HomeMy Public PortalAbout2019-52 Authorizing the Manager to issue a work order to EAC Consulting re Beach Renourishment ProjectsRESOLUTION NO. 2019.52
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF' KEY BISCAYNE, FLORIDA,
AUTHORIZING THE VILLAGE MANAGER TO ISSUE A
woRK ORDER TO EAC CONSULTING, INC. FOR
ENGINEERING, SURVEYING, AND MARINE
BIOLOGICAL SERVICES RELATING TO BEACH
RENOURISHMENT PROJECTS; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the Village of Key Biscayne ("Village") issued Request for Qualifications
No. 2016-02-09 ("RFQ") for continuing professional engineering services; and
WHEREAS, pursuant to the RFQ, the Village Council selected EAC Consulting, Inc.
("Consultant") as one of the consultants to provide continuing professional engineering services
and authorizedthe Village Manager to execute an agreement with Consultant; and
WHEREAS, on October 30, 2018, the Village Council approved the issuance of a Work
Order to Consultant for engineering, surveying and marine biological services relating to annual
monitoring of the Beach Renourishment Projects (the "Projects"); and
WHEREAS, Consultant has provided a proposal, attached as Exhibit "A," (the
"Proposal") for additional engineering, surveying and marine biological services relating to the
Projects; and
WHEREAS, the Village Council desires to authorize the Village Manager to negotiate
and issue a work order for the Projects consistent with the Proposal attached as Exhibit "A" and
the professional services agreement entered into between the Village and Consultant; and
WHEREAS, the Village Council finds that this Resolution is in the best interest and
welfare of the residents of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND VILLAGE
COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section l. Recitals Adopted. That each of the above-stated recitals are hereby
adopted, confirmed, and incorporated herein.
Section 2. Authorization. The Village Manager is hereby authorized to negotiate
and issue a work order to Consultant for the Projects consistent with the Proposal attached hereto
as Exhibit "A" in an amount not to exceed $74,063.
Section 3. Effective Date. That this Resolution shall take effect immediately upon
adoption.
PASSED and ADOPTED this 27th day of August, 2019.
DAVEY, MAYOR
A
IN MC
GE CLERK
APPROVED AS TO FORM AND LEGALk
VILLAGE ATTORNEY
Page2 of 2
Schedule
The schedule for the Year 2 post-construction biological monitoring/permit compliance is approximately six
(6) months, although the regulatory agencies sometimes take up to 1 year to review the submitted reports
Conclusion
We are ready begin working on this assignment. lf the above fee proposal and the terms above are acceptable
to you, please provide us with a Work Authorization// Work Order and a signed Approval (below). Please feel
free to contact me if any clarifications are required. Thank you for the opportunity to be of service to the Village
of Key Biscayne.
Sincerely,
EAC
Adeife, P.E.
Senior Vice President
File
Jake Ozyman, PE (VKB)
Nicole Mallard (EAC Contracts)
Tim Blankenship, P.E. (Moffat & Nichol)
cc:
$
F
m
IX
l.U
ffi,trtscgrw
Andrea Agha, Village Manager
2019
ffotlorbProil.dhtr
s
hh
-4-
E rrT-br<r,b
August 2,2019 EAG Consulting, lnc.
Andrea Agha, aaqha@keybiscavne.fl.qov
Village Manager
Village of Key Biscayne
88 W. Mclntyre St, Suite 210
Key Biscayne, FL 33149
Re: VKB Beach 2017 Re-Nourishment - Year 2 (2019) Post Construction Biological Monitoring
Services
Dear Ms. Agha:
EAC Consulting, lnc., as part of its Continuing Services Contract with the Village's respectfully submits these
services to perform the following tasks as mandated by the Florida Department of Environmental Protection
(FDEP).
These monitoring efforts are required to ensure compliance with issued regulatory permits and conditions.
Background
ln 2017, the Village of Key Biscayne completed Beach Nourishment improvements along the VKB Beach
coastline. The project location was within the Village of Key Biscayne between FDEP survey control
monuments R-102 and R-'108, approximately 5,425 feet (1 ,654 meters) of coastline, with control monitoring
site located south of R-1 10, north of R-100.
A Biological Monitoring Plan (BMP) was prepared in support of the project. The goals of the BMP include
delineating the western edge of the nearshore seagrass community offshore of the project area and
estimating percent cover and species composition of seagrasses along perpendicular permanent transects
within the project area.
The Miami-Dade County Regulatory and Economic Resources (RER), FDEP, and United States Army Corp
of Engineers (USACE) permits require biological monitoring in accordance with the approved project specific
BMP. The purpose of the monitoring is to identify unanticipated adverse impacts to submerged aquatic
resources that result from construction and/or equilibration of the 2017 beach re nourishment project.
Scope of Work
The scope of services will be provided by our team including our sub consultants - Olin Hydrographic
So/uflons, /nc providing water based hydrographic surveys, Moffatt & Nichol providing coastal engineering
services and Smart Sciences, lnc providing the field monitoring. Our scope of services comprises of the
following specific tasks and items needed for completing VKB's Beach 2017 Re-Nourishment- Year 2 (2019)
Po st Con struction Ph ysical Monitori ng Servrces.
The tasks under this fee proposal are described as follows:
Task 1: Beach Profile Survevinq. Base Map/DEP Reportino and Sea Grass Mappinq
a) Our team shall perform a hydrographic survey of for each range stations between and including Dade
County DNR Monument R-100 and R-1 13 including the half monuments. This will include a total of
27 Survey Profiles. A topographic survey of the beach will be performed on each of these stations
along the recorded azimuth using RTK GPS. The offshore portion of the work will extend out 2000
feet from the monument and will contain at least 20' overlap with the RTK survey on each profile. A
survey fathometer will be calibrated for site conditions and used to obtain water depths. Positioning
of the survey vessel will be provided using Differential GPS (DGPS). Survey data will be logged, and
navigation will be provided using Coastal Oceanographic HYPACK software with an on-board laptop
$
F
m
Ix
l.U
,l
5959 BLUE LAGOON DRtVE.SUtTE 410.MtAMt, FL 33126.305.265.5400 eacconsult.com
computer. Tidal Corrections will be managed by incorporating an RTK tides system during the
hydrographic survey. Reference datum for the elevations will be NAVD 88.
b) Base Map and DEP Reporting: Ourteam shall perform the post processing of the hydrographic survey
data and convert to a digital terrain map DTM of the subsurface topography for use in future volume
calculations. The water depths will be aligned in an AutoCAD drawing with any electronic land survey
or rectified aerial photograph. The data will be tabulated, and a survey report generated which
conforms to the DEP Bureau of Beaches and Coastal Systems (BBCS) Statewide Coastal Monitoring
Program, Regional Data Collection and Processing Plan, dated March 2001.
c) Sea Grass Mappinq: Our team shall survey the extents of the seagrass for this project utilizing a
Trimble RTK-GPS to position the sea-grass limits.
Task 2: Year 2 Bioloqical Monitorinq Survev
Please refer to scope of work described by our subconsultants (Smart Sciences, lnc and Moffatt & Nichol,
lnc) in Attachment 1 of this proposal.
ln general, ourteam shall conduct a biological monitoring survey to delineate the approximate western extent
of seagrass and a qualitative survey for seagrass in accordance with the BMP for Village of Key Biscayne
Beach Nourishment Project revised May 15, 2018. The survey limits are from FDEP survey control
monuments R-102 through R-108 with control areas south of R-110 and north of R-100 and shall follow the
methodology for marine benthic surveying based on the National Marine Fisheries Service (NMFS)
Recommendations for Sampling Halophila Johnsoniiat a Project Site (NMFS , 2002), using the "large area"
protocol and consistent with past survey methods using the Braun Blanquet (BB) technique.
The western seagrass edge mapping shall occur adjacent to the re-nourishment area between FDEP survey
control monuments R-102 and R-108. Approximately 5,425 feet (1,654 meters) of shoreline shall be
surveyed to locate the western extent of the submerged aquatic vegetation (SAV). The western edge shall
be delineated and recorded using Differential Global Positioning System (DGPS) for analysis and mapping
purposes.
Snorkeling and SCUBA will be utilized for all transects and shoreline delineation. Tidal conditions may
influence the pace and rate of speed at which the effort can be accomplished. Should adverse conditions
be encountered, additional time may be required. This would be necessary if extreme tides, Village events,
marine/pedestrian traffic, and/or poor visibility are encountered, which would make surveying this area
dangerous and pose a safety risk to staff. Please note that Additional time if required to suruey fhese
areas will incur additional fees.
This task also includes planning, coordination, and mobilization activities for field surveys, as well as safety
briefings.
Task 3: Year 2 Monitorinq Survev Reports
Ourteam shall prepare comprehensive Post-Construction Biologicaland PhysicalMonitoring Survey Reports
to document results of Tasks 1 and 2 described previously. The reports will be submitted to FDEP, USACE
and RER after the completion of the field surveys. The reports will be presented in hardcopy and electronic
format. ln addition, all collected raw data (Excel, field data sheets in PDF, etc.) will need to be provided to
FDEP, USACE, and RER electronically so that it can be used for internal evaluations.
These reports shall be submitted in electronic format to the Village for review after the completion of fieldwork.
The electronic file shall also include the Excel and raw field data sheets in PDF.
Task 4: Year 2 Meetinqs with VKB and/or Reoulatorv Aqencies
Our team shall participate in conference calls and meetings as requested by the Village and/or regulatory
agencies to review monitoring results and to address questions or concerns. Approximately eighteen (18)
consulting hours are budgeted for this effort. lf additional meetings are required, these will be provided under
an addendum scope/budget with Client authorization.
=s
F
mrX
l.U
-2-
Assumptions
1. Beach maintenance access will be provided.
2. GPS data will be collected using Florida State Plane East (US Feet) projection and datum of NAD
83.
3. GPS collected data will have a minimum accuracy of ten (10) feet when differentially corrected.4. lf necessary, our team will request as an additional service a variance to conduct the surveys outside
of the June 1 through September 30 USACE guidelines. Approval of request for variance not
guaranteed.
5. Changes to the scope due to unforeseen circumstances and additional regulatory requirements shall
result in additional fees.
Additional Services
Services not included in this scope include, but are not limited to the following:
1. Addressing additional data collection/analysis requested by the regulatory agencies
2. Addressing any remedial mitigation services or coordination of subsequent monitoring events
3. Additional Meetings unaccounted for in this scope of work.
4. Services to request regulatory variance to conduct surveys and monitoring activities outside of the
June - September USACE guidelines
5. Additionaltime required to complete surveys and monitoring due to inclement weather, extreme tides,
Village events, marine/pedestrian traffic, and/or poor visibility condition.
Contract Terms
It is our understanding the statement of work will be undertaken under a work order to be issued subject to
the terms and conditions of the professionalservices agreement, dated May 20th, 2016 entered between the
Village and EAC Consulting, lnc.
This scope of services is valid to be executed for sixty (60) days. While we make every effort to keep our
fees within estimates quoted, additional costs may be incurred due to circumstances beyond our immediate
control, including but not limited to, rule or procedural changes, project team or agency staff delays, and
unforeseen circu mstances.
Compensation
Compensation for the varying tasks is on a lump sum or hourly basis that is based on the following breakdown
and will be invoiced on a percentage basis for lump sum tasks and hours expended for hourly tasks in
accordance with the level or progress of completion at the time of billing.
=s
F
m
-X
l.U
Task No.Description Basis Fee
1
Beach Profile Surveying, Base Map/DEP Reporting and
Sea Grass Mapping
Lump Sum $23,450.00
2 Year 2 - Post Construction Biological Monitoring Lump Sum $ 24,728.00
3 Year 2 - Post Construction Biological Monitoring Reports Lump Sum $ 22,500.00
4 Year 2 - Post Construction Biological Monitoring Meetings
with VKB and/or Regulatory Agencies
Hourly $ 3,185.00
Printinq and Reimbursable(s)Lump Sum $ 200.00
Total Compensation for this Work Order:$ 74,063.00
-3-
s
F
erX
r.u
Attachment No. 1
-5-
I'IT 2937 SW 27th Ave, Suite 1014
Miami, FL 33133
RE
motfolt & nlchol
(30s) 230-1924
July L,20L9
Mr. Mike Adeife
EAC Consulting, Inc.
815 Northwest 57th Avenue, Suite 402
Miami, FL33126
Via email: madeife@eac consult.com
Consulting Services relative to the Village of Key Biscayne Continuing Professional Services
Project, Key Biscayne, Florida
Dear Mr. Adeife
Year 2 post-construction biological monitoring and environmental permit compliance
administration services are required relative to the 2017 Village of Key Biscayne Beach Nourishment
Project (Project).
The following work tasks outline the scope of services to be provided by Moffatt & Nichol, lnc.
(M&N)for EAC Consulting, lnc. (Client):
Part 1 -Year 2 ruction Monitorine
a. Year2 Post-Construction Biological Monitoring: M&N will coordinate with Smart-Sciences and
the county, state and federal regulatory agencies relative to the Year 2 post-construction
biological monitoring event to be conducted in July of 2OI9, as well as associated analysis and
reporting. M&N will coordinate with Smart-Sciences and the regulatory agencies relative to data
collection methodology and analysis scope based on the updated BMP.
The Year 2 post-construction biological monitoring scope is based on the BMP, which references
the summer 20L7 post-construction data to be the baseline data set. lf comparison of the
summer 201"9 Year 2 post-construction data to any additionaldata set is required by any agency
or if additional analysis/discussion with the regulatory agencies is required in relation to a
perceived environmental impact, this will be addressed under an addendum scope of services.
Approximately thirty-two (32) consulting hours are budgeted for this effort.
b. Year 2 Post-Construction Physical Monitoring Report: M&N will prepare an engineering report
that will include the pre-construction, immediate post-construction and Year 2 post-
construction beach profile data collected by the Project surveying subconsultant in July 2019.
=$
F
m
IX
tU
Village of Key Biscayne I July 1, 2019 | 2
The report will summarize and discuss the data, the performance of the beach fill project, and
identify erosion and accretion patterns within the monitored area. ln addition, the report will
include a comparative review of project performance to performance expectations and
identification of any adverse impacts attributable to the project. The appendices of the report
will include plots of survey profiles and graphical representations of volumetric and shoreline
position changes for the monitoring area. The results will be analyzed for patterns, trends, or
changes between annual surveys and cumulatively since project construction. The report will be
compiled and distributed to the environmental regulatory agencies for permit compliance within
90 days following the monitoring survey.
Deliverable: Physical Monitoring Coastal Engineering Report (signed/sealed by a Florida
Professiono I Engi n ee r)
c. Year 2 Monitoring Meetings: M&N will participate in conference calls and meetings as
requested by the regulatory agencies or directed by the Village to review the post-construction
monitoring process and to address any questions or concerns. Approximately ten (10) hours are
budgeted for this effort. lf additional meetings are required, these will be provided under an
addendum scope of services.
Additional Services
Services not included in this scope include, but are not limited to, the following:
1. Addressing additional data collection/analysis requested by the regulatory agencies.
2. Addressing any implied or confirmed compliance issues or unforeseen/extenuating
circumstances.
Contract Terms
Refer to contract terms within the Subconsultant Agreement dated January 20, 2017, with EAC
Consulting, lnc.
Schedule
The schedule for the Year 2 post-construction biological monitoring/permit compliance consulting
services is approximately four (4) months, although the regulatory agencies sometimes take up to 1
year to review the submitted reports.
Compensation
Compensation for the various tasks is on a lump sum or hourly basis pursuant to the following
breakdown and will be invoiced on a percent complete or hourly basis in accordance with work
completed at the time of billing. Reimbursable expenses will be billed at cost.
=$
F
mrX
l.IJ
tatl morf orl & nichor Creolive People, Proclicol Solutions.6
Village of Key Biscayne I July 1, 2019 | 3
Item Description Fee Fee Type
1a Year 2 Post-Con Biological Monitoring 56,228 Hourlv, Est
r.b Year 2 Post-Con Physical Monitoring
Report
S7,soo Lump Sum
Lc Year 2 Monitoring Meetings S1,985 Hourly, Est.
Reimbursable Expenses s200
Total Compensation for this Work Order Sts,gtg.oo
Please contact me with any questions or if you require additional information at
tb lan kensh i p @ moffattn ich ol.com, or 7 86-7 25-4180.
Sincerely,
Moffatt & Nicholgrtu =$
F
m
-X
r.u
Tim Blankenship, P.E.
Business Unit Leader
TKB:CJB
la)l morrort & nichol Creoiive People, Prociicol Solutions.o
Olin Hydrographic Solutions, lnc
Consulting Engineering, Surveying & Mapping, and Environmental Services
2900 Calusa St. Coconut Grove, FL 33133
Phone 1 (305) 619 2800; Fax (305) 860 441 1
May 16,2019 P1905164
MichaelAdeife, PE., Env sp.
Senior Vice President
EAC Consulting, lnc.
5959 Blue Lagoon Dr, Suite 410
Miami, FL 33126
Dear Sir:
RE: Beach Profiles for Key Biscayne, Florida
Olin Hydrographic Solutions, lnc. (OHS) is pleased to provide this proposal relative to the
services for the above-referenced project.
The following parts describe the scope of work to be performed by OHS and also present the
terms of agreement between OHS and EAC Consulting, lnc.
Please note fees are inclusive of all mobilization and equipment and OHS staff have performed
this same survey severaltimes in past years.
Part l- Beach Profile Survevs
a) Topographic & Hydrographic Survey: Olin Hydrographic will perform a hydrographic .
survey of for each range stations between and including Dade County DNR Monument R-
100 and R-113 including the half monuments. This will include a total of 27 Survey
Profiles. A topographic survey of the beach will be performed on each of these stations
along the recorded azimuth using RTK GPS. The offshore portion of the work will extend
out 2000'from the monument and will contain at least 20' overlap with the RTK survey on
each profile. A survey fathometer will be calibrated for site conditions and used to obtain
water depths. Positioning of the survey vessel will be provided using Differential GPS
(DGPS). Survey data will be logged, and navigation will be provided using Coastal
Oceanographics' HYPACK software with an on-board laptop computer. Tidal Corrections
will be managed by incorporating an RTK tides system during the hydrographic survey.
Reference datum for the elevations will be NAVD 88.
Fees for Part la seruices are lump sum $14,250
b) Basemap and DEP Reporting: The hydrographic survey data will be post-processed and
converted to a digital terrain map DTM of the subsurface topography for use in future
volume calculations. The water depths will be aligned in an AutoCAD drawing with any
electronic land survey or rectified aerial photograph supplied by the Client for the project.
Client to provide any recent available rectified aerial photography. The data will be
tabulated, and a survey report generated which conforms to the DEP Bureau of Beaches
and Coastal Systems (BBCS) Statewide Coastal Monitoring Program, Regional Data
Collection and Processing Plan, March 200'1.
$
F
m
IX
tU
Fees for Part lb services are lump sum .$5,500
P1905164
EAC Consulting
c) Extent of Sea Grass Mapping: OHS will work with the environmental biologist
to map the extents of the seagrass for this project. After consultation with Gisele
Colbert (Smart -Science) it is envisaged that 2 days will be required to complete
this task. OHS staff will utilize a Trimble RTK-GPS to position the sea-grass
extents as pointed out by the biologist and capture any associated attributes. The
survey data will be reduced and supplied to the Biologist in a format that they are
able to incorporate into their drawings and reports
Fees for Part lc services are lump sum......... ........$3,700
GErueul
Schedule: Part I services will commence within 2 weeks following our Authorization to
Proceed from the Client.
Fees: This fee proposal is valid for 60 days. OHS will invoice the Client for Part I services on
a lump sum. lnvoices are to be paid within thirty (30) days of receipt of the invoice by the
Client. lnvoices not paid within thirty (30) days and not in dispute shall incur interest at a rate
of 1.5 percent per month. The Client agrees to pay any cost of collection including reasonable
attorney's fees incurred whether or not a suit is commenced, or an appeal is taken.
We look forward to working with you through the successful implementation of this project.
Please return an executed copy of this agreement which will which will serve as our
Authorization to Proceed. Should you have any questions regarding this proposal, please
contact me at (305) 619 2800.
Sincerely,
L
Olttt HyonocnapHtc Sotuttotts, lttc
David Olin, P.E.
President
Srcrueo: Dare
MichaelAdeife
=$
F
mrX
l.U
."ffi SMART-SCIENCES
Environmental consulting
May 21,2079
MichaelAdeife, P.E.
EAC Consulting,Inc.
815 Northwest 57ft Avenue, Suite 402
Miami, Florida 33126
Sent via e-mail to madeife@eacconsult.com
Subject:Proposal for 2019 Post-Construction Biological Monitoring
Village of Key Biscayne Beach Renourishment Project
FDEP Permit No. 0160846-017-JN
From FDEP Survey Control Monument R-102 to R-108, S. of R-1100 N. of R-100
Village of Key Biscayne, Miami-Dade County, Florida
Smart-Sciences Proposal No. 028-023-P
Dear Mr. Adeife
Smart-Sciences, Inc. (Smart-Sciences) is pleased to submit this proposal to EAC Consulting Inc. (EAC) for
post-construction biological monitoring for the above referenced project. At the request of EAC, Smart-
Sciences will conduct post-construction biological monitoring to delineate the western seagrass edge and
evaluate the composition and density of the seagrass waterward of the project location along permanent
transects. Completion of constructior/sand placement was achieved between April and May, 2017. Post
construction biological monitoring will be conducted annually for a total of three years. The first annual post-
construction survey was performed by Smart-Sciences in July 2017 , the second post-construction survey was
performed by Smart-Sciences in November 201 8, and subsequent post-construction surveys will be completed
in preferably the month of July of 2019. The data collected during the proposed post-construction biological
monitoring will be analyzed in comparison to the data collected during First Annual Post-Construction
Biological Monitoring Survey (conducted by Smart-Sciences, Iuly 2017) to document the ecological
conditions post-construction, and to determine if unanticipated impacts to the seagrass community occurred
due to the project construction activities or due to fill equilibration. The Florida Department of Environmental
Protection (FDEP) has determined that the summer 2017 monitoring survey results will serve as the baseline
dataset moving forward to assess potential impacts from the 2017 nourishment event and to assess any
cumulative impacts that may result from other events authorized under this permit. Included in the proposal
is an outline of the project information provided to us, the scope of services, our fee, the schedule,
authorization procedures, and the terms and conditions goveming the project.
Background Information
The project location is within the Village of Key Biscayne between FDEP survey control monuments R-
102 and R-108, approximately 5,425 feet (1,654 meters) of coastline, with control monitoring site located
south of R-l10, north of R-100. A Biological Monitoring Plan (BMP) was prepared in support of the
Village of Key Biscayne's shore protection project in Miami-Dade County, Florida. The goals of the BMP
include delineating the westem edge of the nearshore seagrass community offshore of the project area and
330 Southwest 27th Avenue I Suite 504 | Miami, Florida 33135 | P:786.313.3977 lF:305.356.4333
www. Smart-Sciences.com
$
F
m
IX
tU
P roposal fo r P os t-Cons ftuct ion B io logical Monitor ing
Village of Key Biscayne Beach Renourishment Project
From Sumey Control Monument R-102 to R-108, S. ofR-l 10, N. ofR-100
Village of Key Biscayne, Miami-Dade County, Florida
Smart-Sciences P roposal No. 028-02 3-P
May21,2019
Page 2 of5
estimating percent cover and species composition of seagrasses along perpendicular permanent transects
within the project area.
The Miami-Dade County Regulatory and Economic Resources (RER), FDEP, and United States Army
Corp of Engineers (USACE) permits require biological monitoring in accordance with the approved project
specific BMP. The purpose of the monitoring is to identify unanticipated adverse impacts to submerged
aquatic resources that result from construction and/or equilibration of the 2017 beach renourishment
project.
The following tasks provide for the post-construction monitoring required in accordance with the BMP,
which includes monitoring within the immediate area of the project influence, as well as monitoring control
areas to document background conditions. FDEP has requested that data collected from the control
transects be reported separately from the permit-required survey data that will be collected within the
Project area.
Proposed Scope of Services
Task 1 - Biological Monitoring Plan Update and Biological Monitoring Survey
Smart-Sciences will conduct a biological monitoring survey to delineate the approximate western extent of
seagrass and a qualitative survey for seagrass in accordance with the BMP for Village of Key Biscayne
Beach Nourishment Project revised May 15, 2018. Smart-Sciences worked with Moffatt & Nichols and all
three regulatory agencies to update the BMP to provide consistent data that could be statistically analyzed.
The survey limits are from FDEP survey control monuments R-102 through R-l08 with control areas south
of R-l10 and north of R-100. This effort will follow the methodology for marine benthic surveying based
on the National Marine Fisheries Service (NMFS) Recommendations for Sampling Halophila johnsonii at
a Project Site (NMFS, 2002), using the "large area" protocol and consistent with past survey methods using
the Braun Blanquet technique.
The western seagrass edge mapping will occur adjacent to the renourishment area between FDEP survey
control monuments R-102 and R-108. Approximately 5,425 feet (1,654 meters) of shoreline will be
surveyed to locate the western extent of the submerged aquatic vegetation (SAV). The western edge will
be delineated by Smart-Sciences staff and recorded by others using Differential Global Positioning System
(DGPS) for analysis and mapping purposes. This effort is anticipated to take two qualified staff biologists
two days to complete. Coordination with the survey crew, provided by EAC, will occur prior to fieldwork.
The qualitative seagrass community survey will occur within the same survey limits with the addition of
six control transects, three located south of FDEP survey control monument R- 1 1 0 and three located north
of survey control monument R-l00. Within the renourishment area, 25 transects will be established along
the westem seagrass edge identified above, spaced approximate 200 feet (60 meters) apart. Each transect
=$
F
m
:EX
tU
Proposal for Post-Constuction Biological Monitoring
lillage of Key Biscayne Beach Renourishment Project
From Survey Control Monument R- I 02 to R-10& S. of R- I I 0, N. of R- I 00
Village of Key Biscayne, Miami-Dade County, Florida
Smart-Sciences Proposal No. 028-023-P
May 2l , 201 9
Page 3 of5
will extend east I 15 feet (35 meters), visually perpendicular to the shoreline. The beginning of each transect
will be located using a handheld Global Positioning System (GPS) by Smart-Sciences and will correspond
with the start of transect locations identified during the pre-construction survey and first annual post-
construction survey. Staff will document the seagrass species and estimate the density of seagrasses using
the Braun Blanquet technique along each transect. A one-square meter (1m2) quadrat will be placed on the
substrate every five meters along the north side of the transect tape and seagrass density information will
be collected. Eight Braun Blanquet sampling stations will be monitored along each transect for a total of
200 qualitative measurements within the project area. Ifthe seagrass area is a mixed bed, dominant seagrass
species and other seagrass species occurring within the seagrass bed will be noted. The density estimate
will be for the total seagrass coverage, not for each species separately. The biologists will also note the
dominate species of attached macroalgae present within the seagrass bed, substrate composition, and take
representative photographs of the survey area. Results will include calculations of density (average cover
including zeros), abundance (average cover excluding zeros), and frequency ofoccurrence (percentage of
quadrats containing seagrass) for each transect and also for the Project as a whole.
A control group composed of six additional seagrass community monitoring transects will be established
approximately 2,000 feet (610 meters) south and north of the project area within Bill Baggs Cape Florida
State Park and Crandon Park, respectively. Additional seagrass western edge mapping will be conducted
in the control area as well. These six transects and the additional seagrass edge mappingarea will be
monitored using the same methods described above, resulting in a total of 48 qualitative measurements
within the control areas. This information will serve as control data and will be used to distinguish natural
sand displacement and natural changes in the seagrass community. The control location was selected
because it closely resembles the conditions of the seagrass community within the project area, but is far
enough away from the project area to not be directly influenced by transport of the beach fill material.
The qualitative seagrass community survey is anticipated to take two qualified staff biologists four days to
complete. Snorkeling and SCUBA will be utilized for all transects and shoreline delineation. Tidal
conditions may influence the pace and rate of speed at which the effort can be accomplished. Should
adverse conditions be encountered, additional time may be required. This would be necessary if extreme
tides, Village events, marine/pedestrian traffic, and/or poor visibility are encountered, which would make
surveying this area dangerous and pose a safety risk for staff. Additional time required to survey these
areas will incur additional fees, subject to your approval.
This task also includes coordination, mobilization activities for field surveys, and safety briefings
Task 2 - Biological Monitoring Survey Report
Smart-Sciences will prepare a comprehensive Post-Construction Biological Monitoring Survey Report to
document results of the western seagrass edge mappingand qualitative survey conducted in Task 1. The
$
F
m
IX
tU
Proposal for Post-Construction Biological Monitoring
Village ofKey Biscayne Beach Renourishment Project
From Survey Control Monument R-102 to R-108, S. ofR-l 10, N. ofR-100
Village of Key Biscayne, Miami-Dade County, Florida
Smart-Sciences Proposal No. 028-023-P
May 2l , 2019
Page 4 of5
report will provide a summary of the results of the biological monitoring survey along with identifying any
adverse impacts attributable to the project. The reports will analyze and discuss observed burial or
community changes within the seagrass community based upon the data collected and observations made
with comparison to control data. A statistical analysis will be prepared comparing Braun Blanquet data
between the July 2017 post-construction monitoring to the 2019 Post-Construction Biological Monitoring
Survey (proposed July 2019). The reports will include a comparison of the 2017 post-construction
observations with2019 post-construction observations and a discussion of the findings. If any impacts are
identified, the report will include an estimate of the area of impact. A Geographic Information Systems
(GIS) base map will be prepared comparing the westem edge of seagrass mapped prior to commencement
of construction to the western edge of seagrass mapped post-construction. Additional maps depicting the
density and species distribution along the transects (25 in project area * six control) based upon the Braun
Blanquet data, will also be prepared.
Per the BMP, the reports need to be submitted to FDEP, USACE and RER within 90 days after the
completion of the field survey. Reports need to be presented in hardcopy and electronic format. In addition,
all collected raw data(Excel, field data sheets in PDF, etc.) will need to be provided to FDEP, USACE, and
RER electronically so that it can be used for processing. The electronic file will also include the Excel and
raw field data sheets in PDF.
Task 3 - Conference Calls/Meetings/Project Coordination
Anticipated activities include the following:
r Conference call with project team: EAC, Moffatt & Nichol, etc.
o Coordination/Conference Calls with FDEP, DERM, USACE and the Village of Key Biscayne.
o In-person meetings with project team.
Assumptions
o Beach maintenance access will be provided.
o The fees are inclusive of equipment and reimbursable expenses.
o GPS data will be collected using Florida State Plane East (US Feet) projection and datum of NAD
83.
o GPS collected data will have a minimum accuracy of ten (10) feet when differentially conected.
o If necessary, EAC will request a variance to conduct the surveys outside of the June 1 and
September 30 USACE guidelines.
o Changes to the scope may incur additional fees.
=$
F
m
IX
tIJ
Proposal for Post-Construction Biological Monitoring
Village of Key Biscayne Beach Renourishment Proiect
From Suney Control Monument R-102 to R-|08, S. ofR-l 10, N. ofR-|00
Village of Key Biscayne, Miami-Dade County, Florida
Smart-Sciences Proposal No. 028-023-P
May 2l , 201 9
Page 5 of5
Cost of Services
Smart-Sciences proposes to perform the above scope of services for the following fee estimates
If unforeseen conditions should require services beyond the scope of services described herein, Smart-
Sciences will notiff you immediately of additional costs necessary to complete the project, prior to
proceeding. Services beyond those described herein will be invoiced in accordance with our standard
schedule of fees at the applicable rates. Please note that payment of invoices is due upon receipt.
Schedule
Smart-Sciences will make accommodations to initiate fieldwork once notified to proceed. If provided
notice to proceed by the end of June 2019, our plan is to conduct field work in July 2019. Smart-Sciences
will provide the Biological Monitoring Survey Report (Task 2) within 90 days after concluding the field
portion of the survey (Task 1). Smart-Sciences will continue to coordinate closely with EAC throughout
the duration ofthe project.
Authorization
If the above services and fees are acceptable, please provide us with a services agreement and notice to
proceed.
We appreciate the opportunity to offer our professional services on this project. If you have any questions
conceming this proposal, please contact us at 786-3 13 -3977 .
Sincerely,
SMART-SCIENCES, INC
$
F
m
IX
tU
ee/-
Gisele Colbert
Principal Scientist
Task Description Cost Estimate
Task I - Updating Biological Monitoring Plan and Biological
Monitoring Survey $18,500 (lump sum)
Task 2 - Biological Monitoring Survey Report $15,000 (lump sum)
Task 3 - Conference CallsAvleetings with Agencies and Team $1,200 (hourly)
MlPropuaktsy ClienA-Pmpotals 00 I - 035\028-023-P tnc VKR Biological Moilitorhg 20 Ig\VKR BezhRemdsh Posto^t P,opoml 20l9.doe