HomeMy Public PortalAboutPacket_City Council_12182018Tab A
Agendas
Tab B
Minutes
1. Work Minutes - November 20th
2. City Council Minutes - November 20th
Tab C
November Financials
ah 1)
Approval of Radar Signs Purchase for
Police Department
Tab E
Approval of 2019 City Council Meeting
Dates
City Council ivl e e ting
December 18, 2018
TAB A
AGENDA'
Iona City Council Work Meeting
December 18, 2018 — 6:30 p.m.
Iona City Hall — 3548 North Main Street
1. WELCOME
2. ITEMS OF BUSINESS
a. Discussion of Ron Larsen Payment for Easement
b. Potential Christmas Ideas for Next Year
c. General Water System Discussion
3. ADJOURNMENT
' The Idaho Open Meeting Act prohibits Council deliberation or a decision on matters that are not specifically listed
on the Agenda. Persons wishing to items placed on the Agenda should contact the City Clerk no later than the
Tuesday Prior to the next meeting. Persons needing special accommodations to participate in the meeting should
contact the City Clerk no later than 1:00 p.m. on the day prior to the meeting.
AGENDA1
Iona City Council Regular Meeting
December 18, 2018 — 7:00 p.m.
Iona City Hall — 3548 North Main Street
1. WELCOME
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CONSENT AGENDA
ALL OF THE LISTED CONSENT AGENDA ITEMS ARE ACTION ITEM)
a. Minutes from November 20, 2018
b. Financial and Expense Reports for the Month of November 2018
5. ITEMS OF BUSINESS
a. Approval of Advertising for Water Transmission Line (ACTION ITEM
b. Approval of Radar Signs purchase for Police Department ACTION ITEM
c. Approval of 2019 City Council Meeting Dates ACTION ITEM
6. STAFF REPORTS
7. SUGGESTED AGENDA ITEMS
At this time, the Mayor will call for any suggestions from the public on any city -related
issues which should be included on a future Council Meeting agenda. Any suggestion
will be limited to three minutes and discussion will be allowed only to clarify the scope
of the suggested topic. All personal and City employee concerns need to be addressed
privately with Mayor Gubler.
8. ADJOURNMENT
' The Idaho Open Meeting Act prohibits Council deliberation or a decision on matters that are not specifically listed
on the Agenda. Persons wishing to have items placed on the Agenda should contact the City Clerk no later than the
Tuesday prior to the next meeting. Persons needing special accommodations to participate in the meeting should
contact the City Clerk no later than 1:00 p.m. on the day prior to the meeting.
TAB 6
CITY COUNCIL WORK MEETING
IONA COMMUNITY CENTER
NOVEMBER 20, 2018 6:30 P.M.
PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael
Thompson, Council Member Kathy McNamara, City Attorney Andrew Rawlings, Public Works
Director Zech Prouse, Chief of Police Karl Bowcutt and City Clerk Keri West.
ABSENT: Treasurer Amy Sullivan.
VISITORS: Peter Wadsworth.
ADD TO THE AGENDA:
Internal City Mitigation Allocation Agreement Discussion — Mayor Gubler explained he
received a letter today at 4:00 p.m. with a deadline of December 3, 2018. There will be no other
City Council meetings prior to that date. For this reason, he is requesting to add this item to the
agenda for discussion.
Mayor Gubler entertained a motion. Council Member McNamara made a motion to add to the
agenda the discussion of the Water Mitigation Agreement on the basis of recent notification.
Motion seconded by Council President Geray. A11 in favor, motion carried.
Mayor Gubler stated he received the Internal City Mitigation Allocation Agreement involving 16
other cities today. The main settlement agreement describes that the total mitigation for all of the
involved cities is 7,650 acre-feet per year of aquifer enhancement. The agreement shows the
formula for how the 7,650 will be divided up among the participating cities. As more cities get
involved, the amount owed per city will be reduced. He further explained that we don't know an
actual total of what we would owe until the total number of cities involved is finalized. If the
City chooses to participate, we are required to pay three years in advance, by the agreement. He
continued by saying, it could be $10,000 up front. Director Prouse stated that amount would be
worth the guarantee relief from any future curtailments of water rights. Mayor Gubler also stated
this agreement is good for 35 years. Peter Wadsworth questioned whether this agreement is
necessary in addition to our pending purchase of water rights. Mayor Gubler explained the
allocation of water rights was done incorrectly in the past, so now there are too many water
rights in the state of Idaho. Idaho Ground Water Association (IGWA) and the surface water
groups have been arguing over the water rights for years. When they don't get the water down
south, they put an order in upstream that stops water rights from pumping that water, which
greatly affects the cities. This agreement is the mitigation designed for the Upper Snake River
cities to pull from the Snake River aquifer. This agreement assures that the City will never be
curtailed on our current water rights. He continued by stating the water right we are in the
process of purchasing fixes the problems we currently have with our water system. This
mitigation deals with the water rights we already obtain. Mayor Gubler stated we will add this
item to the Regular Meeting agenda to make a decision.
ITEMS OF BUSINESS:
General Water System Discussion — Mayor Gubler stated he and Director Prouse have told
Forsgren Engineering to move forward with the water project on the north side of the road. He
1
also stated that he has communicated with the Department of Environmental Quality (DEQ)
regarding the money from the bond and whether the City can use any of that money towards the
purchase of the new water right. The answer has still not been determined. Mayor Gubler also
stated the water project itself is moving forward. Once we receive approval from DEQ regarding
the transmission lines, we will begin to bid the project.
Christmas Party — Mayor Gubler stated we have postponed the Christmas Party until January.
We will be eating dinner at the Copper Rill Restaurant. Clerk West said she has communicated
with the manager and the dates available to choose from are January 14-19, 2019. Mayor Gubler
suggested Thursday, January 17th at 6:00 p.m. All agreed. Clerk West stated she would reserve
with the restaurant and would communicate the date and time with other City officials and
commissions.
Discussion of 2019 City Council Meeting Dates — Clerk West stated the need to discuss
potential dates for 2019 City Council Meetings to approve in December. Mayor Gubler
mentioned usually the Mayor would present the dates to Council in December to be approved for
the upcoming year. Council Member Thompson stated Tuesday nights are difficult for him with
church obligations also on Tuesday evenings. Mayor Gubler said Wednesday night is difficult
for him and other nights might be difficult for others. Council Meetings have been held on
Tuesday nights for many years. All agreed to keep Council Meetings on the third Tuesday of
each month, unless a special occasion requires a change.
Meeting Adjourned: 6:58 p.m.
COUNCIL APPROVED: December 18th, 2018
ATTEST:
Keri West, City Clerk
Dan Gubler, Mayor
2
CITY COUNCIL REGULAR MEETING
IONA COMMUNITY CENTER
NOVEMBER 20, 2018 — 7:00 P.M.
PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael
Thompson, Council Member Kathy McNamara, City Attorney Andrew Rawlings, Public Works
Director Zech Prouse, Chief of Police Karl Bowcutt and City Clerk Keri West.
ABSENT: None.
VISITORS: Peter Wadsworth, Nanci Wadsworth, Blake Espiritu, Scott & Ann Bracken, Jonne
Page.
Mayor Gubler welcomed everyone and Council Member Thompson led with the Pledge of
Allegiance. A roll call was taken to open the meeting.
ADD TO AGENDA:
Internal City Mitigation Allocation Agreement — Mayor Gubler requested to add approval of
the Internal City Mitigation Allocation Agreement to the agenda as discussed in the Work
Meeting. Council Member Thompson made a motion to add the Mitigation Agreement Review
to the agenda as a discussion and verbal approval on the Mitigation Agreement for the reason of
late notice, receiving notification of the item at 4:00 p.m. today. Council Member McNamara
seconded the motion. All in favor. Motion carried.
Appointment of Peter Wadsworth to City Council — Mayor Gubler stated his desire to appoint
Mr. Peter Wadsworth to the open City Council seat, recently vacated by Mr. John Price. Mayor
Gubler entertained a motion. Council Member Thompson made a motion to approve the
Appointment of Peter Wadsworth to the vacant City Council position. Motion seconded by
Council Member McNamara. All in favor. Motion carried.
Mayor Gubler administered the official Oath of Office for Peter Wadsworth as the new City
Council Member.
CONSENT AGENDA: City Council Work Meeting and City Council Meeting Minutes of
October 16, 2018 were reviewed. Council reviewed the finance reports for the period ending
October 31, 2018 (8% of the fiscal year elapsed). The City had $831,128.70 in the bank and
routine bills had been paid, "Exhibit A.
Mayor Gubler entertained a motion. Council President Geray made a motion to approve the
consent agenda as presented. Council Member Thompson seconded the motion. All in favor,
motion carried.
ITEMS OF BUSINESS:
Approval of Fiscal Year 2018/2019 Legal Services Proposal — Mayor Gubler introduced item
to approve the legal contract for Andrew Rawlings and his firm to represent the City of Iona.
1
Council Member McNamara stated her approval and acknowledged the good work Attorney
Rawlings has done for the City. Mayor Gubler agreed and voiced his satisfaction with Attorney
Rawlings urgency and communication with the City. Council Member Thompson questioned
whether any of the rates had changed. Attorney Rawlings stated a few of the associates may have
increased slightly, but his rate remained the same. Council President Geray asked Attorney
Rawlings to explain the meaning of retainer in this circumstance since the City hasn't had a
retainer arrangement with the City Attorney for some time. Attorney Rawlings explained there is
no longer a retainer fee, so in this context the retainer simply means the City is retaining him for
all legal matters. Clerk West added that the retainer includes all City Council Meetings at no
charge. Attorney Rawlings confirmed City Council Meetings are not billed.
Mayor Gubler entertained a motion. Council President Geray made a motion to approve the
Legal Services Proposal for Fiscal Year 2018/2019 in a letter dated October 17, 2018, as
presented. Council Member Thompson seconded the motion.
The motion was approved by a roll call vote:
Council Member Wadsworth: ABSTAIN Council President Geray: YES
Council Member Thompson: YES Council Member McNamara: YES
Approval of Amendment to Transportation Capital Investment Plan — Mayor Gubler stated
that to apply for a grant with the Local Highway Technical Assistance Council (LHTAC) for the
state eliminator money, Bonneville Metropolitan Planning Organization (BMPO) has paid for a
reevaluation of our Capital Investment Plan of our City streets, etc. The Mayor and Director
Prouse have gone through the existing plan and have ranked all of our potential projects by
priority. We have declared the bike path on Denning Avenue as our top priority for pedestrians.
Mayor Gubler entertained a motion. Council Member McNamara made a motion to approve the
Amendment to the Transportation Capital Investment Plan dated November 14, 2018. Council
Member Wadsworth seconded. All in favor. Motion carried.
Snow Removal Discussion — Director Prouse discussed an existing ordinance in Idaho Falls to
give residents 24 hours after a precipitation event to have everything moved off the road. He has
discussed our current ordinance with Chief Bowcutt and believes we allow too much on -street
parking. It is causing problems during the winter with some of the narrow streets. Director
Prouse is seeking Council approval to further the discussion to update the ordinance in a future
meeting. Mayor Gubler advised Director Prouse to communicate with Attorney Rawlings to
write up an acceptable change in the ordinance to present to Council at the next meeting. Council
Member Wadsworth asked if this change will create a hardship for certain areas of the City.
Director Prouse stated there are neighborhoods, such as Country Haven, where the streets are
narrow and this ordinance will affect some of those residents. He believes they have other places
they can park their vehicles that will create a safer situation for everyone.
Internal City Mitigation Allocation Agreement — Mayor Gubler explained the Council had
just discussed this during the Work Meeting. Attorney Rawlings stated he feels the Mayor
explained the situation correctly during the Work Meeting. He also mentioned he has spoken to
Attorney Rob Harris and he has recommended the City to agree to the mitigation. Council
2
President Geray stated his concern to agree without knowing the actual cost. Mayor Gubler
explained there are 7,650 acre feet of water that need to be diverted. They figure out how much
each City will need to pay, depending on how much water they pump. The amount determines
the percentage of the total each City will be responsible to pay, at $35/per acre foot. He also
explained the more cities that sign on to the agreement, the amount each City has to pay will
decrease because the total is being spread among more cities. Mayor Gubler continued by saying
the agreement requires paying for three years up front. As of right now, we don't know exactly
what it will cost us because we are unsure of how many other cities will sign the agreement.
However, he has asked Director Prouse to figure out the amount we have pumped each year, and
he estimated the amount needed to be paid to be approximately $4,000/year for the three years.
The agreement needs to take place before December 15, 2018. Council Member Thompson
questioned whether we should have a future discussion regarding water rates to help cover the
cost of items such as these. Mayor Gubler stated he doesn't believe we need to raise rates yet.
Clerk West said she has discussed this with Treasurer Sullivan and does not think the water
revenue covered the water expenses in the previous fiscal year. It may need to be a discussion in
the future.
Mayor Gubler entertained a motion. Council President Geray made a motion that the City of Iona
participate in the Internal City Mitigation Allocation Agreement as presented with a contribution
not to exceed $12,000 per three years. Council Member Wadsworth seconded the motion.
The motion was approved by a roll call vote:
Council President Geray: YES Council Member Wadsworth: YES
Council Member Thompson: YES Council Member McNamara: YES
STAFF REPORTS: Director Prouse stated nothing to report for Public Works.
Chief Bowcutt stated nothing to report for the Police Department.
Clerk West stated the Children Pedestrian Grant is almost complete; we are just waiting for the
drawings from the City Engineer, Paul Scoresby. She also stated she has communicated with the
school district and they have agreed to pay to move the gate entrance on the south side of the
school to line up with the enlarged and straightened crosswalk. She also updated the Council on
recent events.
SUGGESTED AGENDA ITEMS: Mayor Gubler asked the audience if anyone had any
suggested agenda items for next month's meeting. No comments made.
Meeting Adjourned at 7:59 p.m.
COUNCIL APPROVED: December 18th, 2018
ATTEST:
Keri West, City Clerk
Dan Gubler, Mayor
3
TAB C
City of lona Finance Worksheet - Banks Page: 1
Period: 11/18 Dec 12, 2018 11:15AM
Report Criteria:
Print Source Titles
Total by Source
Print Department Titles
Total by Department
All Segments Tested for Total Breaks
[Report].Account Number ="011050","101175","101221","101231","511200","511222","511252","101242","511211"
Prior month 2 Prior month 2018-18
Current year
Account Number Account Title Actual
01-1050 CHECKING - COMMERCE BANK 17,655.76 65,538.28 68,918.76
10-1175 INVESTMENTS -COMMERCE -GENERA 72,849.00 42,857.78 42,864.83
10-1221 ZIONS - GENERAL INVESTMENTS 58,989.66 59,011.47 59,031.31
10-1231 KEY BANK GENERAL INVESTMENTS 158,021.14 158,047.98 158,073.96
10-1242 WESTMARKCD--GENERAL 52,765.09 52,936.65 52,936.65
51-1200 INVESTMENTS -COMMERCE WATER 249,422.23 204,459.62 204,493.23
51-1211 WESTMARK CD -WATER 54,918.78 55,097.35 55,097.35
51-1222 ZIONS - WATER iNVESTMENTS 39,361.51 39,376.67 39,390.45
51-1252 ZIONS BANK --WATER INVESTMENTS 153,745.11 153,802.90 153,855.46
Net Grand Totals: 857,728.28 831,128.70 834,662.00
City of Iona
Reference 1_ Account Number
1.0001,11/01/2018 10-41-50
2.0001'11/01/2018 51-41-50
3.000111/02/2018 '10-47-10
4.0001,11/05/2018 ♦10-41-50
5.00011 11/05/2018 '.51-41-50
6.0001';11/02/2018 10-47-10
7.000111/05/2018 10-41-50
8.0001,11/06/2018 51-47-10
9.0001. 11/10/2018 10-47-90
10.0001,11/10/2018 10-47-90
11.0001',11/15/2018 '.10-47-90
12.000111/21/2018 '10-47-90
13.0001'. 11/29/2018 I10-41-50
13.0002 11/29/2018 51-41-50
14.0001'.11/28/2018 ',10-47-10
15.0001'.11/29/2018 ~ 1047-90
16.0001. 11/25/2018 10-46-70
17.0001. 11/21/2018 51-41-50
18.0001 11/15/2018 '10-41-50
19.0001..11/15/2018 '51-41-50
20.0001':11/30/2018 1041-50
21.0001',11/30/2018 1046-70
99000.000111/30/2018 01-1050
99001.0001!11/15/2018 :01-1050
99002.0001 11/02/2018 01-1050
99003.0001',11/05/2018 I01-1050
99004.0001 11/02/2018 01-1050
99005.000111/05/2018 01-1050
99006.00011111/06/2018 01-1050
99007.0001.11/10/201801-1050
99008.0001:.11/15/2018 01 1050
99009.0001'. 11/29/2018 ?01-1050
MAINTENANCE
!,OFFICE EXPENSE & ADMIN.
OFFICE !EXPENSE & ADMIN.
MAINTENANCE
OFFICE EXPENSE & ADMIN.
.MAINTENANCE & REPAIRS
MISCELLANEOUS EXPENSE
MISCELLANEOUS EXPENSE
MISCELLANEOUS EXPENSE
MISCELLANEOUS EXPENSE
OFFICE EXPENSE & ADMIN.
Journal Inquiry - Detail
Journal: CD CASH DISBURSEMENTS - COMMERCE -GEN - CHECK
Period: 11/18
Account Title Description
OFFICE EXPENSE & ADMIN. 'Clerk-Google email manager
OFFICE EXPENSE & ADMIN. ',Clerk-Google email manager
Public Works -Picture frame wall mount & tr'...
ACH-PSN Electronic Payment system fee
ACH-PSN Electronic Payment system fee
Public Works -Safety coat & gloves
;Clerk -Employee mtg. meal
Public Works -Well #1 & #3 Meter gaskets
Clerk -Veteran's Day Misc.
.Clerk -Veteran's Day refreshments
Public Works -Replace Kitchen Stove
Clerk -Thanksgiving hams
Clerk -Printer Toner -Magenta
OFFICE EXPENSE & ADMIN. Clerk -Printer Toner -Magenta
MAINTENANCE Public Works -Snow Plow parts
MISCELLANEOUS EXPENSE Clerk -Business cards & Christmas invites
POLICE -TRAINING Police -Training Self Parking
OFFICE EXPENSE & ADMIN. 'Clerk -Mailing Railroad permitting applicatio
.OFFICE EXPENSE & ADMIN.
OFFICE EXPENSE & ADMIN.
(OFFICE EXPENSE & ADMIN.
POLICE -TRAINING
.CHECKING - COMMERCE BAN
CHECKING - COMMERCE BAN
CHECKING - COMMERCE BAN
iCHECKING - COMMERCE BAN
CHECKING - COMMERCE BAN
ACH-Direct Deposit Fee
ACH-Direct Deposit Fee
Clerk -Office supplies & Council misc.
Police -Travel (training)
K TOTAL CHECKS & OTHER CHARGES COM
K TOTAL CHECKS & OTHER CHARGES - COM
K TOTAL CHECKS & OTHER CHARGES - COM.
K TOTAL CHECKS & OTHER CHARGES - COM
K TOTAL CHECKS & OTHER CHARGES COM
CHECKING - COMMERCE BANK 'TOTAL CHECKS & OTHER CHARGES - COM'
CHECKING - COMMERCE BANK TOTAL CHECKS & OTHER CHARGES - COM
CHECKING COMMERCE BANK TOTAL CHECKS & OTHER CHARGES - COM
CHECKING COMMERCE BANK !TOTAL CHECKS & OTHER CHARGES - COM
-- _-_ ---- ---- - _._ -.___ I. _.
{CHECKING - COMMERCE BANK !TOTAL CHECKS & OTHER CHARGES - COM
Amount--__--j_-_
32.17
-t
32.17
26.52',
38.90',
100.00
109.85,
67.26
71.15
63.60
32.71
195.00'
396.09
123.50'.
123.49
69.98'
43.94!
60.00'
1.42
17.90'
17.90
35.59
50.00'
396.09
64.34-!
26.52-
138.90
109.85-
67.26-
71.15
96.31
195.00
1
246.99-
Comment
12/12/2018
Page: 1
CITY OF IONA
REVENUES WITH COMPARISON TO BUDGET
FOR THE 2 MONTHS ENDING NOVEMBER 30, 2018
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
TAX REVENUE
10-31-10 PROPERTY TAX REVENUE 5,580.57
TOTAL TAX REVENUE 5,580.57
LICENSES & PERMITS
10-32-20 BEER & DOG LICENSES
TOTAL LICENSES & PERMITS
INTERGOVERNMENTAL REVENUE
5,942.60 275,447.00
269,504.40 2.2
5,942.60 275,447.00
269,504.40 2.2
.00 25.00 700.00 675.00 3.6
.00 25.00 700.00 675.00 3.6
10-33-10 STATE LIQUOR TAX .00 17,462.00 73,517.00 56,055.00 23.8
10-33-20 STATE REVENUE SHARING .00 53,356.16 127,993.00 74,636.84 41.7
10-33-30 STATE HIGHWAY USERS .00 27,136.77 97,291.00 70,154.23 27.9
10-33-40 POLICE REVENUE .00 60.30 10,000.00 9,939.70 .6
10-33-50 POLICE GRANTS 6,171.58 6,171.58 9,500.00 3,328.42 65.0
10-33-80 GRANTS .00 .00 7,500.00 7,500.00 .0
TOTAL INTERGOVERNMENTAL REVENUE
CHARGES FOR SERVICE
6,171.58 104,186.81
325,801.00 221,614.19 32.0
10-34-10 BUILDING INSPECTION FEES 300.00 1,010.00 75,000.00 73,990.00 1.4
10-34-20 CABLE TV FRANCHISE 1,027.82 1,027.82 6,300.00 5,272.18 16.3
10-34-30 NATURAL GAS FRANCHISE .00 1,097.05 13,250.00 12,152.95 8.3
10-34-40 POWER FRANCHISE .00 6,295.47 27,750.00 21,454.53 22.7
TOTAL CHARGES FOR SERVICE 1,327.82 9,430.34 122,300.00 112,869.66 7.7
OTHER REVENUE
10-36-10 INTEREST 52.87 281.86 1,850.00 1,568.14 15.2
10-36-50 BUILDING RENT 300.00 5,430.00 13,000.00 7,570.00 41.8
10-36-60 MYAC REVENUE .00 .00 3,000.00 3,000.00 .0
10-36-70 IONA DAY REVENUE .00 .00 3,500.00 3,500.00 .0
10-36-90 MISCELLANEOUS REVENUE .00 200.00 7,700.00 7,500.00 2.6
TOTAL OTHER REVENUE 352.87 5,911.86 29,050.00 23,138.14 20.4
FOR ADMINISTRATION USE ONLY
17 % OF THE FISCAL YEAR HAS ELAPSED 12/12/2018 11:02AM PAGE: 1
CITY OF IONA
REVENUES WITH COMPARISON TO BUDGET
FOR THE 2 MONTHS ENDING NOVEMBER 30, 2018
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
RECREATION REVENUE
10-37-50 RECREATION FEES 46,505.75 46,505.75 85,400.00 38,894.25 54.5
10-37-60 SHELTER RENTAL .00 .00 1,200.00 1,200.00 .0
TOTAL RECREATION REVENUE 46,505.75 46,505.75 86,600.00 40,094.25 53.7
EQUIPMENT REPLACEMENT
10-38-20 EQUIPMENT REPLACEMENT .00 .00 75,000.00 75,000.00 .0
TOTAL EQUIPMENT REPLACEMENT .00 .00 75,000.00 75,000.00 .0
RESERVES
10-39-50 RESERVES .00 .00 77,457.00 77,457.00 .0
TOTAL RESERVES .00 .00 77,457.00 77,457.00 .0
TOTAL FUND REVENUE
59,938.59 172,002.36
992,355.00 820,352.64 17.3
FOR ADMINISTRATION USE ONLY
17 % OF THE FISCAL YEAR HAS ELAPSED 12/12/2018 11:02AM PAGE: 2
CITY OF IONA
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 2 MONTHS ENDING NOVEMBER 30, 2018
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
ADMINISTRATION
10-41-10 PAYROLL 10,634.00 20,732.10 131,000.00 110,267.90 15.8
10-41-20 PAYROLL TAXES 1,141.63 2,274.06 11,700.00 9,425.94 19.4
10-41-30 RETIREMENT 1,097.37 2,211.47 14,500.00 12,288.53 15.3
10-4140 HEALTH INSURANCE 2,480.83 4,961.66 32,000.00 27,038.34 15.5
10-41-50 OFFICE EXPENSE & ADMIN. 753.29 1,502.14 25,000.00 23,497.86 6.0
10-41-55 PUBLISHING 228.90 459.30 2,400.00 1,940.70 19.1
10-41-60 LEGAL & AUDIT FEES .00 7,174.80 30,000.00 22,825.20 23.9
10-41-63 ENGINEERING 13,472.50 13,472.50 14,000.00 527.50 96.2
10-41-65 TRAINING/TRAVEL .00 .00 5,050.00 5,050.00 .0
10-41-70 INSURANCE LIABILITY .00 2,215.00 7,200.00 4,985.00 30.8
10-41-75 ELECTRICITY - NATURAL GAS 1,277.63 2,361.30 18,000.00 15,638.70 13.1
TOTAL ADMINISTRATION
POLICE DEPARTMENT
31,086.15 57,364.33 290,850.00 233,485.67 19.7
10-46-10 POLICE -PAYROLL 12,250.84 23,348.84 129,060.00 105,711.16 18.1
10-46-20 PAYROLL TAXES 1,302.40 2,514.30 14,219.00 11,704.70 17.7
10-46-30 POLICE -RETIREMENT 1,253.17 2,496.08 12,000.00 9,503.92 20.8
10-4640 POLICE -HEALTH INSURANCE 2,651.37 5,302.74 33,000.00 27,697.26 16.1
10-46-60 POLICE -VEHICLE .00 8,073.59 8,100.00 26.41 99.7
10-46-70 POLICE -TRAINING 110.00 1,476.33 7,800.00 6,323.67 18.9
10-46-80 POLICE-COUNTY/DISPATCH .00 5,744.25 42,000.00 36,255.75 13.7
10-46-90 POLICE -GENERAL 331.26 1,265.98 21,200.00 19,934.02 6.0
TOTAL POLICE DEPARTMENT 17,899.04 50,222.11 267,379.00 217,156.89 18.8
MISCELLANEOUS DEPT
10-47-10 MAINTENANCE 1,322.78 3,974.36 110,000.00 106,025.64 3.6
10-47-20 BUILDING INSPECTIONS 835.08 3,250.06 49,000.00 45,749.94 6.6
10-47-30 EQUIPMENT EXPENSE .00 3,904.00 6,000.00 2,096.00 65.1
10-47-50 CIVIL DEFENSE 895.00 895.00 900.00 5.00 99.4
10-47-60 MYAC EXPENSE .00 .00 3,200.00 3,200.00 .0
10-47-70 IONA DAY EXPENSE .00 39.09 8,500.00 8,460.91 .5
10-47-90 MISCELLANEOUS EXPENSE 931.90 8,586.27 14,000.00 5,413.73 61.3
TOTAL MISCELLANEOUS DEPT 3,984.76 20,648.78 191,600.00 170,951.22 10.8
CAPITAL OUTLAY
10-48-10 LIBRARY .00 .00 2,000.00 2,000.00 .0
10-48-20 CAPITAL IMPROVEMENTS 414.00 468.00 104,021.00 103,553.00 .5
TOTAL CAPITAL OUTLAY 414.00 468.00 106,021.00 105,553.00 .4
FOR ADMINISTRATION USE ONLY
17 % OF THE FISCAL YEAR HAS ELAPSED 12/12/2018 11:02AM PAGE: 3
CITY OF IONA
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 2 MONTHS ENDING NOVEMBER 30, 2018
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
RECREATION EXPENDITURES
10-49-10 RECREATION LABOR 522.13 723.63 48,000.00 47,276.37 1.5
10-49-20 PAYROLL TAXES 55.30 78.75 5,200.00 5,121.25 1.5
10-49-50 RECREATION SUPPLIES .00 350.00 18,200.00 17,850.00 1.9
10-49-60 RECREATION EQUIPMENT 42.43 84.73 12,000.00 11,915.27 .7
10-49-70 RECREATION MAINTENANCE .00 .00 2,000.00 2,000.00 .0
TOTAL RECREATION EXPENDITURES 619.86 1,237.11 85,400.00 84,162.89 1.5
EQUIPMENT REPLACEMENT
10-50-10 EQUIPMENT REPLACEMENT
TOTAL EQUIPMENT REPLACEMENT
TOTAL FUND EXPENDITURES
NET REVENUE OVER EXPENDITURES
.00 .00 51,105.00 51,105.00 .0
.00 .00 51,105.00 51,105.00 .0
54,003.81 129,940.33 992,355.00 862,414.67 13.1
5,934.78 42,062.03 .00 ( 42,062.03) .0
FOR ADMINISTRATION USE ONLY
17 % OF THE FISCAL YEAR HAS ELAPSED 12/12/2018 11:02AM PAGE: 4
CITY OF IONA
REVENUES WITH COMPARISON TO BUDGET
FOR THE 2 MONTHS ENDING NOVEMBER 30, 2018
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
OPERATING REVENUE
51-31-10 COLLECTIONS 25,917.16 51,914.33 312,840.00 260,925.67 16.6
51-31-30 HOOK UP FEES .00 .00 121,475.00 121,475.00 .0
TOTAL OPERATING REVENUE 25,917.16 51,914.33 434,315.00 382,400.67 12.0
INTERGOVERNMENTAL REVENUE
51-33-80 GRANTS .00 .00 700,000.00 700,000.00 .0
TOTAL INTERGOVERNMENTAL REVENUE .00 .00 700,000.00 700,000.00 .0
WATER
51-35-10 WATER SYSTEM
51-35-20 WATER BOND
TOTAL WATER
MISCELANEOUS REVENUE
.00 .00 340,000.00 340,000.00 .0
.00 .00 3,252,280.00 3,252,280.00 .0
.00 .00 3,592,280.00 3,592,280.00 .0
51-36-10 INTEREST 99.95 388.86 2,650.00 2,261.14 14.7
51-36-20 MISC REVENUE .00 .00 2,600.00 2,600.00 .0
TOTAL MISCELANEOUS REVENUE 99.95 388.86 5,250.00 4,861.14 7.4
EQUIPMENT REPLACEMENT
51-38-60 EQUIPMENT RESERVES .00 .00 50,000.00 50,000.00 .0
TOTAL EQUIPMENT REPLACEMENT .00 .00 50,000.00 50,000.00 .0
RESERVES
51-39-50 RESERVES .00 .00 44,995.00 44,995.00 .0
TOTAL RESERVES .00 .00 44,995.00 44,995.00 .0
TOTAL FUND REVENUE 26,017.11 52,303.19 4,826,840.00 4,774,536.81 1.1
FOR ADMINISTRATION USE ONLY
17 % OF THE FISCAL YEAR HAS ELAPSED 12/12/2018 11:02AM PAGE: 5
CITY OF IONA
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 2 MONTHS ENDING NOVEMBER 30, 2018
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
ADMINISTRATION
51-41-10 PAYROLL 7,844.96 14,589.70 112,000.00 97,410.30 13.0
51-41-20 PAYROLL TAXES 824.31 1,561.89 7,400.00 5,838.11 21.1
51-41-30 RETIREMENT 787.82 1,571.99 12,000.00 10,428.01 13.1
51-4140 HEALTH INSURANCE 2,040.81 4,081.62 25,000.00 20,918.38 16.3
51-41-50 OFFICE EXPENSE & ADMIN. 669.93 2,771.12 34,000.00 31,228.88 8.2
51-41-60 LEGAL .00 1,526.20 36,000.00 34,473.80 4.2
51-41-65 TRAININGfTRAVEL .00 120.00 3,000.00 2,880.00 4.0
51-41-70 INSURANCE LIABILITY .00 2,215.00 11,000.00 8,785.00 20.1
51-41-75 ELECTRICITY & NATURAL GAS 962.33 6,543.42 56,000.00 49,456.58 11.7
51-41-80 ENGINEERING 4,435.00 4,435.00 490,000.00 485,565.00 .9
TOTAL ADMINISTRATION
MISCELLANEOUS
17,565.16 39,415.94 786,400.00 746,984.06 5.0
51-47-10 MAINTENANCE & REPAIRS 2,068.06 6,033.16 65,000.00 58,966.84 9.3
51-47-20 MISCELLANEOUS EXPENSE 1,000.00 1,000.00 3,500.00 2,500.00 28.6
51-47-30 EQUIPMENT EXPENSE .00 .00 2,700.00 2,700.00 .0
51-47-35 EQUIPMENT RENT 00 .00 2,000.00 2,000.00 .0
TOTAL MISCELLANEOUS 3,068.06 7,033.16 73,200.00 66,166.84 9.6
CAPITAL IMPROVEMENTS
51-48-20 CAPITAL IMPROVEMENTS 9,214.87 71,492.58 3,690,240.00 3,618,747.42 1.9
TOTAL CAPITAL IMPROVEMENTS 9,214.87 71,492.58 3,690,240.00 3,618,747.42 1.9
EQUIPMENT REPLACEMENT
51-50-10 EQUIPMENT REPLACEMENT .00 .00 277,000.00 277,000.00 .0
TOTAL EQUIPMENT REPLACEMENT .00 .00 277,000.00 277,000.00 .0
TOTAL FUND EXPENDITURES 29,848.09 117,941.68 4,826,840.00 4,708,898.32 2.4
NET REVENUE OVER EXPENDITURES ( 3,830.98) ( 65,638.49) .00 65,638.49 .0
FOR ADMINISTRATION USE ONLY
17 % OF THE FISCAL YEAR HAS ELAPSED 12/12/2018 11:02AM PAGE: 6
City of Iona Check Register - Iona Page: 1
Check Issue Dates: 11/1/2018 - 11/30/2018 Dec 12, 2018 11:17AM
Report Criteria:
Report type: Summary
GL Period Check Issue Date Check Number
Payee
Description
GL Account Amount
11/18 11/07/2018
11/18 11/06/2018
11/18 11/06/2018
11/18 11/13/2018
11/18 11/13/2018
11/18 11/13/2018 16324
11/18 11/13/2018 16325
11/18 11/13/2018 16326
11/18 11/13/2018 16327
11/18 11/13/2018 16328
11/18 11/13/2018 16329
11/18 11/13/2018 16330
11/18 11/13/2018 16331
11/18 11/13/2018 16332
11/18 11/13/2018 16333
11/18 11/13/2018 16334
11/18 11/13/2018 16335
11/18 11/13/2018 16336
11/18 11/13/2018 16337
11/18 11/13/2018 16338
11/18 11/13/2018 16339
11/18 11/13/2018 16340
11/18 11/13/2018 16341
11/18 11/13/2018 16342
11/18 11/13/2018 16343
11/18 11/13/2018 16344
11/18 11/13/2018 16345
11/18 11/13/2018 16346
11/18 11/13/2018 16347
11/18 11/20/2018 16348
11/18 11 / 20/2018 16363
11/18 11/21/2018 16368
11/18 11/21/2018 16369
11/18 11/21/2018 16370
11/18 11/21/2018 16371
11/18 11/21/2018 16372
11/18 11/21/2018 16373
Grand Totals:
Summary by General Ledger Account Number
16114 RMT EQUIPMENT
16319 ALLEN ELDRIDGE
16320 GREG MCBRIDE
16322 BMC
16323 BONNEVILLE CO. SOLID WASTE
CINTAS FIRST AID & SAFETY
DIGLINE, INC.
ERIKS NORTH AMERICA, INC.
FERGUSON WATERWORKS #1701
FRED & WAYNES TIRES & SERVICE
H.D. FOWLER CO.
IDAHO TRAFFIC SAFETY, INC.
INTERMOUNTAIN GAS CO.
NETBACK, LLC
NORCO, INC.
PACIFIC STEEL - IDAHO FALLS
PC PLUS
POLLARD WATER
POST REGISTER
PSI ENVIRONMENTAL
REiC
ROCKY MOUNTAIN BOILER, INC.
SAM'S CLUB/SYNCHRONY BANK
SCHIESS & ASSOCIATES
SWIFTREACH NETWORKS, INC.
TETON MICROBIOLOGY LAB
THE ROSE SHOP
VALLEY READY MIX
VERIZON WIRELESS
GREG MCBRIDE
ALLEN ELDRIDGE
CHEMSEARCH
EASTERN IDAHO RAILROAD, LLC
IDAHO CHIEFS OF POLICE ASSOC.
PORTER'S OFFICE PRODUCTS
ROCKY MTN. POWER
UNIFORMS 2 GEAR
GL Account
Debit
Credit Proof
10-2010 63.78 19,315.54- 19,251.76-
1041-50 437.97 .00 437.97
1041-55 228.90 .00 228.90
10-41-63 13,472.50 .00 13,472.50
10-41-75 606.26 .00 606.26
1046-90 331.26 .00 331.26
1047-10 1,212.03 63.78- 1,148.25
1047-20 835.08 .00 835.08
Lawn mower parts 104710
Building inspections 104720
Mechanical Inspections 104720
Concrete mix -Isolation valves for 104710
County Dump refuse 104710
First Aid Kits refilled 104710
Locator -Utilities 514710
Water system parts 514820
New Water meters Well #1 & #3 514820
Mount & balance lire 104710
Water meters and parts 514820
Signage 104820
Natural gas 104175
Office PC's backup 514150
Welding accessories 104710
Shop stock 104710
Office IT Services 514150
Fire Hydrant Hydraulic Marker 514820
Qtr. Treasurer's Report, PH -Carte 104155
Dumpster-3548 N. Main 104710
Boom Lift 104710
Service -started Boiler for winter s 104710
Halloween supplies 104790
Freedom Field Estates Approval S 104163
911 Emergency calling system 104750
Water tests 514710
Flowers 104790
Cement at 4813 Rushton Rd.
Cell phones
Mechanical Inspections
Building inspections
Bailer water treatment program
Telford Rd. Pipeline crossing ease
Annual dues for ID Chiefs of Polio
Toner- O-F-gice s,e,e1;CS
Street Lights -A It po W2r
Police -uniform
104710
104720
104720
104720
514710
514720
104690
104150
104175
104690
63.78- V
300.00
90.00
35.92
115.00
127.40
19.69
253.65
9,275.13
14.50
807.05
414.00
314.22
75.00
13.59
10.89
206.25
299.04
228.90
106.22
214.20
114.00
131.61
17,907.50
895.00
300.00
68.95
391.50
491.47
120.00
300.00
204.17
1,000.00
75.00
466.81
1,925.74
7.20
37,255.82
M = Manual Check, V = Void Check
City of Iona Check Register- Iona Page: 2
Check Issue Dates: 11/1/2018 - 11/30/2018 Dec 12, 2018 11:17AM
GL Account Debit Credit Proof
Grand Totals:
1047-50 895.00 .00 895.00
10-47-90 200.56 .00 200.56
10-48-20 1,053.55 .00 1,053.55
1049-60 42.43 .00 42.43
51-2010 .00 18.004.06- 18,004.06-
5141-50 394.95 .00 394.95
5141-75 962.33 .00 962.33
51-41-80 4,435.00 .00 4,435.00
5147-10 576.91 .00 576.91
5147-20 1,000.00 .00 1,000.00
5148-20 10,634.87 .00 10,634.87
37.383.38 37,383.38- .00
Dated:
Mayor:
City Council:
Report Criteria:
Report type: Summary
M = Manual Check, V = Void Check
TAB D
generated by OpenERP.com
ElanCity
ELAN CITY
10-34 44th Drive
Long Island City, NY 11101
United States
Phone.: (646) 878-6259
Fax.: (646) 770-3906
Email: sales@elancity.net
Shipping address:
Iona Police Department
3548 N main
Iona, ID 83427
United States
Quote N° S02535
Customer Reference
Description
Invoice address:
Iona Police Department
3548 N main
Iona, ID 83427
United States
Quote Date
12/05/2018
Contact
Hugo BARR
QTY
Iona Police Department
3548 N main
Iona, ID 83427
United States
Tel: +12088811723
Terms of payment
Each Disc.(%)
Ext. price
[01112] 14" Solar Evolis Radar Speed Sign
EVOLIS Radar Speed Sign with Programmable
Message Display; Internal Solar Power Regulator;
Traffic Data Collection + Analysis Software with NO
Subscription Fee; Bluetooth & Smartphone App;
Mounting Kit (Mounting bar)
[028] 12V 22Ah Battery
12V 22Ah Battery
[0223] 80W solar panel
with mounting kit and connection cables
[99900]TWIN PACK SPECIAL DISCOUNT
Delivery Charge
2.00 Unit(s)
4.00 Unit(s)
2.00 Unit(s)
1.00 Unit(s)
1.00 Unit(s)
3,250.00 0.00
135.00 100.00
357.00 100.00
-1,001.00
340.00
0.00
0.00
$ 6,500.00
$ 0.00
$ 0.00
$-1,001.00
$ 340.00
Total:
Taxes:
$ 5,839.00
$ 0.00
Total: $ 5,839.00
To place an order, please fill out and sign the quote / warranty (bottom of the last page)
and email it back to us along with your tax exempt form.
CUSTOMER CONTACT INFO:
• Name:Chief Bowcutt
• Phone: 208-523-5600
• Email: treasurer@cityofiona.org
QUOTE PRICING AND EXPIRATION
• Quote valid until : 30 Days
• PROMO CODE / OFFER:TWIN18 -$1001
2-year warranty included.
Taxes not included.
Phone : (646) 878-6259 I Fax : (646) 770-3906 I Email : sales@elancity.net Website : www.elancity.net
Bank data : First American Bank, 700 Busse Road, Elk Grove Village, IL 60007
Swift : FAMBUS44 / ABA : 071922777
TAB E
CITY COUNCIL MEETINGS
WITH THE EXCEPTION OF MARCH, JUNE AND
SEPTEMBER, THE CITY COUNCIL MEETS THE
THIRD TUESDAY OF EACH MONTH AT 7:00 P.M. IN
THE COUNCIL CHAMBERS LOCATED AT
3548 N. MAIN STREET, IONA
2019 SCHEDULE AS FOLLOWS:
JANUARY
15th
FEBRUARY
19th
MARCH
12th
APRIL
16th
MAY
21 st
JUNE
25th
JULY
16th
AUGUST
20th
SEPTEMBER
24th
OCTOBER
15th
NOVEMBER
19th
DECEMBER
17th
*Note: A City Council Work Meeting Precedes the Actual
City Council Meeting Each Month and Begins at 6:00 p.m.
Any person needing special accommodations to participate
in the above noticed meeting should contact the City Office
at least one day before the meeting at 208-523-5600.
PLANNING AND ZONING
WITH THE EXCEPTION OF MARCH, THE PLANNING
AND ZONING COMMISSION MEETS THE SECOND
WEDNESDAY OF EACH MONTH AT 6:30 P.M. IN
THE COUNCIL CHAMBERS LOCATED AT 3548 N
MAIN STREET, IONA.
2019 SCHEDULE AS FOLLOWS:
JANUARY
9th
FEBRUARY
13th
MARCH
6th
APRIL
1 Oth
MAY
8th
JUNE
12th
JULY
1 Oth
AUGUST
14th
SEPTEMBER
11 th
OCTOBER
9th
NOVEMBER
13th
DECEMBER
11 th
Any person needing special accommodations to participate
in the above noticed meeting should contact the City Office
at least one day before the meeting at 208-523-5600.