The URL can be used to link to this page

Home My Public Portal About09 14 18 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 14, 2018 AT 4:00 P.M.IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Morgan called the meeting to order at 4:00 P.M. II. Pledge of Allegiance. The Mayor led the Pledge of Allegiance. III. Roll Call. Present and Scott W. Morgan Mayor Participating: Thomas W. Stanley Vice Mayor Paul Lyons, Jr. Commissioner Joan K. Orthwein Commissioner Donna S. White Commissioner Also Present & Gregory Dunham Town Manager Participating: Edward Nazzaro Staff Attorney Edward Allen Police Chief Rita Taylor Town Clerk Absent W/Notice: John Randolph Town Attorney IV. Minutes. A. Regular Meeting of August 10, 2018. Commissioner Orthwein moved to approve the minutes and Vice Mayor Stanley seconded the motion with all voting AYE. V. Additions, withdrawals, deferrals, arrangement of agenda items. There were no changes to the agenda. VI. Announcements. A. Regular Meetings and Public Hearings 1. October 12, 2018 at 9:00 A.M. 2. November 9, 2018 at 9:00 A.M. 3. December 14, 2018 at 9:00 A.M. 4. January 11, 2019 at 9:00 A.M. 5. February 8, 2019 at 9:00 A.M. B. Proposed Budget Hearing Dates 1. September 14, 2018 at 5:01 P.M. (1St Budget Hearing) 2. September 19, 2018 at 5:01 P.M. (Final Budget Hearing) Mayor Morgan called attention to all of the meeting dates, adding that he would not be present for the September 19, 2018 Final Budget Hearing and Vice Mayor Stanley would preside over that meeting. VII. Communication from the Public (3 min. maximum) There was no communication from the public. VIII. Reports. A. Town Manager 1. Utility Undergrounding Town Commission Minutes Of Regular Meeting Held Sept. 14, 2018 at 4:00 P.M. Mr. Dunham reported that FP&L have completed their portion of the work and Comcast will be starting after a few small details are settled with the Town's engineer next week. He also reported that a few remaining poles in Phase One have finally been removed. Mr. Dunham said that the Town is in the process of planting screening material around new transformers which was not a part of the Willco contract. He added that he is only authorized to spend up to $10,000 without Commission approval and that this project will exceed that. He asked for approval to spend up to $20,000 to complete this project. There were no objections to the expenditure of up to $20,000 for this. 2. Polo Drive Drainage Project Update The Town Manager said this project is 80% completed and the contractor expects to start the last 20% the first of next week. He added that the landscaping is under way at this new house after having made some minor changes in design that received staff approval. 3. Discussion regarding Town sponsored E -Mail accounts for Town Commissioners and ARPB Members. The Town Manager asked Rebecca Tew to explain this change. She said that after consulting with several IT consultants it has been determined that having these open accounts that are rarely used encourages hacking, which the Town has experienced. She added that the web site has a drop down that has the name of each Commissioner and each member of the ARPB. E -Mail can be sent using this listing and the staff will forward them to the intended party. The Commission was in agreement with closing the accounts. The Town Manager asked Rebecca to report on the status of the reimbursements from FEMA for losses resulting from hurricane Irma. She said it is expected that the Town will receive between $50,000 and $85,000 in, most likely, the next fiscal year. Mr. Dunham advised that training with regard to the Code Red Program is scheduled for next week and there will soon be advertising that will instruct the residents with regard to becoming a part of the new program. B. Architectural Review & Planning Board 1. Meeting Dates a. September 27, 2018 at 8:30 A.M. b. October 25, 2018 at 8:30 A.M. c. November 15,2018 at 8:30 A.M. d. December 27, 2018 at 8:30 A.M. e. January 24, 2019 at 8:30 A.M C. Finance Director 1. Financial Report for August 2018 There were no questions with regard to the financial report and Mayor Morgan declared the report accepted as presented. D. Police Chief 1. Activity for August 2018 2 Town Commission Minutes Of Regular Meeting Held Sept. 14, 2018 at 4:00 P.M. There were no questions about the police activity report but Chief Allen added that several officers attended a water rescue training session that Ocean Ridge had scheduled. Mayor Morgan declared that this report also be accepted as presented. IX. Items for Commission Action. A. Ordinances. 1. Ordinance No. 18/4; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ELIMINATING REFERENCES TO ITEMS CATEGORIZED AS DISCOURAGED AND DECLARING THEM PROHIBITED BY AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 66, ZONING, ARTICLE V. SITE PLANS; DIVISION 2. ARCHITECTURAL/SITE PLAN REVIEW -LEVELS 1, 2 AND 3; SECTION 66-141, APPLICABILITY; AMENDING CHAPTER 70, GULF STREAM DESIGN MANUAL; ARTICLE 1, IN GENERAL; AT SECTION 70-4, HOW TO USE THIS MANUAL; AMENDING CHAPTER 70, ARTICLE V, AREAWIDE STANDARDS; DIVISION 1, GENERAL ARCHITECTURAL STANDARDS; SECTIONS 70-97, ARCHITECTURAL STYLE; 70-98 BUILDING FORM; 70-99, ROOF DESIGN, SLOPE, AND MATERIALS; 70-100, ROOF AND EAVE HEIGHTS; 70-101, WINDOWS; 70-102, SHUTTERS AND AWNINGS; 70-103, ENTRANCES; 70-104 EXTERIOR MATERIALS; 70-105, GARAGES AND ACCESSORY BUILDINGS; 70-106, COLOR; 70-107 ADDITIONS AND REHABILITATIONS, AND REPLACEMENT OF EXISITING FEATURES; AMENDING CHAPTER 70; ARTICLE V; DIVISION 2, SPECIAL EXCEPTION ARCHITECTURAL STANDARDS; SECTION 70-126, ADDITIONS AND REHABILITATIONS INCORPORATING A PROHIBITED DESIGN ELEMENT THAT IS AN INTEGRAL PART OF THE DESIGN OF THE EXISTING STRUCTURE; AMENDING CHAPTER 70; ARTICLE V; DIVISION 3. GENERAL LANDSCAPE STANDARDS; SECTION 70-148, PRINCIPLES; AMENDING CHAPTER 70; ARTICLE V; DIVISION 4. GENERAL OUTDOOR LIGHTING STANDARDS, SECTION 70-169, STANDARDS; AMENDING CHAPTER 70; ARTICLE VI, DISTRICT STANDARDS; SECTION 70-187, TABLE OF DISTRICT STANDARDS; AMENDING CHAPTER 70; ARTICLE VII, PREDOMINANT ARCHITECTURAL STYLES; DIVISION 2. SPANISH MEDITERRANEAN REVIVAL STYLE ARCHITECTURAL STANDARDS, SECTIONS 70-217 BUILDING FORM; 70-218, ROOFS; 70-219, WINDOWS; 70-220, ENTRANCES; 70-221 EXTERIOR MATERIALS; COLORS; 70-222, GARAGES; ACCESSORY BUILDINGS; AMENDING CHAPTER 70; ARTICLE VII; DIVISION 3, GULF STREAM -BERMUDA STYLE, SECTIONS 70- 237, BUILDING FORM; 70-238, ROOFS; 70-239, WINDOWS; 70- 240, SHUTTERS; 70-241, ENTRANCES; 70-242, EXTERIOR MATERIALS; COLORS; 70-244, GARAGES; ACCESSORY BUILDINGS; AMENDING CHAPTER 70; ARTICLE VIII, SUPPLEMENTAL DEVELOPMENT REGULATIONS; SECTIONS 70-266, TELEVISION ANTENNAS; SATELLITE DISHES; 70-267, MECHANICAL EQUIPMENT; 70-268, FRONT YARD ACCOUTREMENTS, 70-260 MAILBOXES; AMENDING CHAPTER 70; ARTICLE IX, APPENDIX; SECTION 70-297, DEVELOPMENT REVIEW PROCESS; AMENDING CHAPTER 71, GULF 3 Town Commission Minutes Of Regular Meeting Held Sept. 14, 2018 at 4:00 P.M. STREAM DESIGN MANUAL RM WEST AND RM EAST MULTIPLE -FAMILY RESIDENTIAL DISTRICTS; SECTION 71-7, MULTIPLE -FAMILY RESIDENTIAL DESIGN GUIDELINES; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (Adoption) The Town Clerk read Ordinance No. 18/4 by title only and advised it was passed on first reading on August 10, 2018 and is being presented for adoption this date, September 14, 2018. Commissioner Orthwein moved to adopt Ordinance No. 18/4 and Commissioner White seconded the motion with all voting AYE at the roll call. 2. Ordinance No. 18/5; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 34, UTILITIES; ARTICLE II, WATER SERVICE; BY ADDING A NEW SECTION 34-40 BACKFLOW AND CROSS CONNECTION CONTROL POLICY, PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (1ST reading) Town Clerk Taylor read Ordinance No. 18/5 by title on first reading. Town Manager Dunham explained that the Florida Department of Health requires that each community water system shall establish and implement a Cross Connection Control Program utilizing protection at or for service connections from the community water system in order to protect the community water system from contamination caused by cross connections on customers premises. He added that the Town is in the process of preparing the plan which will be presented at the time this Ordinance No. 18/5 is presented on second reading. Commissioner Orthwein moved to approve Ordinance No. 18/5 on first reading and Commissioner white seconded the motion. All voted AYE. B. Waste Management Contract Extension Mr. Dunham explained that in contract discussions waste Management advised that they were not willing to extend the existing contract at the same price. In further negotiations they were agreeable to extending the existing contract for a 6 month period in order to allow more time for negotiations or to prepare an RFP and go through a bidding process. Commissioner Orthwein moved to approve the Fifth Addendum to the Solid Waste and Recycling Collection Franchise Agreement with Waste Management, Inc. of Florida that extends existing contract for 6 months. Commissioner Lyons seconded the motion and all voted AYE. C. Items by Mayor & Commissioners There were no items from the Mayor or the Commissioners. X. Adjournment. a] Town Commission Minutes Of Regular Meeting Held Sept. 14, 2018 at 4:00 P.M. Mayor Morgan adjourned the meeting at 4:40 P.M. Rita L. Taylor Town Clerk 5