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HomeMy Public PortalAboutr 12-085Poolution of 14e Purog4 of &r #Ere#, �q. I No. 12 -85 Date of Adoption May 17, RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT ENGINEERING SERVICES WITH T &M ASSOCIATES — SEWER TELEVISION INSPECTION CONTRACT WHEREAS, the Borough of Carteret is in need of specialized engineering services with regard to Sewer Television Inspection Services; and WUEREAS, the Borough's Consulting Engineers, T &M Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, T &M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $3,750.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, m follows: 1. The proposal from T &M Associates for engineering services related to Sewer Television Inspection Services at a total cost not to exceed $3,750.00 at the rate set forth in T & NPs existing contract with the Borough is hereby approved. 2. Annexed hereto is a copy of said proposal. 3. This action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 17" day of May, 20012 and certified as a true copy of the original on May 18, 2012. KATHLEEN M. BARNEY, Mi IC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN - YES NO NV A.B. COUNCILMAN YES NO NV A.B. BELLINO X KRUti X DIAZ X NAPLES X DI MASCIO X SITARZ X X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council �( /{ /[�v ay 17, 2012 _ . OFFICE OF KATHLEEN X. BARNEY, RPQC /C \4C h CLERK P grIJUA jif q[Rrf2r_, MIDDLESEX COUNTY CNZEU �erseo Date; MAY 17, 2012 TO: Patrick DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: Fla =11 to E 064 0 IN MWO I 1 9 = 0 kin 1 Oki NOW 0 NVA Le 06211 Ws Name of Account: 'RFSOLUITCN #12- �J AMOUNT TO BE ENCUMBERED: AT A TOPAZ. C(XiT NOT '10 EXCFID $3,750.00 YATHLEEN M, BAR Municipal Clerk CERTIFICATION OF. AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby that there are sufficient funds available in the currant budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and: The funds available this contract are in the Budget, in the account of: _ Y in the amount of: -� 7 By this certification, I have hereby encumbered the above named account for the amount of the contract p / ending , Council action. Patrikk DeBlasio, Treasurer DATE; >/1 , , BOOIGHAFCARTEAE1 NOTICE OF CONTRACT AWARDED The Borough f Carteret has awarded a Contract without M.Pe tive bidding as a p mtessi a.al yrviCe pursuant to NJ.S. A. 4 , 11 -5 (1) (a). Thls cmtract and the res- dution authanzing d are avmlabla for pudic Cle rk impaction in the office of thr Municipal Awarded to Ere Aaoci Services: .n vices: - Ergir>Eering i $ ;oo I n, Re: Sevrv_r Tel vson Inspection Services Res Net M erl C $3 Cost Net N ce emed $375D.00 Mun KATHLEEN Clark BARNEY, MMC ($108 Clerk ($1D.BD) 513511 1373 Broad Street, Suite 306, Clifton, New Jersey 07013 (973) 614 -0005 ` fax (973) 614 -0025 ' www.tandmassociates.com CART -G1202 Mayor Daniel J. Reiman Borough of Carteret 61 Cooke Avenue Carteret, New Jersey 07008 Re: Sewer Television Inspection Contract Professional Services Dear Mayor Reiman: IMMM ASS ❑e I ATE S May 10, 2012 As requested, we are submitting the below scope of services and fee estimate for professional services to provide the Borough with general engineering assistance related to the development of the annual sewer television inspection contract. T &M Associates is prepared to assist the Borough on the preparation of specifications and bid documents for internally televising a range of storm and sanitary sewers throughout the Borough in a variety of sizes with some light duty and heavy duty cleaning where needed. The object of the project will be to request unit prices per linear foot for a series of pipe sizes for the television inspection as well as the light and heavy duty cleaning; the contract then will be used by the Borough through the year on an as need basis for all television inspection needs. The scope of services consists on the tasks specified as follows: 1. Quantities will be estimated by linear feet for the television inspection, light and heavy duty cleaning of a variety of pipe sizes. After quantities are determined, a cost estimate will be provided. 2. Specifications will be prepared in book form, in T &M Associates' format, based on the 2007 New Jersey Department of Transportation Standard Specifications for Road and Bridge Construction. 3. Upon completion, we will present the bid package to the Borough requesting approval and authorization to advertize the project for bids. T &M Associates will print and distribute the contract documents to the prospective contractors. The cost of the printing will be offset by the purchase price of the package. 4. T &M Associates will answer questions that arise during the bidding phase, either from the Borough officials or prospective bidders. 5. We will attend the receipt of bids with the appropriate municipal officials. 6. T &M Associates' representatives will assist Borough officials with the bid review process, including an evaluation of the contractors' bid submissions. As part of this effort, T &M ENERGY & UTILI IIES ® ENVIRONMENTAL • JIUBLIC WORKS • REAL ESTATE DEVELOPMENT SOLI WASTE • TRANSPORTATION m WATER & WASTEWATER Regional Offices in NEW JFRSEY and PENNSYLVANIA I ASSOCIATES Le: Mayor Daniel J. Reiman CART -G1202 May 10, 2012 Re: Sewer Television Inspection Contract Page 2 Professional Services Associates will prepare a bid tabulation sheet comparing the various bids received, review the credentials of the low bidder, and prepare a detailed recommendation of award. Based upon this scope of services, we suggest a lump sum fee of $3,750 for the professional services noted above to be billed monthly based on a percent complete. On behalf of T &M Associates, I would like to thank you and the Governing Body for the opportunity to submit this budget, and look forward to working with you and members of your staff in the future. If you have any questions concerning this matter, please call. Very truly yours, T &MAAS OCIATES L ,a � DONALD J. NORBUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER DJN:DDR:sp cc: Kathleen Barney, Borough Clerk John P. DuPont, Director of Engineering Patrick DeBlasio, CFO KXAM01202kCorresponde�Weimao_DJN_ SOON & Fee Fst Sewer N ConlracLdoe