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HomeMy Public PortalAbout07 13 18 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JULY 13, 2018 AT 9:00 A.M.IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Morgan called the meeting to order at 9:00 A.M. II. Pledge of Allegiance. The Mayor led the Pledge of Allegiance. III. Roll Call. Present & Scott W. Morgan Mayor Participating: Thomas W. Stanley Vice Mayor Joan K. Orthwein Commissioner Donna S. White Commissioner Also Present & Gregory Dunham Town Manager Participating: Trey Nazzaro Staff Attorney John Haseley Lieutenant Rita Taylor Town Clerk Absent W/Notice: John Randolph Town Attorney Edward Allen Police Chief Paul A. Lyons, Jr. Commissioner IV. Minutes. A. Regular Meeting of June 8, 2018. Commissioner Orthwein moved to approve the minutes of June 8, 2018 and the motion was seconded by Vice Mayor Stanley with all voting AYE at the roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items. There were no changes to the agenda. VI. Announcements. A. Regular Meetings and Public Hearings 1. August 10, 2018 at 9:00 A.M. 2. September 14, 2018 at 4:00 P.M. 3. October 12, 2018 at 9:00 A.M. 5. November 9, 2018 at 9:00 A.M. 6. December 14, 2018 at 9:00 A.M. B. Proposed Budget Hearing Dates 1. September 14, 2018 at 5:01 P.M. (1St Budget Hearing) 2. September 19, 2018 at 5:01 P.M. (Final Budget Hearing) Mayor Morgan called attention to the future meeting dates pointing out that the September 14th Regular Meeting will be held at 4:00 P.M. followed by the first Budget Hearing at 5:01 P.M. with the second Budget Hearing to be held on September 19, 2018 at 5:01 P.M. C. FGFOA Distinguished Budget Presentation Award Darlene Melani, Director of Finance Services from the Clerk and Comptrollers Office and State Representative for the Government Finance Officers Association of the United States and Canada presented the Distinguished Budget Presentation Award to the Town of Gulf Stream. She reported that this is the third time the Town of Gulf Stream has Minutes of Town Commission Regular Meeting held on July 13, 2018 at 9:00 A.M. received this award. She said she is hopeful that this will encourage others to strive for the same high standards in their budget documents. The Mayor thanked Rebecca Tew, Town Accountant, and Town Manager Greg Dunham for their work in securing this award. VII. Communication from the Public (3 min. maximum) There was no public comment. VIII. Reports. A. Town Manager 1. Utility Undergrounding Mr. Dunham said that Willco is basically done with their work and it is now up to Comcast to start their work. He commented that since hurricane season has commenced it is comforting to know that the Town's electricity is underground even though the feeder lines to our underground service are still on poles. 2. Ordinance No. 18/04 - Proposed Code Amendments from ARPB Staff Attorney Nazzaro explained that the staff is asking that the staff be authorized to seek outside assistance in determining what would be an appropriate percentage of glass on an elevation. He said that roof design with regard to shed roofs especially did not receive a direct recommendation from the ARPB and staff is not comfortable with a recommendation without professional input as to the end results if some changes were to be made. Mr. Nazzaro advised that the ARPB did not include the multi -family districts in their recommendations. He said that in these discouraged items are townhouses and multi -family structures of over 6 units per building. Under "prohibited" are townhouses of over four units in a row. The Commission was in favor of prohibiting townhouses of over four units in a row and prohibiting more than 6 units per multi -family building. 3. Garbage Collection Contract The Town Manager explained that the contract expires on Oct. 1, 2018 and this is the fifth year in the five year extension clause of the contract. He said the Town engaged Waste Management in 1993. Mr. Dunham explained that State Law requires that Towns can only contract services for a maximum period of 30 years without going out for bids. Therefore, Gulf Stream could extend for another 5 years and not violate State Law. He said the staff rarely receives any complaints about the service and it is recommended that this service be extended another 5 years with the same term and conditions as are currently in place. Commissioner Orthwein moved to renew the contract with Waste Management for another 5 years with the same conditions as are currently in place and the motion was seconded by Commissioner White with all voting AYE. 4. Emergency Notification -Code Red The Town Manager reminded that the Town had established an emergency notification thru Email in March and now there is an opportunity to become a part of an emergency notification system called E Minutes of Town Commission Regular Meeting held on July 13, 2018 at 9:00 A.M. Code Red that is operated by OnSolve LLC. This system provides dissemination choices that include voice, text, email and the Code Red Mobile Alert application. The cost for this service for the Town of Gulf -Stream would be $1,500 per year. He said many cities and towns have joined this, one of which is our neighbor Delray Beach, and he said that the staff recommends that Gulf Stream engage OnSolve, LLC to provide its "Code Red" service to Gulf Stream. Commissioner Orthwein moved and Vice Mayor Stanley seconded the motion to engage OnSolve, LLC to provide its "Code Red" services to Gulf Stream at a cost of $1,500 per year. All voted AYE at roll call. C. Architectural Review & Planning Board 1. Meeting Dates a. July 26,2018 at 8:30 A.M. b. No August Meeting C. September 27, 2018 at 8:30 A.M. d. October 25, 2018 at 8:30 A.M. e. November to be determined f. December 27, 2018 at 8:30 A.M. D. Finance Director 1. Financial Report for June 2018 Mayor Morgan declared the report accepted as submitted. E. Police Chief 1. Activity for June 2018 This report was declared by the mayor, accepted as submitted. IX. Items for Commission Action. A. ARPB Alternate Member Appointment Vice Mayor Stanley said he had spoken to Caroline Delafield with regard to this opening and he believed her to be well qualified and willing to serve. Mayor Morgan said he had spoken to her as well and was in agreement with Vice Mayor Stanley. Commissioner Orthwein moved to nominate Caroline Delafield for the position of Alternate Member of the Architectural Review and Planning Board and Vice Mayor Stanley seconded the nomination with all voting AYE at roll call. B. Easement Agreement -998 Pelican Ln. Mr. Nazzaro reminded this matter was introduced approximately 2 years ago. This piece of property is located at the intersection of Andrews Ave. in Delray Beach and Pelican Lane in Gulf Stream. A portion of this property had been deeded to Delray Beach even though it is located in Gulf Stream. He advised that Delray conveyed its interest in the 998 Pelican easement to the property owner on July 10, 2018 provided the area of the right-of-way will remain unobstructed. The property owner is conveying the easement in question to Gulf Stream for street and service utility purposes. Commissioner Orthwein moved and Commissioner White seconded to approve the easement agreement located at 998 Pelican Lane for street and service utility purposes as presented. All voted AYE at roll call. 3 Minutes of Town Commission Regular Meeting held on July 13, 2018 at 9:00 A.M. C. Presentation of Proposed Budget for Fiscal Year 2018-2019 Town Manager Dunham reminded that it has been the desire of the residents and the Commission to increase the size of the reserve funds which has been accomplished. He pointed out that in 2013 the Fund Balance was $752,858 and the audit at the end of Fiscal Year 2016/2017 shows it has grown to $3,783,058. He believed that at the end of the 2017/2018 Fiscal Year the town will be adding a little over 1 million dollars to this balance. 1. Budget Consideration Mr. Dunham reported that the 2018/2019 rolled back rate is 4.0599 that is established by the State and that he is recommending that the proposed 2018/2019 millage rate be 4.05, slightly below the rolled back rate which would generate $4,618,123 ad valorem proceeds as compared to the previous year proceeds of $4,602,628. He then reported that the taxable value for 2018/2019 is $1,140,277,234 as opposed to the previous year, $1,055,648,517. With regard to proposed labor costs, Mr. Dunham said he is proposing a 30-8 wage increase and a possible increase in the health insurance coverage, explaining that currently only the employee is covered. There are several different possibilities in this regard to be investigated. The Town Manager advised that he is recommending that Mrs. Tew's title be changed to Chief Financial Officer and there were no objections. 2. 2017-2018 Millage Rate Mr. Dunham reminded that the 2017/2018 is 4.36 resulting in ad valorem proceeds for operations being $4,602,628. 3. Proposed Millage Rate for Fiscal Year 2018-2019 Commissioner Orthwein moved to approve the proposed Millage Rate of 4.05 and Vice Mayor Stanley seconded the motion with all voting AYE at roll call. 4. Certification of Rolled Back Millage Rate Commissioner Orthwein then moved to certify the Rolled Back Millage Rate of 4.0599. Vice Mayor Stanley seconded her motion and all voted AYE. 5. Date of First Public Hearing -Tentative Budget Adoption Commissioner Orthwein moved that the date for the adoption of the Tentative Budget for the 2018/2019 Fiscal Year be September 14, 2018 at 5:01 P.M. and Commissioner White seconded the motion with all voting AYE. 6. Date of Second Public Hearing -Final Budget Adoption It was moved by Commissioner Orthwein that the Public Hearing for the adoption of the Final Budget be held on September 19, 2018 at 5:01 P.M. The motion was seconded by Commissioner White and all voted at the roll call. D. Items by Mayor & Commissioners There were no items to consider. 4 Minutes of Town Commission Regular Meeting held on July 13, 2018 at 9:00 A.M. X. Adjournment. Mayor Morgan adjourned the meeting at 10:15 A.M. 1 � i�/f (J1 ✓ Rita L. Taylor Town Clerk 5