HomeMy Public PortalAbout160_010_20131114_InfrastructureCommitteeMinutes INFRASTRUCTURE COMMITTEE MINUTES
CITY OF TYBEE ISLAND
November 14, 2013
5 P.M.
ATTENDEES: Paul Wolff, Diane Schleicher, Angela Hudson, George Reese, Barry
Brown, Jason Buelterman(Mayor), John Giordano, Chris Stovall and
Tom Groover.
Approve the minutes of the previous meetings—Paul Wolff asked for a motion to approve
the minutes from the last meeting (10.10.13); Tom Groover motioned to approve; Barry
Brown seconded; the vote was unanimous.
New Business:
Elevation to FEMA standards of Well House
a. Review engineering requirements and costs—Chris Stovall (Thomas
&Hutton) states, I think you have received a copy of the proposal;
where we see the most money being spent on this is, you're wanting
this thing to stand up to a category 5 hurricane; so it's going to be new
concrete piers and an elevated concrete slab;we can build whatever
type of building we want on top; and then fill in below; with a
category 5, they say the storm surge is around 20 feet, so I think we
need to be a minimum of 21 feet up, so we're covered.
b. Review potential overall project costs—Chris states, looking at it, it's
going to be upwards of$200,000 to do each one.
Old Business:
I. New ADA Sidewalk on Eastside of Butler from 18th Street to 19th Street
a. Lowest responsible bidder—AD Williams
Paul Wolff states, Karen, we started at 5:00, and after a brief discussion,
we had a unanimous vote to move $2000 from Joe's paving budget, into
his sidewalk budget, to cover the low bid by AD Williams Construction,
for the sidewalk improvements from 18th Street to 19th Street. The bid
came in at$19,500; that was unanimous approval to recommend that to
Council.
Diane Schleicher states, I think if anybody wants to come back and
modify their driveways, within a certain amount of time, to accommodate
a bigger vehicle, I'd like the City to consider waving those fees; we're the
ones putting the sidewalk in. Paul asked if everybody is okay with that;
they replied yes.
II. Update on Jones Avenue:
a. Thomas and Hutton, Chris Stovall—Chris states that he met with George
Reese about 2 weeks ago; reviewed the plans with him and got some good
information on some things; plans are complete at this point; I'll get you
some final sets; our plans are to go ahead and submit these for EPD
review, probably by Monday; we worked through DOT issues.
b. GEFA loan will be used for portion of project and paperwork handled by
Thomas &Hutton—Chris states, we have the GEFA application ready to
submit; we already had some information into GEFA from the past, from
the last time; we'll be sending them updated information with the two
application forms; I've prepared an engineering report with some finance
information in there; basically you've raised the rates about 7% this year;
based on the funds that are already in place, that's more than adequate to
pay for the debt service; it'll be about $93,000 per year, for 20 years, in
additional debt service, for roughly a $1,700,000 loan.
c. Discuss timeline for project—Chris states they will submit for permits
next week; it will probably take 3-4 weeks to get our DOT and EPD
approvals; GEFA board meets on 1.14.14, to announce the funding; if we
put the project out to bid, say by mid-December, and do things
concurrently, we should have our permits back by then; take our bids
around January 14th, as well, so we would be able to award, basically that
week.
d. Review waterline costs and paving cost
III. Sewer Force Main#6:
a. Thomas and Hutton, Chris Stovall—Chris states the design is complete;
we'll have the bore under Hwy 80; I've looked into the open cut along the
sidewalks but we have to get under everything anyway; we'd be down
about 6-7 feet deep with the water lines; we'll be in the groundwater
anyway; so that's going to be pretty difficult; I've talked to a DOT
representative about having a PVC directional drill; a larger casing, then
slide our actual carrier pipe with that; DOT is fine with that; we don't have
to have a steel casing in there; so we'll be able to basically keep
everything above ground; they'll be through in 3 days, versus, 10-14 days;
I think this is the best way to go; we'll probably see about a $5000
savings.
b. GEFA loan will be used and paperwork handled by Thomas &Hutton—
Chris states, we'll have the GEFA, DOT and EPD submittals made by
Monday, at the latest; we'll get those back by mid-December; we can have
it advertised in mid-December, at that point; 30 days advertising; bid
opening mid-January; award it by the 23rd; start construction probably
about 2 weeks later; as we go through construction, we'll need to have a
monthly meeting with the contractor so we will know where and when
they will be working.
c. Discuss timeline for project—Chris states, we're looking at an aggressive
6 months' schedule for both the water and force main completion; we can
make sure they're doing certain parts; we can try to get through Jones
before June, and maybe working on Lewis in the summer; the force main,
we definitely want to be under Jones, and around the corner, before the
summer; once we get back on Solomon,we can have Solomon closed off
to local traffic; shouldn't be too difficult back there; Polk, same thing.
d. Review sewer force main costs
IV.New Drive-by AMR System:
a. All meters are installed—George Reese states, every meter is completed;
it's up and running; as soon as she can get a full billing off of it, without
any problems, bugs or glitches, then we can switch over to monthly
billing.
V. TRAILS PROJECT:
a. Project update - Thomas and Hutton, John Giordano—John states, prior to
the last Infrastructure meeting, I had sent Diane some areas where I had
some concerns where I got the survey back; we actually see where the
marsh crosses the existing railroad bed; I know there's been past
discussion about possibly putting some lower boardwalks in there; after
that, I met with Diane, Paul and Bill and we went out there and looked at
the area where that marsh line crosses the proposed trail; after that meeting
you had asked me to look at the cost of putting in a low boardwalk; one
that wouldn't require handrails; with the assumption that Georgia Power
was also not going to be able to use that boardwalk for access; we looked
at the cost; we estimated the beefed up boardwalk at about $175.00 a foot;
for the lighter duty boardwalk, without rails, I think we're looking at more
of a range of$115; you had asked me to go ahead and do a cost analysis of
deducting the portion of the trail that we already included in the cost
estimate and add in the new boardwalk; I haven't had a chance to do that
yet; I have been coordinating with Tommy, looking at easements; he's
been doing some research; best he can see right now, he thinks those
power lines are covered under the franchise agreement; Tommy suggested
calling Georgia Power and see if they can provide a copy of the easement,
if they have one.
Paul Wolff asked Diane to call Georgia Power and see if they have a copy
of that franchise agreement, or easement, so we can verify that. Diane
replies, yes.
With no further business to discuss, Paul Wolff asked for a motion to
adjourn. Tom Groover motioned to adjourn. Barry Brown seconded.
A quorum of city council members may be present which would constitute a meeting.
Respectfully submitted by Karen Reese on 12.10.13