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HomeMy Public PortalAbout04 25 18 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON WEDNESDAY, APRIL 25, 2018 AT 8:30 A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Kent called the meeting to order at 8:30 A.M. II. Roll Call. Present and Participating: Also Present & Participating: Absent W/Notice: Hewlett Kent Thomas Smith Robert Dockerty Malcolm Murphy Curtiss Roach Gregory Dunham Edward Nazzaro Rita Taylor Amanda Jones Jorgette Smith John Randolph Chairman Vice Chairman Board Member Board Member Board Member Town Manager Staff Attorney Town Clerk Alternate Board Member Alternate Board Member Town Attorney III. Minutes of the Regular Meeting and Public Hearing of 3-22-18. Mr. Murphy moved and Mr. Roach seconded to approve the Minutes of the meeting of March 22, 2018 with all voting AYE at roll call. IV. Additions, withdrawals, deferrals, arrangement of agenda items. There were no changes to the agenda. V. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing a. May 24, 2018 at 8:30 A.M. b. June 28,2018 at 8:30 A.M. C. July 26,2018 at 8:30 A.M. d. No August Meeting e. September 27, 2018 at 8:30 A.M. f. October 25, 2018 at 8:30 A.M. Mr. Murphy, Mr. Roach and Mr. Dockerty stated they will not be attending the May 24th meeting and Mrs. Jones had previously stated she would not be attending the May meeting. Town Manager Dunham said the date of that meeting will most likely be changed as it seems there will not be a quorum. Mr. Dockerty also said he will not be attending the June meeting. VI. PUBLIC HEARING. A. Declaration of Ex -Parte Communication There was no ex -parte communication declared. B. Administer Oaths The Town Clerk administered the Oath to Carlos Linares, Mark Minutes of ARPB Regular Meeting &Public Hearing 4-25-18 at 8:30 A.M. Jacobson, Fredy Polania and Dave Bodker. C. Applications for Development Approval 1. An application submitted by Fredy Polania, Randall Stofft Archit. as Agent for Scott and Beata Galloway, owners of property located at 1535 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as a portion of the north 100' of the south 168' of Govt. Lot 1 of Section 10, Township 46 South, Range 43 East, Palm Beach County, Florida lying East of the easterly right-of-way line of Ocean Blvd. Mr. Dave Bodker, Landscape Architect, explained that the re -landscaping that is planned at this time does not include the west 50 foot of the property that abuts AlA but it is expected that an application to do that area will be filed at a later date. He explained that much of the existing landscape material will remain and a considerable amount of new will be added. Mr. Bodker said that there is an existing 8 foot high concrete wall on the north side that is on the neighbors property on the north side and there are plans to construct the same type of wall on the south side of this property but it will not extend all the way to AlA. In closing, Mr. Bodker said they will be adding fill to the back yard to level it in order to create more play area for the children. The Architect, Fredy Polanaia, explained they are asking to construct two guest suites above the existing garage and changing the architectural style of the home from Bermuda to Mediterranean which will include a barrel tile roof and the arches will be squared off except the arch over the front door. Mr. Polanaia said they are planning to construct a wooden trellis in the rear that will match the wooden garage doors and columns. a. Level 2 Architectural/Site Plan Review to permit the construction of a 795 sq. ft. guest suite above the existing 3 car garage that is attached to an existing two-story Gulf Stream Bermuda style single family dwelling, and extensive re -landscaping of the property. Mr. Murphy moved to approve a Level II Architectural/Site Plan based on a finding that the proposed construction of a 795 sq. ft. guest suite above the existing three -car garage that is attached to an existing two-story Gulf Stream Bermuda style, single-family dwelling and extensive re -landscaping of the property with the following condition: 1) Any minor modifications in the approved landscaping shall be submitted to the Town Manager for review and approval and any major modifications shall be brought back to the ARPB for review and approval, prior to commencement of landscaping. The motion was seconded by Vice Chairman Smith and all voted AYE at the roll call. 2 Minutes of ARPB Regular Meeting &Public Hearing 4-25-18 at 8:30 A.M. 2. An application submitted by Carlos Linares of Randall Stofft Archit., as agent for Patrick Thomas, owner of property located at 2943 Polo Drive, Gulf Stream, Florida 33483, legally described as Lot 13, re -plat of Part of Gulf Stream Properties, according to the map of plat thereof as recorded in Plat Book 18, Page 98, Public Records of Palm Beach County, Florida. Mr. Linares explained that this is a one story 3 bedroom home with no garage and they are planning to convert one bedroom into a garage by adding to it. He said that the wall is a nonconforming wall and they are asking for a Special Exception to extend it. In addition, he said they are asking for a Special Exception to permit 240 sq. ft. that exceeds the maximum FAR that will be covered, unenclosed outdoor living area and a covered front entry and the addition of a second story is planned for 3 bedrooms, one of which is a master suite with an open, uncovered balcony. Mark Jacobson, Landscape Architect said that the property has very lush landscaping and they plan to supplement it with like material as needed. He believed there will be damage to the existing material on the north side and that will most certainly be replaced as needed. a. Land Clearing Permit to clear land for additions. Mr. Murphy moved to recommend approval of a Land Clearing Permit and Vice Chairman Smith seconded the motion with all voting AYE. b. Special Exception #1 to extend a non -conforming wall. A motion was made by Mr. Murphy to recommend approval of the Special Exception to extend the non -conforming wall which was seconded by Vice Chairman Smith and all voted AYE at roll call. C. Special Exception #2 to permit an additional 240 sq. ft. of covered, unenclosed floor area that exceeds the maximum FAR of 5,535 sq. ft. Mr. Murphy moved to recommend approval of a Special Exception to permit an additional 240 sq. ft. of covered, unenclosed floor area that exceeds the maximum FAR of 5,535 sq. ft. Vice Chairman Smith seconded the motion and all voted AYE. d. Level 3 Architectural/Site Plan Review to permit additions of 1,529 sq. ft. to the first floor, the addition of a second story consisting of 1,748 sq. ft. and a 328 sq. ft. one car garage to an existing single story, Gulf Stream Bermuda style, single family dwelling. Mr. Murphy then moved to recommend approval of a Level III Architectural/Site Plan based on a finding that the addition of 1,529 sq. ft. to the first floor, the addition of a second story consisting of 1,748 sq. ft. and a 328 sq. ft. one -car garage to an 3 Minutes of ARPB Regular Meeting &Public Hearing 4-25-18 at 8:30 A.M. existing single story, Gulf Stream Bermuda style, single-family dwelling meet the minimum intent of the Design Manual and applicable review standards with the following conditions: (1) Prior to issuance of a Certificate of Occupancy the owner of the property shall prepare and sign a Gulf Stream Driveway Removal Agreement. (2) Any minor modifications in the approved landscaping shall be submitted to the Town Manager for review and approval and any major modification shall be brought back to the ARPB for review and approval, prior to commencement of landscaping. (3) Prior to the issuance of a Certificate of Occupancy, the owner of the property shall prepare and record a deed restriction which shall provide that all roof projection areas shall remain unenclosed as per approval of the Special Exception for as long as the structure is in existence or exceeds the maximum FAR. (4) Prior to exterior painting, the final color scheme must be presented to the Town Manager for approval. (5) Quoins be added on corners around the Master Balcony to match those around the Front Balcony. Vice Chairmen Smith seconded the motion and all voted AYE at Roll Call. D. Items Related To Previous Approvals. 1. An application submitted by Carlos Linares, Randall Stofft Architects, as agent for N. Ocean Capital 2929 B LLC, owner of property located at 2929 N. Ocean Blvd., Gulf Stream, Florida 33483, legally described as the South 120 feet of Lot 1, Gulf Stream, Ocean Tract recorded in Plat Book 16, Page 81 of the Public Records of Palm Beach County, Florida and including revisions made to original plan and presented on January 25, 2018. Town Manager Dunham called attention to a handout from him that reminded that special attention should be given to the description of the Beachfront District and the properties therein. He reminded that it is stated in the Code that when incorporating "discouraged" items in the design the chance of a denial is increased, adding that this design reflects, that while some "discouraged" items have been lessoned, they are still in the "discouraged" range. He said that he does not believe that the letter of justification dated April 3, 2018 that is a part of this application is sufficient to justify the use of "discouraged" 9 Minutes of ARPB Regular Meeting &Public Hearing 4-25-18 at 8:30 A.M. items. Mr. Linares advised that one of the "discouraged" items, the 1st floor roof, has been revised and it now meets the Code requirements. He said the second floor roof was also a "discouraged" item and it has been changed from 24'6" to 2316" leaving it still in the "discouraged" range. He added that there are several others in the area that are in this range and presented a list of those reminding that the reason for this height is to enable higher ceilings on both of the floors. Mr. Linares said the entry feature is being referred to as a "discouraged" feature but he does not agree that this is an entry feature but is a single story roof which is permitted to be in this range and not "discouraged". He went on to explain how this design lowers the mass of the structure. The Board was in agreement with this. It was agreed that the changes in the windows and glass percentage conform to the Code and the roof height on the gate house is now in the preferred range. a. SPECIAL EXCEPTION #1 to permit an additional 220 square feet of covered, unenclosed floor area that exceeds the maximum FAR of 8,705 square feet. Mr. Murphy moved to recommend approval of a Special Exception to allow 220 sq. ft. of covered, unenclosed area that exceeds the maximum permitted Floor Area Ratio. Mr. Dockerty seconded the motion all voted AYE. b. SPECIAL EXCEPTION #2 to permit the construction of a 488 square foot gate house in the Beachfront Design District. Mr. Murphy then moved to recommend approval of a Special Exception to allow the construction of a 488 sq. ft. gate house in the Beachfront Design District and Vice Chairman Smith seconded the motion with all voting AYE. c. NORTH OCEAN BLVD. OVERLAY PERMIT to permit the construction of a 488 square foot gate house and an 8 foot high stucco wall within the North Ocean Blvd. Corridor. A motion was made by Mr. Murphy to recommend approval To allow the construction of a 488 sq. ft. gate house and an 8' high stucco wall within the North Ocean Blvd. Corridor. Mr. Dockerty seconded the motion with all voting AYE. d. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit construction of a two-story Gulf Stream Bermuda style single family dwelling with attached 3 car garage and a detached gate house, a total of 8,925 square feet, and swimming pool and spa. Mr. Murphy moved to recommend denial of a Level III Architectural/Site Plan based on a finding that, while the applicant met 5 Minutes of ARPB Regular Meeting &Public Hearing 4-25-18 at 8:30 A.M. the justifications for the first discouraged item (the entry feature height), he did not meet the justifications for the second item (second story eave height) despite the fact that the eave height was reduced from a prior application, because it was still one foot over the preferred range. Vice Chairman Smith and Mr. Murphy were excused at 10:40 A.M. 2. An application submitted by Carlos Linares, Randall Stofft, Architects, as agent for N. Ocean Capital 3565 B LLC, owner of Property located at 3565 N. Ocean Blvd., Gulf Stream, Florida 33483, legally described as a portion of Lots 7&8, Gulf Stream Ocean Tracts, according to the plat recorded in Plat Book 16, Pg 81 and portion of lots 9&10, Block B, of Blocks A,B&Z, Palm Beach Shore Acres, according to the Plat recorded in Plat Book 7, Pg 15, Public Records of Palm Beach County and a portion of the right of way of Ocean Blvd.{abandoned}. Mr. Linares reminded that at a previous hearing that was held on this application the discouraged height of 11' was criticized and that height has now been lowered to 916" and the chimney has been lowered to 35 ft. Mr. Linares said the height of the second floor tie beam remains at 23' which is in the "discouraged" range. He further explained that the first story roof line over the entry door had been in the "discouraged" range but has now been reduced to the 22' maximum height. Mr. Linares remarked that the elevation of the dune is very high in this area and that they are offering an attached streetscape that shows this proposed home to be the same height as the adjacent home. Chairman Kent pointed out that the floor elevation of the gate house is much lower than that of the main house. Mr. Linares pointed out that the house is set back from the front property line over 50' but the second story of the house is approximately 100' from the property line. He further pointed out that the house next door is totally at the 50' setback which makes quite a difference. He added that there will be large amounts of landscape material between the street and the house to the point that very little of the house will be visible from the road. Mr. Roach said he did not believe that past construction should be used to validate current construction that does not follow the intent of the Code. Chairman Kent asked if it would be possible to lower the height of the small gable over the bedroom that is located on the east side of the house and Mr. Linares replied that he did not believe that it would draw ones attention from the road since it is located so far away. Mr. Kent replied that it is certainly in the owners benefit that the second story is so much smaller than the first story and that it is set back so far. 0 Minutes of ARPB Regular Meeting &Public Hearing 4-25-18 at 8:30 A.M. Mr. Dockerty noted that the height of the gatehouse has been lowered into the preferred range and the first floor has been lowered with the second story remaining in the "discouraged" range. He added that the letter that addresses justification for using the "discouraged" range does not fully prove consistency of the 5 goals. a. SPECIAL EXCEPTION #1 to permit an additional 197 square feet of covered, unenclosed floor area that exceeds the maximum FAR of 7, 129 square feet. Mr. Dockerty moved to recommend approval of a Special Exception to allow 197 sq. ft. of covered, unenclosed area that exceeds the maximum permitted Floor Area Ratio and Mr. Roach seconded the motion with all voting AYE. b. SPECIAL EXCEPTION #2 to permit the construction of a 467 square foot gate house in the Beachfront Design District. A motion was made by Mr. Dockerty to recommend approval of a Special Exception to allow the construction of a 467 sq. ft. gatehouse in the Beachfront Design District that was seconded by Mr. Roach and all voted AYE. C. NORTH OCEAN BLVD. OVERLAY PERMIT to permit the construction of a 467 square foot gate house and an 8 foot high stucco wall within the North Ocean Blvd. Corridor. Mr. Dockerty moved to recommend approval to allow the construction of a 467 sq. ft. gatehouse and an 8' high stucco wall within the North Ocean Blvd. Corridor. The motion was seconded by Mr. Roach and all voted AYE at roll call. d. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit construction of a two-story British Colonial style single family dwelling with attached garage and a detached gate house, a total of 7,326 square feet, and a swimming pool with spa. Mr. Dockerty moved to recommend denial of a Level III Architectural/Site Plan based on a finding that in order for discouraged items to be approved, an applicant must show, and the town must find, that the proposed item is not inconsistent with certain goals. Staff and ARPB does not believe the April 3, 2018 letter is sufficient to meet this requirement. However, the applicant shall have the right to appear before the Town Commission meeting to present further findings and or evidence to refute these findings. Mr. Roach seconded the motion and all voted AYE at the roll call. 7 Minutes of ARPB Regular Meeting &Public Hearing 4-25-18 at 8:30 A.M. VII. Items from Town Commission. A. Consider reducing the allowable FAR. Chairman Kent advised that this item would be considered on a future agenda when a full Board would be attending. He did add that it is his belief that massiveness is controlled by height and distance, and the height is being addressed by eliminating the "discouraged" range and the distance could be addressed through the setback distances. VIII. Items by Staff. There were no items from the staff. IX. Items by Board Members. There were no items by the Board Members. X. Public. There was no comment from the Public. XI. Adjournment. Chairman Kent adjourned the meeting at approximately 11:39 A.M. Rita L. Taylor Town Clerk