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HomeMy Public PortalAbout160_011_Infrastructure Committee Minutes - 12.12.13 INFRASTRUCTURE COMMITTEE MINUTES CITY OF TYBEE ISLAND December 12, 2013 5 P.M. ATTENDEES: Paul Wolff, Diane Schleicher, Barry Brown, George Reese, Joe Wilson, Chris Stovall (Thomas &Hutton) and Tom Groover. Approve the minutes of the previous meetings—Paul Wolff called the meeting to order; asked for a motion to approve the minutes from the 11.14.13 meeting. Tom Groover motioned to approve. Barry Brown seconded. New Business: Old Business: I. New ADA Sidewalk on Eastside of Butler from 18th Street to 19th Street a. Project to start in January 2014—Joe Wilson states, it shouldn't take but a couple weeks to dig it out and pour it; he should be here the first or second week of January. II. Update on Jones Avenue: a. Thomas and Hutton, Chris Stovall—Chris states, the plans are completed; we have them off to EPD, DOT and the only thing we still need to do is send them to off to the LDA for permits; will probably do that on Monday; we're on the schedule to concurrently get our regulatory approvals, with the funding approvals through GEFA; we have the GEFA applications in as of last week; the Board meeting is January 14th and they will make the approvals at that time; the money would theoretically be approved at that point; we had talked about trying to get a bid opening along that same time frame so we can award the contract at the January Council Meeting; the only outstanding issue is to fill in the date on the advertisement for bid; we'll need 30 days to advertise to meet GEFA requirements; you need 30 days to advertise, then wait a week, then advertise 1 more time; so it goes in the paper twice. Diane Schleicher states, I'll send you the schedule for the 2014 Council Meetings and you can figure out how it fits in. III. Sewer Force Main#6: a. Thomas and Hutton, Chris Stovall—Chris states, this and the Jones Ave. project is all under one set of drawings; we'll give it to one contractor; we'll have two divisions; we'll know what the prices are of each. IV.Elevation to FEMA standards of Well House—Thomas and Hutton, Chris Stovall a. Chris states, I found out that not until 2017 are they going to make us make an official surge, elevation number for us; we know that the highest number on record is around 19; we think the FEMA surge number will be around 20, so let's go ahead and be at 21; George and I met today(Chris passing out a handout); we went out and looked at the condition of the electrical; we really think at this point that, the electrical is more or less, just the labor to move it; we had $65,000 in there for the electrical, so I basically just cut that down to $15,000 for the labor; we've talked about, with our consulting contract, was to come up with something that can be used for all 3 well sites;just depends on what our height is; I've talked to our structural engineer, he basically would come up with a column design, one size fits all, in a slab design, bare bones; I do have a draft copy with me, of the cost. Paul Wolff asked for a motion that we recommend to Council that we move forward on the engineering for elevating all three well houses, at an approximate cost of$25,000; Tom Groover motioned to approve; Barry Brown seconded. Paul states, there may some FEMA money for disaster pre-emption; I know there's FEMA money available for pre-disaster mitigation; this should qualify; Paul asked Diane Schleicher to look into that. V. TRAILS PROJECT: a. Project update - Thomas and Hutton, John Giordano—Diane Schleicher states, I talked with John Giordano; we finally got the easements that exist from Georgia Power, in that area; all that pre-dates that area being annexed; it was from the County; the attorney is researching that; the addition to the budget is the boardwalks; even if they're raised about 6 inches, without handrails, they're going to impact the budget as much as $100,000; we want to be clear with Georgia Power about how much of a real easement they have; the drawings were very ancient. Paul Wolff states, what I'd like to get from John is, what's the difference between doing the boardwalk, and the previous plan to do the fill with crushed granite, and how many linear feet did he base his $100,000 estimate on; that is what I'd like to know for next week. With no further business to discuss, Paul Wolff asked for a motion to adjourn. Barry Brown motioned to adjourn. Tom Groover seconded. A quorum of city council members may be present which would constitute a meeting. Respectfully submitted by Karen Reese on 1.7.14