HomeMy Public PortalAboutTBM 2020-11-04 FRASER BOARD OF TRUSTEES
MINUTES
DATE: November 4, 2020
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room and Virtually
PRESENT
Board: Mayor Philip Vandernail; Mayor Pro-Tern Eileen Waldow; Trustees; Andy
Miller, Brian Cerkvenik, Katie Soles, Parnell Quinn and Ryan Barwick
Staff: Town Manager Jeff Durbin; Town Clerk, Antoinette McVeigh; Town
Planner Catherine Trotter; Marketing and Economic Development
Manager, Sarah Wieck; Finance Manager, Beth Williams; Public Works
Director Russell Pennington; Police Chief, Glen Trainor
Others: See attached list. Virtually: Deborah Buhayer, Casey Malone, McKenna
Harford, Paula Stuart, Lewis Gregory.
Mayor Vandernail called the meeting to order at 6:00 p.m.
1. RolIcall: Mayor Philip Vandernail; Mayor Pro-Tern Eileen Waldow; Trustees; Andy
Miller, Brian Cerkvenik, Katie Soles, Parnell Quinn and Ryan Barwick
2. Approval of Agenda:
Trustee Barwick moved, and Trustee Waldow seconded the motion to approve the
agenda with the following changes:
a) The addition of an Executive Session, For a conference with the Town Attorney for
the purpose of receiving legal advice on specific legal questions under C.R.S.
Section 24-6-402(4)(b).For the purpose of determining positions relative to matters
that may be subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. Section 24-6-402(4)(e). Regarding
Development Matters.
b) Remove Consent Item c) Resolution 2020-11-01 Approving Partial Reduction For
The Meadows At Grand Park Filing NO. 1 to Discussion and Possible Action
Regarding Item A
c) Moving Town Manager Employment Agreement to item B in Discussion and Possible
Action.
Motion carried: 7-0.
3. Executive Session:
For a conference with the Town Attorney for the purpose of receiving legal advice on
specific legal questions under C.R.S. Section 24-6-402(4)(b). For discussion of a
personnel matter under C.R.S. Section 24-6-402(4)(f)(I) and not involving any specific
employees who have requested discussion of the matter in open session. Regarding the
Town Manager Evaluation Including Town Attorney Rod McGowan
Page 2 of 3
Trustee Cerkvenik moved, and Trustee Soles seconded the motion to open the
Executive Session at 6:05 p.m. Motion carried: 7-0.
Trustee Soles moved, and Trustee Waldow seconded the motion to close the Executive
Session at 6:25p.m. Motion carried: 7-0.
Attorney's Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B).
As the attorney representing the Town of Fraser, I am of the opinion that the entire
executive session, which was not recorded, constituted a privileged attorney-client
communication. .„
_Q ? a,4,_ ;c2_____
J
Rod McGowan, Town Attorney
4. Executive Session:
For a conference with the Town Attorney for the purpose of receiving legal advice on
specific legal questions under C.R.S. Section 24-6-402(4)(b).For the purpose of
determining positions relative to matters that may be subject to negotiations, developing
strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-
402(4)(e). Regarding Development Matters. Including Town Manager Jeff Durbin, Public
Works Director Russell Pennington and Town Attorney Rod McGowan.
Trustee Cerkvenik moved, and Trustee Waldow seconded the motion to open the
Executive Session at 6:25 p.m. Motion carried: 7-0.
Trustee Waldow moved, and Trustee Miller seconded the motion to close the Executive
Session at 6:37 p.m. Motion carried: 7-0.
Attorney's Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B).
As the attorney representing the Town of Fraser, I am of the opinion that the entire
executive session, which was not recorded, constituted a privileged attorney-client
communication/
,L.,c( c________
J-(ate
Rod McGowan, Town Attorney
5. Consent Agenda:
a) Minutes September 16, 2020
b) Minutes October 21, 2020
Trustee Barwick moved, and Trustee Quinn seconded the motion to approve the
consent agenda. Motion carried: 7-0.
6. Discussion and Possible Action Regarding:
a) Resolution 2020-11-01 Approving Partial Reduction for The Meadows At Grand
Park Filing NO. 1
Trustee Barwick moved, and Trustee Quinn seconded the motion to approve Resolution
2020-11-01 Approving Partial Reduction for The Meadows At Grand Park Filing NO. 1
Motion carried: 7-0.
Page 3 of 3
b) Town Manager Employment Agreement
Trustee Barwick moved, and Trustee Soles seconded the motion to approve Resolution
2020-11-02 Town Manager Separation Agreement. Motion carried: 7-0.
7. Public Hearing And Possible Action:
a) Budget Hearing
The Finance Manager, Beth Williams and Town Manager Jeff Durbin presented the
preliminary budget to the Board.
The budget hearing will be continued to the November 18, 2020.
8. Open Forum:
a) Paula Stuart suggested outside council look at the Grand Park Conservation
Easement. She also asked who is responsible for the trail maintenance in Rendezvous?
Once the Rendezvous Trails are dedicated to the Town of Fraser, the town will work with
Headwaters Trail Alliance for maintenance.
9. Updates:
Durbin: COVID 19 numbers are spiking in Grand County. The Town will continue to
communicate with the residents and collaborate with Grand County Public Health.
Barwick: The State of Colorado announced money is available to the restaurants.
Soles: The new holiday lights look great. The beavers have been taking out trees on the
Fraser River Trail just past Snowy Owl Park. Can we replace/repair the fencing to
prevent this from continuing to happen? The town will look into the fence.
Miller: What's happening with the cross-walk lights? The town had to hire a new
contractor to complete the work after the original contractor declined to complete the
work due to safety concerns. Look at planning for future fire resiliency, fire resistant
construction materials and residential wood chipping program.
10. Adiourn:
Trustee Soles moved, and Trustee Miller seconded the motion to adjourn. Motion
carried: -0. Meeting adjourned at 8:25 p.m.
CLifO'GritetkL:
Antoinette McVeigh, Town CI:I&