The URL can be used to link to this page

Home My Public Portal Aboutr 12-086�85atuttarc of the No. 12 -85 Date of Adoption -May 17, 2 012 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH T &M ASSOCIATES — 2011 BASE REPAIR & COUNTY ROAD OVERLAY PROGRAM / ROMANOWSICI AVENUE REHABILITATION SUPPLEMENTAL CONTRACT ADMINISTRATION & INSPECTION SERVICES WHEREAS, the Borough of Carteret is in need of supplemental contract administration and inspection services in regard to the 2011 Base Repair & County Road Overlay Program; and WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the requisite skill and expertise for said services; and WHEREAS, T &M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $13,750.00; and WHEREAS, the Mayor and Council have reviewed said proposal; WIIEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from T &M Associates for the 2011 Base Repair & County Road Overlay Program/Romanowski Avenue Rehabilitation Supplemental Contract Administration & Inspection Services at a total cost not to exceed $13,750.00 at the rate set forth in T &M's existing contract with the Borough is hereby approved. 2. That annexed hereto is a copy of said proposal. 3. That this action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 4. That a copy of this resolution be forwarded to the Borough's - Purchasing Department and T &M Associates. Adopted this 17' day of May, 2012 and certified as a true copy of the original on May 18, 2012. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.D. COUNCILMAN YES A.D. X Itf�1 DIAZ X X qNV Indicate Vote AB - Absent NV - Not Voting 7Adoptcd XOR - Indicates Vme to o",,u eeting of t he Municipal Council May 1 2012 CLER C tt �. , OFFICE OF KATHLEE12 hl. BARNEY, Rh1C /Ch1C MUNICIPAL CLERK rrr>su� Iri" IJJODLESEX COUrviY Date TO: Patrick J. DeBlasio, Treasurer Borough OF Carteret REQUEST FOR CERTIFICATION. OF A VAILABLE FUNDS: TEL (732) 541 -3800 FAX (732) 541 -8925 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 May 17, 2012 For: T&M Associates,,Re: Engineering Services, Re: 2011 Base Repair & County Avenue Rehabilitation io tract AuminiscraLion a Name ofAccounp_ V--- AMOUNT TO BE ENCUMBERED: Not to exceed $13,750..00 at the rate set T M.B - 41 Municipal l Cl Clerk U CERTIFICATION OF AVALLABILITX OF FUNDS I, Treasurer of the Bgrough of Carteret; do hereby certify that there are sufficiAnt finds ava lablein the current and: budget to enable the Municipal Council to authorize the entering info a contract between the Borough th o f Carteret The funds available for this contract are in the Budge the account of in the amount By this certificat on I have hereby encumbered the above named accour the amount of the contract. PATRIC J. DeBLASIO, Treasurer Date: 1C BOROLGH O CARTERET hcs corrt2et and the .- t are zvaI.B for p office of the Mini cipzl the 573614 1373 BROAD SHEET, SUITE 306, C1 11 TON NJ 07013 -423 (973) 614 -0005 ` fax (973) 614 -0025 %vww. tan drn ass oci ate s . coFIT CART -02011 CART -02051 Mayor Daniel Reiman Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, New Jersey 07008 Re: 2011 Base Repair & County Road Overlay Program Romanowski Avenue Rehabilitation Supplemental Contract Administration & Inspection Services Dear Mayor Reiman: rm April 12, 2012 As requested, we have worked with the Borough's Director of Engineering, John DuPont to expand the scope of the 2011 Road Program and Romanowski Avenue Rehabilitation contracts to add the following work to the S. Brothers, Inc and Lancha, Inc. road improvement contracts. • Chestnut Street Cul- de-sac roadway and drainage improvements • Milik Street - Various Base Repairs • Oakwood Avenue Sanitary Sewer Rehabilitation • Oakwood Avenue Milling & Resurfacing • High Street Sanitary Sewer Repairs Based on the above, we are providing the following scope of services and fee estimate for the contract administration and field inspection services associated with the additional work. Scope of Services Construction Our construction team, under my overall guidance, consists of individuals each with a specific role and responsibility in carrying out the construction management plan. The Project Manager (PM) has day -to -day responsibility for contract administration. He and his inspection team will monitor performance with the baseline schedule and contracted.costs, The team will perform the required inspection and conduct bi- weekly job meetings as necessary to discuss performance to -date, any design and contract issues and upcoming tasks and plans for their implementation. We will produce and distribute minutes of all meetings. ENGINCERS ' PLANNERS' ` SUF2VCYORS CIVIL ' ELECTRICAL' ENVIRONMENTAL ` MECHANICAL ' MUNICIPAL - SITE' SOLID Wv STE ' STRUCTU RAI. ' "fR,,EEIC ' TRAN= SI'ORTAI I CORPORATE RE,iDOUAR'PRS IN UDDLETOV.N, NJ 1 RECiIO,A'AL OFFICES: 10,13 RIVER, NJ; I600FESTOWV', NJ; P YMOUI H i IFFI ItIG, FA n tti E,_%! JUAA. PUERTO RICO Le: Mayor DanielRetmau Borough of Carteret Re: 2011 Road Program Supplemental Professional Services iI ASSOCIATES CART -02011 CART -02051 April 12, 2012 Page 2 Our staff will provide part-time construction coverage Monday through Friday. As necessitated by the contractor's work schedule, on -site inspection will be provided, as required, beyond an eight - hour workday and Saturdays. In the field, our staff will oversee the construction activity including performing and documenting inspections to determine if the work is done in general conformance with the contract plans and specifications. We will notify the contractor in writing of any unacceptable work or material, track the deficient condition and inspect the work until it is corrected. We will address surrounding property and general public concerns that may arise during the construction phase. We will work closely with the neighboring property owners to achieve timely and efficient completion of the work with minimal disruption and inconvenience to the residents, while maintaining a safe work zone. Monthly contractor payment requisitions will be processed by our office. Pay items will be checked for accuracy with field measurements taken during the month. Post - Construction During this phase, we will perform a final inspection of work with involvement from the Borough as desired, issue a punchlist to the contractor, as necessary, and expedite corrections. Particular attention will be given to the restoration of adjacent property. We will manage the contract closeout process, including execution of any affidavits, release of liens, production of maintenance bond, warranties /guarantees, operations and maintenance manuals and other technical data, as required; and prepare paperwork and documentation needed for project closeout. Summary of Fees and Schedule The fee for the scope of work listed above is proposed as a not to exceed cost of $13,750. Le; Mayor Daniel Reiman Borough of Carteret Re: 2011 Road Program Supplemental Professional SerVICea ,Nl ASS 0CIATEs CART -02011 CART -02051 April 12, 2012 Page 3 If you have any questions concerning the information provided herein or require additional information, please call. Very truly yours, T &M A SOCIATES DONALD J. NORBUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER DJN:sp cc: Patrick DeBlasio, Chief Financial Officer John DuPont, Director of Engineering HdCan\ 020511Comopondmce \MayorReiman_ DIN _2011 Road Progpam Earn CAI Proposal (2).dmx