HomeMy Public PortalAbout07 13 18 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JULY 13, 2018 AT 9:00
A.M.IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL,
100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order.
Mayor Morgan called the meeting to order
at 9:00 A.M.
II. Pledge of Allegiance.
The Mayor led the
Pledge of Allegiance.
III. Roll Call.
Present &
Scott W. Morgan
Mayor
Participating:
Thomas W. Stanley
Vice Mayor
Joan K. Orthwein
Commissioner
Donna S. White
Commissioner
Also Present &
Gregory Dunham
Town Manager
Participating:
Trey Nazzaro
Staff Attorney
John Haseley
Lieutenant
Rita Taylor
Town Clerk
Absent W/Notice:
John Randolph
Town Attorney
Edward Allen
Police Chief
Paul A. Lyons, Jr.
Commissioner
IV. Minutes.
A. Regular Meeting of June 8, 2018.
Commissioner Orthwein moved to approve the minutes of June
8, 2018 and the motion was seconded by Vice Mayor Stanley with all
voting AYE at the roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
There were no changes to the agenda.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. August 10, 2018 at 9:00 A.M.
2. September 14, 2018 at 4:00 P.M.
3. October 12, 2018 at 9:00 A.M.
5. November 9, 2018 at 9:00 A.M.
6. December 14, 2018 at 9:00 A.M.
B. Proposed Budget Hearing Dates
1. September 14, 2018 at 5:01 P.M. (1St Budget Hearing)
2. September 19, 2018 at 5:01 P.M. (Final Budget Hearing)
Mayor Morgan called attention to the future meeting dates
pointing out that the September 14th Regular Meeting will be held at 4:00
P.M. followed by the first Budget Hearing at 5:01 P.M. with the second
Budget Hearing to be held on September 19, 2018 at 5:01 P.M.
C. FGFOA Distinguished Budget Presentation Award
Darlene Melani, Director of Finance Services from the Clerk
and Comptrollers Office and State Representative for the Government
Finance Officers Association of the United States and Canada presented
the Distinguished Budget Presentation Award to the Town of Gulf Stream.
She reported that this is the third time the Town of Gulf Stream has
Minutes of Town Commission
Regular Meeting held on July
13, 2018 at 9:00 A.M.
received this award. She said she is hopeful that this will encourage
others to strive for the same high standards in their budget documents.
The Mayor thanked Rebecca Tew, Town Accountant, and Town Manager Greg
Dunham for their work in securing this award.
VII. Communication from the Public (3 min. maximum)
There was no public comment.
VIII. Reports.
A. Town Manager
1. Utility Undergrounding
Mr. Dunham said that Willco is basically done with their
work and it is now up to Comcast to start their work. He commented that
since hurricane season has commenced it is comforting to know that the
Town's electricity is underground even though the feeder lines to our
underground service are still on poles.
2. Ordinance No. 18/04 - Proposed Code Amendments from ARPB
Staff Attorney Nazzaro explained that the staff is asking
that the staff be authorized to seek outside assistance in determining
what would be an appropriate percentage of glass on an elevation. He
said that roof design with regard to shed roofs especially did not
receive a direct recommendation from the ARPB and staff is not
comfortable with a recommendation without professional input as to the
end results if some changes were to be made.
Mr. Nazzaro advised that the ARPB did not include the multi -family
districts in their recommendations. He said that in these discouraged
items are townhouses and multi -family structures of over 6 units per
building. Under "prohibited" are townhouses of over four units in a row.
The Commission was in favor of prohibiting townhouses of over four units
in a row and prohibiting more than 6 units per multi -family building.
3. Garbage Collection Contract
The Town Manager explained that the contract expires on
Oct. 1, 2018 and this is the fifth year in the five year extension
clause of the contract. He said the Town engaged Waste Management in
1993. Mr. Dunham explained that State Law requires that Towns can only
contract services for a maximum period of 30 years without going out for
bids. Therefore, Gulf Stream could extend for another 5 years and not
violate State Law. He said the staff rarely receives any complaints
about the service and it is recommended that this service be extended
another 5 years with the same term and conditions as are currently in
place.
Commissioner Orthwein moved to renew the contract with Waste Management
for another 5 years with the same conditions as are currently in place
and the motion was seconded by Commissioner White with all voting AYE.
4. Emergency Notification -Code Red
The Town Manager reminded that the Town had established
an emergency notification thru Email in March and now there is an
opportunity to become a part of an emergency notification system called
E
Minutes of Town Commission
Regular Meeting held on July
13, 2018 at 9:00 A.M.
Code Red that is operated by OnSolve LLC. This system provides
dissemination choices that include voice, text, email and the Code Red
Mobile Alert application. The cost for this service for the Town of
Gulf -Stream would be $1,500 per year. He said many cities and towns have
joined this, one of which is our neighbor Delray Beach, and he said that
the staff recommends that Gulf Stream engage OnSolve, LLC to provide its
"Code Red" service to Gulf Stream.
Commissioner Orthwein moved and Vice Mayor Stanley seconded the motion
to engage OnSolve, LLC to provide its "Code Red" services to
Gulf Stream at a cost of $1,500 per year. All voted AYE at roll call.
C. Architectural Review & Planning Board
1. Meeting Dates
a. July 26,2018 at 8:30 A.M.
b. No August Meeting
C. September 27, 2018 at 8:30 A.M.
d. October 25, 2018 at 8:30 A.M.
e. November to be determined
f. December 27, 2018 at 8:30 A.M.
D. Finance Director
1. Financial Report for June 2018
Mayor Morgan declared the report accepted as submitted.
E. Police Chief
1. Activity for June 2018
This report was declared by the mayor, accepted as
submitted.
IX. Items for Commission Action.
A. ARPB Alternate Member Appointment
Vice Mayor Stanley said he had spoken to Caroline Delafield
with regard to this opening and he believed her to be well qualified and
willing to serve. Mayor Morgan said he had spoken to her as well and
was in agreement with Vice Mayor Stanley. Commissioner Orthwein moved to
nominate Caroline Delafield for the position of Alternate Member of the
Architectural Review and Planning Board and Vice Mayor Stanley seconded
the nomination with all voting AYE at roll call.
B. Easement Agreement -998 Pelican Ln.
Mr. Nazzaro reminded this matter was introduced approximately
2 years ago. This piece of property is located at the intersection of
Andrews Ave. in Delray Beach and Pelican Lane in Gulf Stream. A portion
of this property had been deeded to Delray Beach even though it is
located in Gulf Stream. He advised that Delray conveyed its interest in
the 998 Pelican easement to the property owner on July 10, 2018 provided
the area of the right-of-way will remain unobstructed. The property
owner is conveying the easement in question to Gulf Stream for street
and service utility purposes.
Commissioner Orthwein moved and Commissioner White seconded to approve
the easement agreement located at 998 Pelican Lane for street and
service utility purposes as presented. All voted AYE at roll call.
3
Minutes of Town Commission
Regular Meeting held on July
13, 2018 at 9:00 A.M.
C. Presentation of Proposed Budget for Fiscal Year 2018-2019
Town Manager Dunham reminded that it has been the desire of
the residents and the Commission to increase the size of the reserve
funds which has been accomplished. He pointed out that in 2013 the Fund
Balance was $752,858 and the audit at the end of Fiscal Year 2016/2017
shows it has grown to $3,783,058. He believed that at the end of the
2017/2018 Fiscal Year the town will be adding a little over 1 million
dollars to this balance.
1. Budget Consideration
Mr. Dunham reported that the 2018/2019 rolled back rate is
4.0599 that is established by the State and that he is recommending that
the proposed 2018/2019 millage rate be 4.05, slightly below the rolled
back rate which would generate $4,618,123 ad valorem proceeds as
compared to the previous year proceeds of $4,602,628. He then reported
that the taxable value for 2018/2019 is $1,140,277,234 as opposed to the
previous year, $1,055,648,517. With regard to proposed labor costs, Mr.
Dunham said he is proposing a 30-8 wage increase and a possible increase
in the health insurance coverage, explaining that currently only the
employee is covered. There are several different possibilities in this
regard to be investigated.
The Town Manager advised that he is recommending that Mrs. Tew's title
be changed to Chief Financial Officer and there were no objections.
2. 2017-2018 Millage Rate
Mr. Dunham reminded that the 2017/2018 is 4.36 resulting
in ad valorem proceeds for operations being $4,602,628.
3. Proposed Millage Rate for Fiscal Year 2018-2019
Commissioner Orthwein moved to approve the proposed
Millage Rate of 4.05 and Vice Mayor Stanley seconded the motion with all
voting AYE at roll call.
4. Certification of Rolled Back Millage Rate
Commissioner Orthwein then moved to certify the Rolled
Back Millage Rate of 4.0599. Vice Mayor Stanley seconded her motion and
all voted AYE.
5. Date of First Public Hearing -Tentative Budget Adoption
Commissioner Orthwein moved that the date for the adoption
of the Tentative Budget for the 2018/2019 Fiscal Year be September 14,
2018 at 5:01 P.M. and Commissioner White seconded the motion with all
voting AYE.
6. Date of Second Public Hearing -Final Budget Adoption
It was moved by Commissioner Orthwein that the Public
Hearing for the adoption of the Final Budget be held on September 19,
2018 at 5:01 P.M. The motion was seconded by Commissioner White and all
voted at the roll call.
D. Items by Mayor & Commissioners
There were no items to consider.
4
Minutes of Town Commission
Regular Meeting held on July
13, 2018 at 9:00 A.M.
X. Adjournment.
Mayor Morgan adjourned the meeting at 10:15 A.M.
1 � i�/f (J1 ✓
Rita L. Taylor
Town Clerk
5