS, the City Commission finds that it is in the best interest of the City to
piggyback on the Region 4 Education Service Center/ National IPA contract with RL
National Roofing Partners, LLC d/ b/ a National Roofing Partners (NRP), in order to
benefit from already negotiated rates and enter into an agreement with local provider
Provincial South Inc. (PSI Roofing), to remove the existing (14) skylights and curbs,
repair the structural decking and repair the roofing system, in an amount not to
exceed Forty One Thousand Six Hundred Twenty Five Dollars and Twenty Five
Cents ($41,625.25).
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. Adoption of Representations. The above recitals are true and correct and
are incorporated into this Resolution by reference.
2
Resolution No. 20-9792
Section 2. Authorization. The City Commission hereby authorizes the City Manager
to piggyback the Region 4 ESC/ National Intergovernmental Purchasing Alliance
(National IPA) And RL National Roofing Partners, LLC (d/b/a National Roofing
Partners (NRP), now Omnia Partners Contract #180901-F1-015 for qualified professional
services to be provided by Provincial South Inc. (PSI Roofing), for roofing repair for
the Fleet Management Facility of Public Works in an amount not to exceed Forty -One
Thousand, Six -Hundred Twenty -Five Dollars And Twenty -Five (S41,625.25)
Section 3. Scrivener's Errors. Sections of this Resolution may be renumbered or re -
lettered and corrections of typographical errors which do not affect the intent may be
authorized by the City Manager, or the City Manager's designee, without need of
public hearing, by filing a corrected copy of same with the City Clerk.
Section 5. Effective Date.
This Resolution shall take effect immediately upon adoption and is subject to the
approval of the Governor or his designee.
PASSED and ADOPTED this 20th day of August, 2020.
EST:
1A„
a Flores, City Clerk
Moved by: COMMISSIONER BURKE
Seconded by: COMMISSIONER BASS
3
Matthew A. Pigatt, Mayor
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
Laii/et rsq rot-
Burnadette Norris- eeks, P.A.
City Attorney
Resolution No. 20-9792
VOTE: 5-0
Commissioner Bass YES
Commissioner Burke YES
Commissioner Kelley YES
Vice -Mayor Davis YES
Mayor Pigatt YES
4
City of Opa-Locka
Agenda Cover Memo
Department
Director:
Airia Austin
Department
Director
Signature:
cji
' .
City
Manager:
John E. Pate
CM Signature:
9eie.C-P-
Commission
Meeting
Date:
08/20/2020
Item Type:
(EnterX in box)
Resolution
0 dinance
Other
X
Fiscal
Impact:
(EnterX in box)
Yes
No
Ordinance Reading:
(Enter X in box)
1st Reading
2nd Reading
x
$41,625.25
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
x
x
Funding
Source:
Account# :
001-39-
541461
(Enter Fund & Dept)
Ex:
PW- Building
Maintenace
Advertising Requirement:
(Enter X in box)
Yes
No
x
Contract/P.O.
Required:
(Enter X in box)
Yes
No
RFP/RFQ/Bid#:
x
Strategic
Plan Related
(Enter X in box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City
Communication
Area:
•
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
x
•
0
Image •
•
Sponsor
Name
City Manager
Department:
City Manager
Short Title:
Roofing Repair for the Fleet Management Facility of Public Works.
Staff Summary:
This request is to piggyback an existing contract with Region 4 Education Service Center/National IPA, for
qualified professional services for roofing repair for the Fleet Management Facility of Public Works. The scope
of this project includes removal of the existing 14 skylights and curbs, repair the structural decking and repair
the roofing system.
Sec. 2-318. Exceptions to competitive procurement requirement.
The following are exempt from the requirements of formal competitive procurement:
(3)
Purchases and acquisitions under contracts of the federal government, the State of Florida or its
political subdivisions and also municipal co-operative purchasing organizations and programs.
Purchases of supplies or contractual services under the provisions of local, state, and federal
purchasing contracts as well as municipal co-operative purchasing organizations and programs shall
be exempt from the competitive procurement requirements, provided that the following criteria are
all satisfied:
a. The terms and conditions of the original contract by federal, state, local government or municipal
co-operative purchasing organization or program are satisfactory to the city and such terms and
conditions are extended to other governmental bodies.
b. The original contract by the federal, state, local government or municipal co-operative purchasing
organization or program for supplies purchases or procurement of contractual services is
current and in effect at the time of the proposed purchase of supplies or services by the city.
c. The City Manager has determined that the prices of the original contract are competitive and
reasonable.
d. The City Commission must authorize such procurement when the cost of the supplies or
contractual services exceeds twenty-five thousand dollars ($25,000.00).
Financial Impact
Account
Description
Available
Project
Remaining
Balance
39-541461
Building Repair &
Maintenance
$52,440.13
$41,625.25
$10,814.88
Proposed Action:
Staff recommends approval of this resolution.
Attachment:
1. Agenda Cover Memo
2. Proposal from National Roofing Partners (NRP)/PSI Roofing
3. Piggyback existing Award and contract price with Region 4 Education Service Center/National IPA
4. Executive Summary National Roofing Partners
5. Oridinance 2020-07 - Purchasing
6. Proposed Contract Agreement between the City and PSI Roofing, Inc
June 29, 2020
Airia Austin
City of Opa-Locka
780 Fisherman Street, 4th Floor
Miami, FL 33054
Re: Fleet Management Facility- Skylight Removal, 12950 NW 42nd Avenue, Opa Locka, FL 33054
NRP CPN#: 180901-FL-015
Ms. Austin:
National Roofing Partners (NRP) and its local partner, PSI Roofing, Inc. have developed the following pricing
proposal for the Fleet Management Facility- Skylight Removal project. This pricing proposal was developed in
compliance with NRP's contract number 180901 with OMNIA Partners and includes the total cost to remove the
existing (14) skylights and curbs, repair the structural decking and repair the roofing system.
Attached is the Proposal & Scope of Work and OMNIA Partners Line Item Estimate which defines the work that PSI
Roofing, Inc. proposes to complete.
Based on this scope of work, pricing to complete the Fleet Management Facility- Skylight Removal project is
$41,62525. This pricing is compliant with the OMNIA Partners' unit pricing.
All material is guaranteed to be as specified. All work will be completed in a workmanlike manner according to
standard roofing practices and in accordance with manufacturers specifications.
If this proposal is accepted, please see instructions for purchase order:
1. The purchase order will be with PSI Roofing, Inc.
2. The purchase order should be clearly marked "Per OMNIA Partners Contract #180901-FL-015"
3. E-mail the purchase order and tax-exempt certificate, if applicable, in PDF format to:
a. PSI Roofing, Inc. AGleiser@PSI-Roofing.com
b. Cc:OMNIAPartners@NationalRoofingPartners.com
4. Once we receive a P.O., a notice to proceed will be issued and work can begin at the member's discretion.
If you have any questions or need additional information, please contact our office.
Best Regards,
Amanda Gleiser
PSI Roofing, Inc.
792 NE 45th Street
Oakland Park, FL 33334
Enclosures:
1) Line Item Estimate
NRP
NATIONAL ROOFING PARTNERS
June 29, 2020
Project Name:
City of Opa Locka- Fleet Management Facility - Skylight Removal
Project Address:
12950 NW 42nd Avenue
Opa Locka, FL 66035
NRP
LINE ITEM PRICE ESTIMATE
OMNIA Contract No.
180901
NRP CPN No. 180901-FL-015
Scope of Work
1. Remove 14 skylights and their curbs.
2. Install a 16 ga. 6" x 1-1/2" x 6" Z mount to the 4 sides of the resulting opening.
3. Inlay 22 gauge B Deck and fasten to the Z mount.
4. Infill sufficient polyiso and cover board to a thickness flush to the existing roof.
5. Install one ply of modified base sheet to the cover board and carry the ply 6" beyond the area of repair.
6. Install one ply of modified cap sheet over the previous ply and carry the cap an additional 6" beyond the outside edge of the repair.
7. Haul away all trash and dispose of it at a proper dumping facility.
8. The Owner is to receive a One Year PSI Roofing Superior Guarantee for Workmanship.
Detailed Line Item Breakdown
Item No. I Description
UOM
Price
Qty
Total
Water Resistant Roofing
-
$ -
Insulation
$ -
Roof Tiles and Shingles
-
$ -
Roofing and Roof Restoration
-
$ -
Masonry
$
Metal Work
-
$ -
Woodwork
-
$
Standing Seam Metal Roof System
-
$ -
Roof Specialties and Accessories
$ -
Roof Services
48a
Additional and occasional services Roofing supplies Discount off Retail
% of Discount
5%
$ 5,217.32
$ 4,956.45
$
56
Labor Rate for Roofer
Per Hour
93.60
350
$ 32,760.00
General Cost Factors
-
$ -
Additional Line Items
19-42
Equipment; fork lift
%
25%
$ 1,500.00
$ 1,875.00
Dumpster and Portable Toilet
-
$ -
19-45
Equipment; other
%
25%
$ 1,705.00
$ 2,131.25
19-46
Multiplier; project safety and fall restriction
%
7%
$ 41,722.70
$ 2,920.59
Grand Total
$ 44,643.29
-Purchase Order will be issued to PSI Roofing, Inc.
-Purchase Order should be clearly marked "Per OMNIA Partners Contract #180901-FL-015"
-E-mail the Purchase Order and tax-exempt certificate, if applicable, in PDF format to:
Amanda Gleiser - Agleiser@PSI-Roofing.com
CC: OMNIAPartners@NationalRoofingPartners.com
Discount to Member
3,018.04
Proposed Price
$
41,625.25
Roofing Products, Services, and
Job -Order -Contracting Services
Solicitation No. 18-09
National Roofing Partners
'Superior Service, National Coverage, Single Source"
Tab 3 — Company Profile (Appendix F)
As an organization, the combined number of sales persons employed by NRP and its partners
exceed 150. NRP has a direct sales team of 4 individuals that work with our Partner Sales
Representatives across the country.
6. List the number and location of offices, or service centers for all states being offered in
solicitation. Additionally, list the names of key contacts at each location with title,
address, phone and e-mail address.
National Roofing Partners' has sales personnel nationally. The key location and key contacts are
provided in Table 3-1.
Table 3-1. Number and location of offices or service centers.
Number
1
NRP Office/Service Location
Address
3790 Schacht St
City
Fairbanks
State
AK
Interior Alaska Roofing, Inc
2
Consolidated Enterprises
688 E 81st Avenue
Anchorage
AK
3
'Weatherguard INC
On File
AK
4
Ben Hill Roofing
On File
AL
5
Maxwell Roofing & Sheet Metal, Inc.
1226 Putman Dr NW
Huntsville
AL
6
Harness Roofing
On File
AL
7
Hayden Building
On File
AL
8
Thomas Roofing
550 St. Michael
Mobile
AL
9
Ben Hill Roofing
On File
AR
10
MidArk Roofing
PO Box 983
Mabelvale
AR
11
National Roofing Partners
On File
AR
12
Harness Roofing
415 S. Main
Harrison
AR
13
Best Contracting
On File
AZ
14
Diversified
2015 W Mountain View Rd
Phoenix
AZ
15
Diversified Roofing
On File
AZ
16
Star Roofing
9201 N. 9th Ave.
Phoenix
AZ
17
Star Roofing
On File
AZ
18
Kodiak
1905 Aviation Blvd
Lincoln
CA
19
Best Contracting Services, Inc. (Union/Nonl
19027 S. Hamilton Ave.
Gardena
CA
20
OM Roofing. Inc
18000 Studebaker Rd Ste 700
Cerritos
CA
21
Divereified Roofing
On File
CA
22
Summit Roofing Services
705 Industrial Park Drive
Manteca
CA
23
Douglass Colony
5901 E. 58th Ave.
Commerce City
CO
24
Greenwood Industries
On File
CT
25
Hayden Building
On File
CT
26
Houck & Co
On File
DE
27
J. Register Company
4265 Eldridge Loop
Orange Park
FL
28
Advantage Roofing and Restoration
2480 NW 17th Lane, Unit 2
Pompano Beach
FL
29
Kelly Roofing (Service Only. See comment)
9930 Channel 30 Drive
Bonita Springs
FL
30
Ben Hill Roofing
On File
FL
31
Crowther Roofing
2543 Rock Fill Rd.
Fort Myers
FL
32
PSI Roofing
792 Northeast 45th St.
Oakland Park
FL
33
Roofed Right
On File
FL
34
Diversified Roofing Soluhons
1194 Old Dixie Highway
Lake Park
FL
35
Springer -Peterson Roofing & Sheet Metal
4410 Main Ave.
Lake Land
FL
36
Harness Roofing
On File
FL
37
The Roof Depot
On File
FL
38
Harrell Roofing
3125 W. Tharp St.
Tallahassee
FL
39
Ben Hill Roofing
6811 W Bankhead Highway
Douglasville
GA
www.nationalroofingpartners.com
Page 3 - 03
State
FL
State Multiplier
1.04
Number
Description of Cost Factors
Water Resistant Roofing
Unit of Measure
Offeror% Bid
1
Pressure cleaning, vertical walls
SF
$0.15
2
Pressure cleaning, horizontal surfaces
SF
$0.31
3
Roof scanning to identify wet or substandard room components to
be removed
SF
$0.03
4
Asphalt emulsion coating, waterproofing, brush
applied, per coat
SF
$0.32
5
Rubberized coating waterproofing, brush applied, per
coat
SF
$0.40
6
Vinyl/acrylic resin, dampproofing, brush applied per
coat.
SF
$0.65
7
Non -pigmented synthetic resin, waterproofing, one
coat sprayed on
SF
$0.36
8
Caulking: remove existing, clean and prime joint
LF
$0.37
9
Caulking, epoxied urethane compound, 2 component, 1/4" x 1/4", in
place
LF
$1.02
10
Caulking, polyurethane, 1 component, 1/4" x 1/4", in place
LF
$1.09
11
Caulking, polyurethane, 1 component, 1/2" x 1/2", in place
LF
$2.36
12
Caulking, silicone rubber, 1 component, 1/4" x 1/4", in place
LF
$0.90
13
Caulking, epoxied urethane compound, 2 component, 1/4" x 1/4", in
place
LF
$1.81
14
Caulking, silicone rubber, 1 component, 3/4" x 3/8", in place
LF
$1.29
15
Backer rod, polyethylene, 3/8" diameter, installed in prepared
opening
LF
$0.20
16
Backer rod, polyethylene, 1/2" diameter, installed in prepared
opening
LF
$0.32
17
Backer rod, polyethylene, 3/4" diameter, installed in prepared
opening
LF
$0.35
18
Backer rod, polyethylene, 1" diameter, installed in prepared
opening
LF
$0.41
19
Building paper, asphalt felt sheathing paper, 1 ply, 15#, in place
SF
$0.19
20
Building paper, asphalt felt sheathing paper, 1 ply, 40#, in place
SF
$0.16
21
Building paper, red rosin paper, 5 square rolls, 4#, in place
SF
$0.11
22
Vapor retarder adhered, 2 ply inorganic, glass Type 15, applied in
Type IV (or appropriate type) asphalt, in place
SF
$0.43
23
Vapor retarder, 2 ply organic, Type 15 pound, applied in Type
IV asphalt (or appropriate type), in place
SF
$0.42
24
Vapor retarder; 2-ply inorganic, glass, Type IV, applied in cold
adhesive to 4' x 8' x 1/4" glass -mat embedded, water resistant
gypsum core panel mechanically fastened
SF
$0.88
Insulation
1
Demolition of roof insulation, per inch of depth
SF
$0.50
2
Demolition of lightweight cementitious fills, per inch
of depth
SF
$0.27
3
Roof deck insulation, lsocyanurate in 4' x 4' or 4' x 8' sheets with
fiberglass facers, 1" thick, R-6.6, applied Type IV asphalt
3a
Hot applications
SF
$0.67
Number
Description of Cost Factors
Cold applications
Unit of Measure
SF
Offeror's Bid
$0.77
3b
4
Roof deck insulation, Isocyanurate in 4' x 4' or 4' x 8' sheets with
fiberglass facers, 1 1/2" thick, R-10.0, applied Type IV asphalt
;
4a
Hot applications
SF
$0.79
4b
Cold applications
SF
$0.99
5
Roof deck insulation, Isocyanurate in 4' x 4' or 4' x 8' sheets, 1"
thick, R-6.6, mechanically fastened
SF
$0.79
6
Roof deck insulation, Isocyanurate in 4' x 4' or 4' x 8' sheets with
fiberglass facers, 1 1/2" thick, R-10.0, mechanically fastened
SF
$1.28
7
Roof deck insulation, fiberboard in 4' x 4' sheets, 1/2"
thick, R-1.39, applied Type IV asphalt
7a
Hot applications
SF
$0.69
7b
Cold applications
SF
$0.79
8
Roof deck insulation, fiberboard in 4' x 8' sheets, 25/32" thick, R-
2.4, installed hot/cold or mechanically attached coated six sides
8a
Hot applications
SF
$0.59
8b
Cold applications
SF
$0.73
8c
Mechanically attached
SF
$0.65
9
Roof deck insulation, fiberboard in 4' x 4', 1" thick, R-2.78, applied
Type IV asphalt (or appropriate as- phalt), coated six sides
9a
Hot applications
SF
$0.57
9b
Cold applications
SF
$0.79
10
Roof deck insulation, fiberboard in 4' x 4' sheets, 1/2"
thick, R-1.39, mechanically fastened, coated six sides
SF
$0.71
11
Roof deck insulation, fiberboard in 4' x 4', 1" thick,
R-2.78, mechanically fastened, coated six sides
SF
$0.60
12
Roof deck insulation, lightweight cellular wire rein- forced concrete
fill, R- value depending on thickness, per inch of depth
SF
$0.54
13
Roof deck insulation, vermiculite at 1/8:12, R-value depending on
thickness, per inch of depth
SF
$2.09
14
Roof deck insulation, vermiculite at 1/4:12, R-value depending on
thickness, per inch of depth
SF
$2.61
15
Roof deck insulation, gypsum panels, 3" thick
SF
$4.25
16
Roof deck insulation, Isocyanurate (black facer only), tapered, 1/8"
per foot slope, Type IV asphalt, per inch of depth
SF
$1.06
17
Roof deck insulation, Isocyanurate (black facer only), tapered, 1/4"
per foot slope, Type IV asphalt, per inch of depth
SF
$1.21
18
Cold insulation adhesive
SF
$0.75
19
CDX Gypsum, 1/4" x 4' x 8'
19a
Mechanically attached
SF
$0.80
19b
Set into adhesive
SF
$1.30
20
CDX Gypsum, 1/2" x 4' x 8'
20a
Mechanically attached
SF
$1.03
20b
Set into adhesive
SF
$1.60
21
CDX Gypsum with fiberglass, facer: 1/4" x 4' x 8'
21a
Mechanically attached
SF
$0.51
21b
Set into adhesive
SF
$0.80
22
CDX Gypsum with fiberglass facer: 1/2" x 4' x 8'
22a
Mechanically attached
SF
$0.64
Number
Description of Cost Factors
Unit of Measure
Offeror's Bid
22b
Set into adhesive
Roof Tiles and Shingles
SF
$0.91
1
Remove composition shingles and felts to decking
SF
$0.51
2
Test for asbestos prior to removal
SF
$0.08
3
Remove clay, concrete, or slate roof tiles to decking
SF
$0.74
4
Remove wood shingles and felts to decking
SF
$0.40
5
Shingles, fiberglass, Class A, 25-year strip shingles,
slopes 3:12 or greater
SF
$1.90
6
Shingles, fiberglass, Class A, 30-year, premium lami- nated
multilayered
SF
$2.10
7a
Replace clay or concrete roof tiles
Each
$13.95
7b
Replace/repair other shingles
Each
$7.95
8
Self -adhering ice and water shield membrane for shingles, tiles,
metal waterways, penetrations, valleys, ridges, edges, etc.
SF
$1.80
Roofing and Roof Restoration
1
Remove built-up roof, multi -ply aggregate, non-asbes- tos, 1" thick
or less
SF
$0.83
2
Remove single -ply roof: ballast, and membrane only
SF
$1.01
3
Remove single -ply roof, membrane partially or fully adhered
SF
$1.01
4
Remove single -ply roof, membrane mechanically attached
SF
$1.15
5
Remove copper sheet roofing
SF
$0.38
6
Base sheet, 3-ply fiberglass, Type IV (or appropriate
type) asphalt (17 year roof)
SF
$1.81
7
Base sheet, 4-ply fiberglass, mechanically attached
(17-year roof)
SF
$1.71
8
Fiberglass cap finishing membrane
SF
$0.71
9
Base sheet with 2 ply, fiberglass felts, Type IV asphalt
(or appropriate type)
SF
$1.64
10
Base sheet with 3 ply, fiberglass felts, Type IV asphalt
(or appropriate type)
SF
$1.77
11
Base sheet mechanically attached with 4 ply, Type VI
fiberglass felts, Type IV (or appropriate type) asphalt
SF
$1.78
12"
Nail base sheet, 3 ply Type VI fiberglass felts, fiber- glass cap,
Type IV (or appropriate type) asphalt.
SF
$1.74
13
Base sheet with 4 ply; 2 polyester and 2 fiberglass felts, Type IV
(or appropriate type) asphalt (20 year roof)
SF
$1.83
14
Built-up roof, base sheet with 3 ply polyester roofing sheet, Type IV
(or appropriate type) asphalt (20 year roof)
SF
$1.60
15
Built-up roof, base sheet with 3 ply Type GS fiber- glass, cold
process adhesive (20 year roof)
SF
$2.74
16
Built-up roof base sheet plus 4 ply Type G2 fiberglass,
cold process adhesive (30 year roof)
SF
$2.75
17
Built-up roof, base sheet, 1 ply Type VI fiberglass, 1 ply modified
bitumen sheet, fire rated, Type IV asphalt (15 year roof)
SF
$3.45
18
Built-up roof, base sheet, 2 ply polyester roofing sheet, 1 ply
modified bitumen sheet, fire rated, Type IV asphalt (or appropriate
type) (20 year roof)
SF
$0.55
19
Built-up roof, base sheet, G-2, 33 lb., mechanically attached
SF
$0.55
20
Built-up roof, base sheet, G-2, 33 lb., Type IV asphalt
SF
$0.61
Number
Description of Cost Factors
Built-up roof, premium asphalt, added cost per ply per square foot
Unit of Measure
SF
Offeror's Bid
$0.11
21
22
Built-up roof, modified bitumen adhesive, added cost
per ply per square foot
SF
$0.19
23
Built-up roof, surface with cold asphaltic surfacing adhesive and
gravel
SF
$1.48
24
Built-up roof, surface with emulsion and granules
SF
$0.99
25
Built-up roof, surface with emulsion and aluminum coating
SF
$1.06
26
Built-up roof, surface with emulsion and white elasto- meric coating
SF
$1.11
27
Built-up roof, surface with aluminum coating or paint
SF
$0.88
28
Built-up roofing, surface with high solids white elasto- meric coating
SF
$2.78
29
Built-up roofing repairs; fibered asphalt mastic, brush grade, with
fiberglass mesh.
SF
$2.72
30
Built-up roofing repairs; pitch -based mastic, with fiberglass mesh
SF
$2.72
31
Built-up roofing repairs; elastomeric mastic, with fiberglass mesh
SF
$3.71
32
Built-up roofing restoration, coal tar pitch roofs
SF
$0.89
33
Built-up roofing restoration, odorless, coal tar pitch or
asphalt roofs
SF
$0.92
34
Single -ply roof, CSPE, 45 mils reinforced, asbestos free,
mechanically fastened
SF
$2.18
35
Single -ply roof, CSPE, 60 mils reinforced, asbestos free,
mechanically fastened
SF
$2.45
36
Single -ply roofing repairs (CSPE, PVC, and EPDM)
36a
CSPE
SF
$2.15
36b
PVC
SF
$2.15
36c
EPDM
SF
$1.91
37
Flashing membrane, 2 ply, Type IV or Type VI fiber- glass
SF
$1.23
38
Flashing membrane, 1 ply polyester and 1 ply modified
bitumen
SF
$2.47
39
Flashing membrane, 2 ply, polyester
SF
$1.23
40
Flashing membrane, CSPE
SF
$1.45
41
Flashing membrane, CSPE with aluminum coating
SF
$1.73
42
Polyurethane foam roofing
SF
$3.30
43
Additional Polyurethane foam coating
SF
$2.21
44
Single -ply roof, EDPM, 45 mils reinforced, mechani- cally fastened
SF
$2.29
45
Single -ply roof, EDPM, 60 mils fully adhered
SF
$2.69
46
Built-up roof, base sheet with 3 ply trilaminate ply, cold process
adhesive (25 year roof)
SF
$2.74
47
Built-up roof, surface with premium asphalt, and gravel.
SF
$0.48
48
Built-up roof, surface with Fire Retardant Aluminum coating or
paint, single coat
SF
$0.88
49
Modified Bitumen roof, base sheet, cap sheet, cold Modified
Bitumen Adhesive
SF
$3.59
50
Built-up roof, 3 ply fiberglass felts, Type IV asphalt
SF
$2.09
51
Single ply Roof, 45 mils fully adhered with bonding adhesive
SF
$3.84
52
Single ply roof, TPA Fleece Back, 45 mils fully ad- hered with hot
asphalt
SF
$3.84
53
Single ply roof, 45 mils mechanically attached
SF
$3.01
Number
Description of Cost Factors
Unit of Measure
Offeror's Bid
54
Base sheet mechanically attached with 3 ply fiber- glass felts, Type
1 - Coal Tar Pitch
SF
$1.78
55
Base sheet mechanically attached with 3 ply Organic felts, Type 1 -
Coal Tar Pitch
SF
$1.82
56
Built-up roof, 4 ply Fiberglass felts, Type 1 Coal Tar Pitch
SF
$1.88
57
Build-up roof, 4 ply Organic felts, Type 1 Coal Tar Pitch
SF
$1.88
58
Built-up roof, surface with hot Coal Tar Pitch and gravel
SF
$1.58
59
Single ply repairs using 2 coat polyurethane, elasto- meric coating
system
SF
$3.39
60
Single ply repairs at laps or defects using 2 coats elastomeric
coating system with reinforcement
SF
$3.63
61
Single ply roof, TPA fleece back, 60 mils fully adhered
with hot asphalt
SF
$4.54
62
Single ply roof 60 mils fully adhered with bonding adhesive
SF
$4.54
63
Built-up roof, 1 ply Trilaminate, 1 ply Modified Bitumen Sheet, fire
rated
Masonry
SF
$2.01
1
Brick, remove and reset, 1 to 50 sq ft
SF
$21.79
2
Brick, remove and reset, over 50 sq ft
SF
$17.61
3
Block, remove and reset
SF
$18.35
4
Coping stones, remove and reset
Each
$42.99
5
Brick, block or coping removal
Each
$17.19
6
Brick, block and brick exterior wall maintenance, repair and
application of protective coatings.
6a
Selective Demolition of Concrete Block Masonry Units (CMU) with
perimeter saw cutting- swingstage 4", 6" and 8" block (high-rise)
Each
$10.52
6b
Selective Demolition of Brick Masonry Units with pe- rimeter saw
cutting - swingstage one, two, and three wythe (high-rise)
SF
$37.75
6c
Selective Demolition of Brick Masonry Units with perimeter saw
cutting - scaffolding one, two and three wythe (low-rise)
SF
$26.81
7
Selective Demolition of Mortar Joint with Perimeter Sawcutting -
Swingstage (high-rise)
SF
$4.85
7a
Removal of existing mortar (A" wide by %" depth)
7b
"Removal of existing mortar ('/," wide by
%" depth)"
SF
$6.08
7c
Removal of existing mortar ('/:" wide by 1%" depth)
SF
$6.68
7d
Removal of existing mortar (%" wide by 1%" depth)
SF
$8.51
8
Selective Demolition of Mortar Joint with Perimeter Sawcutting -
Scaffolding (low-rise)
8a
Removal of existing mortar ('A" wide by %" depth)
SF
$3.63
8b
"Removal of existing mortar (%" wide by
' " depth)"
SF
$4.85
8c
Removal of existing mortar ('h" wide by 1'/" depth)
SF
$5.75
8d
Removal of existing mortar (%" by 1%' depth)
SF
$7.59
9
New Pointing Work - Swingstage (high- rise)
9a
Furnish and install new mortar (A" wide by %" depth)
SF
$7.29
9b
Furnish and install new mortar (%" wide by %" depth)
SF
$8.27
9c
Furnish and install new mortar (A" wide by 1 A" depth)
SF
$8.02
9d
Furnish and install new mortar (%" wide by 1 %" depth)
SF
$9.49
Number
Description of Cost Factors
Unit of Measure
Offeror's Bid
10
New Pointing Work - Scaffolding (low- rise)
10a
Furnish and install new mortar ('/d" wide by %" depth)
SF
$5.83
10b
Furnish and install new mortar ('/," wide by'/." depth)
SF
$6.56
10c
Furnish and install new mortar (%" wide by 1 '/" depth)
SF
$6.79
10d
Furnish and install new mortar (' " wide by 1'A" depth)
SF
$7.79
11
Removal of Roof Parapets - Swingstage (high-rise)
11 a
Removal of 3 wythe brick parapet wall (24" high)
SF
$61.51
11b
Removal of 3 wythe brick parapet wall (42" high)
SF
$61.69
11c
Removal of 2 wythe brick parapet wall (24" high)
SF
$51.51
11d
Removal of 3 wythe brick parapet wall (42" high)
SF
$54.15
12
Removal of Roof Parapets - Scaffolding (low-rise)
12a
Removal of 3 wythe brick parapet wall (24" high)
SF
$41.51
12b
Removal of 3 wythe brick parapet wall (42" high)
SF
$42.85
12c
Removal of 2 wythe brick parapet wall (24" high)
SF
$35.01
12d
Removal of 3 wythe brick parapet wall (42" high)
SF
$39.99
13
Reconstruction of Brick Masonry Roof Parapets - Swingstage (high
rise)
13a
New brick masonry parapet w/stone coping and flash- ings (3 wythe
- 24" high)
SF
$181.51
13b
New brick masonry parapet w/stone coping and flash- ings (3 wythe
- 42" high)
SF
$131.01
13c
New brick masonry parapet w/stone coping and flash- ings (2 wythe
- 24" high)
SF
$134.99
13d
New brick masonry parapet w/stone coping and flash- ings (2 wythe
- 42" high)
SF
$96.01
14
Reconstruction of Brick Masonry Roof Parapets - Scaffolding (low-
rise)
14a
New brick masonry parapet w/stone coping and flash- ings (3 wythe
- 24" high)
SF
$115.99
14b
b) New brick masonry parapet w/stone coping and
flashings (3 wythe - 42" high)
SF
$89.99
14c
c) New brick masonry parapet w/stone coping and
flashings (2 wythe - 24" high)
SF
$82.99
14d
d) New brick masonry parapet w/stone coping and
flashings (2 wythe - 42" high)
SF
$68.99
15
New Throughwall Flashings - Swingstage (high-rise)
15a
Removal of 4 courses 1 wythe brick wall w/Temporary Shoring
SF
$95.95
15b
Removal and replacement of steel lintel
SF
$47.95
15c
Furnish and install new flashings (Bituthane)
SF
$14.95
15d
Furnish and install new flashings (Lead coated copper)
SF
$26.95
15e
Parging and waterproofing of back-up wall
SF
$20.95
16
New Throughwall Flashings - Scaffolding (low-rise)
16a
Removal of 4 courses 1 wythe brick wall w/Temporary Shoring
SF
$76.95
16b
Removal and replacement of steel lintel
SF
$44.95
16c
Furnish and install new flashings (Bituthane)
SF
$11.95
16d
Furnish and install new flashings (Lead coated copper)
SF
$23.95
16e
Parging and waterproofing of back-up wall
SF
$16.99
17
Brick Masonry/Stone Stabilization
SF
$20.99
17a
Drilling and installation of new friction pins with mortar cap
17b
Drilling and installation of new friction pins for lime stone with
mortar cap
Description of Cost Factors
Limestone Removal and Replacement.
SF
$32.95
Offeror's Bid
Unit of Measure
Number
18
18a
Removal of existing deteriorated architectural lime- stone
SF
$74.99
18b
Furnish and install new limestone replacement.
SF
$217.99
18c
Replacement of stone with lightweight polymer resin to match
SF
$86.99
18d
Minor patching of existing stone to match
SF
$138.99
19
Terra Cotta Removal and Replacement.
SF
$74.99
19a
Removal of existing deteriorated architectural Terra Cotta
19b
Furnish and install new Terra Cotta replacement.
SF
$241.99
19c
Replacement of stone with lightweight polymer resin to match
SF
$87.05
19d
Minor patching of existing stone to match
SF
$139.95
20
Roof Coping Stones.
20a
Removal of existing roof coping stones (16 inches)
SF
$62.55
20b
Removal and parging of existing substrate
SF
$16.99
20c
Furnish and install new lead coated copper flashings
SF
$23.95
20d
Drilling and epoxy grouting stainless steel pins
SF
$21.95
20e
Reinstallation of existing stones with cleaning
SF
$43.95
20f
Furnish and install new coping stones
SF
$99.95
20g
Furnish and install new sealants between coping stones.
SF
$7.68
20h
Cleaning and coating of existing stones.
SF
$7.98
21
CMU Backup Wall Repair and Waterproofing.
21a
Replacement of Deteriorated CMU Back-up
SF
$50.95
21b
Parging of CMU back-up wall
SF
$12.95
21c
Waterproofing of back-up wall
SF
$6.95
22
Brick Masonry Piers
22a
Isolated repair of existing masonry piers (removal and replacement)
SF
$136.95
22b
Reconstruction of isolated areas of pier
SF
$122.95
22c
Construction of new masonry piers.
SF
$98.95
23
Crack Repair
23a
Drill and install new stainless steel pins.
Each
$21.95
23b
Grouting of open cracks
SF
$14.95
23c
Replacement of cracked bricks
SF
$29.95
24
Concrete Removal
24a
Perimeter sawcutting
SF
$1.49
24b
Removal of existing concrete (2" depth).
SF
$20.95
24c
Removal of existing concrete (3.5" depth).
SF
$26.95
25
New Concrete and Coating
25a
Placement of new high strength patching mortar (2" depth)
SF
$75.95
25b
Placement of new high strength patching mortar (3.5" depth).
SF
$84.95
25c
Cleaning and coating of concrete surface.
SF
$6.99
25d
Sidewalk Bridging.
SF
$7.25
25e
26
Temporary Roof Protection
Metal Work
SF
$1.50
26a
Number
Remove standard metal decking
Description of Cost Factors
Install metal decking; 1-1/2" deep, 20 gauge, standard
profile
SF
Unit of Measure
SF
$1.91
Offeror's Bid
$3.98
26b
27
Install steel plate, two sizes
SF
$3.71
27a
10 Gauge, standard application
SF
$1.88
27b
Extra heavy-duty 1/4th inch
SF
$1.98
28
Remove metal counterflashing
LF
$1.78
28a
Counterflashing, galvanized, 24 gauge, 6" width
LF
$3.45
28b
Counterflashing, copper, 16 oz., 6" width
LF
$7.95
29
Remove metal edge, gravel stop, eave strip, or coping
LF
$1.48
29a
Metal edge raised, galvanized steel fascia/eave drip;
6" face, hemmed, continuous cleat, 3" deck flange
LF
$4.92
29b
Gravel stop, galvanized steel, 24 gauge, 6" face
LF
$5.59
30
Remove metal gutter
LF
$2.59
30a
Gutter, galvanized steel, ASTM 526, with 12.5oz./ square foot
galvanized coating, 24 gauge, 5" box or ogee style, joints and end
caps shall be soldered
LF
$14.98
30b
Gutter, aluminum, .050" thick 5" box or ogee, painted,
Kynar finish
LF
$18.99
30c
Gutter, copper, 16 oz, half round, 5" wide
LF
$13.95
30d
Gutter, copper, 16 oz, half round, 6" wide
LF
$16.39
31
Remove metal downspouts
LF
$2.20
31a
Downspouts, aluminum, .024" thick, 3" x 4", painted, installed
LF
$11.98
31b
Downspouts, GI, 24 gauge 3" x 4" installed
LF
$14.98
31c
Downspouts, GI, 24 gauge, 4" round, installed
LF
$14.51
31d
Downspouts, copper, 16 oz., 6" round, installed
LF
$15.69
31e
Downspouts, strainer
Each
$1.45
31f
Metal flashing, apron flashing, 9" wide
LF
$4.01
31g
Metal flashing, step flashing
Each
$6.97
31h
Metal splash pan, 16 oz.
Each
$15.57
31i
Metal trim, aluminum, .032" thick, painted
SF
$2.77
31j
Metal storm collar
Each
$19.95
31k
Metal coping, galvanized steel, 24 gauge, standing seam
SF
$11.95
31 L
Metal coping, galvanized steel, 24 gauge, with butt plate
SF
$11.98
31m
Resolder joints in sheet metal
LF
$1.18
31n
Metal edge, aluminum, 0.50 thick 6" face painted
SF
$14.97
31 n
Metal edge, aluminum, free floating fascia system
SF
$20.49
310
Parapet wall metal
SF
$9.28
31p
Metal edge, anodized finished aluminum, free floating
fascia system 8 inches
SF
$37.15
31q
Metal edge, high performance fluorocarbon finished aluminum, free
floating fascia system 8 inches
SF
$16.84
31r
Metal edge, anodized finished aluminum, free floating
fascia system 6 inches
SF
$14.95
31s
Metal edge, high performance fluorocarbon finished aluminum, free
floating fascia system 6 inches
SF
$13.05
32
New Aluminum Metal Cladding
32a
Furnish and install new uninsulated aluminum wall cladding
SF
$16.09
32b
Furnish and install new insulated aluminum wall cladding
SF
$35.39
32c
Furnish and install new insulated aluminum wall clad- ding panels
(Architecture
SF
$47.99
Number
Description of Cost Factors
Cladding of roof parapet walls with copings.
Unit of Measure
SF
Offeror's Bid
$31.99
32d
33
New Exterior Insulation and Finish System (EIFS)
33a
New Exterior Insulation and Finish System (EIFS)
SF
$21.51
33b
New Exterior Insulation Finish System (EIFS) w/o insulation
SF
$13.51
33c
New Metal Copings.
SF
$11.98
34
Surface Preparation
34a
Cleaning of existing steel and surface.
SF
$6.95
34b
Coating of existing reinforcement
SF
$8.95
34c
35
Exterior rated gypsum board sheathing and substrate
SF
$2.74
Woodwork
35a
Demolition of plywood or standard 1" x 6" decking
SF
$0.39
35b
Demolition of standard 2" x 6" tongue and groove decking
SF
$0.47
35c
Plywood decking, CDX, 1/2" thick (or 15/32" optional)
SF
$0.93
35d
Plywood decking, CDX, 5/8" thick
SF
$1.14
35e
Plywood decking, CDX, 3/4" thick
SF
$1.23
35f
Standard 1" x 6" decking, tongue and groove
SF
$1.43
35g
Standard 2" x 6" tongue and groove decking
SF
$1.88
35h
Cants, wood fiber, trapezoidal, 1 1/2" x 5 5/8"
LF
$0.59
35i
Cants, SBX treated wood, 4" x 4" diagonal
LF
$2.05
35j
Nailer, SBX treated wood, 1" x 4"
LF
$0.88
35k
Nailer, SBX treated wood, 2" x 4"
LF
$1.14
36
Nailer, SBX treated wood
36a
2" x 6"
LF
$1.91
36b
2" x 8" optional
LF
$2.03
36c
Curbing, SBX treated wood, 2" x 12"
LF
$3.49
37
Joist, fir
37a
2" x 6"
LF
$3.45
37b
2" x 8" optional
LF
$3.79
38
Joist, fir
38a
2" x 10"
LF
$3.91
38b
39
2" x 12" optional
Standing Seam Metal Roof System (SSMRS) Price
Each Specification Using Line Items
LF
$4.63
39a
Pre -Engineered SSMRS, products (20- year roof)
SF
$3.98
39b
Subpurlins
LF
$5.35
39c
Roof panel installation
SF
$2.98
39d
Field forming of panels
SF
$1.79
39e
Concealed anchor clips
Each
$1.49
39f
Vapor retarder installation
SF
$1.22
39g
Insulation installation
SF
$3.74
39h
Gutters (SSMRS only)
LF
$13.98
39i
Gutter liners
SF
$11.62
39j
Flashing
LF
$8.35
39k
Expansion joints
LF
$20.18
40
Finishing touches (no additional cost in contract)
40a
Snow retention assemblies
LF
$1.25
Number
Description of Cost Factors
Unit of Measure
Offeror's Bid
40b
41
Self -adhering ice and water shield membrane for shingles, tiles,
metal waterways, penetrations, valleys, ridges, edges, etc.
Roof Specialties and Accessories
LF
Each
$1.84
$97.99
41a
Remove roof hatch
41b
Roof hatch, aluminum, 2'6" x 3'0"
Each
$523.99
41c
Roof hatch, aluminum, larger sizes
SF
$42.95
41d
Remove existing roof drain, except plumbing
Each
$257.99
41e
Install new roof 4" drain, except plumbing
Each
$1,144.99
41f
Install new roof 6" drain, except plumbing
Each
$1,144.99
41g
Reflash existing roof drain
Each
$157.99
41h
Plumbing stack, 4# lead flashing
Each
$68.99
41i
Scupper, sheet steel, 24 gauge ASTM A 526, match
existing configuration
Each
$124.89
41j
Remove existing walkway, built-up roofs
SF
$0.42
41k
Walkway, built-up roofs, desert tan fiberglass
LF
$0.49
41L
Walkway, built up roofs, non skid
LF
$0.49
42
Walkway, single ply roof
42a
30" wide roll goods, tape attached
LF
$2.59
42b
30" wide roll, hot asphalt attached
LF
$2.38
42c
30" wide roll, adhesive attached
LF
$2.98
42d
Roof ventilators
Each
$114.99
42e
Roof ladder, steel, bolted to concrete, up to 20 feet, without cage
LF
$70.95
42f
Roof ladder, steel, bolted to concrete, 20 feet and up, with cage;
with intermediate landings as required by Code
LF
$86.95
42g
Roof ladder, security ladder guard
Each
$115.99
42h
Termination bar, aluminum, 1/4" x 1"
LF
$0.98
42i
Pitch pocket, 24 gauge, GI, 6" x 6", with storm collar hemmed to
outside, soldered corners and seams
Each
$99.95
42j
Pitch pocket, 24 gauge, GI, 8" x 8", with storm collar, hemmed to
outside, soldered corners and seams
Each
$108.95
43
Pitch pocket, resurface top only
43a
8" x 8"
Each
$4.75
43b
12" x 12"
Each
$5.75
43c
Expansion joint, butyl or neoprene bellows, galvanized flange
LF
$17.95
43d
Expansion joint, CSPE reinforced
LF
$15.95
43e
Repair kit for dry repairs
Each
$47.95
43f
Repair kit for wet repairs
Each
$47.95
44
Skylights (price each size and lens combination)
44a
Standard 3' x 5', 4' x 4', 4' x 8' with single clear lenses
SF
$11.78
44b
Standard 3' x 5', 4' x 4', 4' x 8' with clear double lenses
SF
$17.48
44c
Skylight lens replacement only, clear
SF
$10.64
44d
Skylight lens replacement only, double clear
SF
$16.69
45
Security/fall bars for skylights
45a
3' x 5'
Each
$344.99
45b
4' x 4'
Each
$343.99
45c
4' x 8'
Each
$501.99
45d
Number
46
Special sizes
SF
$17.99
Description of Cost Factors
Roof Services
Unit of Measure '
" `
""
" ° ,
Offeror's Bid
. .......
pK,..H
3
46a
Asbestos core testing and patch of existing roof surface
Each
$71.95
46b
Core analysis, 14" x 14" and patch of existing roof surface
Each
$325.00
46c
Non destructive roof scan, up to 50,000 sq ft, full service each
Each
$1,450.00
46d
Additional foot over 50,000 sq ft
SF
$0.02
46e
Non destructive roof scan, up to 50,000 sq ft, limited service
Each
$1,400.00
46f
Additional foot over 50,000 sq ft
Each
$0.02
46g
Roof inspection services (visual inspection of roofing
service/membrane, flashings, counterfiashings, copings, parapets,
trims, hatches, penetrations, curbs, roof -mounted equipment, etc.
with a written report of findings and recommendations
Day
$600.00
46h
Field/shop drawings, up to 10,000 sq ft
SF
$0.03
46i
Field/shop drawings, 10,000-50,000 sq ft
SF
$0.03
46j
Field/shop drawings, over 50,000 sq ft
SF
$0.03
46k
Prime contractor's warranty, restoration, less than 10,000 sq ft,
minimum charge
Per Project
$500.00
46L
Prime contractor's warranty, restoration, over 10,000 sq ft,
minimum charge
SF
$0.05
46m
Prime contractor's warranty, re -roof, total system, 15 year, less than
10,000 sq ft, minimum charge (Stamdard)
SF
$0.10
46n
"Prime contractor's warranty, re -roof, total system, 15 year, less
than 10,000 sq ft, minimum charge (includes 2, 5, 7,
10, 15 year inspections)"
SF
$0.15
46o
Prime contractor's warranty, re -roof, total system, 15 year, more
than 10,000 sq ft, minimum charge (Standard)
SF
$0.09
46p
"Prime contractor's warranty, re -roof, total system, 15 year, more
than 10,000 sq ft, minimum charge (includes 2, 5, 7,
10, 15 year inspections)"
SF
$0.15
46q
Per diem rate per worker per 24 hour period of time
Per Day
$50.00
46r
Prime contractors per diem/costs for asbestos abate- ment
planning
Day
$55.00
46s
Asbestos abatement activities, BUR removal and disposal of waste
SF
$1.50
46t
Project site is located 65 or more miles from the con-
tractor's/subcontractor's yard/home location.
SF
$1.45
46u
Asbestos site monitoring
Day
$385.00
47
Annual or semi-annual roof housekeeping -per location
47a
Cost once a year per location if less than 20,000 sq. ft.
SF
$0.12
47b
Cost per Sq.ft. per year per location if greater than 20,000 sq.ft.
SF
$0.08
47c
Cost semi-annual per location if less than 20,000 sq. ft
SF
$0.14
47d
Cost per Sq.ft. semi annual per location if greater than 20,000 sq.ft.
SF
$0.12
47e
Roof leak investigation
Day
$450.00
47f
Minor roof repair calls
Day
$700.00
47g
Difficult access or fall restriction; surcharge
Each
$0.14
47h
umber
Excessive hauling
Description of Cost Factors
Work in secured areas or compounds surcharge
Each
Unit of Measure
Each
$100.00
Offeror's Bid
$0.10
47i
48
Additional and occasional supplies, materials, equip- ment and
services
% of Discount
0.05
48a
Additional and occasional services Roofing supplies
Discount off Retail Price List
48b
Alternative Methods of Costing - percent of overhead/
markup and profit added to cost
% of 0/P
0.25
48c
Discounts Offered Off Alternative Costing Methods
(cost plus profit and overhead) Less Rate of Discount
% of discount
0.05
48d
"Multiplier/factor to be applied to the
R.S. Means costs."
% to be applied
See Table 6-1 - Coefficient
49
Deducts and add-ons for in lieu products (Place behind Tab 6)
50
Special Rental Equipment (Priced based on 9.11.2 above)
NC
51
Cold and bad weather storage identify extra cost if any
Day
52
Hourly Services Rates
53
Structural Analysis/engineering services
Per Hour
$175.00
54
Architect/design professional services
Per Hour
$170.00
55
Roofing Consultant
Per Hour
$125.00
56
57
Labor Rate for Roofer
General Cost Factors
Per Hour
$90.00
57a
Mileage rate
Per Mile
$0.60
57b
Performance and payment bond - bonding rate (per-
cent of project)
Percent
$0.02
57c
Bonding capacity - total amount of capacity available
Dollar Amount
Varies by market
Additional Line Items
Number
NRP1
Description of Cost Factors
NRP Asset Management Program < 50,000 sq. ft.
Unit of Measure
Offeror's Bid
$1,200.00
Each
NRP2
NRP Asset Management Program > 50,000 sq. ft.
SF
$0.05
NRP3
NRP PM Program < 50,000 sq. ft.
Each
$2,400.00
NRP4
NRP PM Program > 50,000 sq. ft.
SF
$0.08
NRPS
NRP Warranty Extension / Renewal < 50,000 sq. ft.
Each
$3,500.00
NRP6
NRP Warranty Extension / Renewal > 50,000 sq. ft.
SF
$0.12
NRP7.1
Snow Load Management and Removal
Hour
$90
NRP7.2
Snow Load Management and Removal - After Hours
Hour
$130
NRP7.3
Snow Load Management and Removal - Holidays
Hour
$180
NRP7.4
Measurement of snow and assessment - Value Add
Each
$1,000.00
19-1
Sweep roof surface
SF
$0.40
19-2
Spud embedded aggregate
SF
$0.69
19-3
Wet vacuum loose ballast/aggregate
SF
$0.54
19-4
Vapor barrier; self -adhered
SF
$2.15
19-5
Ice and water shield
SF
$2.00
19-6
Roof insulation, HD polyisocyanurate in 4' x 8' or 4' x 4' sheets, 1/2"
thick, mechanically fastened
SF
$0.72
19-7
Roof insulation, installation of new polyisocyanurate insulation
19-7a
mechanically attached
BF
$1.40
19-7b
fully adhered
BF
$1.90
19-8
Single ply roof system; EPDM, 45mi1
19-8a
mechanically attached
SF
$3.31
19-8b
fully adhered
SF
$4.01
19-8c
ballasted
SF
$3.72
19-9
Single ply roof system; EPDM, 60mi1
19-9amechanically
attached
SF
$3.53
19-9b
fully adhered
SF
$4.29
19-19c
ballasted
SF
$3.99
19-10
Single ply roof system; EPDM membrane upcharge, 90mi1
SF
$0.50
19-11
Single ply roof system; PVC, 50mi1
19-11a
mechanically attached
SF
$3.01
19-11 b
fully adhered
SF
$3.84
19-12
Single ply roof system; PVC, 60mi1
19-12a
mechanically attached
SF
$3.25
19-12b
fully adhered
SF
$4.10
19-13
Single ply roof system; PVC membrane upcharge, 80mi1
SF
$0.50
19-14
Single ply roof system; TPO, 45mi1
19-14a
mechanically attached
SF
$3.01
19-14b
fully adhered
SF
$3.95
19-15
Single ply roof system; TPO, 60mi1
19-15a
mechanically attached
SF
$3.49
19-15b
fully adhered
SF
$4.15
19-16
Single ply roof system; TPO membrane upcharge, fleece back
SF
$0.25
19-17
Single ply roof system; TPO membrane upcharge, 80mi1
SF
$0.50
19-18
Single -ply roof system; protection mat
SF
$0.30
19-19
Single ply roof; seam tape, 3" wide
LF
$3.15
19-20
Single ply roof; cover strip tape, 6" wide
LF
$3.15
19-21
Single ply roof; self -adhered RUSS strip, 6" wide
LF
$4.50
19-22
Single ply roof system; pipe boot
Ep,
$35.00
19-23
Single ply roof system; pitch pocket w/pourable sealer
Ep,
$50.00
19-24
Roof restoration coating; primer coat, 1 coat
SF
$1.12
19-25
Roof restoration coating; base coat, 1 coat; acrylic elastomeric
SF
$2.35
19-26
Roof restoration coating; top coat, 1 coat; acrylic elastomeric
SF
$2.24
19-27
Roof restoration coating; base coat, 1 coat; silicone
SF
$2.38
19-P8
Roof restoration coating; top coat, 1 coat; silicone
SF
$2.14
19-P9
Roof restoration coating; base coat, 1 coat; urethane
SF
$2.75
19-30
Roof restoration coating; top coat, 1 coat; urethane
SF
$2.38
19-31
Roof restoration coating; top coat, 1 coat; aluminum coating
SF
$1.24
19-32
Roof restoration coating; full reinforcement; fiberglass or polyester
mat
SF
$0.45
19-33
Roof restoration coating; prep, 3-course repairs; mastic &
mesh/fabric
SF
$4'98
19-34
Manufacturer's warranty, re -roof, 15 year
SF
$0.28
19-35
Manufacturer's warranty, re -roof, 20 year
SF
$0.32
19-36
Manufacturer's warranty, re -roof, 30 year
SF
$0.40
19-37
Manufacturer's warranty, restoration, 10 year
SF
$0.11
19-38
Manufacturer's warranty, restoration, 15 year
SF
$0.17
19-39
Manufacturer's warranty, restoration, 20 year
SF
$0.23
19-40
Interior protection; plastic, tarps, sweeping, vacuuming
DAY
$1,000.00
19-41
Material;additional freight charges
%
2%
19-42
Equipment; fork lift
%
25%
19-43
Equipment; crane, truck mounted
%
25%
19-44
Equipment; crane, less than 150 ft tall
%
25%
19-45
Equipment; other
%
25%
19-46
Multiplier, project safety and fall restriction
%
7%
19-47
Multiplier, prevailing wage surcharge (labor only)
%
30%
19-48
Multiplier, roof areas with large quantity of penetrations or
obstructions
%
10%
19-49
Multiplier, roof with slope > 4:12 or non-standard architecture
%
25%
19-50
Multiplier, total roof area < 5,000 sq ft
%
24%
19-51
Multiplier, total roof area < 10,000 sq ft
%
18%
19-52
Multiplier, total roof area < 20,000 sq ft
%
14%
19-53
Multiplier, roof height > 2 story but < 5 story
%
18%
19-54
Multiplier; roof height > 5 story but < 10 story
%
20%
19-55
Multiplier, roof height > 10 story
%
25%
19-56
Diagnostics <10,000 sq ft (minimum, per roof level)
EA
$750.00
19-57
Diagnostics 10,001 sq ft to 30,000 sq ft (minimum, per roof level)
EA
$800.00
19-58
Diagnostics 10,001 sq ft to 30,000 sq ft
SF
$0.04
19-59
Diagnostics 30,001 sq ft to 49,999 sq ft (minimum, per roof level)
EA
$1,100.00
19-60
Diagnostics 30,001 sq ft to 49,999 sq ft
SF
$0.04
19-61
Diagnostics >50,000 sq ft
SF
$0.04
19-62
1 year RCA Program (non-renewable)
SF
$0.28
19-63
Items resulting from/after purchase of Diagnostics or RCA Program
19-63a
Roof repairs; minimum
SF
$0.25
19-63b
Roof repairs; maximum
SF
$3.60
19-63c
Roof restoration; minimum
SF
$2.00
19-63d
Roof restoration; maximum
SF
$9,P5
19-63e
Roof replacement; minimum
SF
$4.10
19-63f
Roof replacement; maximum
SF
$25.50
State
AL
State Multiplier
1.01
AK
1.28
AZ
1.05
AR
1.0
CA
1.24
CO
1.0
CT
1.27
DC
1.24
DE
1.24
FL
1.04
GA
1.14
HI
1.28
ID
1.19
IL
1.19
IN
1.15
IA
1.07
KS
1.12
KY
1.0
LA
1.04
ME
1.27
MD
1.11
MA
1.18
MI
1.0
MN
1.19
MS
1.04
MO
1.17
MT
1.22
NE
1.04
NV
1.09
NH
1.18
NJ
1.27
NM
1.0
NY
1.24
NC
1.01
ND
1.15
OH
1.09
OK
1.04
OR
1.09
PA
1.24
PR
1.27
RI
1.18
SC
1.02
SD
1.15
TN
1.05
TX
0.90
UT
1.17
VA
1.16
VT
1.18
WA
1.24
WV
1.07
WI
1.17
WY
1.21
State
Alabama
rroposea
Regular Hours
Coefficient
0.88
rricing (.;oerricient
After Hours
Coefficient
1.35
(s)
State
Missouri
Reg. Hours
Coefficient
1.03
After Hours
Coefficient
1.55
Alaska
1.49
2.4
Montana
0.98
1.45
Arizona
0.88
1.15
Nebraska
0.93
1.41
Arkansas
0.8
1.21
Nevada
1.07
1.61
California
1.19
1.8
New Hampshire
1.04
1.57
Colorado
0.93
1.41
New Jersey
1.11
1.65
Connecticut
1.1
1.66
New Mexico
0.89
1.34
Delaware
1.03
1.56
New York
1.28
1.94
District of Co- lumbia
0.93
1.41
North Carolina
0.85
1.25
Florida
0.92
1.39
North Dakota
0.86
1.29
Georgia
0.86
1.27
Ohio
1.07
1.61
Hawaii
1.20
1.80
Oklahoma
0.86
1.25
Idaho
1.18
1.78
Oregon
1.0
1.51
Illinois
1.19
1.53
Pennsylvania
1.13
1.69
Indiana
1.01
1.51
Rhode Island
1.08
1.63
Iowa
0.97
1.45
South Carolina
0.88
1.31
Kansas
0.97
1.45
South Dakota
0.87
1.3
Kentucky
0.97
1.45
Tennessee
0.88
1.27
Louisiana
0.86
1.28
Texas
0.85
1.27
Maine
0.98
1.46
Utah
0.87
1.3
Maryland
0.94
1.42
Vermont
0.93
1.39
Massachusetts
1.19
1.79
Virginia
0.94
1.39
Michigan
1.05
1.58
Washington
1.23
1.85
Minnesota
1.15
1.73
West Virginia
0.95
1.43
Mississippi
0.82
1.25
Wisconsin
1.07
1.61
Wyoming
0.85
1.27
Note: Provide coefficients for the state(s) that you would like to be awarded. Region 4 ESC is
looking for proposers that can provide service in multiple states.
Provide markup percentage on non -pre- priced items 15% .
--A--
ATIONALI PA
EXPERIENCED * FOCUSED * TRUSTED
Roofing Products, Services, and Job -Order -Contracting Services
Executive Summary
Lead Agency: Region 4 ESC
RFP Issued: June 21, 2018
Response Due Date: July 26, 2018
Solicitation: 18-09
Pre -Proposal Date: July 9, 2018
Proposals Received: 6
Awarded to: RL National Roofing Partners, LLC dba National Roofing Partners 'NRP'
Region 4 ESC issued RFP 18-09 on June 21, 2018, to establish a national cooperative contract for roofing
products, services, and job -order -contracting services.
The solicitation included cooperative purchasing language in Section A.1- Background:
Region 4 Education Service Center ("Region 4 ESC" herein "Lead Public Agency") on behalf of itself and all state,
local governments, school districts, and higher education institutions in the United States of America, and other
government agencies and non-profit organizations (herein "Participating Agencies") solicits proposals from
qualified Offerors to enter into a Vendor Contract ("contract") for the goods or services solicited in this proposal.
Contracts are approved and awarded by a single governmental entity, Region 4 ESC, and are only available for use
and benefit of all entities complying with state procurement laws and regulations (public and private schools,
colleges and universities, cities, counties, non -profits, and all governmental entities). These types of contracts are
commonly referred to as being "piggybackable."
Region 4 ESC's purchasing cooperative was established in 1997 as a means to increase their economic and
operational efficiency. The purchasing cooperative has since evolved into a National Cooperative used to assist
other government and public entities increase their economical and operational efficiency when procuring goods
and services.
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
• Region 4 ESC website
• National IPA website
• USA Today, nationwide
• Arizona Business Gazette, AZ
• San Bernardino Sun, CA
Page 1 of 2
• Honolulu Star -Advertiser, HI
• The Advocate — New Orleans, LA
• New Jersey Herald, NJ
• Times Union, NY
• Daily Journal of Commerce, OR
" T h e S t a t e , S C " R i c h m o n d T i m e s , V A
" H o u s t o n C o m m u n i t y N e w s p a p e r s , C y C r e e k " S e a t t l e D a i l y J o u r n a l o f C o m m e r c e , W A
M i r r o r , T X " H e l e n a I n d e p e n d e n t R e c o r d , M T
" D e s e r e t N e w s , U T
O n J u l y 2 6 , 2 0 1 8 p r o p o s a l s w e r e r e c e i v e d f r o m t h e f o l l o w i n g o f f e r o r s :
" F . H . P a s c h e n , S . N . N i e l s e n & A s s o c i a t e s L L C
" H a r n e s s R o o f i n g I n c .
" R L N a t i o n a l R o o f i n g P a r t n e r s , L L C d b a N a t i o n a l R o o f i n g P a r t n e r s ' N R P '
" R o o f C o n n e c t L o g i s t i c s , I n c . d b a R o o f C o n n e c t
" R S C o m m e r c i a l C o n s t r u c t i o n , L L C
" W e a t h e r p r o o f i n g T e c h n o l o g i e s , I n c .
T h e p r o p o s a l s w e r e e v a l u a t e d b y a n e v a l u a t i o n c o m m i t t e e . U s i n g t h e e v a l u a t i o n c r i t e r i a e s t a b l i s h e d i n t h e R F P ,
t h e c o m m i t t e e e l e c t e d t o e n t e r i n t o n e g o t i a t i o n s w i t h R L N a t i o n a l R o o f i n g P a r t n e r s , L L C d b a N a t i o n a l R o o f i n g
P a r t n e r s ' N R P ' a n d p r o c e e d i n g w i t h c o n t r a c t a w a r d u p o n s u c c e s s f u l c o m p l e t i o n o f n e g o t i a t i o n s .
R e g i o n 4 E S C , N a t i o n a l I P A a n d R L N a t i o n a l R o o f i n g P a r t n e r s , L L C d b a N a t i o n a l R o o f i n g P a r t n e r s ' N R P '
s u c c e s s f u l l y n e g o t i a t e d a c o n t r a c t , a n d R e g i o n 4 E S C e x e c u t e d t h e a g r e e m e n t w i t h a c o n t r a c t e f f e c t i v e d a t e o f
A u g u s t 2 8 , 2 0 1 8 .
C o n t r a c t i n c l u d e s :
" R o o f i n g p r o d u c t s
" I n s t a l l a t i o n , r e m o v a l , r e p a i r , a n d r e m e d i a t i o n s e r v i c e s
" M u l t i p l e d e l i v e r y m e t h o d s
" P a v i n g s e r v i c e s a v a i l a b l e ( N o t a v a i l a b l e i n a l l s t a t e s )
" A s s e t M a n a g e m e n t C o n s u l t i n g S e r v i c e s
T e r m :
I n i t i a l t w o - y e a r a g r e e m e n t f r o m M a r c h 1 , 2 0 1 9 t h r o u g h F e b r u a r y 2 8 , 2 0 2 1 w i t h t h e o p t i o n t o r e n e w f o r
t h r e e ( 3 ) a d d i t i o n a l o n e - y e a r p e r i o d s t h r o u g h F e b r u a r y 2 8 , 2 0 2 4 .
P r i c i n g / D i s c o u n t :
L i n e i t e m p r i c i n g o n s p e c i f i c r o o f i n g p r o d u c t s , h o u r l y w a g e s , a n d a n o p t i o n f o r J O C d e l i v e r y t h r o u g h R S
M e a n s c o e f f i c i e n t s .
N a t i o n a l I P A W e b L a n d i n g P a g e s :
h t t p : / / w w w . n a t i o n a l i p a . o r g / V e n d o r s / P a g e s / N a t i o n a l R o o f i n g P a r t n e r s . a s p x
P a g e 2 o f 2
1st Reading/Public Hearing:
2nd Reading/Public Hearing:
Adopted:
Effective Date:
Sponsored By:
03/11/2020
04/08/2020
04/08/2020
04/08/2020
City Manager
ORDINANCE NO. 2020-07
AN ORDINANCE OF THE CITY COMMISSION OF THE
CITY OF OPA LOCKA, FLORIDA, AMENDING
ARTICLE IV, DIVISION I, ENTITLED "PURCHASING"
OF THE CITY OF OPA-LOCKA'S CODE OF
ORDINANCES, SPECIFICALLY AMENDING SECTION
2-315 TO DELETE THE DEFINITION OF COMMIDITY;
TRANSFER CERTAIN LANGUAGE PERTAINING TO
EXCLUSIONS FOR CONTRACTUAL SERVICE TO
SECTION 2-318 OF THE CITY'S CODE OF
ORDINANCES; PROVIDING FOR A DEFINITION OF
"SUPPLIES" AND REPLACING THE WORD
"COMMODITIES" WITH THE WORD "SUPPLIES" IN
SECTION 2-315; PROVIDING FOR A DEFINITION OF
REQUEST FOR LETTERS OF INTEREST (RFLI);
PROVIDING FOR A DEFINITION FOR REQUEST OR
QUALIFICATIONS; AMENDING SECTION 2-316 TO
CLARIFY THE AUTHORITY OF THE CITY MANAGER
RELATING TO PURCHASES OF SUPPLIES AND
CONTRACTUAL SERVICES; AMENDING, REPLACING
AND RENUMBERING SECTIONS 2-317, 2-318, 2-319, 2-
320, 2-323 AND 2-324 OF THE CITY'S CODE OF
ORDINANCES; RENUMBERING ALL OTHER
SECTIONS AS APPROPRIATE; PROVIDING FOR
CONFLICT AND REPEALER; PROVIDING FOR
SEVERABILITY; PROVIDING FOR INCLUSION IN
CODE; PROVIDING FOR AN EIFF,CTIVE DATE.
WHEREAS, the City of Opa-locka ("City") desires to amend Article IV of its
Code of Ordinances in order to improve the effectiveness of City purchases and clarify
authority for the City Manager; and
WHEREAS, certain provisions of the City's Code have been determined by the
City Commission to be outdated or in need of clarification; and
ORDINANCE NO. 2020-07
WHEREAS, the City Commission has determined that the following
amendments to the Purchasing Code are in the best interest of the City of Opa-locka.
NOW THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka, Florida hereby
amends Article IV of its Purchasing Code as set forth herein:
DIVISION 1. - GENERALLY
Sec. 2-314. - Legislative intent.
The city commission recognizes that fair and open competition is a basic tenet of
public procurement; that such competition reduces the appearance and opportunity for
favoritism and inspires public confidence that contracts are awarded equitably and
economically; and that documentation of the acts taken and effective monitoring
mechanisms are important means of curbing any improprieties and establishing public
confidence in the process of which contractual services are procured. It is essential to
the effective and ethical procurement of contractual services that there be a system of
uniform procedures to be utilized by city agencies in managing and procuring
contractual services; that detailed justification of department or division decisions in the
procurement of contractual services be maintained; and that adherence by the
department or division and the consultant to specific ethical considerations be required.
To assure efficient and economical purchasing practices, the city manager shall
prepare and submit proposed rules and regulations as necessary for city purchases to
the city commission for their consideration-. Such rules shall have the force and effect of
law when adopted by a majority of the city commission by separate resolution.
Amendments thereto may be made in the same manner.
The rules and regulations shall cover administrative procedures and policies to
govern the various phases of the city's purchasing practices.
Sec. 2-315. - Definitions.
The following definitions shall apply to this division:
(1) Agency means any of the various city officers, departments, divisions, bureaus,
and any other unit of organization, however designated, of the city
government.
ORDINANCE NO. 2020-07
(2) Artist means an individual or group of individuals who profess and practice a
demonstrated creative talent and skill in the area of music, dance, drama, folk
art, creative writing, painting, sculpture, photography, graphic arts, craft arts,
industrial design, costume design, fashion design, motion pictures, television,
radio, or tape and sound recording or in any other related field.
(3)
printing, equipment, and other personal property purchased, leaas,ed, or
otherwise contracted for by the city and its agencies. However, commodities
«ch,,sed for « ale xclude,l from this definiti„n
a, Contractual service means the rendering by a contractor of its time and effort
rather than the furnishing of specific eemmedities supplies. The term applies
only to those services rendered by individuals and firms who are independent
contractors, and such services may include, but are not limited to, evaluations;
consultations; maintenance; accounting; security; management systems;
management consulting; educational training programs; research and
development studies or reports on the findings of consultants engaged
thereunder; and professional, technical, and social services.
b. "Contractual service" does not include:
1. Artistic services.
.2 nea mi„ ., r 1ect„r s br, inaividuals
3. Auditing services.
4. Legal services including paralegals, expert witnesses including appraisal
cervices, and court reporters.
c. The acquisition of services from other governmental agencies and the
performance of services in house, other than those perfermcd by an employee
„41,ori od sitien ..herein the rate e f „ r fort a perfermnr,cen of n e
»a M>L HYL>lV»L. L.0 VVV1L1Vll, Y�lI4
ae et ,,.a 1-h .ate of fe alent •th ed itio
✓�.> v <>.a..✓ >.L V<.J >LVL t..l�l.l..l.t.l {.I L4 >AlC
shell net 1,e subject tot e r 4h of s division
JrLctiir
(54) (a) Extension means an increase in the time allowed for the contract period
due to circumstances which, without fault of either party, make performance
impracticable or impossible, or which prevent a new contract from being
executed, with a proportional increase in the total dollar amount, which
increase is to be based on the method of rate previously established in the
contract.
(65) Invitation to bid (ITB) means a written solicitation for sealed competitive bids
with the title, date, and hour of the public bid opening designated and
specifically defining the commodity supplies, group of commodities supplies,
or services for which bids are sought. It includes instructions prescribing all
conditions for bidding and shall be distributed to all prospective bidders
ORDINANCE NO. 2020-07
simultaneously. The invitation to bid is used when the agency is capable of
specifically defining the scope of work for which a contractual service is
required or when the agency is capable of establishing precise specifications
defining the actual commodity supplies or group of commodities supplies
required.
(76) Qualified bidder or qualified offeror means a person who has the capability in all
respects to perform fully the contract requirements and has the integrity and
reliability which will assure good faith performance.
(87) Renewal means contracting with the same contractor for an additional contract
period after the initial contract period, only if pursuant to contract terms
specifically providing for such renewal.
(9g) Request for letter of interest (RFLI) means a formal invitation from the city to
submit an offer. It identifies in general terms the work required and directs
respondents to provide a letter regarding their interest in working with City on
a project. Respondents provide a statement of experience and qualifications of
key personnel. Costs are not part of the response. Responses are evaluated by
an evaluation committee. If there are a large number of respondents, a short list
of three to five most qualified respondents are identified. Interviews are
conducted by the evaluation committee and are ranked. This ranking is
presented to the city commission with a request for the city manager to be
authorized to negotiate and execute a contract which then is then brought back
to the city commission for final approval.
(109) Request for proposals (RFP) means a written solicitation for sealed proposals
with the title, date, and hour of the public opening designated. The request for
proposals is used when the agency is incapable of specifically defining the
scope of work for which the commodity supplies, group of commodities
supplies, or contractual service is required and when the agency is requesting
that a qualified offeror propose a commodity supplies, group of commodities
supplies, or contractual service to meet the specifications of the solicitation
document. A request for proposals includes, but is not limited to, general
information, applicable laws and rules, functional or general specifications,
statement of work, proposal instructions and evaluation criteria. Requests for
proposals shall state the relative importance of price and any other evaluation
criteria.
(MO) Request for qualifications (RFQ) is a formal invitation to vendors to submit a
statement of qualifications. This differs from a RFP in that it places greater
emphasis on the qualification of the bidder and his/her track record rather
than how well the bidder responds to detailed project specifications and
requirements. The RFQ identifies the desired minimum qualifications of the
firm, a scope of work statement, any project requirements and states the
relative importance of selection criteria that will be used in compiling the short
ORDINANCE NO. 2020-07
list of prospective bidders for further consideration. Responses are evaluated
by an evaluation committee. If there are a large number of bidders, a short list
of three to five most qualified bidders are identified. Interviews are conducted
by the evaluation committee and are ranked. This ranking is presented to the
city commission with a request for the city manager to be authorized to
negotiate and execute a contract which then is then brought back to the city
commission for final approval.
(124-1) Responsive bidder or responsive offeror means a person or firm who has
submitted a bid which conforms in all material respects to the invitation to bid
or request for proposals.
(1314) Supplies: All personal property, including but not limited to, supplies,
goods, equipment, material, and printed goods, purchased, leased, or
otherwise contracted for by the city.
Sec. 2-316. - Administrative policies; powers, duties and functions of city manager.
The city manager shall develop such administrative policies as necessary for the
city purchases to assure efficient and economical purchasing practices. He/She shall
have the following powers, duties and functions:
(1) (a) To canvass all sources of supply supplies, establish and maintain a vendor
list, and contract for the purchase, lease, or acquisition in any manner,
including purchase by installment sales or lease -purchase contracts which
may provide for the payment of interest on unpaid portions of the purchase
price, of all odities-supplies required by the city government or any
of its agencies under competitive bidding or by contractual negotiation.
Any contract providing for deferred payments and the payment of interest
shall be subject to specific rules adopted by the city manager.
(b) The city manager may remove from the vendor list any source of supplies
or services which fails more than once to fulfill any of its duties specified in
a contract with the city. He/She may reinstate any such source of supplies
or services when he/she is satisfied that further instances of default will not
occur.
(2) To plan and coordinate purchases in volume and to negotiate and execute
purchasing agreements and contracts under which the city manager shall
require city agencies to purchase budgeted eemmedi ies supplies.
(a) Provided, however, that city agencies may, pursuant to Section 287.042(2)
Florid.. Stat tes re a e fro..,. n state p rch sing n .,t ntr ct a d
i avircca--vtia-ca�c ,
such purchases shall be exempt from the competitive bid requirements
applying to their purchases.
(b) Provided, however, that city agencies may, pursuant to Section 210.1
Metropolitan Dade County Code, purchase from a county purchasing
ORDINANCE NO. 2020-07
agreement or contract and such purchases shall be exempt from the competitive
bid requirements applying to their purchases.
(3) To establish a system of coordinated, uniform procurement policies,
procedures, and practices to be used by agencies in acquiring contractual
services which shall include, but are not limited to:
(a) Development of a list of interested vendors to be maintained by classes of
contractual services. This list shall not be used to prequalify vendors or to
exclude any interested vendor from bidding. All vendors listed in a
particular class shall be mailed, by the agency, at the address provided to
the city by the vendor, a notice of the invitation for bid or request for
prepesals-ITB, RFP, RFQ or RFLI at least twenty-eight (28) days prior to the
date set for submittal of bids or proposals. �^e of invi,at en to bi,a sl ai
be mailed at least tell (10) days prier to the date set for submittal of bids.
(b) Development of procedures for the releasing of an
request for proposals ITB, RFP, RFQ or RFLI which shall include, but not be
limited to, notice in a local newspaper of general circulation twenty-eight
(28) days prior to the date set for submittal of bids or proposals.
(c) Development of procedures for the receipt of responses; and.
(d) Development of procedures to be used by an agency in deciding to contract,
including, but not limited to, identifying and assessing in writing project
needs and requirements, availability of agency employees, budgetary
constraints or availability, facility equipment availability, current and
projected agency work load capabilities, and the ability of any other city
agency to perform the services.
(e) Development of procedures to be used by an agency in maintaining a
contract file for each contract which shall include, but not be limited to, all
pertinent information relating to the contract during the preparatory stages,
a copy of the ' ITB, RFP, RFQ or
RFLI, documentation relating to the bid process, opening of bids,
evaluation and tabulation of bids, and determination and notice of award of
contract.
(4) To prescribe the methods of securing bids or negotiating and awarding
eemmedity supplies contracts, unless otherwise provided by law.
(5) To prescribe specific eemmedities supplies and quantities to be purchased
locally.
(6) To govern the purchase by any agency of any commodity supplies; to
establish standards and specifications for any eeedi supplies; and to set
the maximum fair prices that shall be paid for any supplies.
ORDINANCE NO. 2020-07
(7) To establish definitions and classes of contractual services. The authority of
the city manager under this section shall not be construed to impair or interfere
with the determination by city commission of their need for, or their use of,
services including particular specifications.
(-8-)—Negotiationnd n f a1 bids fo c1.a et te ec awent y five
thousand dollars ($25,000.00). To purchase supplies, equipment or services in
the amounts not exceeding twenty five thousand dollars ($25,000.00), by
(98) Except as otherwise provided herein, to adopt rules necessary to carry out
the purposes of this section, including the authority to delegate to any city
agency any and all the responsibility for supervision thereof. Such purchasing
of commodities supplies and procurement of contractual services by city
agencies shall be in strict accordance with the rules and procedures prescribed
by the city manager and this law.
(9)
including, but not limited to, Federal CSA, Florida Sheriffs' Association, Dade
County Cooperative Purchasing Croup, and any other governmental entity
within the State of Florida, for purchasing purposes for the city when it is
determined to be in the best interest of the city either in the savings of time for
delivery of essential materials or a reduction in the dollar amount spent by the
city for such purposes
Award contracts for the purchase of supplies and contractual services as
provided below:
a. Any contract for supplies and contractual services not exceeding one
thousand dollars ($1,000.00) may be made in accordance with the small
purchase procedures. Supplies purchases shall not be artificially divided so
as to constitute a purchase under this section.
b. Purchases of supplies and contractual services when the estimated value is
between one thousand dollars and one cent ($1,000.01) and two thousand,
five hundred dollars ($2,500.00) may be made upon receipt of two (2)
documented telephone quotes. Purchase shall be made from the most
responsive and responsible quoter.
c. Purchases of supplies and contractual services when the estimated value is
between two thousand, five hundred dollars and one cent ($2,500.01) and
seven thousand, five hundred dollars ($7,500.00) may be made upon
receipt of not less than three (3) documented telephone quotes. In order to
ORDINANCE NO. 2020-07
determine a fair and reasonable price, additional quotes may be solicited.
Purchase shall be made from the most responsive and responsible quoter.
d. Purchases of supplies and contractual services when the estimated value is
between seven thousand, five hundred dollars and one cent ($7,500.01) and
twenty-five thousand dollars ($25,000.00) may be made upon receipt of not
less than three (3) written quotes. In order to determine a fair and
reasonable price, additional quotes may be solicited. Purchase shall be
made from the most responsive and responsible quoter.
e. Purchases of supplies and contractual services when the estimated value
is greater than twenty-five thousand dollars ($25,000.00) will be acquired
through formal bidding procedures unless exempted as defined in Section
2-318. All purchases of supplies and contractual services must be approved
the city commission before the purchase is made.
(10) Renew contracts below twenty-five thousand dollars ($25,000.00) for supplies
and contractual services provided that the following criteria are all satisfied.
a. The terms and conditions of the original contract expressly provide for the
city's right to renew the contract at the same prices as originally awarded
by the city commission or within price adjustment clause parameters as
defined in the solicitation documents or agreement.
b. A market survey and/or contract quality review has been conducted to
determine if renewal of the contract is in the best interest of the city. For
supplies and contractual services originally procured through the request
for proposals or letter of interest processes, a market survey shall be
performed only if it is determined that, due to a significant change in the
industry or profession providing the services, an evaluation of current
market conditions would be effective.
c. An evaluation of the performance of the contractor under the preceding
contract term has determined, in writing, that such performance meets
established criteria regarding service, responsiveness and quality levels.
(11) Delegate purchasing authority to procure supplies and contractual services
relating to the maintenance and repair of city equipment in an amount not to
exceed one thousand dollars ($1,000.00) to city staff in accordance with
established purchasing procedures. In the case of an emergency situation
declared by either the federal government, state government, or city
ORDINANCE NO. 2020-07
commission, delegated purchasing authority may be increased to an amount
not to exceed seven thousand five hundred dollars ($7,500.00).
(12) Sell, trade or otherwise dispose of surplus and obsolete property belonging to
the city either by sale, barter or exchange, by sealed bid, public auction,
cannibalization, trade in, or other means of disposal as may be appropriate and
in the best interests of the city. Disposal of surplus or obsolete property for
sums in excess of twenty thousand dollars ($20,000.00) per item, shall be made
only after approval by the city commission.
(13) The city manager shall have no authority to purchase, lease or sell real property
without prior city commission authorization and approval.
Sec. 2-317. Formal competitive procurement required.
All initial awards of contract for supplies and contractual services when the
estimated total cost thereof shall exceed twenty-five thousand dollars ($25,000.00) shall
be awarded by the city commission through the process of competitive sealed bidding,
competitive request for proposals and qualifications, or request for Letters of Interest,
except as otherwise provided herein.
Sec. 2-318. Exceptions to competitive procurement requirement.
The following are exempt from the requirements of formal competitive procurement:
(1) Sole source procurement.
a. All specifications shall be drafted so as to promote overall economy for the
purposes intended, to encourage competition in satisfying the city's need and
shall not be unduly restrictive. Brand name specifications are restrictive of
competition and shall only be used as specifically provided in this article.
b. A contract may be awarded without competition when the city manager
makes a written determination, after conducting a good faith review of available
sources, that there is only one (1) source for the required supplies or contractual
service. The city manager shall conduct negotiations as appropriate to price,
delivery and terms. A record of sole source procurement shall be maintained as
a public record and shall list each contractors name, amount and type of each
contract, and the identification number of each contract file.
ORDINANCE NO. 2020-07
c. All sole source procurements, where the cost of the supplies or contractual
services exceeds twenty-five thousand dollars ($25,000.00), shall be authorized
by the city commission.
(2) Emergency procurements. The city manager may make emergency
procurements of supplies or contractual services where the cost exceeds
twenty-five thousand dollars ($25,000.00) when there exists a clear and present
threat to public health, property, welfare, safety or other substantial loss to the
city, provided, however, that such emergency procurements shall be made
with such competition as is practicable under the circumstances. A written
determination of the basis for the emergency and for the selection of the
particular contractor shall be included in the contract file. As soon as
practicable, a record of the emergency procurement shall be made and shall set
forth the contractor's name, the amount and type of the contract, a listing of the
supplies or contractual service procured under this contract, and the number of
the purchase order, if any. The city commission must be notified, after the fact,
of such procurements in excess of twenty-five thousand dollars ($25,000.00) at
the next scheduled commission meeting. In any event any increase over the
original amount of an emergency procurement reported to the city commission
exceeding ten (10) percent must be reported to the city commission to be noted
for the record.
(3) Purchases and acquisitions under contracts of the federal government, the State
of Florida or its political subdivisions and also municipal co-operative
purchasing organizations and programs. Purchases of supplies or contractual
services under the provisions of local, state, and federal purchasing contracts as
well as municipal co-operative purchasing organizations and programs shall be
exempt from the competitive procurement requirements, provided that the
following criteria are all satisfied:
a. The terms and conditions of the original contract by federal, state, local
government or municipal co-operative purchasing organization or program
are satisfactory to the city and such terms and conditions are extended to
other governmental bodies.
b. The original contract by the federal, state, local government or municipal
co-operative purchasing organization or program for supplies purchases or
procurement of contractual services is current and in effect at the time of the
proposed purchase of supplies or services by the city.
c. The city manager has determined that the prices of the original contract are
competitive and reasonable.
ORDINANCE NO. 2020-07
d. The city commission must authorize such procurement when the cost of the
supplies or contractual services exceeds twenty-five thousand dollars
($25,000.00).
(4) Exempt contractual services not subject to the competitive procurement
requirement are defined as:
a. Services involving special skill, ability, training, or expertise, which in their
nature are unique, original or creative.
b. Legal services including paralegals, expert witnesses, appraisal services,
investigative services and court reporters.
c. Actuarial services.
d. Auditing services.
e. Academic program reviews or lectures or seminars by individuals.
f. Health services involving examination, diagnosis, treatment, prevention,
medical consultation or administration.
g. Artistic services which are original and creative in character and skill in a
recognized field of artistic endeavor such as music, dance, drama, painting,
and sculpture, photography, culinary arts, fashion design and the like
provided however, that contracts for artistic instructors, coaches, teachers,
aides, and assistants are deemed contractual services subject to the
requirements of competitive procurement.
h. Performing artists and entertainers hired to provide entertainment for the
benefit of the citizens of Oakland Park and the general public at any city
facility.
i. Maintenance service of equipment. When considered to be in the best
interest of the city and recommended by the using department and the
services to be performed are by the equipment manufacturer,
manufacturer's service representative, a distributor of the manufacturer's
equipment or when at least three (3) responsible services have been
evaluated, the services may be procured without bid.
j. Advertising.
k. Utilities including but not limited to electric, water and telephone.
1. Goods and services provided by other government entities or not -for -profit -
organizations.
ORDINANCE NO. 2020-07
m. Copyrighted materials (books, videotapes, etc.) except computer software.
n. Food, clothing and other promotional items purchased for resale or
distribution to the public.
o. The foregoing enumeration of services deemed to be exempt from the
competitive procurement requirements is not intended to be an exhaustive
or exclusive list. The city manager or his designee may determine if a
contractual service must be procured through the competitive procurement
process, if not expressly indicated above.
Sec. 2-319. Contracts for professional services.
All contracts for professional services as that term is defined in the Consultants
Competitive Negotiations Act, Florida Statutes 287.055 (1991), as amended from time to
time, shall be awarded in accordance with the procedures set forth in that Act and any
city purchasing procedures adopted in furtherance of that Act.
Selection and negotiation committees shall be created to evaluate the qualifications
and performance capabilities of offerors responding to the solicitation for professional
services, and to competitively negotiate contracts therefore, in accordance with the
requirements of the Consultants Competitive Negotiations Act. The city manager shall
have the authority to appoint the members of the selection and negotiation committees
for each procurement of professional services made pursuant to the Consultants
Competitive Negotiations Act.
Sec. 2 317. Purchase of insurance.
I .�hil eta odity ..th l hall be <, cha ed b<. feilo g 4he
�11J..1.,.1...: , :. l.11.. 1.._.� .,......11 mV�lll�, "'
by Florida law.
(Ord. No. 90 7, §§ 1, 2, 7 25 90}
Sec. 2 318. Contracts for acquisition or purchase of commodities.
a r,<, nt t .tract fo
t.V 11 LL11V1.11111.0 Jl[Ull 11VL VC
services or incidental to the services performed thereunder. Any contract providing for
ities, except that service contracts may provide
(Ord. No. 90 7, §§ 1, 2, 7 25 90)
ORDINANCE NO. 2020-07
( ) Is4 cha of editie be ale ..1�e t c cha t1.e of ,
TUT
excess of five thousand dollars (S5,000.00) unless made upon competitive bids
received except:
{1) If the city manager shall maintain that an emergency exists in regard to the
city manager shall file with the city commission a statement under oath
certifying the conditions and circumstances. In the case of the emergency
to the city commission.
r-hasi- - - -ts- i-- _--- - -
by t e city pted frog, petiti„e bid „tom
{3) Commodities available only from a single source may be excepted from the
bid -requirements upon t e filing-by-t-lecity- Lags ef-a-«eat n-ef
eenditiens and circumstances with the city commission, if subsequent thereto,
the city commission authorizes the exception by majority vote of the
eemmissien
(4) When it is in the best interest of the city, the city manager or his designated
be done only under conditions most favorable to the public interest and upon
{5) When the city manager determines in writing that the solicitation for
may be procured by requests for proposals. For commodities in excess of
seventy five thousand dollars ($75,000.00), the determination shall be submitted
the requirements set forth in the request for proposals, discussions may be
conducted with qualified offerors. The city commission shall assist in the
discussion upon request from the city manager. Qualified offerors shall be
accorded fair and equal treatment with respect to any opportunity for
,. , , to the s„bmtta1 c to cified in -the
ILIJI UVJSVLL KSLIT SG. Y SJLVST VS VSV VV�JUrJ
proposal is determined to be the most advantageous to the city, taking into
consideration price and the other evaluation criteria set forth in the request for
lar-epes,ls The basis a ..hic1, the ar,a ; a e for ec ities of
seventy five thousand dollars ($75,000.00) shall be submitted in writing to the
ORDINANCE NO. 2020-07
(b) If no competitive bids or proposals for commodity purchases aye received, the city
manager or his designated repccscittativc may negotiate on the best terms and
conditions.
(c) Upon issuance of any invitation to bid or request for proposals, the city manager
shall forward to the city commission one (1) copy of each invitation to bid or
($5,000.00). The city manager shall also furnish a copy of all competitive bids or
proposal tabulations. The city commission shall review the biel tabulations and
Sec. 2 320. Procurement of contractual services.
(a) For the purposes of this sectieff, the term "city contractual service term contract"
contractual service during a prescribed period of time or by a specific date. The
specified period of time or date completes such contract. This section is intended to
establish procedures for direct negotiations and contracting for those municipal
shall include a detailed description of the services sought, the date for submittal of
bids, and all contractual terms and conditions applicable to the procurement of
limited to, price, to be used in determining acceptability of the bid. If the agency
The bid shall include the price for each year for which the contract may be renewed.
quoted by the bidder. No criteria may be used in determining acceptability of the
bid that was not set forth in the invitation to bid. The contract shall be awarded
bidder who submits the lowest and best bid. This bid must be determined in
writing to meet the requirements and criteria set forth in the invitation to bid.
proposals. A request for proposals which includes a statement of the cervices
contractual services, including the criteria, which shall include, but need not be
issued. If the agency contemplates renewal of the contract, it shall be so stated in the
request for proposals. The proposals shall include the price for each year for which
then n ract rr. y be r wed T.valu tion of proposnls shall include conc+idera ion of
the total cost for each year as quoted by the proposer. To assure full understanding
ORDINANCE NO. 2020-07
conducted with qualified offerors. The offerors shall be accorded fair and equal
trcatment prior to the submittalte cified ^ the r est for p ^ls with
shall be made to the responsible offeror whose preposal is determined in writing to
be the most advantageous to the city, taking it #e consideration the price and the
other criteria set forth in the request for proposals. The contract file shall contain the
basis a ..hic1, tt,e are w a,ae
(d) When the price of contractual services is less than three thousand five hundred
dollars ($3,500.00), an agency shall not be required to use the competitive
�„7.,res set forth i „bsect:ons (b) ana (c) However t1.e sh ll not divid
Y+i va,a.a.a aaa a.v ,
the procurement of contractual services se as to avoid the requirements of
(e)- A contract for' contrac seryi 1 e a ,ariled=withou -eempe it en if it -is
determined in writing that such service ;
however, if such contract is for as -amount grmter than five thousand dollars
($5,000.00), the agency shall secure prior approval from the city commission.
(f) A contract for contractual services may be awarded without competition if county,
state or feder..� law p ribes with, whom 41,.E n .st c ntraet o iG t1.e rate of
v aaa aa. va aa,ua.a aca au -ram
(g) If only one (1) response to an invitation to bid or request for proposals is received,
to subsection (c).
(h) If no response to an invitation to bid or request for proposals is received, the
agency may proceed with the procurement of contractual services pursuant to
subsection (c).
(i) If the city manager determines in writing that an immediate danger to the public
health, safety, welfare, or other substantial loss to the city, requires emergency
necessitated by the immediate danger without competition. However, such
emergency procurements shall be made with such competition as is practicable
under the circumstances. The agency shall furnish copies of the written
determination, certified under oath, and any other documents relating to the
(j) Extension of a contract for contractual services shall be in writing for a period not
to exceed six (6) months and shall be subject to the same terms and conditions set
forth in the initial contract. The extension may, however, provide for an increase in
the initial contract. There shall be only one (1) extension of a con'-r et un ess the
failure to meet the criteria set forth in the contract for completion of the contract is
due to events beyond the contractor's control.
ORDINANCE NO. 2020-07
(k) Renewal of a contract for contractual services shall be in writing and shall be
subject to the same terms and conditions set forth in the initial contract. The cost of
proposals. Renewals arc to be done en a yearly basis, and contracts shall not be
) - -- each - n-actual se- • i-e-- een--act, tee agenc shall des_gnate an emp_o e
shall be r Bible for e�.forei g .,«Lerman, of
a Lai Lam. LSVaI LlU <.VaLLlCRL aS
the contract terms and conditions, serve -as , aison with the -contractor ill
(m) Each agency shall designate one (1) employee who, in addition to his existing
file and financial information on all contractual services contracts and who shall
(n) A selection team of at lust three (3) employees who have experience and
knowledge i., t e ., .,,1 nts for wh c1. ntFast al
a�a i., .. a....b�. �.. La ice.
see-seught-shell be appeinted bythe to t e-snenof
.,tractors f ^ ntracts of m a t an n+., five tho„sanc a nary ($75 000 nrn
�.,aLLa��Lva��o,-�^ ,
(o) No person who receives a contract which has not been procured pursuant to
subsection (b) or subsection (c) to perform a fusibility study of the potential
implementation of a subsequent contract, participating in the drafting of an
invitation for bid,er-request-fer-prepesalser-develeping-a-pregrein-fer-future
implementation, shall be eligible to contract with the agency for any other contracts
dealing with that specific subject matter; nor shall any firm in which such person
as h.,terest e eligible to « c, ntrac+
a o b1,
(p) Each agency shall establish a review and appreval-process for all contractual
, ncial, and legal review and approval.
(q) Nothing in this section shall affect the validity or effect of any contract in existence
e thdofp ngef th• rd;
a i u ice,e sate�
Sec. 3 320.1. Acquisition of professional architectural, engineering, landscape
architectural, or land surveying services; adoption of state law.
There is hereby adopted by reference to the same extent as if printed herein, the
provisions of Florida Statutes, Section 287.055, ndea fro time t^ time, know.,
the "Consultants' Competitive Negotiations Act."
ORDINANCE NO. 2020-07
Sec. 2-320.2- Cone of silence.
(a) Purpose. A cone of silence shall be applicable to all city staff, the mayor and city
commission and its staff, the city attorney and his/her staff, the city clerk and his/her
staff regarding any communication relating to requests for proposal (RFP), requests for
qualification (RFQ), invitations to bid (ITB), request for letters of interest (RFLI), or any
other advertised solicitations for the provision of goods and services, professional
services, and public works or improvements for amounts greater than $25,000.00,
unless otherwise exempted in this section.
(b) Definition. The term "cone of silence" means a prohibition on:
(1) Any communication regarding a particular RFP, RFQ, ITB, RFLI, or any other
advertised solicitation between a potential proposer, offeror, respondent, bidder,
lobbyist or consultant and the city's staff including, but not limited to the city
manager and his/her staff;
(2) Any communication regarding a particular RFP, RFQ, RFLI, ITB or any other
advertised solicitation between a potential proposer, offeror, respondent, bidder,
lobbyist, or consultant and any member of the selection/evaluation committee
therefore;
Any communication regarding a particular RFP, RFQ, RFLI, ITB or any other
advertised solicitation between a potential proposer, offeror, respondent, bidder,
lobbyist, or consultant and the mayor and city commission and their respective
staff, the city attorney and his/her respective staff, the city manager and his/her
respective staff.
(c) Exemptions. Notwithstanding the foregoing, the cone of silence shall not apply to:
(1) Communications between a potential proposer, offeror, respondent, bidder,
consultant and city purchasing staff, prior to bid opening date or receipt of
proposals, provided the communication is limited strictly to matters of process or
procedure already contained in the corresponding solicitation document;
(2) Duly noticed pre-bid/proposal conferences and site inspections;
(3) Duly noticed site visits to determine the competency of bidders/ proposers
regarding a particular solicitation during the time period between the opening of
bids/receipt of proposals and the time the city manager presents his/her written
recommendation to city commission;
(4) Emergency procurements;
(5) Communications with the city attorney;
(6) Sole source procurements;
(3)
(7)
Those purchases that are exempted from competitive requirements in accordance
with section 2-319 and section 2-320;
ORDINANCE NO. 2020-07
(8)
(9)
Bid waivers;
Oral presentations before selection/evaluation committees and communications
occurring during duly noticed meetings of selection/evaluation committees;
(10) Public presentations made to the city commission and communications occurring
during any duly noticed public meeting;
(11) Communications in connection with the collection of industry comments or the
performance of market research regarding a particular RFP, RFQ, RFLI, ITB or any
other advertised solicitation by the purchasing staff;
(12) Contract negotiations that occur after an award; and
(13) Any communication regarding a particular RFP, RFQ, RFLI, ITB or any other
advertised solicitation between the city manager and his/ her staff, and the mayor
and city commission and their staff.
(d) Procedure.
(1) Imposition. A cone of silence shall be imposed upon each RFP, RFQ, RFLI, ITB or
any other advertised solicitation when the solicitation is advertised in a newspaper
of general circulation. At the time of imposition of the cone of silence, the city
manager or his/her designee shall issue a notice thereof to the affected department,
the city clerk, the city attorney, mayor and city commission and shall include in
any advertised solicitation a statement disclosing that the solicitation is subject to
the cone of silence.
(2) Termination; city council awarding authority. Except as otherwise provided herein,
the cone of silence shall terminate at the date and time of the city commission
meeting where the award will be made; provided, however, that if the city
commission defers the matter to a future date, the cone of silence shall be
reimposed until such time as the matter is brought back before the city council for
further deliberation. In the event the city council decides to reject all bids, then the
cone of silence shall be lifted.
(3)
City manager awarding authority. Except as otherwise provided herein, the cone of
silence shall terminate at the time the issuing department issues a written
recommendation to the city manager; provided, however, that if the city manager
refers the recommendation back for further review, the cone of silence shall be
reinstated until such time as the city manager issues a recommendation for award
pending the bid protest period.
(e) Penalties. Violation of the cone of silence by a particular bidder or proposer shall
render the award to said bidder or proposer voidable by the city commission. A
violation of this section by a particular bidder, proposer, offeror, respondent, lobbyist
or consultant shall subject said bidder, proposer, offeror, respondent, lobbyist or
consultant to five hundred dollars ($500.00) fine per violation and debarment.
ORDINANCE NO. 2020-07
Sec. 2-321. - Contract document.
(a) Every procurement of contractual services shall be evidenced by a written agreement
embodying all provisions and conditions of the procurement of such services, which
provisions and conditions shall include but not be limited to:
(1) A provision that bills for fees or other compensation for services or expenses be
submitted in detail sufficient for a proper pre_audit and post:audit thereof.
(2) A provision that bills for any travel expenses shall be submitted in accordance
with Section 112.061 of the Florida Statutes. A city agency may establish rates
lower than the maximum provided in Section 112.061, Florida Statutes.
A provision allowing unilateral cancellation by the agency for refusal by the
contractor to allow public access to all documents, papers, letters, or other material
subject to the provisions of Florida State Statutes, Chapter 119 and made or
received by the contractor in conjunction with the contract.
(4) A provision dividing the contract into units of deliverables, which shall include,
but not be limited to, reports, findings, and drafts, that must be received and
accepted in writing by the contract manager prior to payment.
A provision specifying the criteria and the final date by which such criteria must
be met for completion of the contract.
(6) Where applicable, a provision specifying that the contract may be renewed on a
yearly basis for a maximum of two (2) years after the initial contract specifying,
the terms under which the cost may change as determined in the invitation to bid
or request for proposals; and specifying that renewals shall be contingent upon
satisfactory performance evaluations by the agency and subject to the availability
of fund.
(3)
(5)
(b) The written agreement shall be signed by the city manager and the contractor prior to
the rendering of any contractual service, except in the case of a valid emergency as
certified by the city manager.
Sec. 2-322. - Sale of city property worth two hundred fifty dollars or less.
The city manager shall be authorized to sell any city property certified by him/her to be
obsolete and unusable without securing competitive bid if it appears that the obsolete and
unusable property shall be of less value than two hundred fifty dollars ($250.00).
Sec. 2-322.1. - Execution of contracts by city manager.
ORDINANCE NO. 2020-07
The city manager shall execute and sign all contracts awarded by the governing body and
authorized pursuant to law. The signature of the city manager shall be attested by the city clerk.
In the absence of the city manager, the assistant city manager may execute and sign all contracts
which shall be attested by the city clerk.
department repairs.
(a) Conditions. The city manager shall be authorized to expend from funds budgeted and
, equipment
city water or sewer system becomes damaged, requires immediate repair, or requires
correction, expansion, supplementation, additional parts, equipment or appurtenances
related thereto, provided:
or interference with the health, safety or welfare of the citizens of the city. Dade County
or the State of Florida.
(2) That upon authorizing the expenditures authorized herein, the city manager shall at
the next regularly scheduled commission meeting, submit to the city commission for its
examination the need and necessity for the said expenditure, the amount and extent,
granted herein and thereafter proceed to appropriate additional monies, authorize
contractual services and do such other acts as may be necessary and proper in the
circumstances,
st..
(b) Conditions. The city manager shall be authorized to expend from funds budgeted and
authorized for said purpose all neccicary monies for materials, labor, supplies, equipment
4t,ousan elellars ($6 nnn nrn without s .,l a petiti*e bides i,, the nt nt ;
as ivu.,ux ccr uvxxuz .� i ,
requires correction, expansion, supplementation, additional parts, equipment or
(c) Waiver. When the conditions of subsection (a) have been met, the provisions of sections 2
317 through 2 322 shall be deemed waived and the city manager is authorized to proceed in
accordance with the terms and provisions set forth herein.
ORDINANCE NO. 2020-07
the comm; .. by otion of .,ti.,uing plicatio,, order t„ plish tL.e
Sec. 2-323. - Minority vendor procurement program.
It is in the best interest of the city that minority vendor procurement program for qualified
vendors be established to enable the city to fully utilize the skills and services of such minority
vendors in acquiring goods and services by the city.
Sec. 2-324. - Protest procedures.
The following shall govern any protest made by a participant in any competitive process
utilized for the selection of a person or entity in regard to any response to a city requests for
proposal (RFP)/ invitations to bid (ITB)/ request for letters of interest (RFLI) and/or requests for
qualification (RFQ):
(1) Protest of any city recommendation for an award in response to a request for
proposals shall be filed with the city clerk and mailed by the protesting party to all
responders to the bid proposal within seventy-two (72) hours of the city's
recommendation for an award or the city's actual award, whichever comes first. Such
protest shall be in writing, shall state the particular grounds on which it is based, and
shall include all pertinent documents and evidence. The protest letter to the city clerk
shall include proof of mailing/receipt to other responders to the bid and shall be
accompanied by a cashier's check in the amount of five hundred dollars ($500.00)
representing the filing fee, plus a cost bond in the amount of two thousand five
hundred dollars ($2,500.00) to reimburse the city for all administrative costs associated
with the appeal process. The two thousand five hundred dollars ($2,500.00) bond shall
be returned to the protester if the protester prevails in the hearing before the hearing
examiner/special master. If the protester does not prevail the city shall keep the bond.
Any grounds not stated shall be deemed waived.
(2) Protests shall be referred by the city clerk to the city manager who shall select a
hearing examiner or special master who shall hold a hearing and submit written
findings and recommendations within fifteen (15) days of the filing of the protest. The
hearing examiner shall consider the written protests, supporting documents in
evidence, the city's recommendations and supporting documentation and all evidence
presented at the hearing. Such finding and recommendation shall be filed with the city
clerk.
(3) Hearing examiners/ special masters shall be members of the Florida Bar.
(4) The hearing examiner/special master's findings shall be final. Appeals of a decision by
the hearing examiner shall be to the county circuit court. The prevailing party in the
appeal may be entitled to recover any and all attorneys' fees and costs incurred in the
appeal.
Failure to follow the protest procedures set forth herein shall automatically nullify any
protest or claim brought by an aggrieved bidder, offeror or contractor.
(5)
ORDINANCE NO. 2020-07
Section 4. Severability.
If any provision of this Ordinance or the application thereof to any person or
circumstance is held invalid, such invalidity shall not affect other provisions or applications of
this Ordinance that can be given effect without the invalid provision or application, and to this
end the provisions of this Ordinance are declared to be severable.
Section 5. Conflict & Repealer.
All ordinances and parts of ordinances in conflict with this ordinance are hereby
repealed.
Section 6. Inclusion in Code.
It is the intention of the City Commission of the City of Opa-locka that the provisions of
this Ordinance shall, at some time in the future, become and be made a part of the General Code
of Ordinances of the City of Opa-locka and that the sections of this Ordinance may be
renumbered or re -lettered and the word "Ordinance" may be changed to "Chapter," "Section,"
"Article" or such other appropriate word or phrase, the use of which shall accomplish the
intentions herein expressed.
Section 7. Effective Date.
This Ordinance shall take effect immediately upon its adoption on second reading.
PASSED AND ADOPTED this 8th day of April, 2020.
ORDINANCE NO. 2020-07
Matthew . Pigatt, Mayor
ATTEST:
J
nna Flores, City Clerk
APPROVED AS TO FORM AND
LEGAL SFICIENCY:
B n- e No is -Weeks, P.A.
City Attorney
Moved by: VICE MAYOR DAVIS
Seconded by: COMMISSIONER BURKE
VOTE: 5-0
Commissioner Bass YES
Commissioner Burke YES
Commissioner Kelley YES
Vice -Mayor Davis YES
Mayor Pigatt YES
City of Opa-locka
Agenda Cover Memo
Department
Director:
Robert Anathan
Department
Director Signature:
2 c0,—.
City
Manager:
John Pate
CM Signature:
a&e:,....4-wo-e-e,,_'?..o,-.1-v---L.°'r—Se
Ordinance
Other
Commission
Meeting
Date:
Mar 11, 2020
Item Type:
(EnterX in box)
Resolution
X
Fiscal
Impact:
(Enter X in box)
N/A
Yes
No
Ordinance Reading:
(Enter X in box)
1st Reading
2nd Reading
X
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
X
X
Funding
Source:
Account#/ :
General Fund
(Enter Fund &
Dept)
Ex:
16-512490
Advertising Requirement:
(Enter X in box)
Yes
No
X
Contract/P.O.
Required:
(Enter X in box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(Enter X in box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image
Communication
Area:
so
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
Increased purchasing
operations effectiveness
X
NI
isi
MI
NI
I■
Sponsor
Name
City Manager
Department:
City Manager's Office
City Manager
Short Title:
Purchasing Ordinance Amendment
Staff Summary:
The current ordinance is unnecessarily overly restrictive and also creates confusion through contradicting itself.
Current Section 2-316 (8) indicates "To purchase supplies, equipment or services in amounts not exceeding
twenty-five thousand dollars ($25,000) [can be done] by negotiations and informal bids". However, in contrast,
Section 2-319 indicates that most purchases of commodities (supplies) require competitive bidding over $5,000
and Section 2-320 indicates that procurement of most contractual services requires competitive bidding over
$3,500. These limits impose unrealistically burdensome purchasing constraints on the City and are a fraction of
the limits used by most municipalities.
The current ordinance also indicated that selection panels would be empaneled for procurements in excess of
$75,000, three times greater than the $25,000 threshold used by most municipalities.
To improve the effectiveness of the purchasing ordinance, the major change is found in new Section 2-316 (9).
This section indicates that as the dollar amount of procurement increases from $1 to $25,000, there are
increasing quote requirements ranging from a single telephone quote at the low end to three written quotes for
procurements from $7,500 to $25,000. As is currently the case, the City Manager is the final approving authority
for procurement up to $25,000 with any procurement above this threshold requiring formal competitive bidding
procedures and City Commission approval. This brings the City into conformance with normal municipal practices
and eliminates the overly restrictive and contradictory requirements in the current ordinance.
Also, the new language is presented in an orderly manner and consequently some of the same information
present in the current ordinance is struck out since it becomes redundant with the same language appearing in a
revised section. For example, Section 2-316 (2) (a) & (b), exemption from competitive bidding requirements when
piggybacking on State or County contracts, has been deleted since it is now redundant with a new more
comprehensive list of circumstances which exempt the requirement for competitive bidding (New Section 2-318),
Former Sections 2-317 to 2-320.1 and Section 2-323 have been deleted since the contents of these sections have
either been clarified, made more efficient or have been otherwise addressed in the proposed amendment
Proposed Action:
It is recommended that the proposed purchasing ordinance amendment be adopted to enhance the purchasing
process.
Attachment:
1.
Recommended proposed purchasing ordinance amendment in the delete (strike -out) and addition
format.
2. Recommended proposed purchasing ordinance amendment in the final format.
CONTRACT AGREEMENT
BETWEEN
CITY OF OPA- LOCKA
AND
PROVINCIAL SOUTH, INC. (PSI ROOFING)
FOR
ROOFING REPAIR SERVICES TO THE FLEET MANAGEMENT FACILITY
Page 1of18
AGREEMENT
THIS IS AN AGREEMENT dated the Day of , 2020, between:
CITY OF OPA-LOCKA, a Florida municipal corporation,
hereinafter "CITY,"
and
PROVINCIAL SOUTH, INC. (PSI ROOFING)
A licensed Company, authorized to do business in the State of Florida,
hereinafter "CONTRACTOR".
WITNESSETH:
In consideration of the mutual terms and condition, promises, covenants, and payments hereinafter set
forth, CITY and CONTRACTOR agree as follows:
ARTICLE 1
PREAMBLE
In order to establish the background, context and form of reference for this Agreement and to generally
express the objectives, and intentions, of the respective parties herein, the following statements,
representations and explanations shall be accepted as predicates for the undertakings and commitments
included within the provisions which follow and may be relied upon by the parties as essential
elements of the mutual considerations upon which this Agreement is based.
1.1 On August 12, 2020, the CITY authorized the proper CITY officials to enter into an agreement
with CONTRACTOR to render the services more particularly described herein below.
Page 2 of 18
ARTICLE 2
SCOPE OF WORK
2.1 The CONTRACTOR shall furnish all of the materials, equipment, tools, supplies, and labor
necessary to perform all of the work described for roofing repairs at the fleet management
facility proposal dated 6/29/20 (attached hereto as Exhibit "A") and in accordance with the
September 6, 2018, National IPA awarded NRP, a contract for roofing products,
services, and job -order -contracting services submitted for roofing repair services as
shown in (Attached Exhibit "B").
2.2 CONTRACTOR hereby represents to CITY, with full knowledge that CITY is relying upon
these representations when entering into this Agreement with CONTRACTOR, that
CONTRACTOR has the professional expertise, experience and manpower to perform the
services to be provided by CONTRACTOR pursuant to the terms of this Agreement.
2.3 CONTRACTOR assumes professional and technical responsibility for performance of its
services to be provided hereunder in accordance with recognized professional standards for
specified services. If within One (1) year following completion of its services, such services
fail to meet the aforesaid standards, and the CITY promptly advises CONTRACTOR,
CONTRACTOR agrees to re -perform such deficient services without charge to the CITY.
ARTICLE 3
TIME FOR COMPLETION AND LIQUIDATED DAMAGES
3.1 The CONTRACTOR shall commence work to be performed under this Agreement upon full
execution of Contract. CONTRACTOR shall complete all work in a timely manner
substantially by sixty days (60) after full execution of contract date, and final completion
will be thirty days (30) after substantial completion date. Should there be any delay in
issuance of permit by the jurisdictional authorities completion time will be adjusted
accordingly.
3.2 Anything to the contrary notwithstanding, minor adjustment to the timetable for completion
approved by CITY in advance, in writing, will not constitute a delay by CONTRACTOR.
Furthermore, a delay due to an Act of God, fire, lockout, strike or labor dispute, riot or civil
commotion, act of public enemy or other cause beyond the control of CONTRACTOR shall
extend this Agreement for a period equal to such delay and during this period such delay shall
not constitute a delay by CONTRACTOR for which liquidated damages are due.
3.3 Contractor's failure to perform the work specified in Exhibit "A" shall result in Contractor
being required to pay liquidated damages in the Amount of One Thousand Dollars and Zero
Cents ($1,000.00) per day for each unexcused day after the completion date set forth in Section
3.1 above.
Page 3 of 18
ARTICLE 4
CONTRACT SUM
4.1 The CITY hereby agrees to pay CONTRACTOR for the faithful performance of this
Agreement, $41,625.25 for work to be completed in accordance with the "Proposal" submitted
by CONTRACTOR. Itemized prices for work completed by the CONTRACTOR shall be as
reflected in the proposal submitted, a copy of which is attached hereto and made a part hereof
as Exhibit "A", with no change in the price shown. A total contract price hereto is referred to
as Contract Sum and shall be forty one thousand six hundred twenty five dollars and
twenty five cents.
4.2 Notwithstanding any other provision of this contract, the CONTRACTOR shall guarantee all
portions of the Project against poor workmanship and faulty materials for a period of one (1)
year after final completion certificate and retainage payment, and shall correct within fourteen
business days (14) any defects which may appear during this period upon notification by CTTY.
This provision shall in no way affect the manufacturing warranty for repair or replacement.
4.3 The making and acceptance of the final payment shall constitute a waiver of all claims by
CONTRACTOR except those previously made and still unsettled.
ARTICLE 5
PROGRESS PAYMENTS
5.1 Based upon Applications for Payment submitted by the Contractor to the Owner in the
Standard American Institute of Architects' Forms (AIA) G701, G702, and G703, and upon
Project Applications and Certificates for Payment issued by the Owner, the Owner shall
make progress payments on account of the Contract Sum to the Contractor as provided
below and elsewhere in the Contract Documents.
5.2 The period covered by each Application for Payment shall be one calendar month ending on
the last day of the month, or as follows:
5.2.1. The City is under a declared State of Financial Emergency pursuant to Section
218.503, Florida Statutes. As a result, the parties to this Agreement acknowledge
that all invoices presented for payment shall be reviewed and approved by the State
of Florida prior to payment and that the City is therefore unable to comply with the
Florida Local Government Prompt Payment Act.
5.2.2. Each Application for Payment shall be based upon the Schedule of Values
submitted by the Contractor in accordance with the Contract Documents. The
Schedule of Values shall allocate the entire Contract Sum among the various
portions of the Work and be prepared in such form and supported by such data to
substantiate its accuracy as the Owner may require. This schedule, unless objected
to by the Owner, shall be used as a basis for reviewing the Contractor's
Page 4 of 18
Applications for Payment.
5.2.3. Applications for Payment shall indicate the percentage of completion of each
portion of the Work as of the end of the period covered by the Application for
Payment.
5.2.4. Subject to the provisions of the Contract Documents, the amount of each progress
payment shall be computed as follows:
5.2.4.1 Take that portion of the Contract Sum properly allocable to completed Work
as determined by multiplying the percentage completion of each portion of the
Work by the share of the total Contract Sum allocated to that portion of the
Work in the Schedule of Values, less retainage of Ten percent (10%). Pending
fmal determination of cost to the Owner of changes in the Work, amounts not
in dispute may be included in applications for Payment. The amount of credit
to be allowed by the Contractor to the Owner for a deletion or change which
results in a net decrease in the Contract Sum shall be actual net cost as
confirmed by the Construction Manager. When both additions and credits
covering related Work or substitutions are involved in a change the allowance
for overhead and profit shall be figured on the basis of net increase, if any,
with respect to that change.
5.2.4.2 Add that portion of the Contract Sum properly allocable to materials and
equipment delivered and material suitably stored at the site for subsequent
incorporation in the completed construction or, if approved in advance by the
Owner, material suitably stored off the site at a location agreed upon in
writing, less retainage of ten percent (10%).
5.2.4.3 Subtract the aggregate of previous payments made by the Owner; and subtract
amounts, if any, for which the Construction Manager has withheld or nullified
a Certificate for Payment.
5.3 Each Application for Payment submitted by the Contractor to the Owner shall include
Partial Release of lien from his company and each subcontractor for labor, equipment,
services or materials described in the Application for Payment.
5.4 The progress payment amount determined in accordance with the above shall be further
modified under the following circumstances:
5.4.1 Add, upon Substantial Completion of the Work, a sum sufficient to
increase the total payments to Ninety percent (90%) of the Contract
Sum, less such amounts as the Construction Manager recommends and
the Owner determines for incomplete Work and unsettled claims; and
Page 5 of 18
5.5 Reduction or limitation of retainage, if any, shall be as follows: None
Page 6 of 18
ARTICLE 6
FINAL PAYMENT
6.1 Final Payment, constituting the entire unpaid balance of the Contract Sum, shall be made
by the Owner to the Contractor when:
(a) The Contract has been fully performed by the Contractor upon the Contractor's
fulfilled responsibility to correct nonconforming Work and to satisfy other
requirements, if any, which necessarily survive final payment, and
(b) The Contractor has furnished the City with Final Release of Lien from his own
company and from each subcontractor for labor, equipment, services or materials
described in the Final Application for Payment, and
(c) A final Project Certificate for Payment has been issued by the City upon the
Architect/Engineer of records final completion Certificate, and
(d) The Contractor has met all provisions of the reporting requirements of grants if the
project is funded by grant money; such fmal payment shall be made by the Owner
not more than 20 days after the issuance of the fmal Project Certificate for Payment.
ARTICLE 7
CONTRACTOR'S LIABILITY INSURANCE
7.1 The CONTRACTOR shall not commence work under this contract until it has obtained all
insurance required under this Article and such insurance has been approved by the CITY nor
shall the CONTRACTOR allow any Subcontractor, if applicable, to commence work on a sub-
contract until all similar such insurance required of the subcontractor has been obtained and
approved.
7.2 Certificates of insurance, reflecting evidence of the required insurance, shall be filed with the
City prior to the commencement of the work. These Certificates shall contain a provision that
coverage afforded under these policies will not be canceled until at least thirty days (30) prior
written notice has been given to the CITY. Policies shall be issued by companies authorized to
do business under the laws of the State of Florida.
7.3 Financial Ratings must be no less than "A" in the latest edition of "Bests Key Rating Guide",
published by A.M. Best Guide.
7.4 Insurance shall be in force until all work required to be performed under the terms of the
Contract is satisfactorily completed as set forth in the Architect/Engineer of Records' Final
Completion Certificate and the Certificate of Occupancy (C.O.) as evidenced by the formal
acceptance by the CITY. In the event the insurance certificate provided indicates that the
insurance shall terminate and lapse during the period of this contract, then in that event, the
CON TRACTOR shall furnish, at least three (3) days prior to the expiration of the date of such
insurance, a renewed certificate of insurance as proof that equal and like coverage for the
balance of the period of the contract and extension there under is in effect. The
Page 7 of 18
CONTRACTOR shall not continue to work pursuant to this contract unless all required
insurance remains in full force and effect.
7.5 Contractor's Insurance Coverage shall include General Liability, Automobile Liability,
Professional Liability and Worker's Compensation and Employer's Liability:
(a) Workers' Compensation Insurance — as required by law;
(b) Employer's Liability Insurance - as required by law;
(c) Automobile Liability Insurance — the minimum limit of coverage shall be $1,000,000
per occurrence, combined single limit for Bodily Injury Liability and Property Damage
Liability
(d) Personal Injury in the minimum amounts of $1,000,000 for combined Bodily Injury
and Property Damage.
(e) Professional Liability Insurance: minimum coverage shall be $1,000,000.00 with
deductible or self -insured retention (SIR) indicated.
7.6 The CONTRACTOR shall hold the CITY, its agents, and employees, harmless on account
of claims for damages to persons, property or premises arising out of the operations to
complete this Agreement and name the CITY as additional insured under their policy.
7.7 The CITY reserves the right to require any other insurance coverage it deems necessary
depending upon the exposures, following discussion and confirmation of the same with the
Contractor.
ARTICLE 8
PROTECTION OF PROPERTY
8.1 At all times during the performance of this Contract, the CONTRACTOR shall protect the
CITY's property and properties adjoining the Project site from all damage whatsoever.
ARTICLE 9
CONTRACTOR'S INDEMNIFICATION
9.1 The CONTRACTOR agrees to release the CITY from and against any and all liability and
responsibility in connection with the above mentioned matters and with the work being
performed by Contractor. The CONTRACTOR further agrees not to sue or seek any money or
damages from CITY in connection with the above mentioned matters.
9.2 The CON TRACTOR agrees to indemnify and hold harmless the CITY, its trustees, elected and
appointed officers, agents, servants and employees, from and against any and all claims,
demands, or causes of action of whatsoever kind or nature, and the resulting losses, costs,
Page 8 of 18
expenses, reasonable attorneys' fees, liabilities, damages, orders, judgments, or decrees,
sustained by the CITY or any third party arising out of, or by reason of, or resulting from the
CONTRACTOR's negligent acts, errors, or omissions.
9.3 If a court of competent jurisdiction holds the City liable for certain tortious acts of its agents,
officers, or employees, such liability shall be limited to the extent and limit provided in
768.28, Florida Statutes. This provision shall not be construed as a waiver of any right or
defense that the City may possess. The City specifically reserves all rights as against any
and all claims that may be brought.
ARTICLE 10
INDEPENDENT CONTRACTOR
10.1 This Agreement does not create an employee/employer relationship between the parties. It is
the intent of the parties that the CONTRACTOR is an independent contractor under this
Agreement and not the CTTY's employee for any purposes, including but not limited to, the
application of the Fair Labor Standards Act minimum wage and overtime payments, Federal
Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the
provisions of the Internal Revenue Code, the State Workers Compensation Act, and the State
unemployment insurance law and similar laws. The CONTRACTOR shall retain sole and
absolute discretion in the judgment of the manner and means of carrying out the
CONTRACTOR's activities and responsibilities hereunder provided. This Agreement shall not
be construed as creating any joint employment relationship between the CONTRACTOR and
the CITY and the CITY will not be liable for any obligation incurred by CONTRACTOR,
including but not limited to unpaid minimum wages and/or overtime premiums.
ARTICLE 11
CONTRACT BOND
Page 9 of 18
ARTICLE 12
CHANGES TO SCOPE OF WORK AND ADDITIONAL WORK
12.1 CITY or CONTRACTOR may request changes that would increase decrease or otherwise
modify the Scope of Services/Basic Services to be provided under this Agreement as described
in Article 2 of this Agreement. Such changes or additional services must be in accordance with
the provisions of the Code of Ordinances of the CITY and must be contained in a written
amendment, executed by the parties hereto, with the same formality and with equality and
dignity prior to any deviation from the terms of this Agreement, including the initiation of any
additional or extra work. Each amendment shall at a minimum include the following
information on each project:
DATE
PROJECT NAME
PROJECT COST
CHANGES DESCRIPTION
ESTIMATED COST FOR ADDITION OR CHANGE TO PROJECT CONTRACT
ESTIMATED PROJECT COMPLETION DATE
ARCHITECT/ENGINEER OF RECORD'S APPROVAL
12.2 In no event will the CONTRACTOR be compensated for, nor will the City request for any
work which has not been described in a separate written agreement executed by the parties
hereto.
ARTICLE 13
TERM AND TERMINATION
13.1 This Agreement may be terminated by either party for cause, or the CITY for convenience,
upon thirty (30) days written notice by the CITY to CON TRACTOR in which event the
CON TRACTOR shall be paid its compensation for services performed to termination date. In
the event that the CONTRACTOR abandons this Agreement or causes it to be terminated, he
shall indemnify the CITY against any loss pertaining to this termination up to a maximum of
the full contracted fee amount. All finished or unfinished documents, data, studies, plans,
surveys, and reports prepared by CONTRACTOR shall become the property of CITY and shall
be delivered by CON TRACTOR to CITY.
13.2 This Agreement shall take effect as of the date of execution as shown herein below and
continue for such time as is contemplated by the Agreement.
Page 10 of 18
ARTICLE 14
CONTRACT DOCUMENTS
14.1 CONTRACTOR and CITY hereby agree that the following Contract Documents, made a part
of this Agreement, as if written herein word for word: This Agreement; Proposals as set forth in
Exhibit "A" and City's Resolution in Exhibit "B".
ARTICLE 15
MISCELLANEOUS
15.1 Legal Representation:
It is acknowledged that each party to this Agreement had the opportunity to be represented by
counsel in the preparation of this Agreement and, accordingly, the rule that a contract shall be
interpreted strictly against the party preparing same shall not apply due to the joint contribution
of both parties.
15.2 Assignments:
This Agreement, or any interest herein, shall not be assigned, transferred or otherwise
encumbered, under any circumstances, by CONTRACTOR without the prior written consent of
CITY. For purposes of this Agreement, any change of ownership of CONTRACTOR shall
constitute an assignment which requires CITY approval. However, this Agreement shall run to
the CITY and its successors and assigns.
15.3 Records:
CONTRACTOR shall keep the as -built drawings, the shop -drawings, books and records and
require any and all subcontractors to keep books and records as may be necessary in order to
record complete and correct entries as to personnel hours charged to this engagement, and any
expenses for which CONTRACTOR expects to be reimbursed, if applicable. Such books and
records will be available at all reasonable times for examination and audit by CITY and shall be
kept for a period of three (3) years after the completion of all work to be performed pursuant to
this Agreement, or for such longer period as is required by law. Incomplete or incorrect entries
in such books and records will be grounds for disallowance by CITY of any fees or expenses
based upon such entries.
Page 11 of 18
15.4 Ownership of Documents:
Reports, surveys, plans, calculations, shop -drawings studies and other data provided in
connection with this Agreement are and shall remain the property of City.
15.5 No Contingent Fees:
CONTRACTOR warrants that it has not employed or retained any company or person, other
than a bona fide employee working solely for the CONTRACTOR, to solicit or secure this
Agreement, and that it has not paid or agreed to pay any person, company, corporation,
individual or firm, other than a bona fide employee working solely for CONTRACTOR, any
fee, commission, percentage, gift, or other consideration contingent upon or resulting from the
award or making of this Agreement. For the breach or violation of this provision, the CITY
shall have the right to terminate the Agreement without liability at its discretion, to deduct from
the contract price, or otherwise recover the full amount of such fee, commission, percentage,
gift or consideration.
15.6 Notice:
Whenever any party desires to give notice unto any other party, it must be given by written
notice, sent by registered United States mail, with return receipt requested, addressed to the
party for whom it is intended and the remaining party, at the places last specified, and the
places for giving of notice shall remain such until they shall have been changed by written
notice in compliance with the provisions of this section. For the present, the CONTRACTOR
and the CITY designate the following as the respective places for giving of notice:
CITY:
COPY TO:
COPY TO:
John E. Pate, City Manager
780 Fisherman Street, 4tn Floor
Opa-locka, Florida 33054
Burnadette Norris -Weeks, City Attorney
401 NW 7th Avenue
Fort Lauderdale, Florida 33311
Airia Austin, CIP Director
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
CONTRACTOR: Provincial South Inc. (PSI Roofing)
Darrick GOCKERELL President
792 NE 45TH ST
OAKLAND PARK, FL 33334
Page 12 of 18
15.7 Binding Authority:
Each person signing this Agreement on behalf of either party individually warrants that he or
she has full legal power to execute this Agreement on behalf of the party for whom he or she is
signing, and to bind and obligate such party with respect to all provisions contained in this
Agreement.
15.8 Exhibits:
Each Exhibit referred to in this Agreement forms an essential part of this Agreement. The
exhibits if not physically attached should be treated as part of this Agreement and are
incorporated herein by reference.
15.9 Headings:
Headings herein are for convenience of reference only and shall not be considered on any
interpretation of this Agreement.
15.10 Severability:
If any provision of this Agreement or application thereof to any person or situation shall, to any
extent, be held invalid or unenforceable, the remainder of this Agreement, and the application
of such provisions to persons or situations other than those as to which it shall have been held
invalid or unenforceable shall not be affected thereby, and shall continue in full force and
effect, and be enforced to the fullest extent permitted by law.
15.11 Governing Law:
This Agreement shall be governed by the laws of the State of Florida with venue lying in
Miami -Dade County, Florida.
15.12 Disputes:
Any claim, objection, or dispute arising out of the terms of this Agreement shall be litigated in
the Eleventh Judicial Circuit Court in and for Miami -Dade County.
15.13 Attorneys Fees:
To the extent authorized by law, in the event that either party brings suit for enforcement of this
Agreement, the prevailing party shall be entitled to attorney's fees and court costs in addition to
any other remedy afforded by law.
15.14 Extent of Agreement:
This Agreement, together with all contract documents, and all exhibits hereto or to the contract
documents, represents the entire and integrated agreement between the CITY and the
CONTRACTOR and supersedes all prior negotiations, representations or agreements, either
written or oral.
Page 13 of 18
15.15 Waiver:
Failure of the CITY to insist upon strict performance of any provision or condition of this
Agreement, or to execute any right there in contained, shall not be construed as a waiver or
relinquishment for the future of any such provision, condition, or right, but the same shall
remain in full force and effect.
15.16 Equal Opportunity Employment:
CONTRACTOR agrees that it will not discriminate against any employee or applicant for
employment for work under this Agreement because of race, color, religion, sex, age, national
origin, or disability and will take affirmative steps to ensure that applicants are employed and
employees are treated, during employment, without regard to race, color, religion, sex, age,
national origin or disability. This provision shall include, but not be limited to, the following:
employment upgrading, demotion or transfer; recruitment advertising, layoff or termination;
rates of pay or other forms of compensation; and selection for training, including
apprenticeships.
ARTICLE 16
NOTICE TO PROCEED
The CONTRACTOR shall commence work within five (5) working days from the date of the
Notice to Proceed (NTP) following the issuance of approved permit by jurisdictional
authorities, whichever comes earlier. No work shall begin without NTP. Residents must be
given at least 48 hour -notice to commence construction at the site.
Page 14 of 18
IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year
first written above.
CITY OF OPA-LOCKA
ATTEST:
BY:
Joanna Flores, CMC John E. Pate
City Clerk City Manager
APPROVED AS TO FORM:
Burnadette Norris -Weeks, City Attorney
PSI ROOFING, INC
ATTEST:
Authorized Representative (Name) (Signature)
WITNESSES:
(Name) (Signature)
(Name) (Signature)
Page 15 of 18
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgments, personally appeared as
of
, a Florida corporation, and acknowledged executed
the foregoing Agreement as the proper official of for the
use and purposes mentioned in it and affixed the official seal of the corporation, and that the
instrument is the act and deed of that corporation.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in the State
and County aforesaid on this day of , 2020.
NOTARY PUBLIC
My Commission Expires:
Page 16 of 18
See attached document for Exhibit "A"
PROPOSAL:
dated 06/29/2020 $41,625.25
Roofing Repair Services to the Fleet Management Facility
Page 17 of 18
See attached document for Exhibit "B"
CITY'S RESOLUTION No. 20-
Page 18 of 18