HomeMy Public PortalAboutAmendment - Contract No. 53-2015 - Commonwealth Engineers - Services for NW 13th Interceptor Basin Project - Phase 1AMENDMENT TO CONTRACT NO.53-2015
THIS AMENDMENT is adopted this Ja day of April, 2016, by and between
the City of Richmond, Indiana, a municipal corporation acting by and through its Board
of Sanitary Commissioners (referred to as the "City"), and Commonwealth Engineers,
Inc., 7256 Company Drive, Indianapolis, Indiana 46237 (hereinafter referred to as the
"Contractor").
WHEREAS, on or about April 29, 2015, the City and Contractor entered into an
Agreement for services to be rendered by Contractor to City for good and valuable
consideration with said Agreement bearing Contract No. 53-2015.
WHEREAS, Contract No. 53-2015, to which this Amendment is attached,
requires Contractor to perform certain professional engineering services, to include the
Phase I Final Design and Phase I Geotechnical Services, with regard to N.W. 13th Street
Interceptor Basin Improvements Project, as more specifically set forth in the Agreement.
WHEREAS, in consideration for the services described above, and more
particularly described in Contract No. 53-2015, the City agreed to pay to Contractor a
total sum not to exceed Six Hundred Ninety-eight Thousand Four Hundred Eighty-one
Dollars and 00/100 ($698,481.00).
WHEREAS, Contact No. 53-2015 is to continue in effect until completion of the
project described in the same; however, the Contract may be terminated, for cause, at any
time, by giving at least five (5) working days written notice specifying the effective date
and the reasons for termination.
WHEREAS, the City no longer employs a licensed surveyor; and as such, the
City has identified that it has become necessary for it to utilize the services of a licensed
surveyor to facilitate the terms of the Contract as the work contemplated therein will
require the preparation of both permanent and temporary construction easements, which
includes, but is not limited to, the creation of legal descriptions.
WHEREAS, the City has agreed to amend the original Contract so as to permit
Contractor to conduct easement surveying and the reasonable and necessary
documentation preparation associated therewith, as well as to render assistance related to
the SRF Preliminary Engineering Report with the services for the foregoing being
consistent with the hourly rates set forth in Contract 53-2015.
NOW, THEREFORE, for valuable consideration and passage by majority vote of
City, the parties hereto now amend Contract No. 53-2015, to wit:
Section I. Statement and Subject of Work. Contract No. 53-2015 provides
that Contractor shall abide by the terms and conditions set forth in a Proposal submitted
by the Contractor on or about March 11, 2015, which is attached to the Contract and
incorporated by reference therein as Exhibit "A." The parties now agree that Contract
No. 53-2015 should be amended so that Contractor is required to generally prepare both
permanent and temporary construction easements, which includes, but is not limited to,
the creation of legal descriptions. Further, Contractor agrees to conduct easement
surveying and the reasonable and necessary documentation preparation associated
therewith, as well as to render assistance related to the SRF Preliminary Engineering
Report. Contractor submitted a Proposal regarding this Amendment on or about
February 19, 2016, with Appendix "A" attached to the same. Said Proposal, with the
accompanying Appendix, are attached hereto and incorporated by reference herein as
Exhibit "A" and the parties agree to abide by the terms and conditions set forth in said
Exhibit. The additional services addressed in this Amendment to Contract No. 53-2015
shall be performed for the increased consideration set forth below.
Section III. Compensation. City shall pay Contractor a total sum not to exceed
Seven Hundred Fifty-two Thousand Six Hundred Eighty-one Dollars and 00/100
($752,681.00) for complete and satisfactory performance of the work required in
Contract No. 53-2015, with the foregoing sum reflecting a Fifty-four Thousand Two
Hundred Dollar and 00/100 ($54,200.00) increase from the originally contracted amount
not -to -exceed sum of Six Hundred Ninety-eight Thousand Four Hundred Eighty-one
Dollars and 00/100 ($698,481.00). The foregoing increase shall be apportioned as
follows: Forty-one Thousand Seven Hundred Dollars and 00/100 ($41,700.00) to
Easement Document Services, and Twelve Thousand Five Hundred Dollars and 00/100
($12,500.00) to SRF PER assistance, both of which are more particularly described on
Exhibit "A" attached hereto.
IN WITNESS WHEREOF, the parties have executed this Amendment at Richmond,
Indiana, as of the day and year first written above, although signatures may be affixed on
different dates.
"CITY"
The City of Richmond, Indiana, by and through
its Board of Sanitary Commissioners
-S—ueY4iller, President
A�man Bakshi, Vice President
ns, Member
APPROVED:
now, M
Dated: I,
"CONTRACTOR"
Commonwealth Engineers, Inc.
By:
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Title: \Ilct �RE= 113pN T
Dated: H /'I l] C.p
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COMIMOAMEALTW
ENGINEERS, INC.
A wealth of reaourcaa to MAW a common goal.
February 19, 2016
Mr. Elijah W. Welch, A.E.
District Engineer
Richmond Sanitary District
City of Richmond
2380 Liberty Avenue
Richmond, Indiana 47374
RE: Amendment #1 to Contract Number 53-2015
Easement Document Services & SRF PER Assistance
NW 13th Street Interceptor Basin Improvements Project
Dear Mr. Welch:
For your consideration, Commonwealth Engineers, Inc. requests an amendment of $54,200 to assist the
Richmond Sanitary District with easement document services and State Revolving Fund (SRF)
Preliminary Engineering Report (PER) assistance for the NW 13th Street Interceptor Basin Improvements
Project. The following is breakdown of costs.
o Professional Service Agreement 53-2015 dated 4/28/15
Final Design & Geotechnical Services $ 698,481
o Requested Amendment #1 to Contract 53-2015
Easement Document Services $ 41,700
SRF PER Assistance 412,500
Total Project Costs Including this Amendment $ 752,681
The scope associated with Amendment #1 is described in Appendix A to this letter. For purposes of this
Amendment, it is assumed that the Contractor will proceed on a standard hourly, reimbursable expense,
and sub -consultant +15% administrative basis in accordance with Contract Number 53-2015. Except to
the extent modified herein, all terms and conditions of the Professional Services Agreement shall
continue in full force and effect.
Thank you for your consideration.
Sincerely,
COMMONWEALTH ENGINEERS, INC.
Brian Desharnais, Ph.D., P.E.
Enclosure: Appendix A
7266 Company Drive
Indianapolis, Indiana 46237
(317) 8884177
FAX (317) 887-8641
Exhibit A
Appendix A
Easement Preparation (Estimate = $41 700)
1) Preparation of Documents: Commonwealth Engineers, Inc. (hereinafter referred to as the
"Contractor") shall assist the Board of Sanitary Commissioners and its Storm Water Management
Board (hereinafter referred to as the "City") in the preparation of the information required to
complete the permanent and temporary (construction) easements necessary for the Project.
These documents (descriptions and plats) shall be prepared by the Contractor in a format
approved by the City's Attorney and submitted to the Attorney to review, modify and / or change
as necessary to complete and execute.
2) Title Searches and Boundary Services: The Contractor shall perform title searches as needed
either (a) directly or (b) through a sub -contractor agenlJcompany qualified to research title history
to determine property owner of record, correct document numbers for current deed record and
accurate legal description for each unplatted property that will be subject to an easement
acquisition. If boundary surveys become necessary for an easement, they shall be performed by
the Contractor.
3) Meetings: The Contractor shall be available to attend meetings and assist the City and / or its
Attorney in answering any questions pertaining to the easements, right of way issues, meeting
with property owners, etc.
4) City Responsibilities: It is assumed that the City will be responsible for the legal review of the
documents, shall be responsible for the cost of the easement acquisition, including legal notices,
appraisal fees, negotiations and the actual purchase price.
SRF PER Assistance (Estimate = $12 500)
1) Update PER:
a. Update the PER based on updated phasing and include fiscal sustainability plan (FSP) in
accordance with latest SRF guidance documents.
2) PER Public Notice and Execution:
a. Assist RSD with the completion of the Wastewater SRF Application.
b. Assist the Owner with the execution of the required public notice procedures, which will
include the preparation and publishing of a notice of the availability of the PER for review
by interested parties and relevant information regarding the IFA SRF mandated public
meeting.
c. Assist RSD with the execution of the IFA SRF mandated Signatory Authorization
Resolution and the PER Acceptance Resolution.
d. Prepare and submit copies of the PER to IFA SRF.
3) PER Public Notice and Execution:
a. Review comments issued by the IFA SRF on the PER.
b. Negotiate reasonable resolution with IFA SRF staff on the PER.
c. Provide updated PER documentation to RSD (furnish one (1) POF electronic copy and
two (2) hard copies) and IFA SRF.
4.0 Employee Billing Rate Schedule
COMMONWEALTH ENGINEERS, INC.
STANDARD HOURLY RATES AND REIMBURSABLE EXPENSES SCHEDULE
July 1, 2014 - June 30, 2015
Billing Class Rate Per Hour Billing Class Rate Per hour
Principal III $ 82.97 Environmental Compliance Manager $ 37.14
Principal 11 $ 76.13 Compliance Specialist $ 15.86
Principal $ 69.58
Resident Project Representative IV $ 32.54
Project Manager IV $ 68.86 Resident Project Representative III $ 28.71
Project Manager III $ 64.43 Resident Project Representative 11 $ 25.91
Project Manager Il $ 52.54 Resident Project Representative 1 $ 23.11
Project Manager I $ 47.30
Clerical III $ 25.51
Senior Electrical Engineer $ 61.80 Clerical II $ 21.22
Project Engineer IV $ 53.30 Clerical 1 $ 15.85
Project Engineer III $ 42.50 Reproduction Processor $ 19.79
Project Engineer It $ 39.87
Project Engineer $ 36.98 Trainee $ 15,00
Engineering Intern Ili S 34.31 CADD Specialist IV $ 32.59
Engineering Intern It $ 28.92 CADD Specialist III $ 29.60
Engineering Intern 1 $ 26.30 CARD Specialist II $ 25.31
Designer IV $ 40.79 CADD Specialist 1 $ 20.27
Designer III $ 34.66 IT Manager $ 41.63
Designer II $ 31,88 Multimedia Coordinator $ 36.06
Designer 1 $ 27.66
Grants Manager $ 39.60 Surveyor $ 28.77
In order to arrive at the total billing rate, the above direct payroll rates shall be multiplied by factors of 40%
and 96,4266% to account for payroll and general overhead costs respectively. In addition, a 16% profit level is
then added �to1 arrive at total labor costs. This Is a total multiplier factor of 3A625 times direct payroll rates.
l3_ eitL blirsahle, xi)arlsgp
1. Travel from the office shall be at the then currently approved rate by the U.S. internal Revenue
Service.
2. Actual cost of subsistence and lodging.
3. Actual cost o1 long distance telephone calls, telegrams, express charges, and postage, other than
first class mail.
4. Paper prints at $0.75 per square foot.
5, Actual costs of special tests and services of special consultants (not used without specific written
consent of Owner).
It Is agreed that the Owner will make payment of each invoice presented by Commonwealth within thirty (30)
days from the date of the Invoice, Payments received after this time shall be subject to an interest charge of 1 %
per month.
3/11/2015 Commonweallh Engineers Inc.
[EXHIBIT -A- PAGE-oF-&-