HomeMy Public PortalAbout98:36Councilman Presents the follo~Mn~ Ordinance Sccondcd by Councilman
AN ORDINANCE ESTABLISHING THE POSITION OF PRINCIPAL
CLERK TYPIST IN THE BOROUGH OF CARTERET
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE BOROUGH
OF CARTERET that there is hereby created the position of Principal Clerk Typist
in the Borough of Carteret The Principal Clerk Typist shall work under the
supervision for the Chief of Police and shall perform the work set forth herein.
SECTION 1. Definition
Under direction of a supervisory official, do~s clerical work including typing
of a complex and/or technical nature requiring knowledge of department laws,
regulations, policies, and procedures as well as the frequent exercise of
independent judgement, and/or has charge of the work of a large clerical unit;
does related work as required.
NOTE: The definition and examples of work for this title are for illustrative
purposes only. A particular position using this title may not perform all duties
listed in this job specification. Conversely, all duties performed on the job
may not be listed.
SECTION 1. Examples of Work:
When the work program has been established and approved, organizes
assigned clerical, typing and supervisory work and develops effective work
methods
Plans, organizes, assigns the work of the organizational unit and evaluates
employee performance and conduct, enabli,ng the effective recommendation
of the hiring, firing, promoting and disciplining of subordinates.
Reviews, checks and certifies reports, applications and other documents for
correctness where difficult determinations are concerned.
Supervises employees engaged in a variety of clerical work in connection with
executing special requests for information in accord with established rules and
regulations
Does typing of a legal, technical, statistical, and/or tabular nature requiring the
use of considerable judgment in making independent determinations regarding
all matters of form and arrangement in complicated material.
Composes and types routine and/or nonroutine correspondence with speed,
accuracy, and neatness
NO 98 36 PAGE
Compiles, tabulates, an interprets data and statistics
Operates and keeps in good working order: office machines and equipment
including manual and electric typewriters, duplication machines and adding
machines.
Designs, organizes, develops, records, and schedules necessary inproduction
programs, and monitors the flow of work through the system
Computers salaries and/or salary regulations and their application
Prepares designated correspondence which may not be reviewed by a
supervisor in accord with established regulations.
Helps to set in motion on-the-job training programs for new employees
Prepares statistical, financial, and other reports
Maintains essential records and files.
May be required to operate a radio console base station, receive and transmit
communications related to emergency call situations regarding malfunctioning
traffic signals, bridges, street lights, and dther related facilities; maintains
accurate records of all incoming and outgoing communication and perfbrmed
related duties
Will be required to learn to utilize various types of electronic and/or manual
recording and computerized intbrmation systems used by the agency, office.
or related units
SECTION 3. Requirements:
Experience
Two (2) years of typing experience in the operations of manual and/or
electrical typewriters which shall have included clerical work containing a
relatively large proportion of difficult tasks.
NOTE: Successful completion of a clerical training program with a minimum
of 700 classroom training hours or 30 semester hour credits in secretarial
science from an accredited college or university may be substituted for one ( 1 )
year of general experience indicated above. Course work must include typing
skills, methods, and procedures, and otl~er courses may include office
procedures, word processing, and business English.
License
Appointees will be required to possess a driver's licenses valid in New Jersey
only if the operation ora vehicle, rather than employee mobility, is necessary
to perform the essential duties of the position
Knowledge and Abilities
Knowledge of problems encountered in organizing assigned clerical and
supervisory work and in developing effective work methods
Knowledge of modern office and clerical methods, practices, routines,
machines and equipment
Ability to read and understand the organizations established policies,
procedures, and regulations
Ability to comprehend established routines an~d regulations and apply them to
specific cases in accord with established procedures
NO 98-36 PAGE 3
Ability to assign and instruct clerical employees and supelwise the
pedbrmance of their work.
Ability to do typing of complex and/or technical nature requiring speed.
accuracy and neatness
Ability to use approved English, to spell correctly and to use correct sentence
and paragraph structure
Ability to process Pequests tbr information in accord with established
procedures.
Ability to prepare correspondence
Ability to work cooperatively with associates, subordinates, superior officials
and with those persons interested in or concef-ned with the work of the off]ce.
Ability to gather, compile, and analyze basic statistical and/or technical data
and to prepare reports and summaries in graphic, tabular, and/or written form
Ability to learn to utilize various types of electronic and/or manual recording
and information systems used by the agency, oifice, or related units
Ability to read, write, speak, understand, or communicate in English
sufficiently to perfbrm the duties of this position American Sign Language
or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they can
perform the essential functions of the job after reasonable accommodation
is made to their known limitations. If the accommodation cannot be made
because it would cause the employer undue hardship, such persons may not
be eligible.
DO NOf USE SPACE BELOW THIS LINE
YES
CRILLEY X GUTOWSKI X
FAILACE MANCUSO X
Adopted on first reading of thc Council of thc Borough of Cartcret, N.J.. on _ JULY~
Adopted on second reading after hearing on AIJC~tJS'T 20, 1998
ON MUNICIPAL CLERK