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HomeMy Public PortalAboutTBP 2021-02-17Board of Trustees Regular Meeting Agenda 153 Fraser Ave and Virtually Wednesday February 17, 2021 7:00 PM - 9:00 PM NOTE: Times are approximate and agenda subject to change Virtual Meeting Information https://us02web.zoom.us/j/83576180734 Meeting ID: 835 7618 0734 Phone 1 -669 -900 -9128 Roll Call Approval Of Agenda Consent Agenda Minutes February 3, 2021 TBM 2021 -02 -03.Pdf Executive Session For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24 -6 -402(4)(b), and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e), regarding economic incentive program request Executive Session For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24 -6 -402(4)(b), and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e), regarding development matters. Executive Session For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24 -6 -402(4)(b), and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e), regarding Public Health Discussion And Possible Action Regarding Public Health Order Update Temporary Amendment Order 2 -12 -21.Docx.pdf Business Enhancement Grant Program Business Enhancment Grant Reinstatment .Pdf Business Enhancement Grant Program (PDF)_201905031002280022.Pdf Business -Enhancement -Grant -Program -PDF COVID -19.Pdf Economic Development Advisory Committee Applications EDAC Applications.pdf Open Forum a) Business not on the agenda (If you would like to request time on the agenda please contact the Town Clerk, Antoinette McVeigh at 970 -726 -5491 ext. 201) Updates Staff Update On Technology - Michael Staff Update On Events, Marketing And Economic Development - Sarah Staff Update On Meeting Notices - Antoinette Adjourn UPCOMING MEETING WED. MARCH 3, 2021 BOARD OF TRUSTEES 1.7:00 P.M. 2. 3. a. Documents: 4. 5. 6. 7. a. Documents: b. Documents: c. Documents: 8. 9. a. b. c. 10. Board Staff Direct : Define the service, product or value to be delivered Lead : Future focused planning Protect : Establish the operational boundaries to be respected by Staff and monitored by the Board Manage : Now focused policy and procedural guidance to ensure on time, on budget, and on target service delivery Enable : Advocacy, resource development, and role discipline Accomplish : Ensure the work defined by the direction of the Board of Trustees is accomplished Board of TrusteesRegular Meeting Agenda153 Fraser Ave and VirtuallyWednesday February 17, 20217:00 PM - 9:00 PMNOTE: Times are approximate and agenda subject to change Virtual Meeting Information https://us02web.zoom.us/j/83576180734 Meeting ID: 835 7618 0734 Phone 1 -669 -900 -9128Roll CallApproval Of AgendaConsent AgendaMinutes February 3, 2021TBM 2021 -02 -03.PdfExecutive Session For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24 -6 -402(4)(b), and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e), regarding economic incentive program requestExecutive Session For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24 -6 -402(4)(b), and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e), regarding development matters.Executive Session For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24 -6 -402(4)(b), and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e), regarding Public Health Discussion And Possible Action Regarding Public Health Order Update Temporary Amendment Order 2 -12 -21.Docx.pdf Business Enhancement Grant Program Business Enhancment Grant Reinstatment .Pdf Business Enhancement Grant Program (PDF)_201905031002280022.Pdf Business -Enhancement -Grant -Program -PDF COVID -19.Pdf Economic Development Advisory Committee Applications EDAC Applications.pdf Open Forum a) Business not on the agenda (If you would like to request time on the agenda please contact the Town Clerk, Antoinette McVeigh at 970 -726 -5491 ext. 201) Updates Staff Update On Technology - Michael Staff Update On Events, Marketing And Economic Development - Sarah Staff Update On Meeting Notices - Antoinette Adjourn UPCOMING MEETING WED. MARCH 3, 2021 BOARD OF TRUSTEES 1.7:00 P.M.2.3.a.Documents:4.5.6. 7. a. Documents: b. Documents: c. Documents: 8. 9. a. b. c. 10. Board Staff Direct : Define the service, product or value to be delivered Lead : Future focused planning Protect : Establish the operational boundaries to be respected by Staff and monitored by the Board Manage : Now focused policy and procedural guidance to ensure on time, on budget, and on target service delivery Enable : Advocacy, resource development, and role discipline Accomplish : Ensure the work defined by the direction of the Board of Trustees is accomplished Board of TrusteesRegular Meeting Agenda153 Fraser Ave and VirtuallyWednesday February 17, 20217:00 PM - 9:00 PMNOTE: Times are approximate and agenda subject to change Virtual Meeting Information https://us02web.zoom.us/j/83576180734 Meeting ID: 835 7618 0734 Phone 1 -669 -900 -9128Roll CallApproval Of AgendaConsent AgendaMinutes February 3, 2021TBM 2021 -02 -03.PdfExecutive Session For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24 -6 -402(4)(b), and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e), regarding economic incentive program requestExecutive Session For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24 -6 -402(4)(b), and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e), regarding development matters.Executive Session For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24 -6 -402(4)(b), and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e), regarding Public HealthDiscussion And Possible Action RegardingPublic Health Order UpdateTemporary Amendment Order 2 -12 -21.Docx.pdfBusiness Enhancement Grant ProgramBusiness Enhancment Grant Reinstatment .PdfBusiness Enhancement Grant Program (PDF)_201905031002280022.PdfBusiness-Enhancement -Grant -Program -PDF COVID -19.PdfEconomic Development Advisory Committee ApplicationsEDAC Applications.pdfOpen Foruma) Business not on the agenda(If you would like to request time on the agenda please contact the Town Clerk, Antoinette McVeigh at 970 -726 -5491 ext. 201)UpdatesStaff Update On Technology - MichaelStaff Update On Events, Marketing And Economic Development -SarahStaff Update On Meeting Notices - AntoinetteAdjournUPCOMING MEETINGWED. MARCH 3, 2021 BOARD OF TRUSTEES1.7:00 P.M.2.3.a.Documents:4.5.6.7.a.Documents:b.Documents:c.Documents:8.9.a.b.c.10.Board StaffDirect: Define the service, product or value to be delivered Lead : Future focused planning Protect : Establish the operational boundaries to be respected by Staff and monitored by the Board Manage : Now focused policy and procedural guidance to ensure on time, on budget, and on target service delivery Enable : Advocacy, resource development, and role discipline Accomplish : Ensure the work defined by the direction of the Board of Trustees is accomplished FRASER BOARD OF TRUSTEES MINUTES DATE:February 3, 2021 MEETING:Board of Trustees Regular Meeting PLACE:Fraser Town Hall Board Room and Virtually PRESENT Board:Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Andy Miller, Brian Cerkvenik, Katie Soles, Parnell Quinn and Ryan Barwick Staff:Interim Town Manager Wesley LaVanchy; Town Clerk, Antoinette McVeigh; Town Planner Catherine Trotter; Marketing and Economic Development Manager, Sarah Wieck; Finance Manager, Beth Williams; Public Works Director Russell Pennington; Assistant Town Manager Michael Brack; Police Chief, Glen Trainor Others:See attached list Mayor Vandernail called the meeting to order at 6:32 p.m. 1.Rollcall: 2.Approval of Agenda: Trustee Soles moved, and Trustee Barwick seconded the motion to approve the agenda, removing Resolution 2021-02-01 Approving 4E Conveyance to discussion item c. Motion carried: 7-0. 3.Executive Session: For a conference with the Water Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b). For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6- 402(4)(e). Regarding Project P. Including Interim Town Manager Wesley LaVanchy, Plant Superintendent Joe Fuqua, Public Works Director Russell Pennington, Town Attorney Rod McGowan, Water Attorney Gene Riordan Trustee Barwick moved, and Trustee Soles seconded the motion to open the Executive Session. Motion carried: 7-0. Trustee Barwick moved, and Trustee Cerkvenik seconded the motion to close the Executive Session. Motion carried: 7-0. Attorney’s Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire executive session, which was not recorded, constituted a privileged attorney-client communication. Page 2 of 2 _______________________________ Rod McGowan, Town Attorney 4. Consent Agenda: a)Minutes January 20, 2021 Trustee Miller moved, and Trustee Soles seconded the motion to approve the consent agenda. Motion carried: 7-0. 5.Discussion And Possible Action Regarding: a)Cornerstone Attainable Housing Audit The Board directed staff to contact Cornerstone to clarify the details and amendments in the audit. b)United Business Bank Update Approved Signers Trustee Barwick moved, and Trustee Soles to update the signers at United Business Bank, removing the previous Town Manager, Jeff Durbin and adding Interim Town Manager Wesley LaVanchy, all other current signers will remain on the account, Mayor Philip Vandernail, Mayor Pro-Tem Eileen Waldow and Town Clerk Antoinette McVeigh. Finance Manager Beth Williams will retain access to the account but will not have signing ability. Motion carried: 7-0 c)Resolution 2021-02-01 Approving 4E Conveyance Trustee Soles moved, and Trustee Miller seconded the motion to approve Resolution 2021-02-01 Approving 4E Conveyance. Motion carried: 7-0, Yea Mayor Vandernail and Trustees Waldow, Miller, Soles, Cerkvenik, Quinn and Barwick 6. Open Forum: a) Deb Buhayar spoke 7.Updates: 8.Adjourn: Trustee Soles moved, and Trustee Barwick seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 7:40 p.m. _____________________________ Antoinette McVeigh, Town Clerk TEMPORARY AMENDMENT AUTHORIZATION ORDER AMENDING JUNE 26, 2020 STANDING PUBLIC HEALTH ORDER RELATED TO COVID-19 PANDEMIC BEST PRACTICE AND ACTIVITY SPECIFIC PROTECTIVE MEASURES FOR SAFE OPERATION OF CERTAIN BUSINESSES, ACTIVITIES, AND EVENTS, AS PERIODICALLY UPDATED IN GRAND COUNTY’S COVID-19 SUPPRESSION PLAN AND PLAYBOOKS GRAND COUNTY PUBLIC HEALTH (GCPH) DIRECTOR Date: FEBRUARY 12, 2021 Please note that due to the constantly changing course of the COVID-19 pandemic and local health, economic, social, and resource factors, local, state and federal public health guidance and compliance documents should be consulted regularly as they will necessarily be changing over time. For the public’s ease of reference, the most up-to-date guidance documents on COVID-19 response and Activity Specific Protective Measures can be found on the Grand County website at ​www.co.grand.co.us/covid19​. TEMPORARY ORDER AMENDMENT The Grand County COVID-19 Suppression Plan and Playbooks authorized by, and incorporated within, the Grand County Public Health Director’s “JUNE 26, 2020 STANDING PUBLIC HEALTH ORDER RELATED TO COVID-19 PANDEMIC BEST PRACTICE AND ACTIVITY SPECIFIC PROTECTIVE MEASURES FOR SAFE OPERATION OF CERTAIN BUSINESSES, ACTIVITIES, AND EVENTS, AS PERIODICALLY UPDATED IN GRAND COUNTY’S COVID-19 SUPPRESSION PLAN AND PLAYBOOKS”​ ​(June 26, 2020 Standing Public Health Order) are amended as follows; 1)Temporarily amending Grand County Public Health Director’s June 26, 2020 Standing Public Health Order, and any previous amendments, from Saturday, February 13, 2021 at 12:01 am until Friday, February 26, 2021 at 11:59 pm. 2)Activities to Be Amended​ and​ Updates to Playbook ​(note: these updates will be reflected in the relevant activity specific playbook and include the date of update): a)Playbook:​ Events Playbook;​ Activity: ​Update language to reflect restrictions on Indoor Events and Gatherings, not to include Worship​. Update Indoor Event Specific Protective Measures to reflect that all indoor events, both public and private gatherings within the Town limits of Winter Park and the Town of Fraser shall cease unless operating under strict protective measures and approval through Grand County Public Health. b)Playbook:​ Restaurant Playbook;​ Activity: ​Update language to reflect restrictions on dining in​. Update Restaurant Specific Protective Measures to reflect Level Red restrictions for all restaurants located at or within Winter Park Resort and specific businesses identified and notified, must move to take out, curbside, delivery, to go, or outdoor dining. Up to 5 members of the public are allowed inside at a time to pick up food or place an order, given specific precautions are taken by the facility to maintain a 6-foot distance. Outdoor dining is limited to one (1) household per group. Bars shall remain closed. c)Playbook: ​Quick Reference Chart;​ Activity: ​Update capacities and restrictions. To update capacities and restrictions for indoor events and gatherings and restaurant activities to reflect the above Activity Specific Protective Measures. PURPOSE & FINDINGS This Temporary Amendment Authorization Order is supported by, and incorporates herein, the Purposes and Findings set forth in the GCPH June 26, 2020 Standing Public Health Order, including any previous amendments. Any additional purposes and findings are set forth below: 1)To implement temporary Mitigation Efforts that reflect Level Red Restrictions at targeted areas in Grand County that have seen high disease activity and recent outbreaks. These heightened restrictions are to be in effect from Saturday, February 13, 2021 at 12:01 am until Friday, February 26, 2021 at 11:59 pm at which time these temporary Protective Measures will cease to be in effect unless expressly extended by order of the Grand County Public Health Director. The goal of implementing these additional measures is to reduce Grand County’s rising case rates by targeting the areas that are seeing high case rates. 2)To reiterate the importance of following the Overarching Best Practice Protective Measures of wearing a mask, maintain social distance, working remote when possible, maintaining best hygiene practices, staying at home when sick, getting tested when symptomatic, and taking personal responsibility for preventing COVID-19 outbreaks and disease transmission. EFFECTIVE DATE AND TIME This Temporary Amendment Authorization Order will become effective on February 13, 2021 at 12:01 am, and will extend until Friday, February 26, 2021 at 11:59 pm, unless specifically amended, superseded, extended, or terminated by a subsequent Amendment Authorization Order of the Grand County Public Health Director. CONTINUED EFFECTIVENESS OF JUNE 26, 2020 STANDING PUBLIC HEALTH ORDER Except as specifically amended and modified by this Amendment Authorization Order, all Protective Measures, findings, and other provisions, including authorities and enforcement provisions, of the June 26, 2020 Standing Public Health Order, including this amendment and any previous amendments, remain in full force and effect. AUTHORITY AND ENFORCEMENT This Order is authorized by, and issued and enforceable pursuant to, GCPH’s June 26, 2020 Standing Public Health Order, and the authorities cited therein. The June 26, 2020 Standing Public Health Order provides that Activity Specific Protective Measures in Grand County’s COVID-19 Suppression Plan and Playbooks may be updated at any time by formal amendment of the Grand County Public Health Director, and upon Director approval will become a part of the June 26, 2020 Standing Public Health Order. Grand County Public Health is tasked with protecting the health and welfare of the citizens of Grand County, Colorado by investigating and controlling the causes of epidemic and communicable disease. This Order is necessary to control any potential transmission of disease to others. ​See ​section 25-1-508, Colorado Revised Statutes. Immediate issuance of this Order is necessary for the preservation of public health, safety, or welfare. Any person aggrieved and affected by this Order has the right to request judicial review by filing an action with the Grand County District Court within 90 days of the date of this Order, pursuant to section 25-1-515, Colorado Revised Statutes. However, you must continue to obey the terms of this Order while your request for review is pending.     02-12-2020  _________________________________________________________ Abbie Baker, MPH, CHES - Director Date Grand County Public Health MEMO TO: Mayor Vandernail and the Board of Trustees FROM: Sarah Wieck, Marketing & Econ Dev Manager DATE: 2/10/2021 SUBJECT: Business Enhancement Grant MATTER BEFORE BOARD: Business Enhancement Grant reinstatement. BACKGROUND: The Town of Fraser recognizes that commercial buildings' character and condition form the basis of the public's overall impression of our business community and affects the vitality of the local business. The purpose of the Business Enhancement Grant program is to provide funding assistance for local companies and organizations to help improve Fraser's economic vitality by encouraging enhancements to their business property's physical appearance. Local businesses or organizations may submit an application outlining their proposal and funding request using the attached application form. Additional materials may be presented to help clarify the proposal. April 2020, the board suspended the Business Enhancement grant program due to COVID and unknown financial implications. At the end of the year, the board offered the grant to businesses to help with upgrades due to COVID regulations. We have 50K in the budget for this program in 2021 ACTION REQUESTED: Reinstate Business Enhancement Grant RECOMMENDATION: Staff discussed the program with EDAC, and their recommendation was to offer it to businesses in the original state and allow the money to be used for COVID upgrades. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Business Enhancement Grant Program: The Town of Fraser recognizes that the character and condition of commercial buildings forms the basis of the public’s overall impression of our business community and affects the vitality of local business. The purpose of the Business Enhancement Grant program is to provide funding assistance for local businesses and organizations toward enhancements to the physical appearance of their business property and to encourage investment and pride in the community thereby helping improve the economic vitality of Fraser. Local businesses or organizations may submit an application outlining their proposal and funding request using the attached application form. Additional materials may be submitted to help clarify the proposal. Administrative approval of grant applications is provided by staff for applications that meet the following criteria: Maximum grant award of $7,500. A minimum of 50% of project costs must be provided by applicant. Projects eligible for administrative approval are limited to publicly displayed art, landscaping, exterior decorations, building façade improvements/renovations, painting, signage, awnings, cornices, and related exterior improvements, and design costs. Administrative approvals may not exceed the annual budget appropriations for the program. Any Business Enhancement Grant Application that does not meet the provisions of the above paragraph may be considered and approved only by the Town Board. All such approvals will be on a case by case basis and each application will be considered only on the merits of the proposal. Ineligible Projects: New construction Property acquisition Refinancing existing debt Interior improvements, equipment, fixtures and/or furnishings Reimbursement for costs incurred prior to business enhancement grant approval Home occupations Applications may be submitted by tenants with written approval from property owner. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Submittal Requirements: Completed Business Enhancement Grant Application (see next page). Site plan, sketch of project location, photographs, etc., to promote the project. Survey may be required. Itemized budget. Landscape proposals must provide a complete plant list with quantities. This program cannot be used for projects that have been completed or initiated prior to approval. Upon approval, grant funds are provided after completion of the project and submission of certification of project expenses. Grantee may be subject to the receipt of a Form 1099 pursuant to the Internal Revenue Service and therefore must fill out the attached W-9 form. For further information about this program or to submit an application, please contact: Sarah Wieck, Marketing and Economic Development Manager 970-726-5491x218 swieck@town.fraser.co.us Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Business Enhancement Grant Application Business/Organization Name: Business License Number: Contact Person: Mailing Address: Email Address: Business Phone: Total Estimated Cost of Proposal (Attached itemized budget): Source of Funding in Addition to Grant: Time-Frame for Implementation: Purpose of Grant: How will this proposal benefit Fraser and your business/organization? Attach site plan or sketch of project location, photographs, etc., to promote the project. Survey may be required. Signature of Applicant Date Please submit application to Sarah Wieck, Marketing and Economic Development Manager swieck@town.fraser.co.us Form W-9 (Rev. December 2014) Department of the Treasury Internal Revenue Service Request for Taxpayer Identification Number and Certification Give Form to the requester. Do not send to the IRS.Print or type See Specific Instructions on page 2.1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. 2 Business name/disregarded entity name, if different from above 3 Check appropriate box for federal tax classification; check only one of the following seven boxes: Individual/sole proprietor or single-member LLC C Corporation S Corporation Partnership Trust/estate Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) ▶ Note. For a single-member LLC that is disregarded, do not check LLC; check the appropriate box in the line above for the tax classification of the single-member owner. Other (see instructions) ▶ 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3): Exempt payee code (if any) Exemption from FATCA reporting code (if any) (Applies to accounts maintained outside the U.S.) 5 Address (number, street, and apt. or suite no.) 6 City, state, and ZIP code Requester’s name and address (optional) 7 List account number(s) here (optional) Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for guidelines on whose number to enter. Social security number –– or Employer identification number – Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. Sign Here Signature of U.S. person ▶Date ▶ General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. Information about developments affecting Form W-9 (such as legislation enacted after we release it) is at www.irs.gov/fw9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following: • Form 1099-INT (interest earned or paid) • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding? on page 2. By signing the filled-out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. See What is FATCA reporting? on page 2 for further information. Cat. No. 10231X Form W-9 (Rev. 12-2014) Form W-9 (Rev. 12-2014)Page 2 Note. If you are a U.S. person and a requester gives you a form other than Form W-9 to request your TIN, you must use the requester’s form if it is substantially similar to this Form W-9. Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: • An individual who is a U.S. citizen or U.S. resident alien; • A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States; • An estate (other than a foreign estate); or • A domestic trust (as defined in Regulations section 301.7701-7). Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax under section 1446 on any foreign partners’ share of effectively connected taxable income from such business. Further, in certain cases where a Form W-9 has not been received, the rules under section 1446 require a partnership to presume that a partner is a foreign person, and pay the section 1446 withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid section 1446 withholding on your share of partnership income. In the cases below, the following person must give Form W-9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States: • In the case of a disregarded entity with a U.S. owner, the U.S. owner of the disregarded entity and not the entity; • In the case of a grantor trust with a U.S. grantor or other U.S. owner, generally, the U.S. grantor or other U.S. owner of the grantor trust and not the trust; and • In the case of a U.S. trust (other than a grantor trust), the U.S. trust (other than a grantor trust) and not the beneficiaries of the trust. Foreign person. If you are a foreign person or the U.S. branch of a foreign bank that has elected to be treated as a U.S. person, do not use Form W-9. Instead, use the appropriate Form W-8 or Form 8233 (see Publication 515, Withholding of Tax on Nonresident Aliens and Foreign Entities). Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a “saving clause.” Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes. If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W-9 that specifies the following five items: 1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien. 2. The treaty article addressing the income. 3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions. 4. The type and amount of income that qualifies for the exemption from tax. 5. Sufficient facts to justify the exemption from tax under the terms of the treaty article. Example. Article 20 of the U.S.-China income tax treaty allows an exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or her stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese student who qualifies for this exception (under paragraph 2 of the first protocol) and is relying on this exception to claim an exemption from tax on his or her scholarship or fellowship income would attach to Form W-9 a statement that includes the information described above to support that exemption. If you are a nonresident alien or a foreign entity, give the requester the appropriate completed Form W-8 or Form 8233. Backup Withholding What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 28% of such payments. This is called “backup withholding.” Payments that may be subject to backup withholding include interest, tax-exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, payments made in settlement of payment card and third party network transactions, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding. You will not be subject to backup withholding on payments you receive if you give the requester your correct TIN, make the proper certifications, and report all your taxable interest and dividends on your tax return. Payments you receive will be subject to backup withholding if: 1. You do not furnish your TIN to the requester, 2. You do not certify your TIN when required (see the Part II instructions on page 3 for details), 3. The IRS tells the requester that you furnished an incorrect TIN, 4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only), or 5. You do not certify to the requester that you are not subject to backup withholding under 4 above (for reportable interest and dividend accounts opened after 1983 only). Certain payees and payments are exempt from backup withholding. See Exempt payee code on page 3 and the separate Instructions for the Requester of Form W-9 for more information. Also see Special rules for partnerships above. What is FATCA reporting? The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign financial institution to report all United States account holders that are specified United States persons. Certain payees are exempt from FATCA reporting. See Exemption from FATCA reporting code on page 3 and the Instructions for the Requester of Form W-9 for more information. Updating Your Information You must provide updated information to any person to whom you claimed to be an exempt payee if you are no longer an exempt payee and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if you are a C corporation that elects to be an S corporation, or if you no longer are tax exempt. In addition, you must furnish a new Form W-9 if the name or TIN changes for the account; for example, if the grantor of a grantor trust dies. Penalties Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect. Civil penalty for false information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty. Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment. Misuse of TINs. If the requester discloses or uses TINs in violation of federal law, the requester may be subject to civil and criminal penalties. Specific Instructions Line 1 You must enter one of the following on this line; do not leave this line blank. The name should match the name on your tax return. If this Form W-9 is for a joint account, list first, and then circle, the name of the person or entity whose number you entered in Part I of Form W-9. a. Individual. Generally, enter the name shown on your tax return. If you have changed your last name without informing the Social Security Administration (SSA) of the name change, enter your first name, the last name as shown on your social security card, and your new last name. Note. ITIN applicant: Enter your individual name as it was entered on your Form W-7 application, line 1a. This should also be the same as the name you entered on the Form 1040/1040A/1040EZ you filed with your application. b. Sole proprietor or single-member LLC. Enter your individual name as shown on your 1040/1040A/1040EZ on line 1. You may enter your business, trade, or “doing business as” (DBA) name on line 2. c. Partnership, LLC that is not a single-member LLC, C Corporation, or S Corporation. Enter the entity's name as shown on the entity's tax return on line 1 and any business, trade, or DBA name on line 2. d. Other entities. Enter your name as shown on required U.S. federal tax documents on line 1. This name should match the name shown on the charter or other legal document creating the entity. You may enter any business, trade, or DBA name on line 2. e. Disregarded entity. For U.S. federal tax purposes, an entity that is disregarded as an entity separate from its owner is treated as a “disregarded entity.” See Regulations section 301.7701-2(c)(2)(iii). Enter the owner's name on line 1. The name of the entity entered on line 1 should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which the income should be reported. For example, if a foreign LLC that is treated as a disregarded entity for U.S. federal tax purposes has a single owner that is a U.S. person, the U.S. owner's name is required to be provided on line 1. If the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes. Enter the disregarded entity's name on line 2, “Business name/disregarded entity name.” If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form W-9. This is the case even if the foreign person has a U.S. TIN. Form W-9 (Rev. 12-2014)Page 3 Line 2 If you have a business name, trade name, DBA name, or disregarded entity name, you may enter it on line 2. Line 3 Check the appropriate box in line 3 for the U.S. federal tax classification of the person whose name is entered on line 1. Check only one box in line 3. Limited Liability Company (LLC). If the name on line 1 is an LLC treated as a partnership for U.S. federal tax purposes, check the “Limited Liability Company” box and enter “P” in the space provided. If the LLC has filed Form 8832 or 2553 to be taxed as a corporation, check the “Limited Liability Company” box and in the space provided enter “C” for C corporation or “S” for S corporation. If it is a single-member LLC that is a disregarded entity, do not check the “Limited Liability Company” box; instead check the first box in line 3 “Individual/sole proprietor or single-member LLC.” Line 4, Exemptions If you are exempt from backup withholding and/or FATCA reporting, enter in the appropriate space in line 4 any code(s) that may apply to you. Exempt payee code. • Generally, individuals (including sole proprietors) are not exempt from backup withholding. • Except as provided below, corporations are exempt from backup withholding for certain payments, including interest and dividends. • Corporations are not exempt from backup withholding for payments made in settlement of payment card or third party network transactions. • Corporations are not exempt from backup withholding with respect to attorneys' fees or gross proceeds paid to attorneys, and corporations that provide medical or health care services are not exempt with respect to payments reportable on Form 1099-MISC. The following codes identify payees that are exempt from backup withholding. Enter the appropriate code in the space in line 4. 1—An organization exempt from tax under section 501(a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section 401(f)(2) 2—The United States or any of its agencies or instrumentalities 3—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities 4—A foreign government or any of its political subdivisions, agencies, or instrumentalities 5—A corporation 6—A dealer in securities or commodities required to register in the United States, the District of Columbia, or a U.S. commonwealth or possession 7—A futures commission merchant registered with the Commodity Futures Trading Commission 8—A real estate investment trust 9—An entity registered at all times during the tax year under the Investment Company Act of 1940 10—A common trust fund operated by a bank under section 584(a) 11—A financial institution 12—A middleman known in the investment community as a nominee or custodian 13—A trust exempt from tax under section 664 or described in section 4947 The following chart shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 13. IF the payment is for . . .THEN the payment is exempt for . . . Interest and dividend payments All exempt payees except for 7 Broker transactions Exempt payees 1 through 4 and 6 through 11 and all C corporations. S corporations must not enter an exempt payee code because they are exempt only for sales of noncovered securities acquired prior to 2012. Barter exchange transactions and patronage dividends Exempt payees 1 through 4 Payments over $600 required to be reported and direct sales over $5,0001 Generally, exempt payees 1 through 52 Payments made in settlement of payment card or third party network transactions Exempt payees 1 through 4 1 See Form 1099-MISC, Miscellaneous Income, and its instructions. 2 However, the following payments made to a corporation and reportable on Form 1099-MISC are not exempt from backup withholding: medical and health care payments, attorneys' fees, gross proceeds paid to an attorney reportable under section 6045(f), and payments for services paid by a federal executive agency. Exemption from FATCA reporting code. The following codes identify payees that are exempt from reporting under FATCA. These codes apply to persons submitting this form for accounts maintained outside of the United States by certain foreign financial institutions. Therefore, if you are only submitting this form for an account you hold in the United States, you may leave this field blank. Consult with the person requesting this form if you are uncertain if the financial institution is subject to these requirements. A requester may indicate that a code is not required by providing you with a Form W-9 with “Not Applicable” (or any similar indication) written or printed on the line for a FATCA exemption code. A—An organization exempt from tax under section 501(a) or any individual retirement plan as defined in section 7701(a)(37) B—The United States or any of its agencies or instrumentalities C—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities D—A corporation the stock of which is regularly traded on one or more established securities markets, as described in Regulations section 1.1472-1(c)(1)(i) E—A corporation that is a member of the same expanded affiliated group as a corporation described in Regulations section 1.1472-1(c)(1)(i) F—A dealer in securities, commodities, or derivative financial instruments (including notional principal contracts, futures, forwards, and options) that is registered as such under the laws of the United States or any state G—A real estate investment trust H—A regulated investment company as defined in section 851 or an entity registered at all times during the tax year under the Investment Company Act of 1940 I—A common trust fund as defined in section 584(a) J—A bank as defined in section 581 K—A broker L—A trust exempt from tax under section 664 or described in section 4947(a)(1) M—A tax exempt trust under a section 403(b) plan or section 457(g) plan Note. You may wish to consult with the financial institution requesting this form to determine whether the FATCA code and/or exempt payee code should be completed. Line 5 Enter your address (number, street, and apartment or suite number). This is where the requester of this Form W-9 will mail your information returns. Line 6 Enter your city, state, and ZIP code. Part I. Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an SSN, your TIN is your IRS individual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an ITIN, see How to get a TIN below. If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN. However, the IRS prefers that you use your SSN. If you are a single-member LLC that is disregarded as an entity separate from its owner (see Limited Liability Company (LLC) on this page), enter the owner’s SSN (or EIN, if the owner has one). Do not enter the disregarded entity’s EIN. If the LLC is classified as a corporation or partnership, enter the entity’s EIN. Note. See the chart on page 4 for further clarification of name and TIN combinations. How to get a TIN. If you do not have a TIN, apply for one immediately. To apply for an SSN, get Form SS-5, Application for a Social Security Card, from your local SSA office or get this form online at www.ssa.gov. You may also get this form by calling 1-800-772-1213. Use Form W-7, Application for IRS Individual Taxpayer Identification Number, to apply for an ITIN, or Form SS-4, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at www.irs.gov/businesses and clicking on Employer Identification Number (EIN) under Starting a Business. You can get Forms W-7 and SS-4 from the IRS by visiting IRS.gov or by calling 1-800-TAX-FORM (1-800-829-3676). If you are asked to complete Form W-9 but do not have a TIN, apply for a TIN and write “Applied For” in the space for the TIN, sign and date the form, and give it to the requester. For interest and dividend payments, and certain payments made with respect to readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60-day rule does not apply to other types of payments. You will be subject to backup withholding on all such payments until you provide your TIN to the requester. Note. Entering “Applied For” means that you have already applied for a TIN or that you intend to apply for one soon. Caution: A disregarded U.S. entity that has a foreign owner must use the appropriate Form W-8. Form W-9 (Rev. 12-2014)Page 4 Part II. Certification To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W-9. You may be requested to sign by the withholding agent even if items 1, 4, or 5 below indicate otherwise. For a joint account, only the person whose TIN is shown in Part I should sign (when required). In the case of a disregarded entity, the person identified on line 1 must sign. Exempt payees, see Exempt payee code earlier. Signature requirements. Complete the certification as indicated in items 1 through 5 below. 1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts considered active during 1983. You must give your correct TIN, but you do not have to sign the certification. 2. Interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts considered inactive during 1983. You must sign the certification or backup withholding will apply. If you are subject to backup withholding and you are merely providing your correct TIN to the requester, you must cross out item 2 in the certification before signing the form. 3. Real estate transactions. You must sign the certification. You may cross out item 2 of the certification. 4. Other payments. You must give your correct TIN, but you do not have to sign the certification unless you have been notified that you have previously given an incorrect TIN. “Other payments” include payments made in the course of the requester’s trade or business for rents, royalties, goods (other than bills for merchandise), medical and health care services (including payments to corporations), payments to a nonemployee for services, payments made in settlement of payment card and third party network transactions, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (including payments to corporations). 5. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of debt, qualified tuition program payments (under section 529), IRA, Coverdell ESA, Archer MSA or HSA contributions or distributions, and pension distributions. You must give your correct TIN, but you do not have to sign the certification. What Name and Number To Give the Requester For this type of account:Give name and SSN of: 1. Individual The individual 2. Two or more individuals (joint account) The actual owner of the account or, if combined funds, the first individual on the account1 3. Custodian account of a minor (Uniform Gift to Minors Act)The minor2 4. a. The usual revocable savings trust (grantor is also trustee) b. So-called trust account that is not a legal or valid trust under state law The grantor-trustee1 The actual owner1 5. Sole proprietorship or disregarded entity owned by an individual The owner3 6. Grantor trust filing under Optional Form 1099 Filing Method 1 (see Regulations section 1.671-4(b)(2)(i) (A)) The grantor* For this type of account:Give name and EIN of: 7. Disregarded entity not owned by an individual The owner 8. A valid trust, estate, or pension trust Legal entity4 9. Corporation or LLC electing corporate status on Form 8832 or Form 2553 The corporation 10. Association, club, religious, charitable, educational, or other tax- exempt organization The organization 11. Partnership or multi-member LLC The partnership 12. A broker or registered nominee The broker or nominee 13. Account with the Department of Agriculture in the name of a public entity (such as a state or local government, school district, or prison) that receives agricultural program payments The public entity 14. Grantor trust filing under the Form 1041 Filing Method or the Optional Form 1099 Filing Method 2 (see Regulations section 1.671-4(b)(2)(i) (B)) The trust 1 List first and circle the name of the person whose number you furnish. If only one person on a joint account has an SSN, that person’s number must be furnished. 2 Circle the minor’s name and furnish the minor’s SSN. 3 You must show your individual name and you may also enter your business or DBA name on the “Business name/disregarded entity” name line. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use your SSN. 4 List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal entity itself is not designated in the account title.) Also see Special rules for partnerships on page 2. *Note. Grantor also must provide a Form W-9 to trustee of trust. Note. If no name is circled when more than one name is listed, the number will be considered to be that of the first name listed. Secure Your Tax Records from Identity Theft Identity theft occurs when someone uses your personal information such as your name, SSN, or other identifying information, without your permission, to commit fraud or other crimes. An identity thief may use your SSN to get a job or may file a tax return using your SSN to receive a refund. To reduce your risk: • Protect your SSN, • Ensure your employer is protecting your SSN, and • Be careful when choosing a tax preparer. If your tax records are affected by identity theft and you receive a notice from the IRS, respond right away to the name and phone number printed on the IRS notice or letter. If your tax records are not currently affected by identity theft but you think you are at risk due to a lost or stolen purse or wallet, questionable credit card activity or credit report, contact the IRS Identity Theft Hotline at 1-800-908-4490 or submit Form 14039. For more information, see Publication 4535, Identity Theft Prevention and Victim Assistance. Victims of identity theft who are experiencing economic harm or a system problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (TAS) assistance. You can reach TAS by calling the TAS toll-free case intake line at 1-877-777-4778 or TTY/TDD 1-800-829-4059. Protect yourself from suspicious emails or phishing schemes. Phishing is the creation and use of email and websites designed to mimic legitimate business emails and websites. The most common act is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft. The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts. If you receive an unsolicited email claiming to be from the IRS, forward this message to phishing@irs.gov. You may also report misuse of the IRS name, logo, or other IRS property to the Treasury Inspector General for Tax Administration (TIGTA) at 1-800-366-4484. You can forward suspicious emails to the Federal Trade Commission at: spam@uce.gov or contact them at www.ftc.gov/idtheft or 1-877-IDTHEFT (1-877-438-4338). Visit IRS.gov to learn more about identity theft and how to reduce your risk. Privacy Act Notice Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies) who are required to file information returns with the IRS to report interest, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. The person collecting this form uses the information on the form to file information returns with the IRS, reporting the above information. Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. commonwealths and possessions for use in administering their laws. The information also may be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Under section 3406, payers must generally withhold a percentage of taxable interest, dividend, and certain other payments to a payee who does not give a TIN to the payer. Certain penalties may also apply for providing false or fraudulent information. Business Enhancement Grant Program: The Town of Fraser recognizes that there has been challenges for businesses due to COVID-19 restrictions and regulations. As a town we want to support our businesses with the cost of upgrading your business to compensate for the changes required. The funds can be used for COVID-19 specific upgrade to your business. Local businesses or organizations may submit an application outlining their proposal and funding request using the attached application form. Additional materials may be submitted to help clarify the proposal. Administrative approval of grant applications is provided by staff for applications that meet the following criteria: •Maximum grant award of $7,500. •A minimum of 50% of project costs must be provided by applicant. •Projects eligible for administrative approval are limited to any upgrade to business due to COVID-19 regulations •Administrative approvals may not exceed the annual budget appropriations for the program. •Projects must be completed by December 31st, 2020 Any Business Enhancement Grant Application that does not meet the provisions of the above paragraph may be considered and approved only by the Town Board. All such approvals will be on a case by case basis and each application will be considered only on the merits of the proposal. Ineligible Projects: •New construction •Property acquisition •Refinancing existing debt •Interior improvements, equipment, fixtures and/or furnishings •Reimbursement for costs incurred prior to business enhancement grant approval •Home occupations Applications may be submitted by tenants with written approval from property owner. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Submittal Requirements: • Completed Business Enhancement Grant Application (see next page). • Site plan, sketch of project location, photographs, etc., to promote the project. Survey may be required. • Itemized budget. • Outline how project will help mitigate COVID-19 regulations at your business. This program cannot be used for projects that have been completed or initiated prior to approval. Upon approval, grant funds are provided after completion of the project and submission of certification of project expenses. Grantee may be subject to the receipt of a Form 1099 pursuant to the Internal Revenue Service and therefore must fill out the attached W-9 form. For further information about this program or to submit an application, please contact: Sarah Wieck, Marketing and Economic Development Manager swieck@town.fraser.co.us 970-726-5491x218 Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Business Enhancement Grant Application Business/Organization Name: Business License Number: Contact Person: Mailing Address: Email Address: Business Phone: Total Estimated Cost of Proposal (Attached itemized budget): Source of Funding in Addition to Grant: Time-Frame for Implementation: Purpose of Grant: How will this proposal benefit Fraser and your business/organization? Attach site plan or sketch of project location, photographs, etc., to promote the project. Survey may be required. Signature of Applicant Date Please submit application to Sarah Wieck, Marketing and Economic Development Manager swieck@town.fraser.co.us Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Form W-9 (Rev. December 2014) Department of the Treasury Internal Revenue Service Request for Taxpayer Identification Number and Certification Give Form to the requester. Do not send to the IRS. 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. 2 Business name/disregarded entity name, if different from above 3 Check appropriate box for federal tax classification; check only one of the following seven boxes: 4 Exemptions (codes apply only to Individual/sole proprietor or single-member LLC C Corporation S Corporation Partnership Trust/estate certain entities, not individuals; see instructions on page 3): Exempt payee code (if any) Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) ▶ Note. For a single-member LLC that is disregarded, do not check LLC; check the appropriate box in the line above for the tax classification of the single-member owner. Other (see instructions) ▶ Exemption from FATCA reporting code (if any) (Applies to accounts maintained outside the U.S.) 5 Address (number, street, and apt. or suite no.) Requester’s name and address (optional) 6 City, state, and ZIP code 7 List account number(s) here (optional) Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for guidelines on whose number to enter. Social security number – – or Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. Information about developments affecting Form W-9 (such as legislation enacted after we release it) is at www.irs.gov/fw9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following: • Form 1099-INT (interest earned or paid) • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding? on page 2. By signing the filled-out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. See What is FATCA reporting? on page 2 for further information. Sign Here Signature of Print or type See Specific Instructions on page 2. Employer identification number – Cat. No. 10231X Form W-9 (Rev. 12-2014) Form W-9 (Rev. 12-2014) Page 2 Note. If you are a U.S. person and a requester gives you a form other than Form W-9 to request your TIN, you must use the requester’s form if it is substantially similar to this Form W-9. Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: • An individual who is a U.S. citizen or U.S. resident alien; • A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States; • An estate (other than a foreign estate); or • A domestic trust (as defined in Regulations section 301.7701-7). Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax under section 1446 on any foreign partners’ share of effectively connected taxable income from such business. Further, in certain cases where a Form W-9 has not been received, the rules under section 1446 require a partnership to presume that a partner is a foreign person, and pay the section 1446 withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid section 1446 withholding on your share of partnership income. In the cases below, the following person must give Form W-9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States: • In the case of a disregarded entity with a U.S. owner, the U.S. owner of the disregarded entity and not the entity; • In the case of a grantor trust with a U.S. grantor or other U.S. owner, generally, the U.S. grantor or other U.S. owner of the grantor trust and not the trust; and • In the case of a U.S. trust (other than a grantor trust), the U.S. trust (other than a grantor trust) and not the beneficiaries of the trust. Foreign person. If you are a foreign person or the U.S. branch of a foreign bank that has elected to be treated as a U.S. person, do not use Form W-9. Instead, use the appropriate Form W-8 or Form 8233 (see Publication 515, Withholding of Tax on Nonresident Aliens and Foreign Entities). Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a “saving clause.” Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes. If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W-9 that specifies the following five items: 1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien. 2. The treaty article addressing the income. 3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions. 4. The type and amount of income that qualifies for the exemption from tax. 5. Sufficient facts to justify the exemption from tax under the terms of the treaty article. Example. Article 20 of the U.S.-China income tax treaty allows an exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or her stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese student who qualifies for this exception (under paragraph 2 of the first protocol) and is relying on this exception to claim an exemption from tax on his or her scholarship or fellowship income would attach to Form W-9 a statement that includes the information described above to support that exemption. If you are a nonresident alien or a foreign entity, give the requester the appropriate completed Form W-8 or Form 8233. Backup Withholding What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 28% of such payments. This is called “backup withholding.” Payments that may be subject to backup withholding include interest, tax-exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, payments made in settlement of payment card and third party network transactions, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding. You will not be subject to backup withholding on payments you receive if you give the requester your correct TIN, make the proper certifications, and report all your taxable interest and dividends on your tax return. Payments you receive will be subject to backup withholding if: 1. You do not furnish your TIN to the requester, 2. You do not certify your TIN when required (see the Part II instructions on page 3 for details), 3. The IRS tells the requester that you furnished an incorrect TIN, 4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only), or 5. You do not certify to the requester that you are not subject to backup withholding under 4 above (for reportable interest and dividend accounts opened after 1983 only). Certain payees and payments are exempt from backup withholding. See Exempt payee code on page 3 and the separate Instructions for the Requester of Form W-9 for more information. Also see Special rules for partnerships above. What is FATCA reporting? The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign financial institution to report all United States account holders that are specified United States persons. Certain payees are exempt from FATCA reporting. See Exemption from FATCA reporting code on page 3 and the Instructions for the Requester of Form W-9 for more information. Updating Your Information You must provide updated information to any person to whom you claimed to be an exempt payee if you are no longer an exempt payee and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if you are a C corporation that elects to be an S corporation, or if you no longer are tax exempt. In addition, you must furnish a new Form W-9 if the name or TIN changes for the account; for example, if the grantor of a grantor trust dies. Penalties Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect. Civil penalty for false information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty. Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment. Misuse of TINs. If the requester discloses or uses TINs in violation of federal law, the requester may be subject to civil and criminal penalties. Specific Instructions Line 1 You must enter one of the following on this line; do not leave this line blank. The name should match the name on your tax return. If this Form W-9 is for a joint account, list first, and then circle, the name of the person or entity whose number you entered in Part I of Form W-9. a. Individual. Generally, enter the name shown on your tax return. If you have changed your last name without informing the Social Security Administration (SSA) of the name change, enter your first name, the last name as shown on your social security card, and your new last name. Note. ITIN applicant: Enter your individual name as it was entered on your Form W-7 application, line 1a. This should also be the same as the name you entered on the Form 1040/1040A/1040EZ you filed with your application. b. Sole proprietor or single-member LLC. Enter your individual name as shown on your 1040/1040A/1040EZ on line 1. You may enter your business, trade, or “doing business as” (DBA) name on line 2. c. Partnership, LLC that is not a single-member LLC, C Corporation, or S Corporation. Enter the entity's name as shown on the entity's tax return on line 1 and any business, trade, or DBA name on line 2. d. Other entities. Enter your name as shown on required U.S. federal tax documents on line 1. This name should match the name shown on the charter or other legal document creating the entity. You may enter any business, trade, or DBA name on line 2. e. Disregarded entity. For U.S. federal tax purposes, an entity that is disregarded as an entity separate from its owner is treated as a “disregarded entity.” See Regulations section 301.7701-2(c)(2)(iii). Enter the owner's name on line 1. The name of the entity entered on line 1 should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which the income should be reported. For example, if a foreign LLC that is treated as a disregarded entity for U.S. federal tax purposes has a single owner that is a U.S. person, the U.S. owner's name is required to be provided on line 1. If the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes. Enter the disregarded entity's name on line 2, “Business name/disregarded entity name.” If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form W-9. This is the case even if the foreign person has a U.S. TIN. Form W-9 (Rev. 12-2014) Page 3 Line 2 If you have a business name, trade name, DBA name, or disregarded entity name, you may enter it on line 2. Line 3 Check the appropriate box in line 3 for the U.S. federal tax classification of the person whose name is entered on line 1. Check only one box in line 3. Limited Liability Company (LLC). If the name on line 1 is an LLC treated as a partnership for U.S. federal tax purposes, check the “Limited Liability Company” box and enter “P” in the space provided. If the LLC has filed Form 8832 or 2553 to be taxed as a corporation, check the “Limited Liability Company” box and in the space provided enter “C” for C corporation or “S” for S corporation. If it is a single-member LLC that is a disregarded entity, do not check the “Limited Liability Company” box; instead check the first box in line 3 “Individual/sole proprietor or single-member LLC.” Line 4, Exemptions If you are exempt from backup withholding and/or FATCA reporting, enter in the appropriate space in line 4 any code(s) that may apply to you. Exempt payee code. • Generally, individuals (including sole proprietors) are not exempt from backup withholding. • Except as provided below, corporations are exempt from backup withholding for certain payments, including interest and dividends. • Corporations are not exempt from backup withholding for payments made in settlement of payment card or third party network transactions. • Corporations are not exempt from backup withholding with respect to attorneys' fees or gross proceeds paid to attorneys, and corporations that provide medical or health care services are not exempt with respect to payments reportable on Form 1099-MISC. The following codes identify payees that are exempt from backup withholding. Enter the appropriate code in the space in line 4. 1—An organization exempt from tax under section 501(a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section 401(f)(2) 2—The United States or any of its agencies or instrumentalities 3—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities 4—A foreign government or any of its political subdivisions, agencies, or instrumentalities 5—A corporation 6—A dealer in securities or commodities required to register in the United States, the District of Columbia, or a U.S. commonwealth or possession 7—A futures commission merchant registered with the Commodity Futures Trading Commission 8—A real estate investment trust 9—An entity registered at all times during the tax year under the Investment Company Act of 1940 10—A common trust fund operated by a bank under section 584(a) 11—A financial institution 12—A middleman known in the investment community as a nominee or custodian 13—A trust exempt from tax under section 664 or described in section 4947 The following chart shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 13. IF the payment is for . . . THEN the payment is exempt for . . . Interest and dividend payments All exempt payees except for 7 Broker transactions Exempt payees 1 through 4 and 6 through 11 and all C corporations. S corporations must not enter an exempt payee code because they are exempt only for sales of noncovered securities acquired prior to 2012. Barter exchange transactions and patronage dividends Exempt payees 1 through 4 Payments over $600 required to be reported and direct sales over $5,0001 Generally, exempt payees 1 through 52 Payments made in settlement of payment card or third party network transactions Exempt payees 1 through 4 1 See Form 1099-MISC, Miscellaneous Income, and its instructions. 2 However, the following payments made to a corporation and reportable on Form 1099-MISC are not exempt from backup withholding: medical and health care payments, attorneys' fees, gross proceeds paid to an attorney reportable under section 6045(f), and payments for services paid by a federal executive agency. Exemption from FATCA reporting code. The following codes identify payees that are exempt from reporting under FATCA. These codes apply to persons submitting this form for accounts maintained outside of the United States by certain foreign financial institutions. Therefore, if you are only submitting this form for an account you hold in the United States, you may leave this field blank. Consult with the person requesting this form if you are uncertain if the financial institution is subject to these requirements. A requester may indicate that a code is not required by providing you with a Form W-9 with “Not Applicable” (or any similar indication) written or printed on the line for a FATCA exemption code. A—An organization exempt from tax under section 501(a) or any individual retirement plan as defined in section 7701(a)(37) B—The United States or any of its agencies or instrumentalities C—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities D—A corporation the stock of which is regularly traded on one or more established securities markets, as described in Regulations section 1.1472-1(c)(1)(i) E—A corporation that is a member of the same expanded affiliated group as a corporation described in Regulations section 1.1472-1(c)(1)(i) F—A dealer in securities, commodities, or derivative financial instruments (including notional principal contracts, futures, forwards, and options) that is registered as such under the laws of the United States or any state G—A real estate investment trust H—A regulated investment company as defined in section 851 or an entity registered at all times during the tax year under the Investment Company Act of 1940 I—A common trust fund as defined in section 584(a) J— A bank as defined in section 581 K—A broker L—A trust exempt from tax under section 664 or described in section 4947(a)(1) M—A tax exempt trust under a section 403(b) plan or section 457(g) plan Note. You may wish to consult with the financial institution requesting this form to determine whether the FATCA code and/or exempt payee code should be completed. Line 5 Enter your address (number, street, and apartment or suite number). This is where the requester of this Form W-9 will mail your information returns. Line 6 Enter your city, state, and ZIP code. Part I. Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an SSN, your TIN is your IRS individual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an ITIN, see How to get a TIN below. If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN. However, the IRS prefers that you use your SSN. If you are a single-member LLC that is disregarded as an entity separate from its owner (see Limited Liability Company (LLC) on this page), enter the owner’s SSN (or EIN, if the owner has one). Do not enter the disregarded entity’s EIN. If the LLC is classified as a corporation or partnership, enter the entity’s EIN. Note. See the chart on page 4 for further clarification of name and TIN combinations. How to get a TIN. If you do not have a TIN, apply for one immediately. To apply for an SSN, get Form SS-5, Application for a Social Security Card, from your local SSA office or get this form online at www.ssa.gov. You may also get this form by calling 1-800-772-1213. Use Form W-7, Application for IRS Individual Taxpayer Identification Number, to apply for an ITIN, or Form SS-4, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at www.irs.gov/businesses and clicking on Employer Identification Number (EIN) under Starting a Business. You can get Forms W-7 and SS-4 from the IRS by visiting IRS.gov or by calling 1-800-TAX-FORM (1-800-829-3676). If you are asked to complete Form W-9 but do not have a TIN, apply for a TIN and write “Applied For” in the space for the TIN, sign and date the form, and give it to the requester. For interest and dividend payments, and certain payments made with respect to readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60-day rule does not apply to other types of payments. You will be subject to backup withholding on all such payments until you provide your TIN to the requester. Note. Entering “Applied For” means that you have already applied for a TIN or that you intend to apply for one soon. Caution: A disregarded U.S. entity that has a foreign owner must use the appropriate Form W-8. Form W-9 (Rev. 12-2014) Page 4 Part II. Certification To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W-9. You may be requested to sign by the withholding agent even if items 1, 4, or 5 below indicate otherwise. For a joint account, only the person whose TIN is shown in Part I should sign (when required). In the case of a disregarded entity, the person identified on line 1 must sign. Exempt payees, see Exempt payee code earlier. Signature requirements. Complete the certification as indicated in items 1 through 5 below. 1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts considered active during 1983. You must give your correct TIN, but you do not have to sign the certification. 2. Interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts considered inactive during 1983. You must sign the certification or backup withholding will apply. If you are subject to backup withholding and you are merely providing your correct TIN to the requester, you must cross out item 2 in the certification before signing the form. 3. Real estate transactions. You must sign the certification. You may cross out item 2 of the certification. 4. Other payments. You must give your correct TIN, but you do not have to sign the certification unless you have been notified that you have previously given an incorrect TIN. “Other payments” include payments made in the course of the requester’s trade or business for rents, royalties, goods (other than bills for merchandise), medical and health care services (including payments to corporations), payments to a nonemployee for services, payments made in settlement of payment card and third party network transactions, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (including payments to corporations). 5. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of debt, qualified tuition program payments (under section 529), IRA, Coverdell ESA, Archer MSA or HSA contributions or distributions, and pension distributions. You must give your correct TIN, but you do not have to sign the certification. What Name and Number To Give the Requester For this type of account: Give name and SSN of: 1. Individual 2. Two or more individuals (joint account) 3. Custodian account of a minor (Uniform Gift to Minors Act) 4. a. The usual revocable savings trust (grantor is also trustee) b. So-called trust account that is not a legal or valid trust under state law 5. Sole proprietorship or disregarded entity owned by an individual 6. Grantor trust filing under Optional Form 1099 Filing Method 1 (see Regulations section 1.671-4(b)(2)(i) (A)) The individual The actual owner of the account or, if combined funds, the first individual on the account1 The minor2 The grantor-trustee1 The actual owner1 The owner3 The grantor* For this type of account: Give name and EIN of: 7. Disregarded entity not owned by an individual 8. A valid trust, estate, or pension trust 9. Corporation or LLC electing corporate status on Form 8832 or Form 2553 10. Association, club, religious, charitable, educational, or other tax- exempt organization 11. Partnership or multi-member LLC 12. A broker or registered nominee 13. Account with the Department of Agriculture in the name of a public entity (such as a state or local government, school district, or prison) that receives agricultural program payments 14. Grantor trust filing under the Form 1041 Filing Method or the Optional Form 1099 Filing Method 2 (see Regulations section 1.671-4(b)(2)(i) (B)) The owner Legal entity4 The corporation The organization The partnership The broker or nominee The public entity The trust 1 List first and circle the name of the person whose number you furnish. If only one person on a joint account has an SSN, that person’s number must be furnished. 2 Circle the minor’s name and furnish the minor’s SSN. 3 You must show your individual name and you may also enter your business or DBA name on the “Business name/disregarded entity” name line. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use your SSN. 4 List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal entity itself is not designated in the account title.) Also see Special rules for partnerships on page 2. *Note. Grantor also must provide a Form W-9 to trustee of trust. Note. If no name is circled when more than one name is listed, the number will be considered to be that of the first name listed. Secure Your Tax Records from Identity Theft Identity theft occurs when someone uses your personal information such as your name, SSN, or other identifying information, without your permission, to commit fraud or other crimes. An identity thief may use your SSN to get a job or may file a tax return using your SSN to receive a refund. To reduce your risk: • Protect your SSN, • Ensure your employer is protecting your SSN, and • Be careful when choosing a tax preparer. If your tax records are affected by identity theft and you receive a notice from the IRS, respond right away to the name and phone number printed on the IRS notice or letter. If your tax records are not currently affected by identity theft but you think you are at risk due to a lost or stolen purse or wallet, questionable credit card activity or credit report, contact the IRS Identity Theft Hotline at 1-800-908-4490 or submit Form 14039. For more information, see Publication 4535, Identity Theft Prevention and Victim Assistance. Victims of identity theft who are experiencing economic harm or a system problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (TAS) assistance. You can reach TAS by calling the TAS toll-free case intake line at 1-877-777-4778 or TTY/TDD 1-800-829-4059. Protect yourself from suspicious emails or phishing schemes. Phishing is the creation and use of email and websites designed to mimic legitimate business emails and websites. The most common act is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft. The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts. If you receive an unsolicited email claiming to be from the IRS, forward this message to phishing@irs.gov. You may also report misuse of the IRS name, logo, or other IRS property to the Treasury Inspector General for Tax Administration (TIGTA) at 1-800-366-4484. You can forward suspicious emails to the Federal Trade Commission at: spam@uce.gov or contact them at www.ftc.gov/idtheft or 1- 877-IDTHEFT (1-877-438-4338). Visit IRS.gov to learn more about identity theft and how to reduce your risk. Privacy Act Notice Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies) who are required to file information returns with the IRS to report interest, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. The person collecting this form uses the information on the form to file information returns with the IRS, reporting the above information. Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. commonwealths and possessions for use in administering their laws. The information also may be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Under section 3406, payers must generally withhold a percentage of taxable interest, dividend, and certain other payments to a payee who does not give a TIN to the payer. Certain penalties may also apply for providing false or fraudulent information. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com MEMO TO: Mayor Vandernail and the Board of Trustees FROM: Sarah Wieck, Marketing & Econ Dev Manager DATE: 2/10/2021 SUBJECT: EDAC Open member positions MATTER BEFORE BOARD: EDAC open member positions BACKGROUND: EDAC has two open spots and 5 applications. Attached are all applications ACTION REQUESTED: Fill the two open spots in EDAC From:noreply@civicplus.com To:Antoinette McVeigh Subject:Online Form Submittal: Committee Application Date:Wednesday, January 20, 2021 11:08:35 AM Committee Application First Name Autumn Last Name Bishop Address PO BOX 1870 City Fraser State CO Zip Code 80446 Phone Number 303-725-8554 Email Address autumngranby@gmail.com Committee applying for Economic Development Committee What interests you about serving on this committee? I own a business in town and would love to gain knowledge and energy from other members, as well as contribute to the discussion of the economic development of this great town. Why should the Town Board consider you for appointment/reappointment to this committee? I own a business that supports local makers and artists as part of our mission. I contribute to the offerings of this locale to travelers and locals with our affordably curated goods. I am committed to being open daily to provide a reliable presence. I am community minded and volunteer my time as a board member of the Granby Chamber of Commerce as well as chairing the Public Art Committee for the Town of Granby. What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? I offer a business owner's perspective. I was born and raised in Denver and have lived in Grand County for 12 years and am committed to being a positive force in any way I can, in my chosen county, a place I wish to live for the rest of my life. I am very creative and energetic. I was the general for an extensive renovation of a dilapidated building in Granby that now hosts the Best of Grand business Two Pines Supply. We are proud of the main street improvements we have made in this county and how they benefit the business climate, look and feel of our small towns. Having gone through that renovation adds to my knowledge and experience pertaining to the challenges individuals and towns face in beautifying and breathing life into their downtowns. What additional skills, knowledge, and/or experience would you feel could help you be a better committee member? I was a realtor for 23 years and own property throughout the county as well as manage short term rentals. This adds to my outlook in terms of the issues that face a small town like Fraser, that is an extension of resort areas on all sides, as well as being a recreation and vacation destination on it's own. What do/would you enjoy most about serving on this committee? The collaborative and brainstorming process, learning more about local issues, forward momentum toward common goals. What do/would you enjoy least about serving on this committee? I am pretty busy, I wish I had more time, but this is important and I will carve out the needed time. What is the purpose of the committee? Economic develop that seeks to meet and blend the needs and objectives of business owner's, residents and visitors. What are the goals of the committee? I will be excited to learn what they are! Electronic Signature Agreement I agree. Electronic Signature Autumn C. Bishop Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:Antoinette McVeigh Subject:Online Form Submittal: Committee Application Date:Tuesday, January 26, 2021 4:04:07 PM Committee Application First Name Jamie Last Name Jensen Address 129 Mills Meadow City Fraser State CO Zip Code 80442 Phone Number 720-939-3068 Email Address jkjensen1099@gmail.com Committee applying for Economic Development Committee What interests you about serving on this committee? My husband and I recently moved to Fraser fulltime last summer. We have spent the last 10 years in the Fraser valley when our work schedules permitted us too. We both grew up in small towns and my career was spent in the Boulder Valley working for an independent health system, where our goal was to build and provide a healthy community. During my career I spent the last 7 years building a population health department where the importance of social determinants to health were a large focus of mine. Those being, secure and affordable housing, mental health access, affordable healthcare and secure and stable employment. Fraser has so much to offer but certainly obstacles exist to boost its potential. I would love to be involved in the community and to make a positive difference while getting to know my neighbors. Why should the Town Board consider you for appointment/reappointment to this committee? I believe my career working in the Boulder Valley provided great experience for this appointment. I worked with the city council as I was the lead on several design and facility builds for the health system. I am well aware of how, in the case of Boulder, a high cost of living will impede a skilled workforce that is needed not only enhance a community but to stabilize a community. I have a passion for small rural communities as I grew in rural IL on a corn and soybean farm, while my husband grew up on a ranch in rural Montana. What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? As mentioned above, I believe my health care experience, while also owning a business with my husband, has prepared me well for this committee. Building and maintaining positive relationships were a keen skill as I worked closely with physicians and certain high functioning individuals that were fiercely independent. What additional skills, knowledge, and/or experience would you feel could help you be a better committee member? Working with city and organizational leaders to push an agenda to help bring new services and/or enhance existing services was a key element of my position in Boulder. I can be resourceful, patient (when needed) and thoughtful to those around me. What do/would you enjoy most about serving on this committee? Helping the community in which I live. Getting to know my community in which I live and making a difference. What do/would you enjoy least about serving on this committee? With COVID I would not enjoy meeting in person to serve on this committee. Until it is safe to do so, I prefer to meet via Zoom then in person when it is safe to do so. What is the purpose of the committee? To advise the town council and planning committee on their goals or otherwise that would enhance and grow Fraser in conjunction with Winter Park when needed. What are the goals of the committee? The goals of this committee would be to work in tandem with the goals of the city council and to serve in an advisory capacity while also bringing forth new ideas to strengthen the economic development to the town of Fraser. Electronic Signature Agreement I agree. Electronic Signature Jamie D. Jensen Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:Antoinette McVeigh Subject:Online Form Submittal: Committee Application Date:Wednesday, January 20, 2021 12:02:14 PM Committee Application First Name Kelsey Last Name Young Address 101 Doc Susie AVE A3 City Fraser State CO Zip Code 80442 Phone Number 7207222798 Email Address kelso2726@gmail.com Committee applying for Economic Development Committee What interests you about serving on this committee? To help make sure Fraser keeps a small town feel and to protect our locally owned businesses. Why should the Town Board consider you for appointment/reappointment to this committee? Because I live in town and work in town and know many of the locals. What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? Not much, but sometimes a fresh mind is a good thing. What additional skills, knowledge, and/or experience would you feel could help you be a better committee member? I'm smart, quick to learn, and although I think I have a good understanding of how things work around here I'd like to know more, and be involved in the process. What do/would you enjoy most about serving on this committee? Keeping Fraser, Fraser What do/would you enjoy least about serving on this committee? Probably having to deal with old ideals and "because it works" attitudes or having to deal with greed. What is the purpose of the committee? To help the business and residents of Fraser thrive. What are the goals of the committee? To help the business and residents of Fraser thrive. Electronic Signature Agreement I agree. Electronic Signature Kelsey P Young Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:Antoinette McVeigh Subject:Online Form Submittal: Committee Application Date:Thursday, January 28, 2021 2:54:57 PM Committee Application First Name Lewis Last Name Gregory Address 72 Meadow City Fraser State CO Zip Code 80442-2515 Phone Number 843 442-1535 Email Address lewgreg@comcast.net Committee applying for Economic Development Committee What interests you about serving on this committee? Provide local input for the direction of economic development and assure sensible growth for the Town of Fraser that is consistent with the wishes of the residents. Why should the Town Board consider you for appointment/reappointment to this committee? I am a new full time resident of Fraser (July 2020). Previously involved in city government (Planning Commission) in Isle of Palms, SC and active with town council on a number of issues including starting a Farmers Market for the island. What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? As above. In addition, I am a board certified pediatrician with 25 years of management experience as a physician executive. In addition to MD degree, I have completed a MBA program. What additional skills, knowledge, and/or experience would you feel could help you be a better committee member? As above. Also, can bring a fresh perspective to the town. What do/would you enjoy most about serving on this committee? Getting involved in city government and contributing to a coherent strategy of economic growth for the community. What do/would you enjoy least about serving on this committee? nothing What is the purpose of the committee? Promote the economic development of the community What are the goals of the committee? same as above, in addition to making sure that it is consistent with the strategic direction on the City. Electronic Signature Agreement I agree. Electronic Signature Lewis Gregory Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:Antoinette McVeigh Subject:Online Form Submittal: Committee Application Date:Wednesday, February 10, 2021 1:42:05 PM Committee Application First Name Mark Last Name Wanning Address Cozens Pointe Cir-G-103-763 City Fraser State CO Zip Code 80442 Phone Number 402-981-0536 Email Address mwanning@outlook.com Committee applying for Economic Development Committee What interests you about serving on this committee? I have been on Planning and Zoning Board in a small town in Iowa and having moved here a couple years ago, decided that I liked being involved in a smaller community. When I became aware of an opening on Fraser's board, I thought it was my opportunity to get involved.. Why should the Town Board consider you for appointment/reappointment to this committee? I would think that the Board would consider putting me on EDAC because I have some experience of being on a town board and have been alive long enough to have some sense of direction. I don't have an agenda of my own that I'm looking to fulfill, but I have an interest in the direction the town of Fraser may take.. What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? As I have submitted above, I have been on small town boards where we had to decide what was best for the town. I think I can fairly evaluate both sides of a situation and decide which plan would be best in a certain situation.. What additional skills, knowledge, and/or experience would you feel could help you be a better committee member? I have worked in various employments and even owned my own business. I feel I know how to make a tough decision if needed, and as I have only my wife and no other strings or baggage in town that may influence my decision, I would not have the pressure that some may have with long associations in town. What do/would you enjoy most about serving on this committee? I would enjoy knowing what was being proposed in town and and perhaps being part of the decision make involved in making it happen. I would also like being a part of a team of good hard working people with a single goal. What do/would you enjoy least about serving on this committee? I would always feel empathy for some whose hopes had been dashed by this committee. It is not enjoyable to crush a dream. But I also know that sometimes denying a person's dream makes them stronger and better. What is the purpose of the committee? I believe the purpose of this committee is to review plans and ideas for developing businesses in the town. Once the decision is made to accept or deny the plan, I would assume it refers the results to the Board of Trustees that will make the final decision. What are the goals of the committee? I feel the goals of this committee should be to place the town of Fraser on an economic path that gives the town the best advantage to sustain a realistic and sustainable direction of economic growth. A growth that generates a viable atmosphere of fairness and realistic opportunities for all. Electronic Signature Agreement I agree. Electronic Signature Mark W Wanning Email not displaying correctly? View it in your browser.