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Home My Public Portal About20-14 Budget Amendment #41st Reading/Public Hearing: 2nd Reading/Public Hearing: Adopted: Effective Date: Sponsored By: August 20, 2020 September 9, 2020 September 9, 2020 September 9, 2020 City Manager ORDINANCE NO. 2020-14 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AMENDING THE ANNUAL ADOPTED GENERAL, PROPRIETARY AND SPECIAL REVENUE FUNDS BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020, ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A"; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGETS AND EXPENDITURES; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATIONS AND AMENDEMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Opa-Locka, FL adopted its 2019- 2020 fiscal year General, Proprietary and Special Revenue Funds budgets by passage of Ordinance 19-12 & 19-13 and further amended by passage of Ordinance 20-06, Ordinance 20-09 and Ordinance 20-11, and WHEREAS, pursuant to Florida Statute 166.241(5), the governing body of each municipality at any time within a fiscal year or within 60 days following the end of fiscal year may amend a budget for that year as follows: a) Appropriations for expenditures within a fund may be decreased or increased by motion recorded in the minutes if the total appropriations of the fund is not changed; b) The governing body may establish procedures by which the designated budget officer may authorize budget amendments if the total appropriations of the fund is not changed; c) If a budget amendment is required for a purpose not specifically authorized in paragraph (a) or paragraph (b), the budget amendment must be adopted in the same manner as the original budget unless otherwise specified in the municipality's charter; and 1 Ordinance No. 2020-14 WHEREAS, the City Commission desires to amend its 2019-2020 Fiscal Year General, Proprietary and Special Revenue Funds budgets, as set forth in Exhibit "A". NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA: SECTION 1. RECITALS ADOPTED The recitals to the preamble herein are incorporated by reference. SECTION 2. AUTHORIZATION Pursuant to Article IV, Section 4.5 of the City Charter, the City Manager has recommended proposed Amended General, Proprietary and Special Revenue Funds Budgets to the City Commission for the Fiscal Year retroactive to October 1, 2019, a copy of which is attached hereto as Exhibit "A", and incorporated by reference herein. The City Commission of the City of Opa-locka hereby approves, adopts and ratifies the proposed Amended General, Proprietary and Special Revenue Funds Budgets for the Fiscal Year 2019-2020, and hereby appropriates the budgeted expenditures and revenues as set forth in the attached Exhibit "A". The City Manager is authorized to expend or contract for expenditures, pursuant to the City of Opa-locka Charter and the adopted Code of Ordinances in accordance with the adopted Amended General, Proprietary and Special Revenue Funds Budgets for Fiscal Year 2019-2020. The department/ division expenditure allocations established by the City Manager, as revised and summarized in the budget attached as Exhibit "A", are hereby adopted and ratified. Funds of the City for General, Proprietary and Special Revenue Funds Budgets shall be expended in accordance with the appropriations provided by the budget, which shall constitute an appropriation of amounts specified therein. Expenditure control shall be at the fund level. Funds may be expended by, and with the approval of, the City Manager and the City Commission, in accordance with the provisions of the City Charter, adopted Code of Ordinances and applicable laws. Supplemental appropriations and reduction of appropriations, if any, shall be made in accordance with the City Charter. Any and all outstanding encumbrances as of September 30, 2019, shall not lapse at that time and appropriations have been hereby provided for those outstanding encumbrances that have been incurred prior to September 30, 2019, but are not expected to be paid until after then. Receipts from sources not anticipated in the attached budget may be appropriated and expensed by Ordinance duly enacted by the City Commission in accordance with the applicable law. Adjustments within the same fund to 2 Ordinance No. 2020-14 departmental appropriations made in the attached Budget may be approved, from time to time, by the City Manager, or by Resolution adopted by the City Commission, if lawful. The City Manager is authorized to approve adjustments to the expenditure code allocations, within the limit of department appropriations made in the attached Budget. All Ordinances setting fees and charges, and all other fees and charges consistent with appropriations adopted herein, as may be amended during the fiscal year, are hereby ratified, confirmed and approved. SECTION 3. SCRIVENER'S ERRORS. Sections of this Ordinance may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of public hearing, by filing a corrected copy of same with the City Clerk. SECTION 4. EFFECTIVE DATE. This Ordinance shall take effect upon the adoption of this Ordinance by the Commission of the City of Opa-locka and upon a filing of a certified copy hereof with the Florida Department of State and is subject to the approval of the Governor or Governor's Designee. PASSED and ADOPTED this 9th day of September, 2020. ST: Flores, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: G C,51?RVe Burnadette No -Weeks, P.A. Moved by: Vice Mayor Davis 3 Matthew A. Pigatt, Mayor Ordinance No. 2020-14 Seconded by: Commissioner Bass VOTE: 5-0 Commissioner Bass YES Commissioner Burke YES Commissioner Kelley YES Vice -Mayor Davis YES Mayor Pigatt YES 4 City of Opa-locka Agenda Cover Memo Department Director: Robert Anathan Department Director Signature: r City Manager: John Pate CM Signature:/'�� / //P' Commission Meeting Date: September 9, 2020 Item Type: (Enter X in box) Resolution d rdi : nce ,) Other X Fiscal Impact: (EnterXin box) N/A Yes No Ordinance Reading: (EnterXin box) 1st Reading 2" Reading X Public Hearing: (EnterXin box) Yes No Yes No X X Funding Source: Account# : (Enter Fund & Dept) See Attachments Advertising Requirement: (EnterXinbox) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid#: X Strategic Plan Related (EnterXin box) Yes No Strategic Plan Priority Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Area: • Strategic Plan Obj./Strategy: (list thespecific objective/strategy this item will address) X • • MI • f• Sponsor Name City Manager Department: City Manager's Office City Manager Short Title: Budget Amendment #4 - FY 20 - Second Hearing Staff Summary: The budget amendment submitted for the first hearing of this ordinance has been modified with the addition of Items 14 and 15. There are fifteen proposed amendments in this package, six of which are material, as follows: # 1— The processing of wastewater within the Water -Sewer Fund was significantly under budgeted at $2,205,000 versus a prior year actual of $2,790,443. Through July, 738 million gallons have been processed, 1.7% more than processed at the same time last year. This budget amendment of $600,000 brings the budget into line with prior history, the current year rate increase and the current volume of wastewater being processed. This Water -Sewer Fund issue was known at the time the FY 20 forecast was finalized as part of the submission of the FY 21 Proposed Budget, but a budget amendment had not been submitted at that time. The FY 20 Water -Sewer Fund forecast in the budget book indicated a surplus of $2,518,108, and this amendment does not change this forecast. FY 20 Budget Amendment #4 Governmental Funds Budget Thru Amend *3 General F d CRA Fund Safe Neighborhood Capital Fund People's Transportation Plan Fund Town Center Find 668,518 - Debt Service Fund Special Law Enforcement Fund - 10,000 Insurance Service Fun Information Technology Service Fund Total Gov Funds 30,090,125 904,873 19,332,329 - 734,292 78,055 1,248,919 536,181 1,503,436 280,637 3,495,364 - 2,404,911 - 702,356 - Funding Revenue/Loans/Trans in Fund Balance Total Funding 19,332,329 812,347 1,785,100 1,784,073 668,518 3,495,364 10,000 2,404,911 702,356 30,994,998 Expenditure 19,332,329 812,347 1,785,100 1,784,073 668,518 3,495,364 10,000 2,404,911 702,356 30,994,998 Amendment 04 - - - - - - - - - - - - - 18,000 - - - - - 18,000 Funding Revenue/Loans/Trans In Fund Balance Total Funding - - - - - - 18,000 - - 18,000 Expenditure - - - - - - 18,000 - - 18,000 Budget Thru Amend 04 19,332,329 - 734,292 78,055 1,248,919 536,181 1,503,436 280,637 668,518 - 3,495,364 - - 28,000 2,404,911 - 702,356 30,090,125 922,873 Funding Revenue/Loans/Trans In Fund Balance Total Funding 19,332,329 812,347 1,785,100 1,784,073 668,518 3,495,364 28,000 2,404,911 ,LL- 702,35b 31,012,998 Expenditure 19,332,329 812,347 1,785,100 1,784,073 668,518 3,495,364 28,000 2,404,911 702,356 31,012,998 Exhibit "A" FY 20 Budget Amendment #4 Funding Revenue/Loans/Trans In Fund Balance Total Funding Expenditure Commission CM - Executive CM - General Government CM - Reserve CM - Emergency CM - Interfund Clerk Attorney Finance Human Resources Planning & Community Dev Building & Licenses Parks & Recreation Police Code Enforcement Public Works - Admin Public Works - Bldg Maintenance Public Works - Streets Public Works - Trash Public Works - Vehicle Maintenance Total Expenditure General Fund Budget Thru Amend #3 Amendment #4 Budget Thru Amend #4 19,332,329 - 19,332,329 19,332,329 - 19,332,329 212,652 - 212,652 829,986 - 829,986 3,140,960 24,500 3,165,460 853,943 (94,500) 759,443 29,500 - 29,500 300,000 - 300,000 460,654 - 460,654 673,983 - 673,983 744,838 - 744,838 303,525 - 303,525 421,762 - 421,762 520,644 - 520,644 999,512 - 999,512 6,225,227 - 6,225,227 473,226 - 473,226 299,179 70,000 369,179 701,973 - 701,973 1,304,762 - 1,304,762 110,000 - 110,000 726,003 - 726,003 19,332,329 - 19,332,329 Exhibit "A" FY 20 Budget Amendment #4 Enterprise Funds Budget Thru Amend #3 Water Storm Sewer Water Fund Fund Total Ent Funds 17,350,384 1,466,312 - 136,000 18,816,696 136,000 Funding Revenue/Loans/Trans In Fund Balance Total Funding 17,350,384 1,602,312 18,952,696 Expenditure 17,350,384 1,602,312 18,952,696 Amendment #4 - - - - - - Funding Revenue/Loans/Trans In Fund Balance Total Funding - - - Expenditure - - - Budget Thru Amend #4 17,350,384 1,466,312 - 136,000 18,816,696 136,000 Funding Revenue/Loans/Trans In Fund Balance Total Funding 17,350,384 1,602,312 18,952,696 Expenditure 17,350,384 1,602,312 18,952,696 Exhibit "A" Requested Amendment Wastewater Processed Swr Exp 35-535432 Exp 35-581940 Exp 75-5356319 Swr WS CIP Sewage Disposal Sewer Reserve Zone 1 & 2 CIP 2 Wastewater Collection Basin Relining Swr WS CIP Exp 75-5356XXX Exp 75-5356319 * Budget adjusted due 3 Sherbondv Community Center A Bldg Mnt Exp 39-541640 Bldg Mnt Exp 39-541992 4 Customer Service Staffing Cus Svc Exp 61-513130 Cus Svc Exp 61-513120 5 PW Admin Compensation PW Ad Exp 32-541110 Gen Res Exp 81-581920 Basin #4 Relining Zone 1 & 2 CIP * to Item #1 it Conditioning Machinery & Equipment Contingency Salaries - Part Time Salaries - Regular Salaries - Executive General Fund Reserve 6 Parks & Recreation Part-Tlme Employment Parks Parks Exp 72-572130 Salaries - Part Time Exp 72-572230 Life And Health Insurance 7 Town Center Utilities TC Exp 62-519430 TC Exp 62-519494 Electric, Gas, Water Real Estate Tax FY 20 Budget Amendment #4 Budget Revised 2,295,000 600,000 2,895,000 222,815 (222,815) - 1,727,669 (377,185) 1,350,484 - 600,000 600,000 1,350,484 (600,000) 750,484 141,985 100,000 241,985 133,745 (100,000) 33,745 17,000 15,000 32,000 247,576 (15,000) 232,576 90,000 70,000 160,000 500,000 (70,000) 430,000 8,000 8,000 53,624 (8,000) 45,624 80,000 5,000 85,000 150,000 (5,000) 145,000 EXhibit "A" Comments Increased amount of wastewater processed. Offset by use of Sewer Reserves and deferred CIP project funds. Relining Basin #4 will address DERM moratorium. Offset by use of deferred CIP project funds. Additional funding required to replace six air conditioning units at Sherbondy Community Center. Funding available from Building Maintenance Contingency Additional part-time staffing. Offset by savings in regular wages Actuals not allocated in same manner as budgeted. Offset savings in Water -Sewer Fund which is a different fund, General Fund Reserves used to avoid adversely impacting General Fund Unassigned Fund Balance Part-time staffing not budgeted. Offset by savings in health benefit Slight increase in electricity. Offset by not incurring property tax this year Requested Amendment 8 Roads & Streets Overtime Roads Roads Exp 41-541140 Overtime Exp 41-541530 Road Materials & Supplies 9 Finance Professional Memberships Finan Exp 17-513540 Pubs/Subs/Memberships Finan Exp 17-513110 Salaries - Executive 10 Water -Sewer CIP Salary Reallocation WS CIP Exp 75-535120 Salaries - Regular WS CIP Exp 75-535110 Salaries - Executive 11 Recruitment Search Gen Gov Exp 19-519312 Gen Res Exp 81-581920 * Adjusted budget due to Item #5 12 HR Salary Alignment HR Exp HR Exp 13-513110 Salaries - Executive 13-513120 Salaries - Regular 13 City Clerk Salary Adiustment HR Exp 16-513110 HR Exp 16-512490 Salaries - Executive Legal Advertising 14 Special Law Enforcement - Police SLE Fund Bal 165-383010 SLE Exp 65-521648 Motorcycle From Fund Balance Vehicle Purchase/Lease FY 20 Budget Amendment #4 Budget Add Revised 2,000 11,000 13,000 70,000 (11,000) 59,000 500 500 12,500 (500) 12,000 45,000 50,000 95,000 114,500 (50,000) 64,500 Other Professional Services 291,057 24,500 315,557 General Fund Reserve * 430,000 (24,500) 405,500 69,300 2,500 71,800 73,958 (2,500) 71,458 76,500 2,500 79,000 45,000 (2,500) 42,500 18,000 18,000 18,000 18,000 EXhibit "A" Comments Increased workload. Offset by savings in Road Materials & Supplies. Membership in professional organizations. Offset by savings in Financial Executive compensation Reallocation of salary budget between Executive and Regular National search for new Police Chief. Funding to come from General Fund Reserves Realignment of salary between Executive & Regular accounts Adjustment of City Clerk compensation. Funded from Legal Advertising budget Use of Special Law Enforcement Available Fund Balance to a acquire a patrol motorcycle.