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MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 14, 2018 AT
4:00 P.M.IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN
HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order.
Mayor Morgan called the meeting to order
at 4:00 P.M.
II. Pledge of Allegiance.
The Mayor led the
Pledge of Allegiance.
III. Roll Call.
Present and
Scott W. Morgan
Mayor
Participating:
Thomas W. Stanley
Vice Mayor
Paul Lyons, Jr.
Commissioner
Joan K. Orthwein
Commissioner
Donna S. White
Commissioner
Also Present &
Gregory Dunham
Town Manager
Participating:
Edward Nazzaro
Staff Attorney
Edward Allen
Police Chief
Rita Taylor
Town Clerk
Absent W/Notice:
John Randolph
Town Attorney
IV. Minutes.
A. Regular Meeting of August 10, 2018.
Commissioner Orthwein moved to approve the minutes and Vice
Mayor Stanley seconded the motion with all voting AYE.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
There were no changes to the agenda.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. October 12, 2018 at 9:00 A.M.
2. November 9, 2018 at 9:00 A.M.
3. December 14, 2018 at 9:00 A.M.
4. January 11, 2019 at 9:00 A.M.
5. February 8, 2019 at 9:00 A.M.
B. Proposed Budget Hearing Dates
1. September 14, 2018 at 5:01 P.M. (1St Budget Hearing)
2. September 19, 2018 at 5:01 P.M. (Final Budget Hearing)
Mayor Morgan called attention to all of the meeting
dates, adding that he would not be present for the September 19, 2018
Final Budget Hearing and Vice Mayor Stanley would preside over that
meeting.
VII. Communication from the Public (3 min. maximum)
There was no communication from the public.
VIII. Reports.
A. Town Manager
1. Utility Undergrounding
Town Commission Minutes
Of Regular Meeting Held
Sept. 14, 2018 at 4:00 P.M.
Mr. Dunham reported that FP&L have completed their
portion of the work and Comcast will be starting after a few small
details are settled with the Town's engineer next week. He also reported
that a few remaining poles in Phase One have finally been removed. Mr.
Dunham said that the Town is in the process of planting screening
material around new transformers which was not a part of the Willco
contract. He added that he is only authorized to spend up to $10,000
without Commission approval and that this project will exceed that. He
asked for approval to spend up to $20,000 to complete this project.
There were no objections to the expenditure of up to $20,000 for this.
2. Polo Drive Drainage Project Update
The Town Manager said this project is 80% completed and
the contractor expects to start the last 20% the first of next week. He
added that the landscaping is under way at this new house after having
made some minor changes in design that received staff approval.
3. Discussion regarding Town sponsored E -Mail accounts for
Town Commissioners and ARPB Members.
The Town Manager asked Rebecca Tew to explain this
change. She said that after consulting with several IT consultants it
has been determined that having these open accounts that are rarely used
encourages hacking, which the Town has experienced. She added that the
web site has a drop down that has the name of each Commissioner and each
member of the ARPB. E -Mail can be sent using this listing and the staff
will forward them to the intended party.
The Commission was in agreement with closing the accounts.
The Town Manager asked Rebecca to report on the status of the
reimbursements from FEMA for losses resulting from hurricane Irma. She
said it is expected that the Town will receive between $50,000 and
$85,000 in, most likely, the next fiscal year.
Mr. Dunham advised that training with regard to the Code Red
Program is scheduled for next week and there will soon be advertising
that will instruct the residents with regard to becoming a part of the
new program.
B. Architectural Review & Planning Board
1. Meeting Dates
a. September 27, 2018 at 8:30 A.M.
b. October 25, 2018 at 8:30 A.M.
c. November 15,2018 at 8:30 A.M.
d. December 27, 2018 at 8:30 A.M.
e. January 24, 2019 at 8:30 A.M
C. Finance Director
1. Financial Report for August 2018
There were no questions with regard to the financial
report and Mayor Morgan declared the report accepted as presented.
D. Police Chief
1. Activity for August 2018
oil
Town Commission Minutes
Of Regular Meeting Held
Sept. 14, 2018 at 4:00 P.M.
There were no questions about the police activity report
but Chief Allen added that several officers attended a water rescue
training session that Ocean Ridge had scheduled. Mayor Morgan declared
that this report also be accepted as presented.
IX. Items for Commission Action.
A. Ordinances.
1. Ordinance No. 18/4; AN ORDINANCE OF THE TOWN COMMISSION OF
THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA,
ELIMINATING REFERENCES TO ITEMS CATEGORIZED AS DISCOURAGED
AND DECLARING THEM PROHIBITED BY AMENDING THE TOWN CODE OF
ORDINANCES AT CHAPTER 66, ZONING, ARTICLE V. SITE PLANS;
DIVISION 2. ARCHITECTURAL/SITE PLAN REVIEW -LEVELS 1, 2 AND
3; SECTION 66-141, APPLICABILITY; AMENDING CHAPTER 70,
GULF STREAM DESIGN MANUAL; ARTICLE 1, IN GENERAL; AT
SECTION 70-4, HOW TO USE THIS MANUAL; AMENDING CHAPTER 70,
ARTICLE V, AREAWIDE STANDARDS; DIVISION 1, GENERAL
ARCHITECTURAL STANDARDS; SECTIONS 70-97, ARCHITECTURAL
STYLE; 70-98 BUILDING FORM; 70-99, ROOF DESIGN, SLOPE, AND
MATERIALS; 70-100, ROOF AND EAVE HEIGHTS; 70-101, WINDOWS;
70-102, SHUTTERS AND AWNINGS; 70-103, ENTRANCES; 70-104
EXTERIOR MATERIALS; 70-105, GARAGES AND ACCESSORY
BUILDINGS; 70-106, COLOR; 70-107 ADDITIONS AND
REHABILITATIONS, AND REPLACEMENT OF EXISITING FEATURES;
AMENDING CHAPTER 70; ARTICLE V; DIVISION 2, SPECIAL
EXCEPTION ARCHITECTURAL STANDARDS; SECTION 70-126,
ADDITIONS AND REHABILITATIONS INCORPORATING A PROHIBITED
DESIGN ELEMENT THAT IS AN INTEGRAL PART OF THE DESIGN OF
THE EXISTING STRUCTURE; AMENDING CHAPTER 70; ARTICLE V;
DIVISION 3. GENERAL LANDSCAPE STANDARDS; SECTION 70-148,
PRINCIPLES; AMENDING CHAPTER 70; ARTICLE V; DIVISION 4.
GENERAL OUTDOOR LIGHTING STANDARDS, SECTION 70-169,
STANDARDS; AMENDING CHAPTER 70; ARTICLE VI, DISTRICT
STANDARDS; SECTION 70-187, TABLE OF DISTRICT STANDARDS;
AMENDING CHAPTER 70; ARTICLE VII, PREDOMINANT
ARCHITECTURAL STYLES; DIVISION 2. SPANISH MEDITERRANEAN
REVIVAL STYLE ARCHITECTURAL STANDARDS, SECTIONS 70-217
BUILDING FORM; 70-218, ROOFS; 70-219, WINDOWS; 70-220,
ENTRANCES; 70-221 EXTERIOR MATERIALS; COLORS; 70-222,
GARAGES; ACCESSORY BUILDINGS; AMENDING CHAPTER 70; ARTICLE
VII; DIVISION 3, GULF STREAM -BERMUDA STYLE, SECTIONS 70-
237, BUILDING FORM; 70-238, ROOFS; 70-239, WINDOWS; 70-
240, SHUTTERS; 70-241, ENTRANCES; 70-242, EXTERIOR
MATERIALS; COLORS; 70-244, GARAGES; ACCESSORY BUILDINGS;
AMENDING CHAPTER 70; ARTICLE VIII, SUPPLEMENTAL
DEVELOPMENT REGULATIONS; SECTIONS 70-266, TELEVISION
ANTENNAS; SATELLITE DISHES; 70-267, MECHANICAL EQUIPMENT;
70-268, FRONT YARD ACCOUTREMENTS, 70-260 MAILBOXES;
AMENDING CHAPTER 70; ARTICLE IX, APPENDIX; SECTION 70-297,
DEVELOPMENT REVIEW PROCESS; AMENDING CHAPTER 71, GULF
3
Town Commission Minutes
Of Regular Meeting Held
Sept. 14, 2018 at 4:00 P.M.
STREAM DESIGN MANUAL RM WEST AND RM EAST MULTIPLE -FAMILY
RESIDENTIAL DISTRICTS; SECTION 71-7, MULTIPLE -FAMILY
RESIDENTIAL DESIGN GUIDELINES; PROVIDING FOR SEVERABILITY;
PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING
FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (Adoption)
The Town Clerk read Ordinance No. 18/4 by title only and
advised it was passed on first reading on August 10, 2018 and is being
presented for adoption this date, September 14, 2018.
Commissioner Orthwein moved to adopt Ordinance No. 18/4 and
Commissioner White seconded the motion with all voting AYE at the roll
call.
2. Ordinance No. 18/5; AN ORDINANCE OF THE TOWN COMMISSION
OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA,
AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 34,
UTILITIES; ARTICLE II, WATER SERVICE; BY ADDING A NEW
SECTION 34-40 BACKFLOW AND CROSS CONNECTION CONTROL
POLICY, PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL
OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION;
PROVIDING AN EFFECTIVE DATE. (1ST reading)
Town Clerk Taylor read Ordinance No. 18/5 by title on
first reading.
Town Manager Dunham explained that the Florida Department of Health
requires that each community water system shall establish and implement
a Cross Connection Control Program utilizing protection at or for
service connections from the community water system in order to protect
the community water system from contamination caused by cross
connections on customers premises. He added that the Town is in the
process of preparing the plan which will be presented at the time this
Ordinance No. 18/5 is presented on second reading.
Commissioner Orthwein moved to approve Ordinance No. 18/5 on first
reading and Commissioner White seconded the motion. All voted AYE.
B. Waste Management Contract Extension
Mr. Dunham explained that in contract discussions Waste
Management advised that they were not willing to extend the existing
contract at the same price. In further negotiations they were agreeable
to extending the existing contract for a 6 month period in order to
allow more time for negotiations or to prepare an RFP and go through a
bidding process.
Commissioner Orthwein moved to approve the Fifth Addendum to the Solid
Waste and Recycling Collection Franchise Agreement with Waste
Management, Inc. of Florida that extends existing contract for 6
months. Commissioner Lyons seconded the motion and all voted AYE.
C. Items by Mayor & Commissioners
There were no items from the Mayor or the Commissioners.
X. Adjournment.
4
Town Commission Minutes
Of Regular Meeting Held
Sept. 14, 2018 at 4:00 P.M.
Mayor Morgan adjourned the meeting at 4:40 P.M.
Rita L. Taylor
Town Clerk
5
MINUTES OF THE PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM ON FRIDAY, SEPTEMBER 14, 2018 AT 5:01 P.M. IN THE WILLIAM F.
KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF
STREAM, FLORIDA.
I. Call to Order.
Mayor Morgan called the meeting to order at 5:01 P.M.
II. Roll Call.
Present and
Participating:
Also Present &
Participating:
Absent W/Notice:
Scott W. Morgan
Thomas W. Stanley
Paul Lyons, Jr.
Joan K. Orthwein
Donna S. White
Gregory Dunham
Edward Nazzaro
Edward Allen
Rita Taylor
John Randolph
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
Town Manager
Staff Attorney
Police Chief
Town Clerk
Town Attorney
III. Presentation of the Proposed Budget and Proposed Millage Rate for
Fiscal Year 2018-2019.
A. Explanation and discussion of Proposed Millage Rate as
compared to the rolled back rate.
Town Manager Dunham pointed out that the proposed millage
Rate is 4.05 mills which is below the 2019 rolled back rate of 4.0599
and the prior year (2018) millage rate was 4.36 mills. He said the prior
year (2018) ad valorem proceeds for operations was $4,602,628 as
compared to the Ad Valorem proceeds at the proposed millage rate for
2019 operations of $4,618,123. Mr. Dunham then pointed out that the
final gross taxable value for Gulf Stream for calendar year 2017 was
$1,055,648,517 as compared to the estimated gross taxable value for
calendar year 2018 of $1,140,277,234. He said that none of these figures
have changed since the budget was presented in July 2018.
Commissioner Lyons asked why the revenue for inspections is only shown
at $300,000 when there was a much larger amount shown as collected the
previous year. Ms. Tew explained that these figures are actually those
of the Delray Building Dept. but the law requires that we show them in
our records as well even though Gulf Stream has never touched this
money. She added that the same amounts are expensed out in the budget.
Commissioner White, referring to the Penny Sales Tax, asked why it was
shown on page 7 as $60,400 and on page 3 as $71,000. It was pointed out
that these are two different tax sources, the Penny Sales Tax and the
Local Government Half Cent Sales Tax.
Commissioner Lyons noted that the Town Manager had stated that the Town
would be spending about $200,000 on planning and design in the CIP
project with no actual construction in this fiscal year. He asked that
if the planning and design were to be completed early could the
construction commence earlier than is being planned to which Mr. Dunham
replied that this is a fluid document and most certainly the dates are
Town Commission Budget
Public Hearing Held
On 9-14-18 @ 5:01 P.M.
flexible. He added that some budget amendments would be necessary but
this could most certainly be done.
Mayor Morgan summarized the budget document totals as $5,575,223 for the
General Fund, $1,209,372 for the Water Fund, and $60,400 for the Penny
Sales Tax Fund.
B. Comment from the Commission and the public.
Mayor Morgan asked if there were any questions from the
Public or additional questions from the Commission and there were none.
IV. Adoption of the General Fund Tentative Millage Rate for Fiscal
Year 2018-2019.
Vice Mayor Stanley moved to approve the adoption of the General
Fund Tentative Millage Rate of 4.05 mills for fiscal year 2018/2019 and
Commissioner Orthwein seconded the motion with all voting AYE.
V. Adoption of the Tentative Budget for Fiscal Year 2018-2019.
A. General Fund
Vice Mayor Stanley moved to adopt the General Fund Tentative
Budget in the amount of $5,575,223 for Fiscal Year 2018/2019 and the
motion was seconded by Commissioner Orthwein with all voting AYE.
B. Enterprise Fund (Water)
A motion was made by Vice Mayor Stanley to adopt the
Enterprise Fund (water fund) Tentative Budget in the amount of
$1,209,372 for Fiscal Year 2018/2019 and seconded by Commissioner
Orthwein. All voted AYE at the roll call.
C. Penny Sales Tax Fund
Vice Mayor Stanley then moved to adopt the Penny Sales Tax
Fund Tentative Budget for Fiscal Year 2018/2019 in the amount of $60,400
which was seconded by Commissioner Orthwein with all voting AYE.
VI. Public Hearing Date for Final Adoption of Millage Rate & Budget.
Commissioner Orthwein moved that the Public Hearing for Final
Adoption of Millage Rate and Budgets for Fiscal Year 2018/2019 be held
on September 19, 2018 at 5:01 P.M. The motion was seconded by Vice Mayor
Stanley and all voted AYE.
VII. Resolutions.
A. No. 018-05; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN
OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE
TENTATIVE LEVYING OF AD VALOREM TAXES FOR THE TOWN OF GULF
STREAM GENERAL FUND FOR FISCAL YEAR COMMENCING ON OCTOBER 1,
2018 AND ENDING ON SEPTEMBER 30, 2019; PROVIDING FOR AN
EFFECTIVE DATE
The Town Clerk read Resolution No. 18-05 in its entirety
after which Commissioner Orthwein moved for its adoption. Vice Mayor
Stanley seconded the motion and all voted AYE at roll call.
B. No. 018-06; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN
OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE
GENERAL FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR
2
Town Commission Budget
Public Hearing Held
On 9-14-18 @ 5:01 P.M.
THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2018 AND ENDING ON
SEPTEMBER 30, 2019; PROVIDING FOR AN EFFECTIVE DATE.
Town Clerk Taylor then read Resolution No. 18-06 in its
entirety. Commissioner Orthwein moved to adopt Resolution No. 18-06 with
Vice Mayor Stanley seconding the motion and all voting AYE.
C. No. 018-07; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN
OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER
FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE
FISCAL YEAR COMMENCING ON OCTOBER 1, 2018 AND ENDING ON
SEPTEMBER 30, 2019; PROVIDING FOR AN EFFECTIVE DATE.
Resolution No. 18-07 was read by the Town Clerk in its
entirety after which Commissioner Orthwein moved for the adoption of
Resolution No. 18-07 and Vice Mayor Stanley seconded the motion. All
voted AYE.
D. No. 018-08; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN
OF GULF STREAM, PALM BEACH COUNTY FLORIDA, ADOPTING THE PENNY
SALES TAX FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM
FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2018 AND ENDING
ON SEPTEMBER 30, 2019; PROVIDING FOR AN EFFECTIVE DATE.
Town Clerk Taylor then read Resolution No. 18-08 in its
entirety. Commissioner Orthwein moved and Vice Mayor Stanley seconded
for the adoption of Resolution No. 18-08 with all voting AYE at the roll
call.
VIII. Adjournment.
Mayor Morgan adjourned the meeting at 5:25 P.M.
Rita L. Taylor
Town Clerk
3
MINUTES OF THE PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM ON WEDNESDAY, SEPTEMBER 19, 2018 AT 5:01 P.M. IN THE WILLIAM
F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF
STREAM, FLORIDA.
I. Call to Order.
Vice Mayor Stanley called the meeting to order at 5:01 P.M.,
after which he led the Pledge of Allegiance.
II. Roll Call.
Present and
Participating:
Also Present &
Participating:
Absent W/Notice
Thomas W. Stanley
Paul Lyons, Jr.
Joan K. Orthwein
Donna S. White
Gregory Dunham
Edward Nazzaro
Edward Allen
Rita Taylor
Scott W. Morgan
John Randolph
Vice Mayor
Commissioner
Commissioner
Commissioner
Town Manager
Staff Attorney
Police Chief
Town Clerk
Mayor
Town Attorney
III. Consideration of Adopted Tentative Millage Rate and Adopted
Tentative Budget for Fiscal Year 2018-2019
A. Explanation and discussion of Tentative Millage Rate as
compared to the rolled back rate.
Town Manager Dunham stated he had no further comments than
those he presented at the Public Hearing for the presentation of the
Tentative Budget but he did thank the members of the Commission and the
Staff for their assistance in the preparation of the budget.
Vice Mayor Stanley complemented all who assisted in the budget
preparation and commented on how smoothly the process was conducted.
B. Comment from the Commission and the public.
There were no comments from the Commission or the public.
IV. Adoption of the General Fund FINAL MILLAGE RATE for Fiscal
Year 2018-2019.
Vice Mayor Stanley called for a motion and a second to approve
the final millage rate of 4.05 mills.
Commissioner Orthwein moved to approve the final millage rate of 4.05
mills for the General Fund Budget for Fiscal Year 2018/2019 and
Commissioner Lyons seconded the motion with all voting AYE at roll call.
V. Adoption of the FINAL BUDGETS for Fiscal Year 2018-2019.
A. General Fund
Commissioner Orthwein moved to adopt the General Fund Budget
in the amount of $5,575,223 for Fiscal Year 2018/2019. The motion was
seconded by Commissioner White and all voted AYE.
B. Enterprise Fund (Water)
Commissioner White moved to approve the Enterprise Fund
Budget for Fiscal Year 2018/2019 in the amount of $1,209,372 and
Commissioner Orthwein seconded the motion. All voted AYE.
Town Commission Budget Public
Hearing Held 9-19-18 at
5:01 P.M.
C. Penny Sales Tax Fund
A motion was made by Commissioner Orthwein to adopt the Penny
Sales Tax Fund Budget for Fiscal Year 2018/2019 in the amount of $60,400
which was seconded by Commissioner White with all voting AYE at the roll
call.
VI. Resolutions.
A. No. 018-10; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN
OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE FINAL
LEVYING OF AD VALOREM TAXES FOR THE TOWN OF GULF STREAM
GENERAL FUND FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2018 AND
ENDING ON SEPTEMBER 30, 2019; PROVIDING FOR AN EFFECTIVE DATE.
Town Clerk Taylor read Resolution No. 18-10 in its entirety
after which Commissioner Orthwein moved for its adoption. The motion was
seconded by Commissioner White and all voted AYE at the roll call.
B. No. 018-011; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN
OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE
GENERAL FUND FINAL BUDGET FOR THE TOWN OF GULF STREAM FOR THE
FISCAL YEAR COMMENCING ON OCTOBER 1, 2018 AND ENDING ON
SEPTEMBER 30, 2019; PROVIDING FOR AN EFFECTIVE DATE.
The Town Clerk read Resolution No. 18-11 in its entirety.
Commissioner Orthwein moved to approve Resolution No. 18-11 which was
seconded by Commissioner White with all voting AYE.
C. No. 018-012; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN
OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER
FUND FINAL BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL
YEAR COMMENCING ON OCTOBER 1, 2018 AND ENDING ON SEPTEMBER 30,
2019; PROVIDING FOR AN EFFECTIVE DATE.
Resolution No. 18-12 was read in its entirety by Town Clerk
Taylor after which Commissioner Orthwein moved for its adoption.
Commissioner White seconded the motion and all voted Aye at roll call.
D. No. 018-013; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN
OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE PENNY
SALES TAX FUND FINAL BUDGET FOR THE FISCAL YEAR COMMENCING ON
OCTOBER 1, 2018 AND ENDING ON SEPTEMBER 30, 2019; PROVIDING
FOR AN EFFECTIVE DATE.
The Town Clerk read Resolution No. 18-13 in its entirety.
Commissioner Orthwein moved to adopt Resolution No. 18-13 and
Commissioner White seconded the motion. All voted AYE.
VII. Adjournment.
Vice Mayor Stanley adjourned the meeting at 5:15 P.M.
Rita Taylor
Town Clerk
VJ
TOWN OF GULF STREAM
BALANCE SHEET &
CASH & BUDGET REPORT
Unaudited
18 Ig ioJ�1�
As of September 30, 2 0
TABLE OF CONTENTS
SECTION
PAGE(S)
CashBalance Sheet..................................................................................................................... 1-2
BudgetReport, General Fund............................................................................................................... 3-8
BudgetReport, Water Fund................................................................................................ 9-10
Budget Report, Undergrounding Fund.................................................................................. 11-12
Town of Gulf Stream
Balance Sheet
September 2018
-11-
General Fund 001
Water Fund 401
Underground Fund 155
Assets
Penny Sales Tax Checking Account
$110,293.24
$0.00
$0.00
Cash - Oper Account
$122,725.63
$0.00
$0.00
Cash - P/R Account
$8,120.35
$0.00
$0.00
Cash - Operating MMA
$4,067,565.59
$0.00
$0.00
Cash - Flagler Bank CD
$263,846.70
$0.00
$0.00
Legacy Bank CD
$273,953.86
$0.00
$0.00
Florida Community Bank CD
$243,185.77
$0.00
$0.00
BankUnited CD
$250,000.00
$0.00
$0.00
Cash - Petty Cash
$200.00
$0.00
$0.00
Accounts Receivable - Garbage
$35,893.31
$0.00
$0.00
Inventories
$7,155.98
$0.00
$0.00
Prepaid Other
$2,010.28
$0.00
$0.00
Underground Proj Pymt Fund - Checking
$0.00
$0.00
$169,543.93
Cash - Suntrust MMA
$0.00
$0.00
$1,052,306.31
Assessment Receivable
$0.00
$0.00
$1,002,822.13
Delinq. Assessment Recievable
$0.00
$0.00
$0.04
Miscellaneous Receivable
$0.00
$0.00
$1,626.00
Cash-Flagler Bank Water Utility Savings
$0.00
$2,001,289.00
$0.00
Accounts Receivable - Water
$0.00
$264,186.44
$0.00
Accounts Receivable - Reserves
$0.00
$29,714.68
$0.00
Less: Allowance - Water
$0.00
$25,000.00
$0.00
Due From General Fund
$0.00
($9,841.02)
$0.00
Prepaid Water Meters
$0.00
$3,372.66
$0.00
hiventory
$0.00
$3,095.68
$0.00
Improvements Other Than Bldg.
$0.00
$2,658,921.72
$0.00
Accum. Deprec.-Imp Other T Bld
$0.00
($984,234.36)
$0.00
Equipment and Furniture
$0.00
$71,378.00
$0.00
Accumulated Depr - Equip/ Fum
$0.00
($67,894.00)
$0.00
Total Assets
$5,384,950.71
$3,944,988.80
$2,226,298.41
-11-
Liabilities and Fund Balance
Liabilities
Accounts Payable
Due to Water Fund
Accrued Wages Payable
Accrued Compensated Absences
Accrued Retirement Payable
FICA Taxes Payable
other Insurance Deductions
DepositDamage Bond/Plans
Less: Retainage Payable
Deferred Revenue
Accounts Payable
Water Accrued Wages Payable
Accrued Compensated Absences
Water Accrued Retirement Payable
Water FICA Taxes Payable
Deferred Revenue
Total Liabilities
Fund Balance
Reserve for Dredging
Fund Balance
Fund Balance
Retained Earnings - Unreserved
Retained Earnings - Reserved
R/E Reserved For D/S and R & R
Total Fund Balance
General Fund 001
$128,170.14
($9,841.02)
$55,559.94
$0.48
$11,507.35
$4,208.01
$40.01
$30,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$219,644.91
$17,820.00
$5,147,485.80
$0.00
$0.00
$0.00
$0.00
$5,165,305.80
Water Fund 401
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
($1,722.08)
$1,844.23
$2,301.91
$385.78
$141.07
$5,771.00
$8,721.91
$0.00
$0.00
$0.00
$3,522,633.75
($124,282.84)
$537,915.98
$3,936,266.89
Underground Fund 155
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
($185,376.00)
$1,002,821.61
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,188,197.61
$0.00
$0.00
$1,038,100.80
$0.00
$0.00
$0.00
$1,038,100.80
Total Liabilities and Fund Balance $5,384,950.71 $3,944,988.80 $2,226,298.41
-2-
Revenues
Property Taxes
Ad Valorem Taxes - Current
Ad Valorem Taxes - Delinquent
Early Payment Discount -Ad Valo
Interest on Tax Collection
Total Property Taxes
Fines
Judgements and Fines
Violations of Local Ordinances
Permits
Zoning/Code Review Fees
Inspection Fee
Registrations
Local Business Tax - Registrations
County Business Tax
ment
Fuel Tax Refund
Recycle Revenue Sharing
Actual
$0.00
$0.00
$0.00
$0.00
Town of Gulf Stream
Income Statement
General Fund as of September 30, 2018
Current Month
YTD
Actual Budget
$382,579.00
($382,579.00)
$4,602,626.65
$4,590,871.00
$0.00
$0.00
$5,441.21
$0.00
($14,174.00)
$14,174.00
($161,590.97)
($170,000.00)
$0.00
$0.00
$5,217.81
$0.00
$368,405.00
($368,405.00)
$4,451,694.70
$4,420,871.00
Variance 2018 Budget
$11,755.65 $4,590,871.00
$5,441.21 $0.00
$8,409.03 ($170,000.00)
$30,823.70 $4,420,871.00
$14.70
$4,458.00
$150.00
$111,682.00
($135.30)
$116,140.00
$1,094.01
$0.00
$1,800.00
($705.99)
$0.00
$1,800.00
$25.00
$0.00
$0.00
$2,500.00
$25.00
$66,747.77
$615.00
$36,747.77
$0.00
$615.00
$0.00
$0.00
$39.70
$0.00
$150.00
$0.00
($110.30)
$0.00
$1,709.01
$0.00
$1,800.00
($90.99)
$0.00
$1,800.00
$1,812.00
$154.59
$22,525.86
$21,700.00
$825.86
$21,700.00
$0.00
$74.00
($74.00)
$419.52
$800.00
($380.48)
$9,770.00
$140,856.00
$150,626.00
$0.00
$5,312.00
$4,458.00
$29,174.00
$111,682.00
$34,486.00
$116,140.00
$34,500.00
$0.00
$0.00
$100,665.00 $63,700.00 $36,965.00 $63,700.00
$2,091.70 $0.00 $2,091.70 $5,444.46 $0.00 $5,444.46 $0.00
State &County
Local Option Fuel Tax R&S
Local Alternate Fuel Decal Tax
Disc. Infrastructure Tax
Professional/ Occupational Lic
Cigarette Tax
FL Revenue Sharing
FL Rev Sharing -Alcoholic Bev
Local Government 1/2c Sales Tx
Other General Govern
$413,700.00
$0.00
$2,909.28
$2,875.00
$34.28
$33,692.14
$34,500.00
($807.86)
$34,500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$4,874.31
$2,500.00
$2,374.31
$66,747.77
$30,000.00
$36,747.77
$30,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,966.59
$1,812.00
$154.59
$22,525.86
$21,700.00
$825.86
$21,700.00
$0.00
$74.00
($74.00)
$419.52
$800.00
($380.48)
$800.00
$6,180.75
$5,924.00
$256.75
$74,750.01
$71,000.00
$3,750.01
$71,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$125.00
($125.00)
$1,368.74
$1,500.00
($131.26)
$1,500.00
$0.00
$125.00
($125.00)
$648.52
$1,500.00
($851.48)
$1,500.00
-3-
Interest
Interest On Investment
Franchises
Franchise Fees - FPL
Franchise Fees - Southern Bell
Franchise Fees - Gas
Franchise Fees - Cable
Local Communication Svc Tax
Communications Services Tax
Garbage Collection Fees
Garbage Collection Fee
Utility Service Tax
Utility Service Tax - Electric
Utility Service Tax - Telecomm
Utility Service Tax - Gas
Utility Service Tax - Propane
Contributions and Donations
Contributions -Civic Assoc.
Contributions - Community
Federal Grants
Federal Grants - Other
Other
Payment in Lieu of Taxes -Water
Sales of Maps and Publications
Certification, Copies, Misc Ot
Miscellaneous Services
Clerk's Charges & Fees
Public Safety - Other Chrg/Fee
Current Month
YTD
Actual
$29,700.00
Budget
Variance
Actual
$0.00
Budget
$15,000.00
Variance
$0.00
2018 Budget
$15,930.93
$13,435.00
$2,495.93
$200,152.56
$161,000.00
$39,152.56
$161,000.00
$8,325.57
$337.00
$7,988.57
$58,585.54
$4,000.00
$54,585.54
$4,000.00
$8,325.57
$337.00
$7,988.57
$58,585.54
$4,000.00
$54,585.54
$4,000.00
$12,317.71
$9,413.00
$2,904.71
$123,422.78
$113,000.00
$10,422.78
$113,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,927.28
$1,275.00
$1,652.28
$13,538.85
$15,300.00
($1,761.15)
$15,300.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$15,244.99
$10,688.00
$4,556.99
$136,961.63
$128,300.00
$8,661.63
$128,300.00
$4,761.48
$3,975.00
$786.48
$55,466.50
$47,700.00
$7,766.50
$47,700.00
$4,761.48
$3,975.00
$786.48
$55,466.50
$47,700.00
$7,766.50
$47,700.00
$23,708.84
$11,774.00
$11,934.84
$142,088.80
$141,200.00
$888.80
$141,200.00
$23,708.84
$11,774.00
$11,934.84
$142,088.80
$141,200.00
$888.80
$141,200.00
$18,305.56
$13,500.00
$4,805.56
$181,824.18
$162,000.00
$19,824.18
$162,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$439.68
$1,349.00
($909.32)
$13,736.61
$16,100.00
($2,363.39)
$16,100.00
$226.03
$1,049.00
($822.97)
$14,987.75
$12,500.00
$2,487.75
$12,500.00
$0.00
$0.00
$0.00
$0.00
$9,925.00
$0.00
$150.00
$0.00
$20.74
$0.00
$0.00 $0.00 $0.00
$0.00
$0.00
$0.00 $12,214.95
$0.00
$2,475.00 $7,450.00
$0.00 $0.00
$0.00 $150.00
$1,250.00 ($1,250.00)
$0.00 $20.74
$0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $12,214.95 $0.00
$0.00 $0.00
$39,700.00 $29,700.00
$0.00 $0.00
$1,471.15 $0.00
$0.00 $15,000.00
$239.18 $0.00
$0.00 $0.00
$0.00 $0.00
$10,000.00
$29,700.00
$0.00
$0.00
$1,471.15
$0.00
($15,000.00)
$15,000.00
$239.18
$0.00
$0.00
$0.00
-4-
-5-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2018 Budget
Lot Mowing and Clearing
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Sale of Fixed Assets
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Management Fees
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Other Contractual Agreements
$0.00
$1,287.00
($1,287.00)
$0.00
$15,400.00
($15,400.00)
$15,400.00
Other Miscellaneous Revenue
$0.00
$0.00
$0.00
$9,950.13
$0.00
$9,950.13
$0.00
Operating Transfer
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Operating Trans - Water Fund
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Debt Proceeds
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$10,095.74
$5,012.00
$5,083.74
$51,360.46
$60,100.00
($8,739.54)
$60,100.00
Total Revenues
$249,796.22
$464,160.00
($214,363.78)
$5,992,863.85
$5,5699271.00
$423,592.85
$5,569,271.00
Expenditures
Admin & General
Executive Salaries
$8,319.24
$9,019.00
$699.76
$108,150.12
$108,151.00
$0.88
$108,151.00
Regular Salaries - Admin
$39,068.73
$25,919.00
($13,149.73)
$291,313.02
$310,951.00
$19,637.98
$310,951.00
Other Salaries - Part Time
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Contingency - Miscellaneous
$0.00
$7,088.00
$7,088.00
$3,248.55
$305,930.00
$302,681.45
$305,930.00
Overtime- Admin
$688.22
$721.00
$32.78
$5,296.35
$5,297.00
$0.65
$5,297.00
FICA Taxes
$3,677.84
$2,863.00
($814.84)
$29,874.90
$34,356.00
$4,481.10
$34,356.00
Retirement Contributions
$6,313.49
$6,365.00
$51.51
$75,108.42
$76,358.00
$1,249.58
$76,358.00
Life and Health Insurance
$38.21
$7,768.00
$7,729.79
$69,304.58
$93,117.00
$23,8.12.42
$93,117.00
Workers' Compensation
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Unemployment Compensation
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Legal Services - Admin
$55,018.81
$33,337.00
($21,681.81)
$396,899.46
$400,000.00
$3,100.54
$400,000.00
Legal Services -Planning Board
$0.00
$424.00
$424.00
$0.00
$5,000.00
$5,000.00
$5,000.00
Engineering Fees
$0.00
$87.00
$87.00
$0.00
$1,000.00
$1,000.00
$1,000.00
Misc. Prof Svcs.- Building Inspections
$140,856.00
$28,797.00
($112,059.00)
$565,971.70
$350,000.00
($215,971.70)
$350,000.00
Misc Prof Svcs -TH
$612.50
$9,587.00
$8,974.50
$11,651.38
$115,000.00
$103,348.62
$115,000.00
Accounting and Auditing Fees
$35.00
$1,299.00
$1,264.00
$14,263.31
$15,500.00
$1,236.69
$15,500.00
Property Trash Removal/ Mowing
$0.00
$212.00
$212.00
$1,965.54
$2,500.00
$534.46
$2,500.00
Travel and Per Diem - TH
$0.00
$480.00
$480.00
$1,122.83
$5,500.00
$4,377.17
$5,500.00
Communication -TH
$80.52
$962.00
$881.48
$9,227.21
$11,500.00
$2,272.79
$11,500.00
Postage
$310.00
$375.00
$65.00
$2,958.10
$4,500.00
$1,541.90
$4,500.00
Electric -TH
$773.74
$750.00
($23.74)
$7,419.82
$9,000.00
$1,580.18
$9,000.00
Water
$2,480.77
$1,674.00
($806.77)
$18,108.20
$20,000.00
$1,891.80
$20,000.00
Rental and Lease Expense
$335.15
$700.00
$364.85
$7,903.83
$8,400.00
$496.17
$8,400.00
Insurance - Liab/Prop/WC
$0.00
$18,500.00
$18,500.00
$122,602.00
$123,000.00
$398.00
$123,000.00
-5-
-6-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2018 Budget
Insurance - Property
$0.00
$500.00
$500.00
$5,851.00
$6,000.00
$149.00
$6,000.00
Insurance - Errors & Omission
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Building Maintenance -TH
$190.02
$1,250.00
$1,059.98
$11,161.70
$15,000.00
$3,838.30
$15,000.00
Lawn Maintenance
$2,195.85
$4,966.00
$2,770.15
$17,046.92
$17,047.00
$0.08
$17,047.00
Bird Sanctuary Maintenance
$0.00
$460.00
$460.00
$0.00
$5,000.00
$5,000.00
$5,000.00
Office Eq/Supp/Computer - TH
$1,265.00
$7,897.00
$6,632.00
$36,772.92
$36,773.00
$0.08
$36,773.00
Printing and Binding - TH
$136.57
$549.00
$412.43
$5,809.80
$6,500.00
$690.20
$6,500.00
Legal Advertisement & Other
$19.10
$424.00
$404.90
$2,485.58
$5,000.00
$2,514.42
$5,000.00
Uniform Cleaning
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Contra for W/F Mgmt Fees
$0.00
($7,500.00)
($7,500.00)
($22,500.00)
($90,000.00)
($67,500.00)
($90,000.00)
Misc. Other - TH
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Office Supplies
$250.78
$212.00
($38.78)
$2,482.21
$2,500.00
$17.79
$2,500.00
Books, Membership, Training - TH
$0.00
$980.00
$980.00
$7,481.08
$11,500.00
$4,018.92
$11,500.00
Contributions & Special Events
$0.00
$125.00
$125.00
$0.00
$1,500.00
$1,500.00
$1,500.00
Capital Outlay - TH
$39,723.27
$21,461.00
($18,262.27)
$311,901.02
$348,323.00
$36,421.98
$348,323.00
$302,388.81
$188,251.00
($114,137.81)
$2,120,881.55
$2,370,203.00
$249,321.45
$2,370,203.00
Fire
Fire Control Contract Services
$39,456.99
$39,462.00
$5.01
$434,026.89
$473,500.00
$39,473.11
$473,500.00
Misc. Repair and Maintenance
$0.00
$87.00
$87.00
$0.00
$1,000.00
$1,000.00
$1,000.00
$39,456.99
$39,549.00
$92.01
$434,026.89
$474,500.00
$40,473.11
$474,500.00
Police
Executive Salaries
$8,971.37
$9,721.00
$749.63
$116,629.85
$116,630.00
$0.15
$116,630.00
Regular Salaries - Police Offi
$72,633.40
$70,604.00
($2,029.40)
$775,238.50
$847,138.00
$71,899.50
$847,138.00
Overtime - Police
$175.30
$1,250.00
$1,074.70
$9,015.59
$15,000.00
$5,984.41
$15,000.00
Incentive Pay
$932.28
$1,138.00
$205.72
$12,027.34
$12,028.00
$0.66
$12,028.00
FICA Taxes
$6,327.51
$6,249.00
($78.51)
$69,468.55
$74,900.00
$5,431.45
$74,900.00
Retirement Contributions
$14,143.49
$15,414.00
$1,270.51
$179,392.93
$184,935.00
$5,542.07
$184,935.00
Life and Health Insurance
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Life and Health Insurance
$515.13
$18,606.00
$18,090.87
$189,464.85
$223,305.00
$33,840.15
$223,305.00
Workers' Compensation
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Unemployment Compensation
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Legal Services - PD
$0.00
$49.00
$49.00
$0.00
$500.00
$500.00
$500.00
Misc Prof Svcs - PD
$50.00
$87.00
$37.00
$560.00
$1,000.00
$440.00
$1,000.00
Dispatch Service Contract
$0.00
$5,424.00
$5,424.00
$55,961.00
$65,000.00
$9,039.00
$65,000.00
Travel and Per Diem - PD
$0.00
$174.00
$174.00
$0.00
$2,000.00
$2,000.00
$2,000.00
Communication - PD
$375.18
$299.00
($76.18)
$2,595.94
$3,500.00
$904.06
$3,500.00
Electric - PD
$294.03
$250.00
($44.03)
$2,786.99
$3,000.00
$213.01
$3,000.00
-6-
-7-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2018 Budget
Rental and Lease Expense -PD
$130.08
$315.00
$184.92
$268.85
$315.00
$46.15
$315.00
Building Maintenance - PD
$847.90
$2,652.00
$1,804.10
$6,401.48
$6,402.00
$0.52
$6,402.00
Vehicle Maintenance
$2,561.41
$13,896.00
$11,334.59
$22,221.31
$22,222.00
$0.69
$22,222.00
Office Eq/Supp/Computer - PD
$3,181.25
$7,055.00
$3,873.75
$12,979.55
$12,980.00
$0.45
$12,980.00
Printing and Binding - PD
$0.00
$49.00
$49.00
$529.00
$600.00
$71.00
$600.00
Legal Advertisement & Other
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Uniform Cleaning
$354.00
$275.00
($79.00)
$2,135.50
$3,300.00
$1,164.50
$3,300.00
Fuel
$3,184.22
$4,587.00
$1,402.78
$33,447.34
$55,000.00
$21,552.66
$55,000.00
Uniforms & Equipment
$1,187.09
$549.00
($638.09)
$6,206.45
$6,500.00
$293.55
$6,500.00
Books, Memberships, Training - PD
$0.00
$5,566.00
$5,566.00
$609.00
$5,566.00
$4,957.00
$5,566.00
Continued Education - CPE
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Capital Outlay - PD
$0.00
$0.00
$0.00
$64,430.05
$80,767.00
$16,336.95
$80,767.00
$115,863.64
$164,209.00
$48,345.36
$1,562,370.07
$1,742,588.00
$180,217.93
$1,742,588.00
Streets
Regular Salaries - Streets
$10,371.60
$7,128.00
($3,243.60)
$71,081.64
$71,082.00
$0.36
$71,082.00
Overtime -Streets
$0.00
$174.00
$174.00
$1,351.77
$2,000.00
$648.23
$2,000.00
FICA Taxes
$793.43
$515.00
($278.43)
$5,541.21
$5,542.00
$0.79
$5,542.00
Retirement Contributions
$1,058.40
$1,153.00
$94.60
$13,758.84
$13,759.00
$0.16
$13,759.00
Life and Health Insurance
$0.00
$1,583.00
$1,583.00
$18,643.15
$18,644.00
$0.85
$18,644.00
Misc Prof Svcs - Streets
$0.00
$4,550.00
$4,550.00
$48,616.00
$50,000.00
$1,384.00
$50,000.00
Communication - Streets
$26.46
$49.00
$22.54
$353.78
$500.00
$146.22
$500.00
Electric - Streets
$1,520.87
$3,531.00
$2,010.13
$17,280.35
$17,281.00
$0.65
$17,281.00
Rental and Lease Expense
$0.00
$37.00
$37.00
$0.00
$400.00
$400.00
$400.00
Vehicle Maintenance- Streets
$0.00
$424.00
$424.00
$4,671.65
$5,000.00
$328.35
$5,000.00
Misc. Repair and Maintenance
$496.15
$1,837.00
$1,340.85
$6,917.08
$33,000.00
$26,082.92
$33,000.00
Misc. Other - NPDES
$0.00
$625.00
$625.00
$7,405.62
$7,500.00
$94.38
$7,500.00
Water Fund Labor Fees
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Operating Supplies
$1,285.85
$2,330.00
$1,044.15
$3,530.74
$3,531.00
$0.26
$3,531.00
Uniforms & Equipment
$0.00
$641.00
$641.00
$1,091.27
$1,092.00
$0.73
$1,092.00
Road Materials and Supplies
$217.90
$100.00
($117.90)
$810.09
$1,200.00
$389.91
$1,200.00
Capital Outlay - Streets
$2,167.58
$31,257.00
$29,089.42
$65,160.85
$448,710.00
$383,549.15
$448,710.00
Construction in Progress
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$17,938.24
$55,934.00
$37,995.76
$266,214.04
$679,241.00
$413,026.96
$679,241.00
Legal
Regular Salaries - Legal
$8,806.14
$9,436.00
$629.86
$98,095.26
$98,096.00
$0.74
$98,096.00
FICA Taxes - Legal
$673.67
$729.00
$55.33
$7,504.31
$7,505.00
$0.69
$7,505.00
Retirement Contributions - Legal
$1,556.60
$1,690.00
$133.40
$20,235.80
$20,236.00
$0.20
$20,236.00
-7-
Life and Health Insurance - Legal
Workers' Compensation- Legal
Unemployment Compensation - Legal
Travel and Per Diem -Legal
Communication - Legal
Postage- Legal
Printing and Binding - Legal
Office Supplies - Legal
Books, Membership, Training - Legal
Total
Sanitation
Garbage Contract Services
Misc. Trash Disposal
Total Sanitation
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
$11.835.14 $11,717.00 ($118.14) $140,864.81 $141,200.00 $335.19 $141,200.00
(a14Y,4U3.t4)
Current Month
ta1_37,41 1. i+)
a1,010,1 io.o■ -o.. ...,. ,.,..... ......,.,
($249,403.14)
YTD
($239,477.14)
$1,318,178.61 $0.00 $1,318,178.61 $0.00
Actual
Budget
Variance
Actual
Budget
Variance
2018 Budget
$0.00
$1,562.00
$1,562.00
$18,385.91
$18,623.00
$237.09
$18,623.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$260.61
$87.00
($173.61)
$438.67
$1,000.00
$561.33
$1,000.00
$52.21
$68.00
$15.79
$643.08
$750.00
$106.92
$750.00
$0.00
$49.00
$49.00
$0.00
$500.00
$500.00
$500.00
$0.00
$49.00
$49.00
$0.00
$500.00
$500.00
$500.00
$22.31
$49.00
$26.69
$83.08
$500.00
$416.92
$500.00
$11.835.14 $11,717.00 ($118.14) $140,864.81 $141,200.00 $335.19 $141,200.00
(a14Y,4U3.t4)
(aY,YLU.uu)
ta1_37,41 1. i+)
a1,010,1 io.o■ -o.. ...,. ,.,..... ......,.,
($249,403.14)
($9,926.00)
($239,477.14)
$1,318,178.61 $0.00 $1,318,178.61 $0.00
-11-
Town of Gulf Stream
Income Statement
Water Fund as of September 30, 2018
-9-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2018 Budget
Revenues
Water Sales
Water Sales
$193,536.78
$86,674.00
$106,862.78
$1,077,298.10
$1,040,000.00
$37,298.10
$1,040,000.00
Total Water Sales
$193,536.78
$86,674.00
$106,862.78
$1,077,298.10
$1,040,000.00
$37,298.10
$1,040,000.00
Reserve Fees
Reserves Fees
$22,680.00
$11,250.00
$11,430.00
$136,066.80
$135,000.00
$1,066.80
$135,000.00
Total Reserve Fees
$22,680.00
$11,250.00
$11,430.00
$136,066.80
$135,000.00
$1,066.80
$135,000.00
Interest
Interest On Investment
$1,370.41
$0.00
$1,370.41
$16,150.99
$0.00
$16,150.99
$0.00
$1,370.41
$0.00
$1,370.41
$16,150.99
$0.00
$16,150.99
$0.00
Other
Impact Fees -Physical Environm
$0.00
$0.00
$0.00
$2,650.00
$0.00
$2,650.00
$0.00
$0.00
$0.00
$0.00
$2,650.00
$0.00
$2,650.00
$0.00
Total Revenues
$217,587.19
$97,924.00
$119,663.19
$1,232,165.89
$1,175,000.00
$57,165.89
$1,175,000.00
Expenditures
Water Purchased
Water Purchased - Commodity
$51,669.09
$53,137.00
$1,467.91
$510,600.51
$640,000.00
$129,399.49
$640,000.00
Water - Capacity
$2,022.05
$2,500.00
$477.95
$22,777.60
$30,000.00
$7,222.40
$30,000.00
Water Purchased -Meter Charge
$7.36
$11.00
$3.64
$82.82
$110.00
$27.18
$110.00
Total Water Purchased
$53,698.50
$55,648.00
$1,949.50
$533,460.93
$670,110.00
$136,649.07
$670,110.00
Other Expenses
Regular Salaries - Water
$6,454.35
$5,854.00
($600.35)
$50,711.31
$50,712.00
$0.69
$50,712.00
Overtime - Water
$0.00
$424.00
$424.00
$242.03
$5,000.00
$4,757.97
$5,000.00
FICA Taxes
$493.75
$466.00
($27.75)
$3,897.86
$3,898.00
$0.14
$3,898.00
Retirement Contributions
$771.57
$846.00
$74.43
$10,030.17
$10,031.00
$0.83
$10,031.00
Life and Health Insurance
$0.00
$1,564.00
$1,564.00
$17,113.47
$18,669.00
$1,555.53
$18,669.00
GIS/Mapping
$0.00
$1,496.00
$1,496.00
$7,446.30
$7,447.00
$0.70
$7,447.00
Water Sampling & Testing
$405.00
$337.00
($68.00)
$2,565.75
$4,000.00
$1,434.25
$4,000.00
Repair Services
$3,344.98
$10,912.00
$7,567.02
$27,574.98
$27,575.00
$0.02
$27,575.00
General Management Fees
$22,500.00
$7,500.00
($15,000.00)
$90,000.00
$90,000.00
$0.00
$90,000.00
-9-
Software Maintenance Contract
Communication
Postage
Electric - Chlorinator
insurance - General Liability
Printing and Binding
Provision for Bad Debt
Payment In Lieu of Taxes
Misc. Operating Supplies
General Office Supplies
Uniforms & Equipment
Books, Membership, Training -Water
Depreciation Expense
Renewal & Replacement Expense
Capital Outlay- Water
Total Other Expenses
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
Town of Gulf Stream
Income Statement
Water Fund as of September 30, 2018
Current Month YTD
Actual Budget Variance Actual Budget Variance 2018 Budget
$0.00 $1,651.00 $1,651.00 $8,226.02 $8,227.00 $0.98 $8,227.00
$36.64 $49.00 $12.36 $425.67 $500.00 $74.33 $500.00
$190.00 $135.00 ($55.00) $1,048.00 $1,048.00 $0.00 $1,048.00
$27.88 $55.00 $27.12 $303.03 $550.00 $246.97 $550.00
$0.00 $1,250.00 $1,250.00 $14,900.00 $15,000.00 $100.00 $15,000.00
$0.00 $18.00 $18.00 $52.75 $150.00 $97.25 $150.00
$0.00 $174.00 $174.00 $0.00 $2,000.00 $2,000.00 $2,000.00
$9,925.00 $3,312.00 ($6,613.00) $39,700.00 $39,700.00 $0.00 $39,700.00
$0.00 $424.00 $424.00 $4,634.90 $5,000.00 $365.10 $5,000.00
$0.00 $49.00 $49.00 $0.00 $500.00 $500.00 $500.00
$0.00 $184.00 $184.00 $360.00 $360.00 $0.00 $360.00
$0.00 $37.00 $37.00 $0.00 $400.00 $400.00 $400.00
$3,000.00 $1,000.00 ($2,000.00) $12,000.00 $12,000.00 $0.00 $12,000.00
$0.00 $1,250.00 $1,250.00 $9,287.09 $15,000.00 $5,712.91 $15,000.00
$0.00 $3,610.00 $3,610.00 $34,300.78 $187,123.00 $152,822.22 $187,123.00
$47,149.17 $42,597.00 ($4,552.17) $334,820.11 $504,890.00 $170,069.89 $504,890.00
$100,847.67 $98,245.00 ($2,602.67) $868,281.04 $1,175,000.00 $306,718.96 $1,175,000.00
$116,739.52 ($321.00) $117,060.52 $363,884.85 $0.00 $363,884.85 $0.00
$116,739.52 ($321.00) $117,060.52 $363,884.85 $0.00 $363,884.85 $0.00
-ln-
Town of Gulf Stream
Income Statement
Undergrounding Fund as of September 30, 2018
-11-
Current Month
YTD
Actual
Actual
Revenues
Non -Ad Velorem Taxes
Ad Valorem Taxes - Current
$1,126.69
$1,126.69
Early Payment Discount -Ad Valo
$0.00
$0.00
NAV Taxes - Fees
$0.00
$0.00
Total Non- Ad Velorem Taxes
$1,126.69
$1,126.69
Interest
Interest On Investment
$37.39
$495.30
$37.39
$495.30
Other
Assessment Revenues
$0.00
$282,614.78
Interest On Investment
$37.39
$495.30
Interest Revenue on Assessment
$255.86
$545.62
Admin Fee Revenue
$0.00
$0.00
Refund Prior Yr Expenditure
$0.00
$0.00
Miscellaneous Revenue
$0.00
$1,626.02
$293.25
$285,281.72
Total Revenues
$1,457.33
$286,903.71
Expenditures
All Expenses
GIS/Mapping
$0.00
$0.00
Engineering Fees
$0.00
$0.00
Prof Svcs - Design Survey Work
$0.00
$0.00
Prof Svcs - Project Management
$0.00
$7,233.61
Prof Svcs - Const Survey Work
$0.00
$1,169.50
Prof Svcs - Project Admin
$0.00
$8,998.95
Prof Svcs - Assessment Consult
$0.00
$0.00
Accounting and Auditing Fees- UG
$0.00
$30.00
Cont Svcs - FPL Fees
$0.00
$0.00
Cont Svcs - Street Light Syste
$0.00
$0.00
Cont Svcs - UG Construction
$0.00
$0.00
-11-
Town of Gulf Stream
Income Statement
Undergrounding Fund as of September 30, 2018
Current Month
Actual
Cont Svcs - Pre Const Landscap
Cont Svcs - Post Const Landsca
Cont Svcs - AT&T Fees
Cont Svcs - Comcast Fees
Legal Advertisement & Other
Discount
County Admin Fee
Misc. Expenses
Debt Service - Principal
Debt Service - Interest
Total Other Expenses
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,457.33
YTD
Actual
$0.00
$2,800.00
$0.00
$0.00
$0.00
$9,331.53
$2,635.04
$0.00
$242,710.16
$26,446.77
$301,355.56
$301,355.56
($14,451.85)
$1,457.33 ($14,451.85)
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Town of Gulf Stream
Water System Loss Report
Master Meters:
Delray 8" Meter
Delray 6" Meter
7/25 9/30/2017 11/30/2017 1/31/2018 3/31/2018 5/31/2018 7/31/2018 9/30/2018
Starting Reading
282415
261206
32145
337543
358279
380578
397240
418564
Ending Reading
283228
305025
32170
338604
358716
380822
398885
418947
Average Reading
282822
283115.5
32157.5
338073.5
358497.5
380700
398062.5
418755.5
Total 2 Months
20606
294
-250958
305916
20424
22202.5
17362.5
20693
Starting Reading
4077
22339
40190
55337
73826
94375
9719
29332
Ending Reading
4838
258061
40442
56334
74219
94635
10016
29690
Average Reading
4457.5
24072.5
40316
55835.5
74022.5
94505
9867.5
29511
Total 2 Months
20517
19615
16243.5
15519.5
18187
20482.5
-84637.5
19643.5
Meter Rolled
Over
Boynton Connection
BB to GS Reading
Total 2 Months
GS to BB Reading
Total 2 Months
Grand Total 2 Mth
G. Steam Billing
Gain(Loss)
% Gain(Loss)
19560 19560 19560 1956.8 19560 1959.4 1959.4 1959.4
0 0 0 0 0 0 0 0
8 8 8 8 8 8 8 8
0
0
0
0
0
0
0
0
41123
19909
-234715
321435.5
38611
42685
-67275
40336.5
39807
38319
33232
30534
37767
39409
32832
83534
(1316.0)
18410
267947
-290901.5
-844
-3276
100107
43197.5
-3.20%
92.47%
-114.16%
-90.50%
-2.19%
-8%
-149%
107.09%
Gulf Stream Police Department
FLA.
Activity Report
From 9/1/2018 Through 9/30/2018
Activity
Count
ALARMS
18
ASSIST OTHER DEPARTMENT
16
BURGLARY CONVEYANCE (ATTEMPTED)
1
DIRECTED PATROL
139
MOTORIST ASSIST
1
POLICE SERVICE
10
SUSPICIOUS INCIDENT
2
SUSPICIOUS PERSON
1
TOWN ORDINANCE VIOLATION
34
TOWN ORDINANCE VIOLATION (DOG)
1
TRAFFIC COMPLAINT
4
TRAFFIC CONTACTS
107
C9ST4,4 x
Gulf Stream Police Department
FLA.
Activity Report
From 9/1/2017 Through 9/30/2017
Activity
Count
ALARMS
21
ARREST (WARRANT)
I
ASSIST OTHER DEPARTMENT
14
BATTERY
1
BURGLARY AUTO
3
BURGLARY RESIDENCE
1
DIRECTED PATROL
104
INFORMATION
3
POLICE SERVICE
14
SUSPICIOUS INCIDENT
1
SUSPICIOUS VEHICLE
2
THEFT (PETIT)
I
TOWN ORDINANCE VIOLATION
8
TRAFFIC COMPLAINT
3
TRAFFIC CRASH
2
TRESPASSING
4
TRAFFIC CONTACTS
70
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