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Home My Public Portal About20-9800 Approve Change Order RJ Spencer ConstructionSponsored by: City Manager RESOLUTION NO. 20-9800 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPROVE CHANGE ORDER REQUEST # 1 FOR RJ SPENCER CONSTRUCTION, LLC. FOR THE PROVISION OF PARKING LOT IMPROVEMENTS AT 2105 ALI BABA AVENUE, IN AN AMOUNT NOT TO EXCEED FIFTEEN THOUSAND DOLLARS ($15,000.00); PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, on October 9th, 2019, the City of Opa-Locka ("City") Commission ("Commission") accepted the proposal of RJ Spencer Construction, LLC. ("Contractor") for roofing services / interior and exterior improvements pursuant to RFP No. 19- 0314100 (relating to property located at 2105 Ali Baba Avenue) and authorized the City Manager to enter into an agreement with Contractor for the provision of said services; and WHEREAS, the property located at 2105 Ali Baba Avenue (the "Property") is currently being remodeled by Contractor; and WHEREAS, on June 10, 2020 the Commission approved Resolutions #20-9764 and #20-9765, approving Contractor's change order requests (COR) # 3 and #4 for additional services to remove and replace existing windows at a cost of Thirteen Thousand Five Hundred Dollars ($13,500.00) and for additional services for electrical upgrades from 2 x 4 lightings to hi -hats and A/C Wire at a cost of Three Thousand Five Hundred Dollars ($3,500.00), respectively; and WHEREAS, Staff recommends modification of the existing parking lot at the Property to create additional parking spaces, replace existing damaged pavement, and to install new fence with entrance gate and new sidewalks to meet Americans with Disabilities Act (ADA) standards and regulations; and WHEREAS, Contractor has requested Change Order #1, attached hereto in Exhibit "A", to include removal of fill from site, excavating area 7" below slab, installation of 6" compacted lime rock, installation of 11/2" of S-III type asphalt for additional parking, repair of damaged pavement area, installation of a new drain, seal 1 Resolution No. 20-9800 coating and re -striping of the entire parking lot, installation of new bumpers and signage, installation of a new sidewalk to meet Americans with Disabilities Act (ADA) standards, and installation of a new fence with entrance gate at the Property; and WHEREAS, the City Commission of the City of Opa-Locka desires to approve Contractor's Change Order to include additional services for the modification of the existing parking lot at 2105 Ali Baba Avenue to create additional parking spaces, replace existing damaged pavement, and to install new fence with entrance gate and new sidewalk to meet ADA standards and regulations, in an amount not to exceed Fifteen Thousand Dollars ($15,000.00), as set forth in Exhibit "A"; and WHEREAS, the City Commission finds it is the best interest of the City to approve the change order. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, THAT: Section 1. Adoption of Representations. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and the same are hereby made a specific part of this Resolution. Section 2. Approval of Change Order. The City Commission of the City of Opa-Locka hereby authorizes the City Manager to approve a Change Order for RJ Spencer Construction, LLC., to include additional improvements of the existing parking lot at 2105 Ali Baba Avenue to create additional parking spaces, replace existing damaged pavement, and to install new fence with entrance gate and new sidewalk to meet ADA standards and regulations, in an amount not to exceed Fifteen Thousand Dollars ($15,000.00), as set forth in Exhibit "A". Section 3. Effective Date. This Resolution shall be effective immediately upon adoption hereof and approval by the Governor of the State of Florida or Governor's designee. PASSED and ADOPTED this 9th day of September, 2020. Matthew A. Pigatt, Mayor 2 Resolution No. 20-9800 ATTEST: Joa i`i a Flores, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Burnadette Norris-WeeksP.A. Moved by: Commissioner Kelley Seconded by: Commissioner Bass VOTE: 5-0 Commissioner Bass YES Commissioner Burke YES Commissioner Kelley YES Vice -Mayor Davis YES Mayor Pigatt YES 3 City of Opa-Locka Agenda Cover Memo Department Director: Airia Austin Department DirectorGd, Signature: Q ,i,_____ Manager: City John E. Pate CM Signature:9,d4.01. �Y3'CL& Commission Meeting Date: 09/09/2020 Item Type: (EnterXin box) Resolution rdinance Other X Fiscal Impact: (EnterXin box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading x $15,000.00 Public Hearing: (EnterXinbox) Yes No Yes No X x Funding Source: Account# : 44-541818 (Enter Fund & Dept) Ex: Advertising Requirement: (Enter X in box) Yes No x Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid#: x Strategic Plan Related (EnterXin box) Yes No Strategic Plan Priority Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Communication Area: • Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) x • • • Image • MI Sponsor Name City Manager Department: City Manager Short Title: 2105 Ali -Baba Roofing Service & Exterior/Remodeling Project Approval of COR# 1 for the Parking Lot Staff Summary: A Resolution from the City Commission of the City of Opa-locka, Florida, authorizing the City Manager to approve Change Order Request (COR) No. 1 for the parking lot of 2105 Ali -Baba facility. This COR is to perform the following work: remove fill from site, excavating area 7" below slab, install 6" of compacted limerock, and install 11/2" of S-III type asphalt for additional parking, repair damaged pavement area and install new drain, seal coat and re -stripe the entire parking lot, install new bumpers and signage, install new sidewalk to meet ADA standards, and install a new fence with entrance gate. Financial Impact Account Description Available Project Remaining Balance 44-541818 2105 A1i-BabaImprovements $131,377 $15,000 $116,377 Proposed Action: Staff recommends approval of this resolution to have more parking spaces and allow this facility to meet ADA standards. Attachment: 1. Agenda 2. Fixed price change proposal from RJ Spencer Construction 3. Proposed Amendment to Agreement between the City of Opa-locka and RJ Spencer Contruction (To include approved change orders 1, 3, & 4). Ri S RJ Spencer Construction LLC FIXED PRICE CHANGE PROPOSAL Powered by RedTeam RJ SpencerConslruclion x 4/22/2020 Airia Austin Opa-lcka City in Florida 780 Fisherman St. Opa-Locka, FL FL 33054 Re: Our Change Proposal 1960001-01 for Additional Parking Lot Upgrades Project: Opa Locka Roof Renovation and Exterior / Interior Remodeling Opa-locka City in Florida Opa-locka City in Florida, 780 Fisherman St., Opa-Locka, FL FL 33054 This Proposal is for the Change referenced above and more particularly defined by the Scope of Work comprised of this Proposal, its Attachments, and other Contract Documents incorporated by reference. Therefore, we propose to change the following: 020001 - Remove fill from site 1. Sitework 071813 - New stripping & bumper for additional parking 1. Pedestrian Traffic Coating 312316 - Excavate area 7 inches below slab 1. Excavation 3123231 - Install 6 inches of compacted Limerock 1. Backfill 321216 - Install 1 1/2 inches of S-III Type Asphalt additional parking 1. Asphalt Paving Price: $15,000.00 Fifteen Thousand Dollars and Zero Cents Time: The duration of the Work to achieve Substantial Completion will be UNCHANGED. Clarification(s): None. Expiration: This Proposal shall remain open for 30 calendar day(s). Attachment(s): Schedule Of Values Please contact me at 786-443-5346 or via e-mail berry@rjsconstructs.com if you have any questions or require additional information. Regards, R] Spencer Construction LLC Berry StVil Operations Mgr ACCEPTANCE OF PROPOSAL The Scope of Work described above supersedes any and all prior communication about this Change. Client Signature: at .„,_ - Opa-locka City in Florida Date: ' e 3 ZQ zQ7 RJ S RJ Spencer Construction LLC Powered byRe'Team RJ SpencerConstruclion lien: r l R IL:,uf,, , [ nmr>:Inn SCHEDULE OF VALUES Project: 1960001 - 01 - Additional Parking Lot Upgrades Date: 04/22/2020 # Description of Work Scheduled Value ($) 1 Remove fill from site 1,800.00 2 New stripping & bumper for additional parking 1,900.00 3 Excavate area 7 inches below slab 3,500.00 4 Install 6 inches of compacted Limerock 2,700.00 5 Install 1 1/2 inches of S-III Type Asphalt additional parking 5,100.00 Total: 15,000.00 7 \ T • / EXISTING FENCE TO BE REPLACED I / AND OPENING TO BE RELOCATED DUVAL ST WASHINGTON • DEMO & INSTALL NEW DRAIN SYSTEM • REPAIR DAMAGE PAVEMENT AREA • SEAL COAT ENTIRE PARKING LOT • RE -STRIPPING ENTIRE PARKING LOT • NEW BUMPERS • NEW SIGNAGE • INSTALL HANDICAP SIDEWALK TO MEET ADA • INSTALL NEW FENCE WITH ENTRANCE GATE 4-22-20 F'P-ROV PARAMOUNT OFFDN FaNCFi9 609 NW 247H AVENUE FORT LAUDEDALE FL 33311 1EL.4954) 860-5872 FAX (654) 306-2964 CONTRACTOR RU BPBICB1 COf6RNICMIN 20535 NW 2143 AVENUE. OlE 2 MAW WFDENE FL 3316E TEL .9954) 667-4120 FAX (054)905-4909 6RURO FOR REVISION. a, 0.,4/20 22. PIA. WWI PROJECT NAME CITY OF OPA LOCKA 2105 ALI BABA AVENUE OPA LOCKA, FL 33054 SCALE AD NOTED Tx, NARCN 3. POPO DRAWN. NW CNRCXED DRAWING TN. PROPOSED SITE PLAN suer NO. S-1 AMENDMENT TO AGREEMENT BETWEEN CITY OF OPA-LOCKA AND RJ SPENCER CONSTRUCTION, LLC CHANGES TO SCOPE OF WORK AND ADDITIONAL WORK The Contract Agreement between RJ Spencer Construction, LLC and the City of Opa-locka, executed on February 7, 2020 for roofing services and exterior/interior remodeling to the facility located at 2105 Ali -Baba Avenue. Opa-locka, Florida is hereby being amended to include all change orders approved by the City Commission of the City of Opa-locka for this project. WHEREAS, CHANGE ORDER REQUEST #3 - Windows Services was approved by the City Commission of the City of Opa-locka, Florida on June 10, 2020 pursuant to Resolution #20- 9764 for additional services to remove and replace existing windows. The cost for this COR# 3 is thirteen thousand five hundred dollars ($13,500.00) as indicated in Exhibit "A"of this Amendment. WHEREAS, CHANGE ORDER REQUEST #4 - Electrical Services was approved by the City Commission of the City of Opa-locka, Florida on June 10, 2020 pursuant to Resolution #20- 9765 to include additional services for electrical upgrades from 2 x 4 lightings to hi -hats and A/ C Wire. The cost for this COR# 4 is three thousand five hundred dollars ($3,500.00) as indicated in Exhibit "B" of this Amendment. WHEREAS, CHANGE ORDER REQUEST #1- Parkin Lot was approved by the City Commission of the City of Opa-locka, Florida on September 9, 2020 pursuant to Resolution #20- to modify the existing parking lot to create additional parking spaces; to replace existing damaged pavement, and to install new fence with entrance gate and new sidewalk to meet ADA standards and regulations. The cost for this COR# 1 is fifteen thousand dollars only ($15,000.00) as indicated in Exhibit "C". All of these change orders are being made pursuant to Article 12 of the Agreement executed on February 7, 2020 by the Contractor and the City. PROJECT NAME: Roofing Services and Exterior/Interior Remodeling at 2105 Ali -Baba Avenue, Opa-locka, Florida. PROJECT DESCRIPTION: as set forth in Exhibits "A, B, & C" hereto. ESTIMATED PROJECT COST: $449,750.00 ESTIMATED COST FOR ADDITION OR CHANGE TO PROJECT CONTRACT $481,750.00, including COR# 1, 3, & 4 ESTIMATED PROJECT COMPLETION DATE: Nine (90) days for the date of execution. IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year first written above. CITY OF OPA-LOCKA ATTEST: Joanna Flores, CMC City Clerk APPROVED AS TO FORM: Burnadette Norris -Weeks, City Attorney RJ SPENCER CONSTRUCTION, LLC ATTEST: BY: John E. Pate City Manager Authorized Representative Name Authorized Representative Signature WITNESSES: Witness Name Witness Signature Witness Name Witness Signature STATE OF FLORIDA COUNTY OF MIAMI-DADE BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgments, personally appeared as , of , a Florida corporation, and acknowledged executed the foregoing Agreement as the proper official of , for the use and purposes mentioned in it and affixed the official seal of the corporation, and that the instrument is the act and deed of that corporation. IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in the State and County aforesaid on this _ day of , 2020. NOTARY PUBLIC My Commission Expires: See attached document for Exhibit "A" CHANGE ORDER REQUEST # 3 See attached document for Exhibit "B" CHANGE ORDER REQUEST # 4 See attached document for Exhibit "C" CHANGE ORDER REQUEST # 1