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HomeMy Public PortalAbout08-August 20, 2020 VSCMCITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES VIRTUAL SPECIAL COMMISSION MEETING Thursday, August 20, 2020 6:30 PM 1. CALL TO ORDER: Mayor Matthew Pigatt called the virtual Special Commission Meeting to order at 5:30 p.m. on Thursday, August 20, 2020. Pursuant to Executive Order No. 20-69, issued by the office of the Governor Ron DeSantis on March 20, 2020, municipalities may conduct meetings of their governing boards without having a quorum of its members present physically or at any specific location, and utilizing communications media technology such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes. An opportunity was given to the public to email the City Clerk prior to the Commission Meeting with any questions/comments/concerns on items we will hear on this evening's Regular Commission Meeting agenda. This meeting is being streamed live at https://wwvv.youtube.com/user/Cityof0palocka. Since this is a virtual meeting as authorized by the Governor of the state of Florida, again, members of the public wishing to address the commission have been offered the opportunity to do so. Public comments will be included as part of the public record for this virtual meeting and will be considered by the City commission prior to any action taken. 2. ROLL CALL: The members of the City Commission appearing remotely were: Mayor Matthew Pigatt, Commissioner Sherelean Bass, Commissioner Alvin Burke, Vice Mayor Chris Davis, and Commissioner Joseph L. Kelley. Also in appearing remotely were: City Manager John E. Pate, City Attorney Burnadette Norris -Weeks, and Assistant City Clerk Sherine Bullock. C 3. INVOCATION: The invocation was delivered by Commissioner Joseph L. Kelley. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by City Manager Pate. 5. PUBLIC INPUT: Virtual Special Commission Meeting Minutes — August 20, 2020 1 (Agenda items only) The public may comment by submitting their comments ahead of the meeting until 4:30 pm that afternoon via email to PublicComments@opalockafl.gov or by calling 786-618- 2636 and leaving a pre-recorded message. There were two public comments, as follows: 1. Natasha Ervin, 670 Dunad Avenue, Opa-locka, Florida, shared she was pleased the City of Opa-locka is moving in the right direction. She commended a police officer for issuing tickets to a resident with ties to this government entity. 2. Mrs. Mitchell, 22nd Place and Burlington, Opa-locka, Florida, explained that the police should not be held accountable for the high crime rate, as according to her, they are not properly funded. She then stated she expects the changes elected officials promised when running for office and exclaims that all departments need to be held accountable. 6. RESOLUTIONS: a) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO PIGGYBACK GENERAL SERVICE ADMINISTRATION (GSA) CONTRACT GS-07F-173GA FOR THE PURCHASE AND INSTALLATION OF AN AVIGILON ACCESS CONTROL SYSTEM FOR THE MUNICIPAL COMPLEX IN AN AMOUNT NOT TO EXCEED SIXTY THOUSAND DOLLARS ($60,000.00); PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The resolution above was read by City Attorney Norris -Weeks. It was moved by Vice Mayor Davis, seconded by Commissioner Bass for discussion. Commissioner Kelley requested City Manager Pate to explain where the system will be managed from. City Manager Pate explained that the system will be managed from City Hall and he requested Director of Information Technology, Mr. Nelson Rodriguez to further explain. Mr. Rodriguez stated that the system was intended to branch out to every facility in the City of Opa-locka in the future. This system is being requested for the purpose of City Hall security. He explained that once implemented, the new system will be able to track who is accessing secured locations, including the 4th floor, police department and elevators. Commissioner Kelley acknowledged and understood the explanation. There being no further discussion, the motion passed by a 5-0 vote. Virtual Special Commission Meeting Minutes — August 20, 2020 2 Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes b) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO PIGGYBACK REGION 4 ESC/ NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE (NATIONAL IPA) AND RL NATIONAL ROOFING PARTNERS, LLC (DB/A NATIONAL ROOFING PARTNERS `NRP') NOW OMNIA PARTNERS CONTRACT #180901 -FL -015 FOR QUALIFIED PROFESSIONAL SERVICES FOR ROOFING REPAIR RELATING TO THE PUBLIC WORKS FLEET MANAGEMENT FACILITY TO BE PERFORMED BY PROVINCIAL SOUTH, INC. (PSI ROOFING) IN AN AMOUNT NOT TO EXCEED FORTY- ONE THOUSAND, SIX -HUNDRED TWENTY-FIVE DOLLARS AND TWENTY- FIVE CENTS ($41,625.25); PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The resolution above was read by City Attorney Norris -Weeks. It was moved by Commissioner Burke, seconded by Commissioner Bass. There being no discussion, the motion passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes c) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO PIGGYBACK ON THE REGION 4 EDUCATION SERVICE CENTER/NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE (NATIONAL IPA) CONTRACT WITH RL NATIONAL ROOFING PARTNERS, LLC DB/A NATIONAL ROOFING PARTNERS (NRP) FOR QUALIFIED PROFESSIONAL SERVICES FOR THE INSTALLATION OF A NEW ROOF FOR THE INGRAM PARK RESTROOMS AND FOR WORK TO BE PERFORMED BY PROVINCIAL SOUTH, INC. (PSI ROOFING), IN AN AMOUNT NOT TO EXCEED FIFTY THOUSAND DOLLARS ($50,000.00); PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager Virtual Special Commission Meeting Minutes — August 20, 2020 3 The resolution above was read by City Attorney Norris -Weeks. It was moved by Vice Mayor Davis, seconded by Commissioner Kelley. There being no discussion, the motion passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes d) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH EAC CONSULTING, INC. FOR CONTINUING PROFESSIONAL ARCHITECTURAL AND ENGINEERING CONSULTING SERVICES TO PERFORM A SANITARY SEWER EVALUATION SURVEY (PHASE III) FOR LIFT STATIONS 4, 5, 7, AND 8, PURSUANT TO RFQ NO. 20-0324200; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The resolution above was read by City Attorney Norris -Weeks. It was moved by Commissioner Burke, Seconded by Vice Mayor Davis. Mayor Pigatt provided an opportunity to City Manager Pate to introduce the item. City Manager Pate yielded his time to the Director of Public Works, Mr. Airia Austin. Mr. Austin briefly explained what the item includes and what it resolves. Mayor Pigatt commended Director Austin and his department for having the majority of the pumps in the city operational. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes e) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A Virtual Special Commission Meeting Minutes — August 20, 2020 4 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF OPA- LOCKA, FLORIDA AND THE DADE COUNTY POLICE BENEVOLENT ASSOCIATION (PBA), INC. TO AUTHORIZE A ONE PERCENT BONUS TO PBA BARGAINING UNIT MEMBERS FOR TIME SUBSTANTIALLY DEDICATED TO MITIGATING THE IMPACT OF COVID-19 FOR THE PERIOD BETWEEN APRIL 1, 2020 AND THE START OF THE FIRST FULL PAY PERIOD IN DECEMBER, 2020, PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The resolution above was read by City Attorney Norris -Weeks. It was moved by Commissioner Kelley, seconded by Commissioner Burke for discussion. City Manager Pate introduced the item stating those were funds coming from the County and will therefore be reimbursed to the City. Commissioner Kelley further requested City Manager Pate to share what positions are included in this order. City Manager Pate explained that the personnel who qualified to receive this bonus in the Police Department are officers, corporals and sergeants only. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes 1) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF OPA-LOCKA, FLORIDA AND MIAMI-DADE COUNTY IN ORDER TO AUTHORIZE THE TRANSFER OF FUNDS RECEIVED BY MIAMI-DADE COUNTY THROUGH THE CARES ACT TO THE CITY OF OPA-LOCKA, FLORIDA AS REIMBURSEMENT FOR EXPENDITURES INCURRED IN RESPONSE TO THE HEALTH EMERGENCY CAUSED BY COVID-19, PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The resolution above was read by City Attorney Norris -Weeks. It was moved by Vice Mayor Davis, seconded by Commissioner Kelley for discussion. City Manager Pate introduced the resolution by explaining that this item was a requirement from the County to receive any type of compensation from the CARES Act for the expenses related to COVID-19. Virtual Special Commission Meeting Minutes — August 20, 2020 5 Commissioner Kelley requested the information relating to the amount currently being reimbursed to the City. City Manager Pate requested that the city's Financial Consultant Gerri Lazarre provided an explanation. Ms. Lazarre provided details about the County's budget and stated that the City currently has approximately $200,000.00 to $300,000.00 COVID-19 related expenses and they are determining which funds are reimbursable by the CARES Act, and the rest will be requested to FEMA. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes 7. FIRST READING ORDINANCE/PUBLIC HEARING: a) AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AMENDING THE ANNUAL ADOPTED GENERAL, PROPRIETARY AND SPECIAL REVENUE FUNDS BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020, ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A"; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGETS AND EXPENDITURES; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATIONS AND AMENDEMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The above ordinance was read by City Attorney Norris -Weeks. It was moved by Vice Mayor Davis, seconded by Commissioner Burke. City Manager Pate yielded to Budget Director Robert Anathan to explain the item. Mr. Anathan stated that the budget included 13 different recommended items, which he considers to be material, and the rest are administrative in nature. He then briefly explained the changes in the budget and the reason for most changes. City Clerk Flores reported there were no public comments for the item. Virtual Special Commission Meeting Minutes — August 20, 2020 6 Vice Mayor Davis requested City Manager Pate to explain how the City estimated $100,000.00 below the actual cost related to the Air Conditioning unit. Mr. Austin explained that three pre -coolers had to be replaced as well as the AC Units, and they were very expensive and were damaged due to Hurricane Irma. Commissioner Kelley requested more information in a particular salary expense. Mr. Austin explained it was due to overtime as a result of the low number of staff. Commissioner Kelley then questioned budget change #11 for $24,500.00 for the purpose of hiring a new Chief and if that was the reason. City Manager Pate explained the reason for the cost and the high quality individual expected from a National search. Commissioner Kelley voiced his opposition to the cost of the search of a new Chief and recommended City Manager Pate to use his experience and lower the cost. Commissioner Burke voiced his opposition for the cost of a national search. City Manager Pate explained why a national search was in the best interest of the City. City Attorney Norris -Weeks clarified that the City Manager alone has the authority to select the Chief of Police, and not the commission. City Manager Pate further urged the Commission to allow the City to have a National search for the position of Chief of Police to bring the department to the next level and for the City to progress. Mayor Pigatt stated that the commission should highly consider City Manager Pate's experience in law enforcement as a previous Chief of Police and stressed the importance of strong, unbiased leadership in the Police Department of the City. He also addressed the complex issues of Public Safety within the City. Commissioner Bass advocated for the investment of a top Chief of Police for the City. Vice Mayor Davis agreed a national search is in the best interest of the City. City Manager Pate explained the process of a National search and let the Commission know they will be part of the process of choosing the best candidate. Commissioner Kelley made a motion to amend the budget and remove the $24,500.00 for a national search of police chief; it was seconded by Commissioner Burke. City Manager Pate voiced his opposition to removing the $24,500.00 and reiterated the importance of the need for a national search for the Chief of Police. Commissioner Burke reiterated a national search should not be needed and he stated the State of Florida should have a qualified Police Chief. Virtual Special Commission Meeting Minutes — August 20, 2020 7 Vice Mayor Davis acknowledged City Manager Pate's recommendation but he does not believe a national search is needed to get the leadership the City of Opa-locka's police department needs to be held accountable. Nonetheless, he voiced his support for City Manager Pate's recommendations. There being no further discussion, the motion to amend failed by a 3-2 vote. Commissioner Burke Yes Vice Mayor Davis No Commissioner Kelley Yes Commissioner Bass No Mayor Pigatt No Mayor Pigatt provided an opportunity for further discussion on the main motion for the budget. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes 8. ADJOURMENT: There being no further business to come before the Commission, it was moved by Vice Mayor Davis, seconded by Commissioner Bass to adjourn the special meeting at 8:07 p.m. . ,Alf) MAYOR Virtual Special Commission Meeting Minutes — August 20, 2020 8