HomeMy Public PortalAboutJFOCM 2009-02-26Attendee:
JOINT FACILITIES OVERSIGHT COMMITTEE MEETING
FEBRUARY 26, 2009
Winter Park Ranch: Jon Westerlund, Jim Cordell, Tom Newton, Bob
Dart
Fraser Sanitation: Robin Wirsing, Drew Matteson, Steve Sumrall,
Dennis Soles, Adam Cwiklin
Grand County #1: Bob Wolf, Barbara Atwater, Brian Peterson, Chris
Seemann
Others Present: John Walker, Kirk Klancke, Joe Fuqua, Bruce Hutchins, Jeff. Durbin,
Fran Cook, Scotty Brent, Nancy Anderson
Roll call was taken and the meeting was called to order by Bob Wolf at 6:00 p.m.
Minutes of October 23, 2008: Tom Newton moved to approve the minutes from the October
23, 2008 meeting as presented; the motion was seconded by Brian Peterson. The motion carried
unanimously.
River Study: Jon Westerlund stated that Winter Park Ranch had requested that this item be
placed on the agenda to review what had happened with the study and why it went over budget.
Concern was expressed about the previous year's study; the cost and the approval process.
Bruce Hutchins stated there were no plans for biological stream monitoring this year, but the
need for stream monitoring will be discussed again before 2010. The information assisted us
when the State was setting temporary stream standards and will need to continue the monitoring
until the next round. Stream monitoring will continue with the temperature sensors that are
being managed by GCW1N. This information can be used in the comment to Denver
concerning the Moffat Tunnel project. Part of the budget overrun was due to the fact the project
took more of the consultant's time preparing to testify before the Department of Health which
happened twice and was not anticipated.
Drew Matteson arrived.
RECORD OF PROCEEDINGS
The Division of Wildlife participated in the biology of the river portion related to the fish study.
The temperature study revealed seasonal and diurnal fluctuations in temperature on the Fraser
River. This information was used to break up the river into three sections from the top of the
pass through Tabernash; previously the Department of Health had categorized the whole section
of river under one standard. The continued collection of information will be reviewed during
the Department of Health's next round of stream standards and hopefully set a more permanent
classification.
Discussion related to amendment of the JFOC Agreement as it relates to the Dissolution of the
Fraser Sanitation District: The Town of Fraser presented an updated management plan. The
Joint Facilities Operating Committee Meeting
February 26, 2009
initial plan was presented to the JFOC last fall with a District approach. In January, the
managers of the JFOC Districts and Jeff Durbin met to discuss the plan and other concepts.
Discussions continued with the District Board and Town Board. The agreement outlines day to
day operations be managed by the District Superintendent and Town Manager with monthly or
bi- weekly meetings with the management team (District managers, Town Manager and Plant
Superintendent). A concern was voiced as to the availability or accessibility of the
superintendent to other managers or resources when needed. The staffing requirement for the
plant was discussed, currently the JFOC is charged for 1.7 FTEs by Fraser Sanitation. Once the
plant reaches 2.49 mgd the plant would require 24 hour staffing and monitoring. The issue of
sharing employees between the partner Districts needs further discussion. The timing of the
merger is in the air, with a petition to bring the merger to election and the subsequent court
process; the management plan could be set to take effect in 2010. John Walker felt changing the
management plan would not require an addendum to the JFOC Agreement. The individual
Districts need to have their individual attorneys review the assignment documents and
acknowledge the Town of Fraser's operating agreement. A motion to approve the operating
agreement presented by the Town of Fraser was made by Chris Seemann, and seconded by
Brian Peterson. Following discussion, it was decided that each individual District will review
and adopt the assignment at their individual meetings. Joe Fuqua, Jeff Durbin and Nancy
Anderson will provide language for each individual board to approve the Management Plan
(operating agreement) and Assignment. The roll call vote followed:
Winter Park Ranch
Jon Westerlund -Nay
Tom Newton -Nay
Jim Cordell -Nay
Fraser Sanitation District
Drew Matteson -Nay
Steve Sumrall -Aye
Robin Wirsing -Aye
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Grand County No. 1
Bob Wolf Aye
Brian Peterson -Aye
Chris Seemann -Aye
Attorney Report: John Walker reported on the water right for the well. The diligence period is
approaching and the combined knowledge possessed by Joe Fuqua and John Walker now may
be the best time to complete the application for the water right. The committee gave the
attorney the direction to proceed.
Plant Operations Update: Joe Fuqua reported on the anticipated changes to the lime feeder
equipment and that the blower is under construction and the first payment has been made. The
District managers have been discussing whether or not to put out a full bid packet or a partial
packet and do some of the work in- house. The annual report figures were discussed and Joe
Fuqua responded to questions. The lime feeder is scheduled to be completed by October and the
blower should be completed by April.
The motion failed. A confirming vote requires a majority and at least one affirmative vote from
each district.
Board Choice: Next meeting scheduled for March 26, 2008. Tom Newton asked about a
manager's report on infiltration. Joe Fuqua has provided verbal reports in the past, but a written
report has not been prepared.
Joint Facilities Operating Committee Meeting
February 26, 2009
Brian Peterson moved, and Jim Cordell seconded the motion to adjourn the meeting at 7:30 p.m.
The motion carried unanimously.
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