Loading...
HomeMy Public PortalAbout20140123CityCouncilPacket Table of Contents 000_000_20140123Agenda.pdf 1 20140123CityCouncilPacket.pdf Table of Contents 1 000_000_20140123Agenda 040_020_Arbor Day PROCLAMATION - 2014 5 050_010_20140109minutes 6 060_020_Agenda Request for 2014 - Bicycle Friendly Committee Membership 29 060_030_VH_MSBOD2014 submission 30 070_020_Quarterly2013octthrudec2013 31 Tybee Island Fire Department 31 Fire Department Staffing 32 Fire Dept Response Apparatus 2013 33 4th Quarter Statistics: 34 Emergency Management: 35 Ocean Rescue: 36 070_030_Tybee Island Police Department 37 City of Tybee Island Police Department Quarterly Report 37 Statistical Data- OCTOBER 38 Statistical Data- NOVEMBER 39 Statistical Data- DECEMBER 40 Slide Number 5 41 Slide Number 6 42 Slide Number 7 43 Slide Number 8 44 Neighborhood Watch 45 Slide Number 10 46 In Closing 47 070_040_4th quarter 2013 WATER.pptx slide 4 48 CITY OF TYBEE ISLAND WATER DEPARTMENT 48 CITY OF TYBEE ISLAND WATER DEPARTMENT 49 CITY OF TYBEE ISLAND WATER DEPARTMENT 50 CITY OF TYBEE ISLAND WATER DEPARTMENT 51 070_050_River's End-Qrtly Report-2nd Qtr-FY14 FINAL(3) 52 Slide Number 1 52 MONTHLY REPORT CUSTOMER SATISFACTION SURVEY 53 Slide Number 3 54 Slide Number 4 55 Slide Number 5 56 JULY—OCTOBER (1Q) REVENUE COMPARISON 57 EXPENSES (1Q) STAFF, SUPPLIES & SERVICE 58 OCTOBER— DECEMBER 2013 59 Site Upgrades - CIP 60 Site Upgrades - CIP 61 Site Upgrades - CIP 62 ADMINISTRATION - RETAIL 63 BUILDING OUR BRAND... 64 ADMINISTRATION 'WEB SAVVY' 65 GUEST EXPECTATIONS &'GOOD VIBRATIONS' 66 ARVC CONFERENCE KNOXVILLE, TN 67 UPCOMING NEWS KNOXVILLE CON'T 68 QUESTIONS? 69 090_010_Mardi Gras 70 090_020_2014 Trybee Island Sprint SEA_1-23-14CCAR 73 090_0303H PC2014SEA 1-23-14CCAR 86 100_010_1 of 2 Agenda Request - Consulting Assistance with permitting for derelict structure removal 93 100_011_Task Order Memorandum No 2014-01 94 100 020 MSMOU CCAR1-9-14 95 100_030_Parking Meter Change in Rates 100 100_031_Tybee Island Reconfig Quote (without Rate Cards) 13 12 13 204a 101 100_040_ LED Light 103 100_041_NESC Std payments with upfront payment 104 100_042_N ESC Std Lease3of3 106 100_050_Agenda Request for 2014 108 100_051_honor box pic 110 100_060_Blank Agenda Request for 2014 110 100_070_Agenda Request - Fire Protection Subscription Fee Increase based on CPI 111 100_071_Clk_37-2013 112 100_080_Agenda Request-Out-of-State Travel-2014 ARVC School-1.23.14 115 100_090_Agenda Request -Water and Sewer Rate increase based on 1.5%CPI 116 100_091_Water and Sewer Rates -Proposed 1.23.14 117 100_092_Consumer Price Index Information 118 100_100_Agenda Request - Garbage and Recycling Rate increase based on 1 5% CPI 119 100_101_Garbage Recycle Rate Schedule - Proposed 1.23.14 120 100_102_CPI in WastePro Contract 121 130_010_Second Reading Technical Codes 126 140_010_RESOLUTION 129 140_020_Agenda Request for 2014 - rename bicycle friendly committee - 2014 - Copy 130 150_010_STWP Update_11.06.2013 131 150_020_Action Item List - January 2014 140 Sheetl 140 160_010_20131114_Infrastructu reCommitteeM inutes 141 160_011_Infrastructure Committee Minutes - 12.12.13 144 160_020_December Board minutes 2013 146 160_030_H PC_appd mins_11-18-2013 153 AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL JANUARY 23, 2014 7:00PM Please silence all cell phones during Council Meetings Consideration of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies Call to Order Invocation: Sister Barbara Shimkus Pledge of Allegiance IV. Recognitions and Proclamations 1 Memorial for 2013 • Evelyn Stevens • Stan Hedgecorth • Mamie Lou Bazemore Smith • Terrance Clayton Moncayo Barham • Diane Sikes • Thomas Carson Latzak • Ann B. Knipe • Mary Catherine McCarthy • Robert Shroyer • Bruce Allen Katen • Benjamin Riley • Ernest C. Hosti • James H. Cartee, Jr. • Helen Lorraine Breazel • Sarah Eloise Nesbitt • William Daniel Turner • Melenses Ann Platke Rawsthorne • Travis Wilburn Brackeen • Lillian Healey Rudon • Betty Baber • Corinne Brady Owen • Michael Sullivan • Jean Ann Heffernan • Margaret Jones Palmer • Jeanne Marie Love • Rodney Lowery • Georgia Chafin Griesbach • Charles Danny Cason • Terese Ann Erdelen 20140123CityCouncilPacket Page 1 of 153 20140118/jrl • Judge John Andre, Jr. • Helen Murphy Balcom • Richard Lathrop • Vickie Lang • Michael James Sedgwick 2 Berta Adams, Beach Task Force 3 Arbor Day Proclamation 4 Jan Fox, Former council member V. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council 1 City Council Minutes, January 9, 2014 VI. Consideration of Boards, Commissions and Committee Appointments 1 Beach Task Force a) Sam Adams b) Kathy Sakas 2 Bicycle/Pedestrian Membership a) Sunni Brown — chair b) Bill Garbett — council member c) Paul Wolff— council member d) Sharon Shaver e) Joe Wilson — DPW f) Bruce Saunders —Tybee Island Police Department g) Michael Bodine — IT h) Chantel Morton —Tybee Main Street i) Gina Casagrande —YMCA j) Diane Schleicher— city manager k) Tim O'Neil — Tim's Bicycle and Beach Gear I) Vicki Worden — resident m) John R. Bennett — Savannah Bicycle Campaign 3 Tybee Island Main Street Board, Vicky Smith Hammons VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. 1 Janice Elliott, Employee Appreciation Dinner 2 Quarterly Reports a) Tybee Island Fire Department, Ocean Rescue and TEMA b) Tybee Island Police Department c) Water & Sewer Department d) River's End Campground VIII. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. IX. Consideration Local Requests &Applications-Funding, Special Events, Alcohol License 1 Alcohol License Request — Special Event-Beer Wine; Tybee SEABAR Inc, Tybee Island Mardi Gras: March 1, 2014 20140123CityCouncilPacket Page 2 of 153 20140118/jrl 2 Special Event Consideration. Trybee Island Sprint Triathlon (June 8, 2014 @ 7AM): North Strand parking lot, beach area, bike route. Coast Endurance LLC. 3 Tybee Island Irish Heritage Celebration Parade (March 15, 2014): 3:00PM; Memorial Park— Butler —Tybrisa — Strand. Tybee Irish Heritage Committee X. Consideration of Bids, Contracts, Agreements and Expenditures 1 Proposal from Olsen and Associates to provide technical assistance for permitting the removal of the derelict structures. Time and material billing is not to exceed $10,000. The Beach Task Force Committee recommended this. Budget Line Item: 6125-53-1235 (Beach Operations and Maintenance) 2 2014 Georgia Main Street Program: Memorandum of Understanding. 3 Change rate for all parking meters from 14th Street South from $1.50/hour to $2.00/hour. The meters in the 14th Street and 16th Street parking lots are already set at $2.00/hour. This is a recommendation by the parking committee to encourage parking in the center of the Island which would be still set at $1.50/hour. Cost for reprogramming the meters to $2.00/hour is $1,300. Budget Line Item: 100-7564-52-2200. 4 Georgia Power Agreement: This will add a LED security light near the intersection of 4th and Lovell Avenue (near the tennis courts). Payment for this additional light can be handled with an upfront payment of $448 and low monthly costs $21.11 or pay a higher monthly cost of $27.00 without the upfront payment. Both proposals are attached. Budget Line Item: 100-6210-53-1230. 5 Install 30-space "Honor Box"at Jaycee parking lot. Revenue line item would be created to subsidize site improvement expenses at the Guard House and park (line item 100-4210-52-2201). Signage would identify the parking rate of $1.50/hour, 8AM-8PM, 7 days/week based on an honor system. Revenue projected at approximately $2,000 annually. 6 Transfer $75,000 in Capital Line Item 505-4310-54-1402 Capital Buildings to Capital Line Item 505- 4310-54-2100, Machinery & Equipment. 7 Raise the Annual Fire Protection Subscription in unincorporated Tybee Island from $100 to $101.50/year to reflect to 1.5% CPI-U index per Code Section 26-41(a) 8 Out of state Travel for Chris Shook to attend the 2014 ARVC"Outdoor Hospitality Conference & Expo" in Wheeling, WV, February 18 — 22, 2014. Line Item Number: 555-6180-52-3500 (budgeted with FY operation dept. budget) 9 Proposed Water and Sewer Rate Increase Based on the CPI — U of 1.5%. 10 Proposed Garbage and Recycling Rate Increase Based on the CPI — U of 1.5% XI. Consideration of Approval of Consent Agenda XII. Public Hearings XIII. Consideration of Ordinances, Resolutions 1 Second Reading, 02-2014, Sec 9-050, Technical Codes XIV. Council, Officials and City Attorney Considerations & Comments 1. Jason Buelterman a. Joint Police/YMCA workshop on child safety b. Summer staffing levels for Tybee Island Police Department 20140123CityCouncilPacket Page 3 of 153 20140118/jrl 2. Wanda Doyle a. Update on Tybee Island Public Safety Building 3. Monty Parks a. Volunteer Recognition b. Signs vs. art for business c. Beach funding 4. Paul Wolff a. Beach Task Force Resolution 5. Bill Garbett a. South Island Public Service District's Cretaceous Aquifer Well and Desalinations Plant 6. Diane Schleicher a. Bicycle Friendly Committee Request: Renaming committee and expanding committee goals to include pedestrian safety recommendation: "Bicycle/ Pedestrian Friendly Committee" XV. City Managers Report 1 Short Term Work Program 2 Action Item List XVI. Minutes of Boards and Committees 1 November 14, 2013, Infrastructure Committee Minutes 2 December 12, 2013, Infrastructure Committee Minutes 3 December 11, 2013 Tybee Island Tourism Council Minutes 4 November 18, 2013 Historic Preservation Committee Minutes XVII. Executive Session 1 Discuss litigation, personnel, and real estate acquisition XVIII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session. XIX. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda,other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council's office by Wednesday at noon,eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk's office at City Hall and at www.cityoftybee.orq. THE VISION OF THE CITY OF TYBEE ISLAND "is to make Tybee Island the premier beach community in which to live, work,and play." it THE MISSION OF THE CITY OF TYBEE ISLAND "is to provide a safe,secure and sustainable environment by delivering superior services through responsible planning,preservation of our natural and historic resources,and partnership with our community to ensure economic opportunity,a vibrant quality of life,and a thriving future." 20140123CityCouncilPacket Page 4 of 153 20140118/jrl PROCLAMATION Arbor Day WHEREAS, Arbor Day was first observed with the planting of more than a million trees in Nebraska on 1972; and WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderated the temperature, clean the air, produce oxygen and provide habitat for wildlife; and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and WHEREAS, trees in our city increase the property values, enhance the economic vitality of business areas, and beautify our community; and WHEREAS, caring for and preserving our natural environment is the responsibility of every citizen; NOW THEREFORE, I, Jason Buelterman, Mayor of the City of Tybee Island, do hereby proclaim, Saturday, January 25, 2014 as Arbor Day on Tybee Island and urge all citizens to support the City of Tybee's efforts to care for the island's trees. Jason Buelterman, Mayor Date 20140123CityCouncilPacket Page 5 of 153 20140118/jrl City Council Minutes 20140109 Consideration of Items for Consent Agenda Mayor Buelterman called the consent agenda to order at 6:30PM on January 9, 2014. Those present were Mayor pro tern Wanda Doyle, Paul Wolff, Monty Parks, Rob Callahan, Barry Brown and Bill Garbett. Also attending were Diane Schleicher, City Manager; Dana Braun and Tommy Branch, Callaway, Braun, Riddle and Hughes, PC; Dianne Otto, Manager, Planning and Zoning Department; and Janet LeViner, Clerk of Council. Mayor Buelterman listed the following items on the consent agenda: • Minutes, City Council Meeting, December 12, 2013, as amended • Minutes, Special City Council Meeting, December 19, 2013, as amended • Ashley Workman, Tybee Island Community Resource Committee • Bobby McManus, Tybee Island Audit Committee • Jane Coslick, Tybee Island Historic Preservation • South End Policies and Procedures. Discussion: Ms. Otto stated that the recommended changes from the previous city council meeting have been incorporated into this agenda item. She explained with the previous language, staff would approve a request up to 48" and awnings greater than 48" would be a council action. With this change, all approvals would be handled at the staff level, awnings on Butler Avenue would be required to be 48" and awnings on the Strand or Tybrisa would be required to be 72". Mayor Buelterman asked if this would affect current awnings. Ms. Otto stated no this would only apply to new requests. This request is from the Main Street Board of Directors asking for conformity and an easier process rather than a $500 site plan approval process. Ms. Doyle stated that she is in favor of these changes as it is business friendly. Ms. Otto reminded mayor and council this is a policy and will not require first and second reading. Mayor Buelterman asked Ms. Morton to let mayor and council know if the Main Street Board has issues with the policy so changes could be incorporated. Ms. Doyle would ask Ms. Morton to poll all of the businesses in the south end to insure they are agreeable with the policy. • CRS Audit/Section 420 Mapping — Ecological Planning Group Proposal is $9,500. Project is time sensitive to meet ISO/CRS representative's site visit schedule. Approval needed to move $9,500 from the Green Space Fund of the general fund balance to the TEMA account 100-3920-52-3225 (CRS-Flood Awareness). Mayor Buelterman confirmed with Ms. Schleicher that the City is taking advantage of all open space and elements. Ed DiTommaso, Project Manager, Ecological Planning Group approached mayor and council to answer any questions that mayor and council might have. Mayor Buelterman confirmed that he will be available to work with the City's ISO/GRS Representation to get a summary of the City's point breakdown by section based on the CRS Manual. Mr. DiTommaso 20140123CityCouncilPacket Page 6 of 153 20140118/jrl confirmed. Ms. Otto stated that the different activities are currently on screen regarding freeboarding. She further stated that Section 600 mainly pertains to levees and dams which does not apply to Tybee Island. A discussion ensued regarding all the activities and points that are available which would assist in reducing the flood insurance rate. Mayor Buelterman asked Mr. DiTommaso if their might be an opportunity for him to meet him as well as with Ms. Otto, Ms. Schleicher and Mr. Jimmy Brown to review the ISO Manual. He agreed. Mayor Buelterman would like Mr. DiTommaso to give us an estimate of how many points the City would receive if the City requires new construction be at a 3' freeboard to include the fill and compensatory storage. Mr. DiTommaso stated that he was not able to do that as there are variables. Mr. Garbett asked Mr. DiTommaso the possible gain from additional greenspace. He responded that he did not have that information with him. Mr. Wolff suggested that there be two ordinances, one with the requirement for 3' of freeboard and the other is that prohibits adding fill to the lot other than for leveling. This might also increase the amount of points the City would receive. Mr. Parks asked Mr. DiTommaso to explain the deliverables associated with this proposal. Mr. DiTommaso responded that it would include a point by point review of the City's activities versus what CRS would give points to the City. Ms. Otto stated that there are so many other options that the City could pursue to receive additional points which would lead to a better classification. • To obtain the City Council's approval to amend the FY 2014 General Fund Operating Budget for year-end adjustments by an increase of $18,800. Parking Services is seeking to increase their budget by $18,800 and fund the parts from the prior year fund balance. Discussion: Mr. Wolff stated that it was his understanding from the previous city council meeting that there was a surplus in the current year's revenue and this request would be taken from that revenue. Ms. Schleicher confirmed and explained that due to the lead time, equipment and parts need to be ordered immediately and not wait for the revenues to be collected. Mr. Wolff agreed with the item. Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the consent agenda were present. Opening Ceremonies • Call to Order • Invocation: Hank Perry, Trinity Chapel United Methodist Church • Pledge of Allegiance Recognitions and Proclamations 20140123CityCouncilPacket Page 7 of 153 20140118/jrl • Mayor Buelterman presented a plaque and a watch to Tom Groover in appreciation for his service on city council for 2012-2013. Mr. Groover thanked everyone for their support during his term of office. Mr. Callahan thanked everyone for submitting their names as there were more applications than there are vacancies for the Planning and Ethics Commissions. He would ask that those who are not appointed reapply when vacancies become available. Consideration of Boards, Commissions and Committee Appointments • Planning Commission. Clerk of Council, Jan LeViner read the results of the public vote (attached) that was taken for the four vacant seats. The results were as follows: o Demery Bishop o Tom Borkowski o Julie Livingston o John Mayor • Ethics Commission. Clerk of Council, Jan LeViner, read the results of the public vote (attached) that was taken for the six vacant seats. Wanda Doyle recused. The results were as follows: o Dennis Alexander o Katherine Garlington o Ben Goggins o Danny Hill o Anna Kathy Jackson o Michael Pappas *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. Brent Palmer, Tybee Water Slide approached mayor and council to present his proposal for a water slide on Tybee Island. He explained that there are two currently under his supervision, one in the Treasure Island area and one in Madera Beach. Mr. Palmer stated he would obtain the approval of the Department of Natural Resources (DNR) prior to obtaining approval from the City as the slide would be on the sand. Mr. Wolff asked Mr. Palmer if he has spoken with DNR and being this is a new venture for them, it might take longer to go through the process. Mr. Palmer confirmed and further stated that it will use up to 300 gallons of fresh water a day. There was a discussion of the size of the slide and possible locations. Mayor Buelterman polled council for their recommendations. Mr. Brown as well as other council members suggested it be put on a vacant lot rather than the beach. They are also concerned with the obtaining approval of DNR. Ms. Doyle expressed her concerns as the beach is small and she would prefer the slide be at an alternative location. Mayor Buelterman thanked Mr. Palmer for his presentation. 20140123CityCouncilPacket Page 8 of 153 20140118/jrl Julia Pearce approached mayor and council to speak on the upcoming Martin Luther King Parade on Saturday, January 11, 2014. She would ask that everyone participate in the celebration. Hal Stillings, American Legion Post 154, approached mayor and council to speak in opposition of the second reading of Ordinance 04-2014, Banners, He would ask mayor and council to reconsider the permit fee of $10.00 per occurrence as organizations using the sign location are non-profit organizations. There was a short discussion regarding adding another location for banners and possible sites. Ms. Doyle stated she would be against adding more locations. Mayor Buelterman thanked Mr. Stillings for his concerns. Freda Rutherford approached mayor and council to ask for clarification as to who is eligible to use to sign/banner locations on the Island. Mayor Buelterman explained that it would be the non-profits that receive community grants and there are exceptions to this such as non-Tybee groups. Mayor Buelterman thanked Ms. Rutherford for coming forward. Paul Wolff made a motion to approve the consent agenda. Wanda Doyle seconded. Vote was unanimous. Public Hearings Special Review & Site Plan Approval — 1701 Butler Ave. o consideration of special events, pavilion with storage and pavers; PIN 4-0009-02-008; Zone C-1/SE; Beachview Bed & Breakfast. Dianne Otto approached mayor and council to answer any questions regarding this request. She explained that the request is for special events, the construction of a pavilion with storage areas and project to improve the parking lot. Ms. Otto stated the Planning Commission heard this request and the vote was 4-0 to approve. They also requested that for each special event, a parking plan or shuttling contract be submitted for approval as well as all buffering requirements be completed within sixty days after approval. Ms. Doyle asked for clarification of the concerns of the Planning Commission regarding the buffer as there is a buffer across the back of the property to include plantings and the only opening is the driveway. It is her understanding that there is to be either a fence or vegetative buffer and would ask Ms. Otto to explain. Ms. Otto directed mayor and council to Sec 3-160 which outlines the option to meet the basic requirements or to propose alternative requirements. She then read from the section. Ms. Doyle still has questions regarding the requirements as the buffers are already in place. Mr. Branch stated that the 20140123CityCouncilPacket Page 9 of 153 20140118/jrl ordinance requires the standard fence and buffer or mayor and council can impose conditions or deem what is in place adequate. Mr. Callahan stated that the requirement is predicated on what land use abuts the property. Ms. Otto confirmed as there is a buffer on three sides. Mr. Callahan stated it is his opinion that the road would count as buffer. Ms. Doyle asked Mr. Branch that if mayor and council agree the property is adequately buffered, would that suffice for this agenda item. Mr. Branch stated that the minimum must be met or mayor and council may impose conditions. Mr. Garbett added that the conditions that might be imposed would be less stringent than the ordinance. Mr. Branch confirmed depending on the circumstances. Mr. Wolff stated that the primary purpose of the buffer requirement would be to mitigate noise and lights from passing vehicles. He would agree that the existing bamboo would suffice as a vegetative buffer without adding a fence. Ms. Doyle asked Ms. Otto to explain the special event portion of this request. Ms. Otto stated that site plan approval is required for construction of the pavilion as is with any commercial development and special review is required by the Code section for the C-1 district that requires dwellings or structures rented for special events and the petitioner has not been through that process. Mr. Braun clarified that if you are a bed and breakfast it does not mean you are a special event location. Karen Kelly approached mayor and council stating that her property is zoned commercial and that she does not feel she should have paid the additional $500 for special events. She then read a prepared statement which included a history of the Beachview Bed and Breakfast and further explained her request. She gave a history of the Beachview and would ask mayor and council to approve this request. Mayor Buelterman thanked Ms. Kelly for her presentation. Frank Kelly and Nick Sears approached mayor and council to speak in favor of this request. Mr. Kelly would ask for a continuous approval for special events as the bed and breakfast is not in a residential area. Mr. Sears stated that he is the neighbor and friend of the Hunter House as well as the Kelly's. He would ask mayor and council to approve this request and agree that the buffering that is currently in place is sufficient. Keith Gay approached mayor and council to speak on behalf of Mr. and Mrs. Kelly. He would respectively ask mayor and council to approve this application by eliminating any buffer request other than what is in place and set aside the parking issue. There was a short discussion regarding parking, Sec 3-080(F)(1). Ron Garner approached mayor and council to speak in favor of this request. He stated that there are three 3-star attractions on the Island: The Wedding Chapel on the north end; the Sundae Café in the center of the Island; and south end, the Beachview Inn. Mayor Buelterman thanked Mr. Garner as well as the other speakers for their input. Mr. Garbett asked Ms. Otto to briefly explain the special review process. Mr. Branch responded that the issue regarding if special review is required because of the new structure and new use is not the major issues, the buffer and parking are. Mr. Branch clarified that the Kelly's would 20140123CityCouncilPacket Page 10 of 153 20140118/jrl not need to apply for a special event application each time there was an event at their property. Wanda Doyle made a motion to approve the application for special event, leaving the natural vegetative buffer in its current state and approve the parking plan as submitted. Paul Wolff seconded. Discussion: Ms. Otto asked for clarification regarding the site plan approval to construct the pavilion is included in the motion. Mayor Buelterman confirmed. Vote was unanimous, 6-0. Variance — 3 Thirteenth Lane — consideration of setback encroachments for third story addition; PIN 4-0007-06-004A; Zone R-T; Ken Grainger. Ms. Otto approached mayor and council stating this variance request was heard by the Planning Commission and the vote was 5-0 in favor. She explained that the residence at 3 Thirteenth Lane is a single family residence and is not a FEMA compliant structure. It is also a non-conforming structure with two setbacks. Ms. Doyle stated that with adding a third story, portions of the third story would also be encroaching into the south and the west side hence the variance request. Ms. Doyle asked for clarification. Ms. Otto explained the setback requirements as explained in the LDC, Sec 3-020. Mr. Callahan stated that he has seen many top story additions fail and once the architectural drawings are complete, it is doubtful the designer can keep the new foundation and building footprint within the existing lines of the existing structure. Wanda Doyle made a motion to approve. Barry Brown seconded. Voting in favor were Paul Wolff, Monty Parks, Wanda Doyle, Barry Brown and Bill Garbett. Voting against was Rob Callahan. Motion carried 5-1. Special Review — 1518 Fifth Avenue — consideration of residential bed & breakfast; PIN 4-0008-11-007; Zone R-2; Leuveda & Ron Garner. Ms. Otto approached mayor and council explaining the history of this cottage which is a separate structure from the primary residence on the property. Previously, when the guest cottage was approved it was stipulated that the use was only for family purposes. Planning Commission heard this request and the vote was 4-1 to approve. Mr. Wolff asked Ms. Otto if the building has been brought up to Code as a habitable dwelling. Ms. Otto confirmed. There is one stipulation, that the loft could not be used for sleeping arrangements as there is not adequate space within the structure to provide the required code compliant access to the loft. The loft can only be used for storage. Mr. Brown asked if the cottage has a kitchen and if it is attached to the main resident. Ms. Otto confirmed there was a kitchen and the cottage it is not attached to the main residence. Ron Garner approached mayor and council to give a brief history of the property and guest cottage. He would further request ask mayor and council to approve this request. Frank Kelly approached mayor and council to speak in favor of this request and ask mayor and council to approve the special review consideration. 20140123CityCouncilPacket Page 11 of 153 20140118/jrl Mr. Garbett asked Mr. Kelly to explain his rentals on the island. Mr. Kelly explained that his wife, Karen, has a realestate license and their rentals fall under her license. Mayor Buelterman read correspondence from residents speaking in favor and against this consideration (attached). Mr. Branch clarified that there is nothing in the Code that is totally clear regarding a bed and breakfast being a dwelling unit. It is his opinion that a bed and breakfast is one unit, a dwelling unit, where breakfast if provided as well as sleeping accommodations. There was a short discussion regarding the history of the bed and breakfast locations on the Island. Bill Garbett made a motion to approve. Wanda Doyle seconded. Voting in favor were Paul Wolff, Monty Parks, Rob Callahan, Wanda Doyle and Bill Garbett. Voting against was Barry Brown. Motion carried 5-1. Mayor Buelterman asked Mr. Braun if there is something mayor and council can do to clarify the definition of a bed and breakfast in the future. Mr. Braun responded that mayor and council would need to clarify what is meant by a bed and breakfast as to whether it needs to be a part of the principle house and not a separate structure. Mayor Buelterman stated that it the ordinance should state what is and was is not allowed. Mayor and council confirmed. He asked that Mr. Branch craft an ordinance to address these concerns. Mr. Branch confirmed. Variance — Lot 10 Robinson Avenue — consideration of setback encroachments for new single-family dwelling; PIN 4-0002-08-005; Mack Kitchen. Ms. Otto stated that a variance was granted a year ago and expired in December 2013. This is the exact same request that was previously before the Planning Commission and mayor and council. Ms. Otto stated that this was heard by the Planning Commission and the vote was 5-0 to approve. Mike Bernstein approached mayor and council stating he is the adjacent property owner and when the Planning Commission heard this request previously the vote was 3-2 to approve. He expressed his concerns with notification of the public hearing in December 2013 and feels it is unfair to him as a property owner that he was not given ample notification. Mr. Bernstein explained that the sign was not properly posted on the property and feels it is unacceptable. This is a disadvantage as he was not able to attend the Planning Commission meeting. Mr. Otto responded that the scheduled date for the Planning Commission was Tuesday, December 17, 2013. The Monday prior, December 9, 2013, the agenda was set, the public hearing signs were completed and the next day a representative from Department of Public Works (DPW) picked up the signs for installation. Ms. Otto did go to the location on Friday, December 13, 2013 to confirm the signs were in place. Mr. Bernstein responded that he does not feel he was given ample notification of the Planning Commission meeting. He would further request that this item return to the Planning Commission so he could voice his opinions. Mayor 20140123CityCouncilPacket Page 12 of 153 20140118/jrl Buelterman asked Ms. Otto if the letter of the law was followed regarding the posting of the signs and meeting. Ms. Otto confirmed. She further stated that the public hearing before mayor and council is the official public hearing. Notices were mailed to the adjacent neighbors, published in the legal organ, and meeting posted. Mr. Bernstein confirmed he did receive notification in the mail but still feels he was denied his due process. He then expressed his concerns with the variance request as it is 10' off his property line. Ms. Doyle stated that it is her understanding the existing slab would be used. Mr. Bernstein confirmed and further discussed the moving the footprint of the residence so it is not so close to his property line and would recommend moving it closer to Robinson Avenue. Ms. Otto clarified that this property is in a R-1 zone, the set-backs are 20' front and back and 10' on the sides. The footprint as proposed is on the front, 18.2', and if moved further toward Robinson Avenue he will not meet the front set-back. Mack Kitchen approached mayor and council stating he is not requesting anything more than the existing variance as previously approved. Mr. Garbett asked Mr. Kitchen if he will have to rebuild the existing slab. Mr. Kitchen responded no as the footings are stable. Mr. Brown asked Mr. Kitchen to meet with Mr. Bernstein to come to an amicable solution. Mr. Kitchen responded he only wants to use the existing slab. Wanda Doyle made a motion to approve. Monty Parks seconded. Discussion: Mayor Buelterman asked for clarification with the notification process. Ms. Otto responded that the public hearing sign is normally posted the Tuesday of the week prior to the planning commission meeting. He then asked Ms. Schleicher to set a policy for posting the signs to ensure proper posting of the notification signs. Ms. Schleicher confirmed and will work with DPW. Voting in favor were Paul Wolff, Monty Parks, Wanda Doyle and Bill Garbett. Voting against was Rob Callahan and Barry Brown. Motion carried 4-2. 01-2014, First Reading, Text Amendment, Consideration of Increased Freeboard Requirement; Article 8 — Flood Damage Prevention. Ms. Otto approached mayor and council and stated that this was heard by the Planning Commission at both their November and December meetings. At the November meeting they requested more input regarding the CRS program as did mayor and council at their meeting. At the December meeting after receiving the information the motion was to approve a change from 1' freeboard to 3' freeboard and was approved 6- 0. She further explained that there are a number of changes within Article 8, Flood Damage Prevention, where reference is made to the 1' freeboard and if approved all those would be changed to reflect the 3' freeboard requirement. Ms. Otto stated that this is a first reading and will be before mayor and council on January 23, 2014. Mayor Buelterman asked Ms. Otto if this is just inclusive of the freeboard. Ms. Otto confirmed as the Planning Commission requested further information regarding other options. 20140123CityCouncilPacket Page 13 of 153 20140118/jrl Mayor Buelterman then asked if there are other items that the City might not have reviewed that would have unintended consequences for example, issues with stairs in the setback which requires variances. Ms. Otto stated that it will vary site to site based on ground elevations as the current FEMA requirement is for how high you have to build and then the City's additional 3' freeboard. She further stated that for many locations, residents are choosing to elevate to the point of having parking under their residences, they are meeting and in some cases exceeding the 3' freeboard. Mayor Buelterman asked Mr. Brown the difference in building in a "V" zone versus an "AE" zone. Mr. Brown explained that the lowest structural member is required to be 1' above the flood plain whereas in an "AE" zone it determined by the finished floor section. Mayor Buelterman recommended that mayor and council approve this request as it does not just affect the properties that are under construction but affects everyone. He would suggest that the City take a harder look at the unintended consequences and determine where it might impact other areas of the Code. There was a discussion regarding adding fill to the property during construction. Mayor Buelterman asked Ms. Otto is she had available the information showing the difference in the annual flood insurance costs for 1', 2' and 3' freeboard. Ms. Otto stated it is included in the packet before mayor and council. Mayor Buelterman would recommend that property owners that are building adopt the 3' freeboard. Mr. Brown suggested that this agenda item be revisited until such time that more research is done. Mayor Buelterman confirmed as the City has until April 2014 before the site visit. Mr. Brown stated he will contact Jimmy Brown to work with him for further suggestions. Mr. Wolff stated that it will be in everyone's best interest to conform to the 3' freeboard which will result in lower flood insurance rates. Mr. Wolff discussed the added expense to increase to a 3' freeboard which is minimal. He then explained that mayor and council are trying to accomplish ways to receive the 375 points on the City's CRS rating by enacting an ordinance that requires 3' of freeboard for all new construction as it has no effect on existing structures. Mayor Buelterman asked Mr. Brown his recommendations, as a City, on ways to find more points to lower flood insurance rates. Mr. Brown responded that he would like to meet with Jimmy Brown and discuss all aspects of the proposed ordinance. Mayor Buelterman recommended that this be placed on the February city council agenda and during the time meet with local builders to get their recommendations and input. Jimmy Brown approached mayor and council and stated that the City has already received the packets and will start working toward the April 16, 2014 cycle visit. He explained that documents to include maps are required to be submitted by February 18, 2014. It is his understanding that as long as this ordinance is in place for the April 16, 2014 meeting, points could be awarded. Calculations take up to 45 days to be made and it is his recommendation that the 3' freeboard be adopted. Mayor Buelterman recommended that the first reading be table until clarity is 20140123CityCouncilPacket Page 14 of 153 20140118/jrl received on how this will impact other aspects of the Code. He further recommended it be included on the February 13, 2014 agenda. Jimmy Brown confirmed. Mayor Buelterman asked Jimmy Brown if there were items that are being reviewed by Chatham Emergency Management Association (CEMA) that are not being addressed due to their priories. Ms. Schleicher stated that those items are related to dams and levees which does not affect Tybee Island. Mayor Buelterman expressed his concerns that Chatham County might not be doing what they can to assist the City in receiving more points and if this is happening he would ask Jimmy Brown to alert mayor and council so they can be addressed. Tong Petrea approached mayor and council to express his approval of the 3' freeboard ordinance. He explained that with the 3' freeboard there may be some unwanted consequences such as height which will cause additional variance requests. Mr. Petrea is in agreement with continuing the first reading until more information is obtained. He would further recommend that mayor and council get the support of the City regarding free space. In this way the City can maintain the rating of 7 or move above. Bill Garbett made a motion to continue to the city council meeting on February 13, 2014, Paul Wolff seconded. Vote was unanimous, 6-0. 02-2014, First Reading, Text Amendment, Consideration of Amendment to Adopted Codes; Section 9-050, Technical Codes Adopted. Ms. Otto stated that in Article 9 there is a list of various technical codes that the City of Tybee has adopted and most are included in the International Code Council (ICC). It has been a practice of staff that when the Codes are adopted and published from the ICC or NFPA, the Department of Community Affairs reviews and institutes the Georgia Amendments which is a fine tuned blanket code to Georgia situations. These amendments have been used to enforce instances on the Island. Ms. Otto explained there was a recent audit and a result was the City does not have language that adopted the Georgia Amendments which are being enforced on the Island. The proposed ordinance before mayor and council includes language that the City does use the Technical Codes as amended by the Georgia Amendments. She stated that this was heard by the Planning Commission and was approved 6-0. Rob Callahan made a motion to approve. Paul Wolff seconded. Vote was unanimous, 6-0. Consideration of Ordinances, Resolutions 03-2014, Second Reading, Sec 3-080, Off-street Parking, Bicycle Racks. Wanda Doyle made a motion to approve. Paul Wolff seconded. Vote was unanimous, 6-0. 20140123CityCouncilPacket Page 15 of 153 20140118/jrl 04-2014, Second Reading, Sec 6-080, Design Standards, Banners. Monty Parks made a motion to approve the design standards for banners with removing the fee. Paul Wolff seconded for discussion. Discussion: Mr. Wolff clarified that what mayor and council is voting on is a labeled proposed ordnance where by adding all non- profit not just those receiving City subsidies. Mayor Buelterman confirmed. Ms. Otto added there is an additional sentence in the proposed ordinance that banners promoting a political candidate and/or election are not allowed at the locations. Mayor Buelterman stated that if there is a group that would like to reserve the location to raise money for their political group, this would not be allowed. Ms. Otto stated this does not limit a political organization if they are conducting a fund raiser but it does limit a banner that would promote a candidate. Ms. Doyle stated that it is her opinion that nothing should be allowed that is political. Mr. Branch expressed his concerns regarding First Amendment Rights. Mayor Buelterman stated that the existing ordinance is in place which does not have a fee attached and he would ask mayor and council to address Ms. Doyle and Mr. Parks concerns and bring them back to the next council meeting for second reading. Ms. Otto asked if mayor and council if it is possible to take action striking the sentence regarding political signs and approving the eight days prior to the event and one day removal after and address the political content at a later date. Mr. Parks withdrew his motion. Mr. Wolff withdrew his second. Monty Parks made a motion approve and to remove language regarding political parties and the fees. Paul Wolff seconded. Discussion: Mr. Braun recommended that mayor and council leave the reference to political in the ordinance and address at a later date. Mr. Parks withdrew his motion. Mr. Wolff withdrew his second. Monty Parks made a motion to approve as amended by removing the fee. Paul Wolff seconded. Voting in favor were Paul Wolff, Monty Parks, Rob Callahan, Wanda Doyle and Bill Garbett. Voting against was Barry Brown. Motion carried 5-1. 05-2014, Second Reading, Sec 3-220, Amusement Parks. Wanda Doyle made a motion to approve. Paul Wolff seconded. Vote was unanimous, 6-0. Wanda Doyle made a motion to adjourn. Paul Wolff seconded. Vote was unanimous. Meeting adjourned at 9:45PM 20140123CityCouncilPacket Page 16 of 153 20140118/jrl PLANNING COMMISSION -PLEASE CHOOSE FOUR NAME YES NO Demery Bishop (term ends 1/31/14) Bohman Tom Borkowski (term ends 1/31/14) . Ronald Bossick Sloan Edenfield Knudson Julie Livingston X Joh Major(former member) }� Charles Matlock Signed:, f ETHICS COMMISSION -PLEASE CHOOSE SIX NAME YES NO Dennis Alexander David Baker g 'jam Katherine Garlington Ben Goggins 7 Danny Hill (former Chair) Anna K Jackson (term ends 2/1/14) Linda McAdams Michael Pappas Philip Rosen Dick Smith Phyllis Spencer Brucie Westerman_(former-• ; ber) Si ne / geartot 20140123CityCouncilPacket Page 17 of 153 20140118/jrl PLANNING COMMISSION -PLEASE CHOOSE FOUR NAME YES NO Demery Bishop ( term ends 1/31/14) Thomas Bohman Tom Borkowski (term ends 1/31/14) Ronald Bossick Sloan Edenfield Knudson Julie Livingston Joh Major(former member) St-- Charles Matlock Signed: ETHICS COMMISSION-PLEASE CHOOSE SIX NAME YES NO Dennis Alexander )--- David Baker Katherine Garlington Ben Goggins Danny Hill (former Chair) Anna K Jackson (term ends 2/1/14) Linda McAdams Michael Pappas !� Philip Rosen Dick Smith Phyllis Spencer Brucie Westerman (former member) Signed: 20140123CityCouncilPacket Page 18 of 153 20140118/jrl PLANNING COMMISSION -PLEASE CHOOSE FOUR NAME YES/ NO Demery Bishop (term ends 1/31/14) Thomas Bohman Tom Borkowski (term ends 1/31/14) Ronald Bossick Sloan Edenfield Knudson Julie Livingston Joh Major(former member) Charles Matlock Signed: A ETHICS COMMISSION -PLEASE CHOOSE SIX NAME YES NO Dennis Alexander David Baker Katherine Garlington Ben Goggins V ' Danny Hill (former Chair) Anna K Jackson (term ends 2/1/14) _ Linda McAdams Michael Pappas Philip Rosen Dick Smith Phyllis Spencer Brucie Westerman (former member) Signed: 20140123CityCouncilPacket Page 19 of 153 20140118/jrl PLANNING COMMISSION -PLEASE CHOOSE FOUR NAME YES NO Demery Bishop (term ends 1/31/14) Thomas Bohman r/ Tom Borkowski (term ends 1/31/14) •s Ronald Bossick Sloan Edenfield Knudson Julie Livingston Joh Major(former member) Matlock Signed: ft/ �/. ETHICS COMMISSION - PLEASE CHOOSE SIX NAME YES NO Dennis Alexander David Baker Katherine Garlington Ben Goggins Danny Hill (former Chair) Anna K Jackson (term ends 2/1/14) Linda McAdams Michael Pappas Philip Rosen Dick Smith Phyllis Spencer Brucie Westerman (former member) j� (,l Signed: 1)4%, /-- _ 20140123CityCouncilPacket Page 20 of 153 201 118/jr1 PLANNING COMMISSION-PLEASE CHOOSE FOUR NAME YES NO Demery Bishop (term ends 1/31/14) / Thomas Bohman Tom Borkowski (term ends 1/31/14) Ronald Bossick Sloan Edenfield Knudson Julie Livingston Joh Major(former member) Charles Matlock Signed: ETHICS COMMISSION - PLEASE CHOOSE SX NAME YES NO Dennis Alexander David Baker Katherine Garlington Ben Goggins Danny Hill (former Chair) r/ Anna K Jackson (term ends 2/1/14) Linda McAdams Michael Pappas U� Philip Rosen Dick Smith L� Phyllis Spencer Brucie Westerman (former member) i- ISigned: ��./� h _ _____�_..._ 20140123CityCouncilPacket Page 21 of 153 140 18/jr1 PLANNING COMMISSION -PLEASE CHOOSE FOUR NAME YES NO Demery Bishop (term ends 1/31/14) d/ Thomas Bohman Tom Borkowski (term ends 1/31/14) Ronald Bossick Sloan Edenfield Knudson Julie Livingston Joh Major(former member) Charles Matlock Signed: ! ETHICS COMMISSION -PLEASE CHOOSE SIX NAME YES NO Dennis Alexander L."7 David Baker Katherine Garlington Ben Goggins Danny Hill (former Chair) Anna K Jackson (term ends 2/1/14) Linda McAdams Michael Pappas Philip Rosen Dick Smith Phyllis Spencer Brucie Westerman 0).-' me;fber) _ Signed:°°c' 20140123CityCouncilPacket Page 22 of 153 20140118/jrl 444°4' Jan LeViner To: Jason Buelterman Subject: RE: Expression of Opposition to Residential Bed & Breakfast at 1518 Fifth Ave From: dfpcyp©comcast.net [mailto:dfocyD©comcast.net] Sent: Thursday,January 09, 2014 4:09 PM To:Jan LeViner Subject: Fwd: Expression of Opposition to Residential Bed & Breakfast at 1518 Fifth Ave Good Afternoon, Jan! I apologize for taking so long to get this to you!!! Please distribute the below message to the Mayor and Council Members prior to tonight's Council Meeting so it can be read and made a part of the minutes of the meeting. Thank you for your assistance! Carolyn With regard to the request for Special R!view — 1518 Fifth Avenue — consideration of residential bed & breakfast; PiN 4-0008-11-007; Zone R-2; Leuveda & Ron Garner: My husband and I have lived at 1517 Miller ;?ve. since 1994 and are t}i Garner's closest neighbors since we share a rear property line. We have always enjoyed having the Garners as neighbors, but we are STRONGLY opposed to having rental property "in our back yard." have expressed our objections to "rental property in our back yard" to the Garners on more than one occasfion so our opposition to their request sheik come as no surprise. The original purpose of the building ,ias stated as being a "tool shed," but was never used as such and, in our opinion, was never intended to be anything other than a vacation cottage since interior work continued after inspection furnishings were purchased for this 2-bedroom, 1 bath building with a small "kitchenette." Family and friends stayed in the cottage occasionally, but then it began being occupied quite regularly, and we learned it had been advertised on the 1 20140123CityCouncilPacket Page 23 of 153 20140118/jrl internet as a vacation rental. It was after this that someone reported this activity to the City and the Garner's were told they could not rent the cottage nor even have family stay in it since it was not "up to code." The Garners said they would have to "bring the cottage up to code" in order for family to stay there while visiting. At that time, they said they were concerned about the cost of bringing it up to code if they could not rent it. We said we would want a privacy fence put up if it were to be raised. They received a building permit & came before City Council to request that the cottage be declared a "caretakers cottage" so guests would be allowed to stay while visiting. I think it was also stated in Council meeting that it would be for their guests only and would NOT be rented. The reality is that is has been rented -- we know people who have recently rented it. A few months ago, Leuveda said that IF Ron lost his part-time job with the US Census due to government cuts, they would need to either rent the cottage as a vacation rental or move out of their house & rent it as such, and asked our opinion about both options. I told her we did not like either option because we did not want vacation renters or a party house "in our back yard." I further said that, if those were our only options, we would prefer that the cottage be rented and NOT the house, because if they were still living there, they would be subject to the same vacationers as us and would likely be more careful about who was allowed to rent. Now they are before Council asking to be allowed to used their property as "residential bed & breakfast," which translated, means VACATION RENTAL. The special review item on the Agenda does not state whether they are referring to just the cottage, the main house, or both. One concern is that, if the cottage is approved as a B&B, the house will be next. We've already gone from a tool shed to a caretakers cottage that would not be rented, to a B&B -- what's next?? We bought property in a long-established, quiet, RESIDENTIAL area for a reason. If we had wanted to live in the VACATION ZONE, we would have bought property elsewhere on the CsOand. Not only will our privacy be directly affected by allowing - vacation renta just across our back fence, but there is the issue of parking. Currently, whenever v sitors are staying in the cottage, Ron moves his van (with the Tybee Parking sticker) to the boat ramp or side of the road on the empty lot across Tybrisa from our house. There is not room to park both of the Garner's vehicles AND guest vehicles on their property. When the cottage was initially being rented, there were a couple of times when 2 or 3 vehicles were there & so were parked on the empty lot. The parking problem is VERY REAL around our houses EVERY WEEKEND in the Summer, nevermind when there is a special event. Both Ron & we have purchased traffic cones to keep people from parking on & in our yards so I don't understand why they want to add to the problem. (Some of our tax dollars need to be spent solving the SERIOUS 20140123CityCouncilPacket Page of 153 20140118/jr1 PARKING ISSUES on the island instead of paying for fire works to bring more people here who don't have a place to parkf i U) The Garners have always been good neighbors and I would hope they can say the same about us. The only issue we have ever had stems from the deceptive way the cottage came about and the question of credibility caused because they were not straight forward with us about it from the beginning. That is why I now ask, "What's next if this is approved for the cottage?" I respectfully submit then- comments on behalf of my husband and myself and ASK THAT THE RESIDENTIAL BED & BREAKFASTNACATIONAL RENTAL BE DENIED for this location. Thank you for your time and consideration, Carolyn & Dennis Pierce This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed.If you are not the named addressee you should not disseminate,distribute or copy this e-mail.Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system.Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of The City of Tybee Island.The recipient should check this email and any attachments for the presence of viruses.The City of Tybee Island accepts no liability for any damage caused by any virus transmitted by this email.City of Tybee Island P.O.Box 2749 Tybee Island,GA 31328 feeefe4eet eeeee#eeeeeeeeeeee*.***.eeeee*M RMMeM•R.IY*****i+iiki******.****.11teHeief e.....lw eeee*.***..4W******ft•*******.. 20140123CityCouncilPacket Page 3 of 153 20140118/jrl Jan LeViner From: Jason Buelterman <buelterman @hotmail.com> Sent: Monday,January 06, 2014 9:01 AM To: Jan LeViner Subject: Fwd: Garner B&B Can u pls print and put on my desk for thur night. Thanks! Sent from my iPhone Begin forwarded message: From: Carol D'Cruz<carolmdcruz@gmail.com> Date: January 5, 2014 at 7:30:25 PM EST To: "buelterman@hotmail.com" <buelterman@hotmail.com> Cc: Jason D'Cruz<rjdAmmmlaw.com>, Leuveda Garner<leuveda@bellsouth.net> Subject: Garner B&B Dear Mayor Buelterman and Council Members, My husband Jason and I would like to ask you to give consideration to the request of Leuveda and Ron Garner to approve their beautiful cottage for a B&B license. As a resident(off and on) at Tybee for over 40 years, I know that their request only adds to the welcoming hospitality that Tybee provides (thanks to you all!). I think you should know they are the kind of people that helps Tybee maintain it's wonderful reputation. What other residents, on their daily walks, pick up trash, direct tourists, and support the ambiance of our Tybee being the friendliest place on the coast? It would be hard, if not impossible, to find a couple that cares more about our piece of heaven. I seriously think that all of the council should embrace these kinds of residents and support them in all of our endeavors: to make Tybee a stand-out in every way. This is a chance for you and all of the council, who work so hard, to do a small thing that will greatly add to the well-being of a long standing Tybee family and show residents that you are in favor of making Tybee a place that has many options for visitors. I truly appreciate all that you and the Council do to make our community a one-of-a-kind destination. I sincerely hope that you will read this letter to the council members this Thursday night. Thank you, Carol D'Cruz 1704 Inlet Avenue Sent from my iPhone 20140123CityCouncilPacket Page 216 of 153 20140118/jrl Jan LeViner From: Dianne Otto Sent: Tuesday,January 07, 2014 1:16 PM To: Jan LeViner Subject: FW: Request for B&B Jan —The email below was received earlier today. The sender emailed it to the Mayor and the Council Members. I have printed a copy for my file and I'm forwarding it to you. Please distribute it to any others that should have received it. Dianne K. Otto, CFM City of Tybee Island Planning &Zoning Manager phone 912.472.5031 fax 912.786.9539 From: Viviane Dubuc [mailto:viviane.dubuc @comcast.net] Sent: Tuesday, January 07, 2014 12:02 PM To: Mayor Hotmail; wandaddoyle @gmail.com; babrowncityoftybee @gmail.com; tybeeduo @bellsouth.net; bgarbett @bellsouth.net; robc1950@comcast.net; tc.sidesurf@yahoo.com.1 Cc: Dianne Otto Subject: Request for B&B The Home Selection Committee of the Tybee Island Tour of Homes has become aware of a request from Ron and Leuveda Garner for approval to convert the 1- bedroom cottage on their property to a small B&B. We support this request. The Garners supported Tybee by opening their home and cottage for our 2013 Tour of Homes. Tour participants found the little cottage charming and inviting and many thought it would be a lovely place to stay. The Tybee Tour of Homes is in favor of the Garners' request and think their little cottage would provide a lovely B&B for guests of our island. We request your support for their application. Respectively, Joey Burel Tour of Homes Chair Viviane Dubuc Karen Rhodes Beth Tanner 20140123CityCouncilPacket Page 217 of 153 20140118/jrl Jan LeViner From: Monty Parks <c.sidesurf @yahoo.com> Sent: Wednesday,January 08, 2014 6:59 PM To: Fine Arts Commission;Jan LeViner Subject: Re: Special Review -- 1518 Fifth Avenue Thank you....I have copied Jan to make sure this goes on record.... Monty From: Jim & Patricia Miller Wann <piwann(a�earthlink.net> To: c.sidesurfna yahoo.com Sent: Wednesday, January 8, 2014 5:46 PM Subject: Special Review-- 1518 Fifth Avenue RE: Special Review— 1518 Fifth Avenue — Consideration of residential bed & breakfast; PIN 4- 008-11-007; Zone R-2; Leuveda & Ron Garner Dear Councilman Parks, We have lived next door to Ron & Leuveda Garner since 2004 and we could not ask for better neighbors. They are lovely people and they care about our neighborhood. Their cottage inspired us when we were looking to create our own "Tybee cottage." Through the years their home has been featured on the Tybee Tour of Homes and they have been honored with "Yard of the Month" at least once. The attractive cottage they have built adds to the charm of the neighborhood. It is a one bedroom cottage and we are confident that anyone they have as guests will be people that we will be happy to have visit our neighborhood. It is our opinion that they will also visit our stores and restaurants and therefore be an asset to our local economy. As neighbors, we have absolutely no objection to the Garners using their cottage as a bed & breakfast and respectfully urge the Council to approve their request. Sincerely, Jim & Patricia Wann 1512 Fifth Avenue 20140123CityCouncilPacket Page 218 of 153 20140118/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: January 23, 2014 Item: Bicycle Friendly(Bicycle/Pedestrian) Proposed Committee Membership: • Sunni Brown—chairperson&resident • Bill Garbett - councilperson • Paul Wolff—councilperson • Sharon Shaver—secretary for committee • Joe Wilson—DPW • Bruce Saunders—Police • Michael Bodine—IT • Chantel Morton—Tybee Main Street • Gina Casagranda—YMCA • Diane Schleicher—city manager • Tim O'Neil—Tim's Bike and Beach Gear • Vicki Worden—resident • John R. Bennett— Savannah Bicycle Campaign Paper Work: N/A_Attached* Audio/Video Presentation** Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 1.14.14 20140123CityCouncilPacket Page 29 of 153 20140118/jrl Vicki Smith Hammons 1414 Miller Ave. Tybee Island, GA 31328 Jan. 15, 2014 City of Tybee Island 403 Butler Ave. Tybee Island, GA 31328 To: Tybee Island City Council, This letter is to express my interest in being reappointed to the Tybee Island Main Street Board. In addition to serving on the board for the past two years, and serving as the chair of the Design Committee, I serve on the board of the Tybee Arts Association,and my husband and I own and operate two businesses on Tybee. We have a number of important projects underway for Main Street,including the new Design Standards, and I look forward to seeing these projects through. Thank you for your consideration. Vicki S ith H ons 20140123CityCouncilPacket Page 30 of 153 20140118/jrl (-- ----- ..) -A W O N I L. C6 4.) L. 4.) O 0 Q O 4) v ID O it‘vi ,.e. 0 03 asp 0 (1) v 40 0 20140123CityCouncilPacket Page 31 of 153 20140118/jrl a) a) a) . 0 (f) V >; C 4 Ca� o a)w tin + ; o C ca }, p C a) p. � .-- -C 4— p CD co +J a co E C 0 (i) 0 1— _c c = LL L- > �_ r LL ) C6 0 ( ) �I Cn `- E „.. s . _ p CO C p `a)~ � --j C6 ) >, CO _ . . ; .. a) LL 0 _' 0 a) ') Q 4) a a) 0 F- - cc a) a) V- a a) to a) 0 O -c i -c > E 20140123CityCouncilPacket Page 32 of 153 20140118/jrl I CU L. Q Q sa.) u) cn Cn LO 0 C Cr) C 0 N 0)co w 0 (13 ttO 0_ 2 45 f„, -0 La Lar., I i IL O Q (I, LL LL U N +-, 00 CO 00 an ana) Q) OQ) 00 I ' rl rl rl rl N rl N N TH N Q Q) c c 0 N N- CO 0°0 0 O O Cl) O = = j 0 0 LL w w w _i i- cn H O rC rC 20140123CityCouncilPacket Page 33 of 153 20140118/jrl J F i _ `C. 4r ),,,,,,ne C)4 „,_ 0 I N . � d- MOin OCO 0 0 0 • — -i--I • - CO 7 (1) cr L. U Cl) -1--0 U C) •U N J •0 V2 iii D co -0 (j) = +-' - U) 2 01 L_ a3 Q U D ca E V TO N ca Ni = E c6 - •f6 ii 2 co (�co U 1- 20140123CityCouncilPacket Page 34 of 153 20140118/jrl i ) ƒ ,, ft> o c 2 C 7 E % ® I « o ce ix k r " U o §m 2 Zi3 2 § = E o o 4 / ( CD o C C _ 2 t Q o o f • • ƒ / k U / 3 / = 0 2 co C 2 ▪ 2 E £ Co \ / 0 _a) 7 CD 03 Q o . E C o 2 \ k = 2 w o o > E k 0• k 3 % $ C 0 (I) k D / E \ O 2 2 ® E % o_ CO 0 C C $ 3 2 ▪ w I § ƒ ƒ CC / Q ® " � o $ E 73 o $ 2 m C 3 k m Cri / C 0 2 ® ' E 2 m . E S. 2 = E _ C � - 0 Q 0 = 0 0 2 o o_ s, . ® o o 2 ..p c o — 3 2 E 0 0 3 Q § E E \ 2 > ( k C k ® g ' U ® 2 R 2 ® E c 2 0_ 0 Q C C u_ Q § 2 2 v ® 7 / 2 tb C 2 E 2 0 o ® Q 3 ® 3 2 \ \ / q it It t 2 a) It m = Z5 % C £ 2 £ £ £ 2 g 2 2 / $ { 7 2 7 ƒ > • > > o 0 Q k 0 0 k 2 k k 0 • 2 . ' 4 Co / � • Q 73 w g 73 73 £ 73 @ 73 73 73 > o E2 2 - 2 2 2 2 3 _ ,_ = E / = E 0- _ = E o 2 ® $ $ t m $ o m $ $ $ 4 2/¢ U CO 2 k k 2 o_ k p b k k k co J £ 1.1.1 mlkgacycmmlPaJA Page 35 7153 20e0117H J as ' 411=110 migr U 0 u.) 1— C6 —0 ( ) a) 0 0 0 20140123CityCouncilPacket Page 36 of 153 20140118/jrl CU C •U NO i J Im C O N 0 s C U O Ioc as 0 a) SI 0 4,..., 4‘--- . cu O t •_ _ c,,, .41 r 0,„ ,,, 2 ce co /I ur , -,,,4, , . . -a ,... w . t 0 rcs 4_9 _ vib „app ate.. 4.4. fa.) ir 0..) _a 1e ›,... F 44. a I 0 20140123CityCouncilPacket Page 37 of 153 20140118/jr Ce w vi 0 a a; 4 o o U E 0 . J a) R v ): v • A o r i I -. MS LJ • ill 0 vii N ' �� W j N L lit I\ 00 N M M ce 0 . l/1 44 C 4J N a) V c 0 +-.1 u `^ U a) c= Q N U v cv U ra w co �4? ate+ U 3 V c� w c v) �^ '-� O V v Q I- CO as S a) Y r ft Y Q T@ 38 of 153 > V) 20140118/r 0140123CityCoun acket g j line , a. "-- 2 . ..... .,._, __,,,,L ,_ ,____,,,, TD.,. 0 . _,, ,,, ,.., Lu li > , .,_ :__,...1 ei 0 _ -y a.) z 0- ' wr IL'6.----1° t r 0 J a--+ Q c rd as o N E -D E 0 •— • • co V al■A M •� -0 0 ro Li— i C ( N •- E -0 � f o � 0 O L_ CIJ V 1/1 O +N-+ a.) ++ -0 I . C —C C a) rcS CI)- s 0 v 3 Q �O a) c- Q N CU i In +� N aJ O O i > >` Q- _ i i U ft LJJ N O 4 4•I �V ate-+ V = (TS Q to U w o N v •V Q >, ft .5 1 c – s a) r al / Y �0140123CityCoun61 acket Q H Pag�9 of 153 H 261/40118/jr C Lill Ilk 2 S: ai T:3) 0 u U Q. Ap 0 Lill a -0 0 '1.11 rcl rid w 0 as aJ -0 aJ a) Z '- O si■ VI CV V) RS (N Q a w � v) 0 0) U �, • Lr NJ • • E as - O Li O n CU CU dl (N (N N Q Q .� aJ -0 1 CI M aJ a) s M.Il'\.. M N ^ ^ cc U u I Q t LI 0 U aJ N aJ aS U C : U j 0 4 a) U 0:1) = Q CU V) i . . .1--) 0 CZ > s U U co 1 emu_ LO � U U = c� — 1Y ---C� N aJ 4— LI- — u aJ til i ("CS c� S a� Y ( , Y 0140123CityCoun61 acket Q � �ge 40 of 153 > 20148/jr v L.o , \ ' • \ a we•• . • N � r• .. al .-,••,- r. • . ,-, 'i! -• o \ O ,`, �, 1 � V iiii < o ,„- i-7- ncs a) • E v, O r"x' r• E rt$ Li cu L �o U °' �' �. ` s 0 O a) = O >— >' O O ooi � .o a) '4 - ft � 0 U C � i � 4l - � � 0 °, v, s00 z � ■ N U W L �, >. cu L �,, i . aJ -0 U qi ro U I . N Q v m O vii O q– O -0 = O v VO .'7 fi 4i N_ v v L a.., a••, 0 _I ra Cli '— Cli CL CU RS cu W .1-+ ate-+ N N V� W N r� U C V1 v .4 }, 1 V .. 2 - v u > E v� LD s_ s J O � 4) k = O O Q ' v _o cv _ W i —0 >, LL u V u �' u v L U Q L v —• c:s L.L >' V U>' �n >` RS a U N = 20 1230 'Cz cilP Ut 4) L •u Image of 153 U O � •- N X 20401430 od m -0 4 Ct l) Z O s s v lP = au E L_ 4-1 p O u a) V� N czi - p > v s s s rcs s O — (1) o a--+ -0 `'- < -C 1 a) v O & ,�13 i Q ca a) .2 aJ 0 CU 0 p a) s W ' v O-0 a� c13 — a) O a) I .CU c_ v N V.l U -0 as l_ U 0 X Nis c s _ E ,V UL. "� O s ccS s - U +•+ co ca aJ s U Q ■ L) 3 scl a) ac aJ S CO Z aJ 73 a �' .— aJ L > Cl.) c s — s a> >. a u H J- -0 X O a) s s Z }•' C = O E aJ C i V RI V �raw� 13) . Ca 0 s O >' aJ 0 li Q 2 27 N s N . I 0 a) tn tn 0 V (13 _c -c Z s m Qv-c:3 2 ccS a Q ss c ._O _ O _ a' v W I s — U N c� � s v >, �, – .� U CI) a) V J sj p LA ricS L_O +--' _ s a) V LU 1 a..+ N CU .c `~ .N S a--+ 1 ' Ol O u s 0 `n L U >— J s Q asp ti O L_ 2 s U Ol 01 s_ 1 00 C C O aJ a) 0_ >, i 20140123CitLSouncilPaeJl et 0 Pa(W 42 of 153 rd 20140118/j � H H V) CCI CCI Arrlik- a) cn c as s u li E _ ___.„14,4,......... , , . .7-41111ftwr _. - lo u rcsL. O v) .& . .4 + .� W - - ,, --1 s l try., i� Z L ` • 4. a s I M1.� J ■ i' a r i .-: .- Al ] r .., W g , PPP _ r� NW COT. , 2 L s ,-e.i V s a a ,.i 'w* V 'M'h GI, ENT E$e 4 40LT4 Gtt, ki CZ 13 1 /1 �© •, 'd 123CityCouncilPacket Page 43 of 153 20140118/] 14.b 0 asx1 CU 4-0 C N a--+ 4-0 N ci > 0)rcs c., V C N cci C cci -o L_ ,_ ova, .2 E -0 U c — `� _ c�a) V p O O O O °) — p = E XL L c� N ,n W u � 0 0_ > 'i s a--+ - 7:3 -c Cam ° � _ "' CO ._ � o •> i a) N u u _ i N s N u v i v i .N V a--+ +�' W `�- ,O O .O vi J — O a) a) O a) c `- O 0 V 61 c� �, u • u N V N MS N = _ c c v E v, E E E U C r a " U O v 'v 00 2 co E 00 co i �J Q v N p ' p LO v aJ — D u Q O r -0 ra O N 0 0 0 M Q 4J .- CZ J y , ., - ntitill411. 11"----<, ) ''. 41111111111r.,,_ . a) __ ...... , 11 -104.4 , V , 13T EJl[e +C'00 r4 a illk 47 a i 40123CityCouncilPacket Page 44 of 153 20140118/j of� �; �'V!e LNI40 0 P. 0. v, l''''CI ll'ir... v kir. Q P v 01 = CI 4 le O O LI- kJ 11:1111 . ir . E IL -0 ie rriS .tied:icits,21 N cu v F Z a a 4 I c)-- 4. IT . 4: _ I/ . ee rill 1041' L Ci) w TA K . I. IL IkH , 14. ., 4'-'2' NI i 47-4 4 ''' illrI ; i ;. .. C ) AL. ' 1 , ill S.1_,—)) . '_. I.. e..._ • ilL i . -**, , ,i, I = 4 CY) ' 0.,:':." 1 ), .. 1 IV .■ ill • Z :4' . F `Ili a p 1 M1 1 ; 4 - .1 i ,. _ F.I ,�, r• � /4 I 1 Z • w 0 , te 0140123Cit 40118/jr 11111. 1 ' 1.1 - I , 1• -R / ,,„\ I, 010 Pr w I. S jl ) N 4 / / a y y 9 �Go q, .0. ill 11111 I . . ._ . ... / 20140123CityCouncilPacket Page 46 of 153 20140118/jr cu c 4 • cu as a) > c E 1- v) ro a„) ,„., , . CP .,_, v) v) v) c i O 3 a)a) .. = c ...,v O O .c In >,.. •. 0 v) >, c = = 1. U o j_ja) t... -.- .._, 1.4 /D as Li_ - o = as cu v) >> L. 4u O O •- = vi) .. as ,v) cu > S i f' MijP F r ' 4 Z 5 • t, 0 u W J W 4 > - - r / 20140123CityCouncilPacket Page 47 of 153 20140118/jr 20140123CityCouncilPacket Page 48 of 153 20140118/jrl 20140123CityCouncilPacket Page 49 of 153 20140118/jrl 20140123CityCouncilPacket Page 50 of 153 20140118/jrl 20140123CityCouncilPacket Page 51 of 153 20140118/jrl l t ;4 , . . . - . , . .'''-k‘,: t ,-.''.' '!'t,,,W::ii.,,it _ , ,, ., z ,-4+"- 4'''r::.'!''1,:' 2".' -', , . , .'-'''"'''- 'i ' : m e e 6 � > max° ti: e� Vig Q '6 v g o c i -3� yY ! ¢.v° may! , 47-' > {=1 ti Cur g:c �. i4, ,e„ Qt .n® yf 1,2X.,4.!:.,,'�- " kJ�► 1 Pi ,.......,•.',•....+,,4''' t ( 1 V` n • 2014 ityCouncilPacket Page 52 of 153 20140118/jrl >m W aii N Ce 0 a `~ in O �O N N LC) N4# ce N 4- CV u- q- R- W 0 0 OPI IMI1 _ aamaaa oI-- LLI 0 444444 oc it�w w� F�� Q 1 o � w ,V V) XI— < C C c %or 0 ri ZN j Cr, • • � � =1 0 >` } O O O V _ LIU NO u � ,� _ � o . . v> > t• } O N p C } Ocn � i7Vix O _ . o a) a) a) a) a) a) cm � cm o) � • I a) 5 X222222 V) E t o > > > > > > i= ce oaa .4 aaa 0 20140123CityCouncilPacket Page 53 of 153 20140118/jrl N M • I-1 ,-i .-1 O O O N N N >- } )- LL LL iLL • • JI W CI � Z O) Nib O I .41111 a vt W la Lk (t,i4 =Fr 0 LL , ice O O O O O O O O O o. 00 •3 N d' M N 20140123CityCouncilPacket Page 54 of 153 20140118/jrl N M eel ei ei O O O >- >- >- LL LL LL • • I U W 0 z � U O a. W 'n V a Om °° 0 0 0 0 ° Li) 0 ° 20140123CityCouncilPacket N Page 55 of 153 20140118/jrl N M eP O O O N N N LLL L L LLL LL • • • U W CI • h I 11/ °° °° °° 0 0 0 °° 0 0 0 20140123CityCouncilPacket Page 56 of 153 20140118/jrl Z a o M_ , tin O %11=100 W W Z W Ce < W ce W Om W a` .T CO * 1:e <1 M 4 a N ce Li I- O •m V N V W N N Z W co ouJ o W N E I = W I oe ce Z 4 a W ae = > W WO O O O O O O O 0 0 0 0 0 0 0 0 0 0 o 0 0 c in M M N N N O' 20140123CityCouncilPacket Page 57 of 153 20140118/jrl W 0 M O N N W W ce H W ° Z ce W W u.1 ce I= l- 41:t ce ...., oa . . Cr I- ce Li W W y • N ■ W ce N = N Z CL ~ h W ce "Ili W a z o Om = LLI al 0 Xc , x w W ce W H W ■ ce IIIIIIL I- N UM ce L 4 II N0 . . . 0 . . . . . . . O O O O O O O O O O O O O O O O O O O O O O O O O u, O u O u O O Lei O u N .- - O O 0. 0, 00 c0 N.• 1. •0 N N N N N 20140123CityCouncilPacket Page 58 of 153 20140118/jrl • , . -41. v) --. ._''ik, ,• La o U E M t 0 > U c 0 U p 0) E a CN 0 ° E D C - U ° Ce 2 a) c 0) v; ILI cy) E (1) o (E1_/3 ' CO E Q -0 -Ei_ § 0 E -a co O C U t � 0 3 0 Um' 3 ° L- D D O O it - W z ° o ° Q N ( O U O j U O O O o W >, — c ' E c L_v) 0 (2 0 06 — �, 0 z o C ° 0 E •- D f 0 8- 0 U — • • • • • o_ 20140123CityCouncilPacket Page 59 of 153 20140118/jrl pre E. " ".:!\-t, , d.,rt' t 4V:.' , s �' ra K� A .. I� aM" Ii. tl iti i t S ,,,,T-? r �. 1 V 1 1 T ,, . ..,......,..,.. --. ,, li Fir 3'�'-mil \\:.,, . .,..a::47----;,:.,.;.-,4*, ::4::,',...,-;:. ..,.-': :•.._.'--=.LE1,-.P.,-.` 1 ii', . Cam k". 114.1'•• ,-.4' .•••.,-;•, ,, - ,, ■ ■ U ,F . I . ` a.) : mow= ``V , . ,.., , 73 r 5„V Ai i '+\� ' p. t i CO 4� L. �: s r z , L.10 „, .-N5, . ' A ., , ”. 1 C:). ,,,- q , ;, D .. . . _ i '., .. . ....... „,_ _. . . .. . ,, , a.) _ _. _ . . . . . 1,,,,,.___c... , __ .. , ,,it„.„...„..,....,„-,...... ,,i, . .,, -7,-„,:. „.. „.4.,„„ SF' .4. ' 4_, r.,..,,,„, • _ / / �' � 20140123CityCouncilPacket Page 60 of 153 201401181d ( ...i;t9.."\- -.. - -V{`Ti,.. . fie.. _' 4 11104-9..,74;f;11-i47,::::' --'!..4-7::.:;;74--77.!,,r:L.;-- l'''*:..',;,,.":-:4'*-4kr-L'.4'15:1. i., : ._7,_-;.,..;:i.i'l".:-...-,.''''';',;11., i., ' t, ,, y••9 -4$. i. ' :0144''':-;-:- .•:,:-.: -iiirw,—. , . !k Cam .�f rrpy W.-- 1i ly (...) . _ ‘,41:1„.. ,....,, ,...}.,..„ ,I ... , . ,,,,,t. .. I . . .....„ . t , .. , .,.. .... •-...40F- r X77. Y _ ,� �' I) A 73 A,:: • - L-- ', --.--' lystitic,„`• --a.. . .. .. 44 '''', j co f I .,„...,„-.„..-..,,.... ,. 1,:i2-4-:".;-4'1'._:.:,;t:iii":': r.. • - L..li) -. v,.:.,, . .... 4:Adhp , C:1 . '-'v.b. ''' .4Pla 0 - D k * ,, , ; Ii 1 - . - ..404:.,e,,i,c. .i.„..,e.4,. ,,-.4.,.., - (is) ,,,.. ,�%1 ,: ,d. • , 20140123CityCouncilPacket Page 61 of 153 20140118/jrl • '^- '::�p �. -iii,, '� - w _t I J .,.1:11% QM 4 ■ U IlL i * *- �1• ( /� � J_ I f a.) - . .: . 4 . , ..,V / I.,, 73 . , _ t .,.. ,.._:,.,__„...„ _ _ _ ,,,,,..„_ , . ct) . .,._ , L. •_ ' 4. r 71 b.O C:1 .., ,...... I, it.Tr ► D , 4) is . , ate . I #1 It (I) ._ 20140123CityCouncilPacket Page 62 of 153 20140118/jrl O(Z 6 .1 c 'E •C `" <( c'es P U W 0) 0 U Le 0 0 0 a 0 0 0 o - U I r Q o Z 0 0 0 0 0o 0 zo O p C -a .'' 1— , .0 >, 0 E Q 0 O 0 O •a , te ° _o > C C 06 v)- 0 0 (-63> -0 E c o V) p 1 D p — _ E p a2 u 5 Z I 0 0 o0P � 3 cn C � U -� 4) 0 U z v) 0 0 ce E O 0 O 0 4) LI- D cn O ce 2 0 c -a U Q O O O O a� , p o i 0 v) („ � w co ‹ 20140123CityCouncilPacket Page 63 of 153 20140118/jrl D E 2! • C .4 • D O OU �? • O ,( v; O • 40,2 1 0 0) a o 2 •§ 6T4 2 Q cn 4 g Z E a 1 2 a c 2 m d U o o �-�- I, 0 CO 0 0 D o < C C cC o o D 0 0) '> 0) °' 0 .0 o, O E .0 o 0 > O U 0 o U c — 0 Z _ a) o C - 'O 0 w 0 Q O ER J . /> >- O) O = c .> > o � (2 � O ',621 m O 0 0 Q o) 0 O C D O z 20140123CityCouncilPacket Page 64 of 153 20140118/jrl v) N L •0 0 E W 0 O o W - C vi 0 0 E E 0 Z 0 0 y= ° a 0 'I' Q o 0 0 0 U. )1I' O c O O > *t 1E o < > • • E o — o _ W c GNU a= _C)I— 4CE '2 0 ° a V) t/) ° 0 o 0 c E . . aC '- o a Z C° C .7 W 04 -o O U = U 0 :ICC) CI •. � .E Q _ O Q U D 73 < 4_ 0 O 0 U l� c _o ? 0 a C/) 1 C/) v, cn 6 O O 0 �^ i , oli a 0 V) tn 2 D > Z o o a� Z -8 2 0 0 T3 I D O co O 0 I— 1— 0 o 8: o < Q a =CN Ti i= D 0 CO -c1- ','=. (g 0 0 O .- O o W aN o a- 0.. > -a D 0) 2 O C 0 O .0 -(j) -E X IJJ 0 I Q 0 0 c 1— •O O o C O V) 0 O 1E -> W IN E O 4) 4/3 = %, O _,92 .c c�r - O 0 'E _,_ a -o -o 47._ (,) -0 c 0 D 0 .- 6 a3 -O O 0 0 0) = 0 0_ 20140123CityCouncilPacket Page 66 of 153 20140118/jrl i 6 U C N 2 0 1 , T W o O E 0 U c v) O 0 O 0) w O >, 0 zz S (T O L N '8 U q- � E L3 E o) O c --) O U � 4) Ce ♦ a c O C E ,., W W E 3 O o Q ° Um U C C o 0 0) -0 0 Z � � , 0) Q a_ Q - a) '0 �, c X 1 L. 0 >X -96 N O-I- C Q O No O -0 0 ° 3 C V A a� 0 O (L/2 >, 0 o Q -0 ,,,Z c 0 O N ( O N E g > he .= 0 z O > O L= U O O Ce 0 Z ' D Q _ .0 E 0 U U E cai :1-- 2 Q D 2 O E 0 O Q z I- �. c C C O c _ 0 O 0 L 5 0 E 'X 0 s2 U U O c _ c O 0 O C 0 ri c6 -4 Lri No Z sZ 1- 20140123CityCouncilPacket . Page 67 of 153 20140118/jrl O O •0 a) D - U C (r) " r •O •71 O U -� OU O a_ V) l = o 9'Pi-) -8 Z .(L) -- r 0 C - 11.1-1 0 0 .2 v, oc -C 0 0 0:5 c 0 N Ti W E ' ) .9 0) O w O Z U > N 0 O 4) L_ O ■ O J O D O D * > 12° o(1) .g E -0 . (f) -c o t(2 ,TD, ''', c � � � 0 0 0 O X >-D O O -1- -0 06 U cr) 0 ° (-9) ,._°) 43 -0 v.)* ' °:5 O O Om E O D U p- O Z O O S4 _U O r c O O $5 F oc E E" I-4- E • ,v) O a O O _O <„ O U C 121_ E a6 O O E O v• C O O <0 0 ., ° U V-) 20140123CityCouncilPacket Page 68 of 153 20140118/jrl 4( -41411fr4 tn 01.• V tin t - ,..._...: 1-, a E Z - o 0 o o 2 2 It Y p D - I ' 4, yr /4 Q� L I i CD (4 r. :, a a W , u ,i E = , , .., (...) a 1 op . --__ -o — O C W Lo _ ce 1 .— L- 0 No* E L-- 20140123CityCouncilPa t Page 69 of 153 201 18/0 MAYOR CITY MANAGER Jason Buelterman ,: Diane Schleicher CITY COUNCIL - i CITY CLERK Wanda Doyle,Mayor Pro Tern ( ?� Janet LeViner Barry Brown Rob Callahan CITY ATTORNEY Bill Garbett Monty Parks Edward M.Hughes Monty f Paul Wolff : = CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: January 16, 2014 Item: Alcohol License Request-Special Event-Beer, Wine- Tybee Seabar Inc. - Tybee Island Mardi Gras Explanation: T bee Island Mardi Gras Dates of event: March 1,2014 Budget Line Item Number(if applicable): Paper Work: X Attached* Audio/Video Presentation** Electronic submissions are requested but not required. Please email to ileviner(citvoftybee.o rg. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: ,Sharon S. Shaver Phone/Email: 912472-50721 sshaver( cityoftybee.org Comments: Date given to Clerk of Council January 16, 2014 P.O. Box 2749—403 Butler Avenue, Tybee Island,Georgia 31328-2749 20140123CityCouncilPacket (866) 786-457ga eVk," eg66) 786-5737 20140118/jrl www.cityoftybee.org CITY OF TYBEE ISLAND ALCOHOL LICENSE APPLICATION Application is hereby made for a license to do business within the City of Tybee Island as a dealer in alcoholic _. beverages as indicated below: LICENSE CLASSIFICATION FEE CHECK Notice: The applicant Retail Beer/Wine—Package Sales Only,Consumption on Premises Prohibited $ 350 for a license shall be a Retail Beer/Wine—Sale by Drink for Consumption on Premises Only 575 citizen of the United Retail Liquor—Sale by Package Only,Consumption on Premises Prohibited 850 States, a resident of Retail Liquor—Sale by Drink for Consumption on Premises Only 1,250 Chatham m Coounty, and owner of the business Retail Liquor—Sale by Package&Drink both in One Building under One Ownership 2 000 or if a corporation, Sunda Sales—Sale • Drink for Consumption on Premises Oni 150 partnership or other Sunday Sales—Package Sales Only 50 legal entity is the Wholesale Beer 765 owner, a substantial Wholesale Liquor 1,500 and major stockholder Wholesale Wine 150 or the applicant may be Distiller,Brewer,or Manufacturer of Alcoholic Beverages 300 the manager of the Special Event—Public or Private Property-Beer,Wine(no current license)per event 50 ry/ business charged with Special Event—Public or Private Property-Beer,Wine(no current license)3 days 100 the regular operation of Special Event—Public or Private Property-Beer,Wine(holding current license)per event 10 said business on the Special Event—Business Property—Beer,Wine,Liquor(no current license)per event 50 premises for which the Special Event—Business Property—Beer,Wine,liquor(no current license)3 days 100 license is issued. Special Event—Business Property—Beer,Wine,Liquor(holding current license)per event 10 Business Name r t� {i"a - fip. Inc Location )1(si •3 A-mad 4 Mailing Address ? 0, x IC1110 � et-ISIC C f 2i3 ' Phone(9l ) �k p 1 Email � t iti ee i ` F6T . ( am Names and Home Addresses of Owners,Partners or Corporate Officers with Ten Percent(10%)Interest in Business Names(attach additional pages if necessary) Date of Birth Home Addresses City,State,Zip Social Security# + }� IMF tir 1�7r � Yi IrtlIn `' 1)ycic,�P Vell�� .� Ti e kslar ('�� If special event,date(s)of event I I i 1 I LI Name of event: t' ! ".15 III� t I i L Is business incorporated? ''q.5 State of Incorporation r, Is Date In.. ..rated au,-5 Names of landlord of the business location Address Phone What other business is conducted at this location? Has application been made for required State and Federal Licenses? 1 Has applicant,any person connected with,or any person having an interest in this business: o ever been convicted of any violation of law other than for a traffic violation? Ni 0 o ever served time in prison or other correctional institution? N t, n 1 o ever had an alcohol beverage license suspended or revoked at any time in any location? 1�►0 (if answer is yes,give details) N Y If this application is for RENEWAL of an existing license,enter License Number of existing license N 11 If business is an eating establishment,are SUNDAY sales of alcoholic beverages contemplated? NO If yes,submit additional affidavit. ALL OF THE FOREGOING INFORMATION IS HEREBY GIVEN AND ALL OF THE FOREGOING STATEMENTS ARE HEREBY MADE ON OATH WILLFULLY, KNOWINGLY,AND •:• = , .01).re THE SAME IS AND ARE HE BY S ORN TO ME TO BE TRUE UNDER PENALTY OF LAW. Applicant Signatur ► Date /2 ii‘f°(' n Approval _ Signature _ Date 'r lily Manager Sworn t a u ribed before n e■4 .' �1, da , ,1 0/ Zoning_ ', x . 9 Police /� City Counal N P Notary rC SHARON S. HAVER 20140123Cit CounciIP Public,Chatham County, 1 of 153 20140118/'rl y ammission Expires Dec. 5%1 The CONSENT FORM is required for ALL alcohol license applications. CONSENT FORM I HEREBY AUTHORIZE THE TYBEE ISLAND POLICE DEPARTMENT TO REQUEST ANY CRIMINAL BACKGROUND HISTORY RECORD INFORMATION PERTAINING TO ME WHICH MAY BE IN THE FILES OF ANY STATE OR LOCAL CRIMINAL JUSTICE AGENCY. BE rr FURTHER UNDERSTOOD THAT THE PURPOSE OF OBTAINING THIS INFORMATION IS TO SATISFY THE REQUIREMENTS SET FORTH BY THE MAYOR AND COUNCIL OF THE CITY OF TYBEE ISLAND, REGARDING AN ALCOHOL BEVERAGE LICENSE APPLICATION. Ia. I ..` r FULL NAME(PN NT) SEX / RACE / DATE OF BIRTH 1 A Ca .l l na.Dr-- ADDRESS L CURITY NUMBER ,vin 1 I 1T CITY,STATE,ZIP IG I•E f �f � / 64 , The ACKNOWLEDGEMENT is required for all LIQUOR BY THE DRINK alcohol livens 56' app ications. J /j- ,l ACKNOWLEDGEMENT I declare knowledge and understanding of Municipal Code Section 58-80: There is levied an excise tax on the sale of distilled spirits by the drink in the amount of three percent of the charge to the public for the beverage. SIGNATURE DATE The AFFIDAVIT is required if SUNDAY SALES of alcohol for consumption on premises are contemplated. Food and beverage sales records prepared by a CPA are required to be furnished to the City upon request. STATE OF GEORGIA COUNTY OF CHATHAM CITY OF TYBEE ISLAND AFFIDAVIT I, , do hereby make this affidavit to be part of my application for an alcohol beverage license in the City of Tybee Island to sell distilled spirits, malt beverages and/or wine for the consumption on the premises in my eating establishment on Sunday. Said establishment is located at Tybee Island, Georgia. I am the of the establishment known as I hereby further state that at least fifty percent (50%) of the total annual gross food and beverage sales are derived from the sale of prepared meals or food. SIGNATURE DATE Approved A Denied 1 � Chief of Police V I II Date V 20140123CityCouncilPacket Page 72 of 153 20140118/jrl MAYOR t E CITY MANAGER Jason Buelterman `t Diane Schleicher CITY COUNCIL CITY CLERK Wanda Doyle,Mayor Pro Tern Janet LeViner Barry Brown Rob Callahan CITY ATTORNEY Bill Garbett Edward M.Hughes Monty Parks i %s• Paul Wolff 70 or.rosO CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 1/23/14 - Category: Special Event Consideration Item: TRYBEE ISLAND SPRINT TRIATHLON (June 8, 2014 c& 7am): North Strand parking lot,beach area, bike route Organization: Coastal Endurance, LLC Explanation: Application is attached. Budget Line Item Number(if applicable): Paper Work: X Attached* Audio/Video Presentation** Electronic submissions are requested but not required. Please email to ileviner(a7cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, Main Street Coordinator Phone/Email: 912-844-9771 / cmorton(&cityoftybee.org Comments: Date given to Clerk of Council 1/16/14 * * * P.O. Box 2749--403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified* (866) 786-4573—FAX (866) 786-5737 i City of r 1 Ethics www.cityoftybee.org ���),B 4iy�-�' 20140123CityCouncilPacket Page 73 of 153 20140118/jrl MAYOR 1i `s�fi C:Ir? OF i l ` GER Jason Buelterman �`� '4 a lane Sc etcher G{ _ RECD= 0.0403445 1/08/2014 14 ?_ _ PM CITY COUNCIL ,$mod TR: ?n 125.EI:3 'L RX 1k FOUNCIL Wanda Doyle,Mayor Pro Tern R° H8 TEntleilleViner Barry Brown FEF#; 13 28 Jan Fox .rF Tit; SPRINTc 1I Q' Y Bill Garbett \rti,ar °'sv• Event F•�.rRiEgM I01. HughJMKR Torn Groover TEt3 8iI= x!1,1121 EIFI;i;,(:;) Paul Wolff CITY OF TYBEE ISLAND *Pi IFric _,ri,nn- r r;Ft 0.00 SPECIAL EVENTS APPLICATION The City of Tybee Island recognizes that special events play a significant role in the life of the community. Special events enhance the community by providing recreation,cultural and educational opportunities to residents and tourists and they attribute to the economic health of the community. It is our goal to assist event organizers in planning safe and successful events that have a minimal impact in the areas surrounding the event. By keeping the public's best interest in mind, persons or organizations wishing to host a special event upon public property or private property requiring City Services,special permitting and/or vendors must first be granted approval from the City Council and/or the City Manager. The Special Event application shall be completed with all requested information completed and submitted for consideration at least sixty(60)days prior to event. Events with 75 or more people upon public property or private property requiring City Services,special permitting and/or vendor permits that are not for the non-profit organizer of the event require approval from the City of Tybee Island. No more than one event per day will be permitted due to limited infrastructure and city resources. In order to ensure a smooth review process for permission to have a Special Event,the applicant will receive direction from applicable City Departments, City Manager and Main Street Coordinator. Prior to the application being submitted for City Council consideration (if applicable),all concerns and details must be addressed, confirmed by the organizer and accepted by designated City Staff of impacted departments. Note: Applicant must meet with the Main Street Coordinator or his/her designee at time of submitting application. Additional meetings may be required. Today's Date: 02-JAN-2014 Application Fee Submitted: *A non-refundable Special Event application fee of$50 is required at time of application submittal for processing and consideration. Checks or money orders should be made payable to the City of Tybee Island. SECTION 1: EVENT INFORMATION 1. Name of Event: Trybee Island Sprint Triathlon 2. Date and time of event: 08JUN2014 • Setup: Date/Time period 07JUN2014 - 11AM -6PM • Breakdown: Date/Time period 08JUN2014 - 6AM- 1PM 3. Location(s): North Strand Parking Lot ( ' ft(bi 'fole post,`� Ca_ b J.._ )S-`�vyty-F t© js.e A site plan of the event area drawn to scale and depicts g all event structures is required at time of application submittal. ▪ A Letter of Permission (LOP)from Georgia Department of Natural Resources(http://coastalgadnr.org/sendemail) is required for events with beach usage and/or within the Shore Protection jurisdiction(i.e. beach side parking lot areas,etc.)fifteen(15) business days prior to the event. The event is subject to cancellation without an LOP as noted. 4. Organization Coastal Endurance LLC •a commercial? ❑ Non-profit/Tax Exempt?(Non Profit Status/GA Tax Exempt Certificate must be attached.) 5. Phone number and I or website for public event information: 843-789-0631 www.setupevents.com 6. If location and/or activities impact merchants and/or residents,written documentation is required as noted in Section 5. 7. Organizer/Applicant: _ Crisp McDonald Address: 104 Toura Lane City: Charleston State: SC Zip: 29414 Contact Phone: 843-789-0631 Email: crisp @setupevents.com Organizer/Applicant listed above must be in attendance and readily available for the duration of the event. P.O.Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 (912)472-5071--FAX(912)786-9539 www.cityoftybee.org 20140123CityCouncilPacket Page 74 of 153 20140118/jrl SECTION 2: EVENT DETAILS 1. Is this event... Open to the public ❑ Private Invitation only 2. Describe the event and its goals: Please see attached addendum. to 3. Estimated number of people to attend and what this is based on: 500 participants - based on historic growth 4. Is there an admission fee for attendees? No ❑ Yes-Fee will be: participants will pay the entry fee A preliminary budget is due with application. (refer to Section 7: Financial) 5. Have you ever done this event before? If yes, list dates and locations: Yes,this will be the third year for this event held the second Sunday in June in 2012 and 2013 at the North Strand Parking Lot. 6. Describe parking arrangements during event in detail: Coastal Endurance LLC will pay the City of Tybee island, GA for parking for athletes and volunteers. This will be coordinated through the Parking Office. Please attach a drawing of parking plan. Organizer may be required to run a shuttle if a parking lot is closed for the event. 7. List event sponsors and marketing plan: Ocean Plaza Beach Resort is the host hotel. No other event specific sponsors have been named. Marketing will be web based through emails and social media. 8. List any additional contact person(s)and their phone numbers involved in the planning of this event. Crisp McDonald -843-789-0631 9. What plans exist for clean up and recycling?(Disposal of grease,trash,etc.)Our staff and volunteers will be responsible for clean up and recycling after the event. All trash/recycling will be relocated to the appropriate disposal location. 10. Please list any entertainment,bands,emcees or onsite promoters attending this event. No additional promoters bands or entertainment will be present for this event. Describe sound equipment: JBL 625w powered PA System with SURE wireless microphone. SECTION 3: REFERENCES 1. Please list your previous special event and/or hosting organization's experience in producing events. We have been working with Set Up Events for over 12 years from contract work to timing to event management to event production. This will be the third year for this event. 2. Please list two(2)references excluding City Officials and Staff: a. Name: Jeremey Davis-Tri Guys Address: 29 Hillside Drive, Greenville, SC 29607 Phone: 864-420-5169 b. Name: Susan Brown - LaGrange College Swimming Address : 601 Broad Street, LaGrange, GA 30240 Phone: 706-880-8322 Page 2 of 8 City Council Approved:February 14,2013;updated September 2013 20140123CityCouncilPacket Page 75 of 153 20140118/jrl SECTION 4: OTHER REQUESTS (Check the boxes below and provide additional information if applicable.) 1. ❑ Vendors(Organizer must submit all Vendor Applications with payment no later than two[2]weeks prior to event. Chatham County Health Department must be contacted for approval of food vendors in accordance with their regulations.) 2. ❑ Department of Public Works(DPW)Request(s)(DPW approval required;staffing/equipment fees may apply) DPW Item Amount needed Total hours needed Traffic Cones Barricades Traffic Barrels Trash cans Recycling containers �+ �'� Port-a-lets R 1 Sweeper a - r' � Vac Truck Fire ant treatment Dump Truck Back-hoe List other services that are requested. Costs will be determined. 3. ❑ Street Closures(Tybee Island Police Department(TIPDJ approval required.) a. List requested streets: 4. 'Special parking/parking pass request(s)(Parking Service Division approval required.) a. Please describe: Renting the South section of the North Strand Parking Lot and paying for our athlete and volunteers parking via parking passes, numbers to be provided 2 weeks from event. 5. ❑ Commercial truck parking a. Please describe: 6. Police Detail(TIPD approval required;staffing/equipment fees may apply) C a. Please describe: Please see attached addendum. (If off duty police officers are hired,organizer is responsible for contracting directly with the individual[s]and paying fees direct as agreed upon.) 7. ❑ Alcoholic Beverages(License Application should be submitted to the Administrative Assistant to the City Manager. Approval is required by City then State.) 8. ❑ Fire Detail/Inspection (staffing I equipment fees may apply) a. Please describe: (If off duty fire department staff/volunteers are hired,organizer is responsible for contracting directly with the individual(s)and paying fees direct as agreed upon.) 9. ❑ Fireworks(TIFD, Chatham County and U.S. Coast Guard notification/approval required. Special application from Applicant due to USCG at least 135 days prior.) 10. ❑ Additional Security a. Please describe: 11. ❑ Petting Zoo a. Please describe: Page 3 of 8 City Council Approved:February 14,2013;updated September 2013 20140123CityCouncilPacket Page 76 of 153 20140118/jrl SECTION 4: OTHER REQUESTS(CON'T.) (Check the boxes below and provide additional information if applicable.) 12. lilt Parade/Procession (TIPD approval required;staffing/equipment fees may apply) a. List requested parade staging area and route: Please see attached course maps for staging area and event route. (*Parades are required to start on Saturdays no later than 3:00pm with the exception of the Beach Bum Parade. Participants must adhere to safety guidelines.) 13. 0 Amusement Rides(Insurance from providing company is required no later than two[2]weeks prior to event.) 14. Vd/Temporary Structure(i.e. tents,booths,stage, etc.) _61,0 OS-- 'y���,i,, 1 �1 a. Please describe: 5- 10'x10' pop up tent (flame retardani`tops), made by Omni & placed in the finish line area. (Application for permitting of structures exceeding 10'x 10',stages,booths and the like are required through the Planning& Zoning Department. Completed application with required documentation must be submitted no later than thirty[30]days prior to the event.Structures are not permitted without approval from the Planning&Zoning Department. Fees apply.) 15. ❑ Electrical needs(fees may apply) a. Please describe: 16. ❑ Filming request(Permit application should be filed with Facilities Coordinator. Approval is required.) 17. Banner request(Permit application should be filed with Facilities Coordinator. Approval is required.) 18. ❑ City Facility request(Permit application should be filed with Facilities Coordinator. Approval is required.)\The Walter W. Parker Pier and Pavilion is managed by Chatham County Parks&Recreation. Reservations for use of this facility must go through their office. SECTION 5: ADDITIONAL REQUIREMENTS A non-refundable Special Events application fee is required at time of application submittal. The application will not be processed without the application fee of$50.00. Checks should be made payable to the City of Tybee Island. If the applying organization is tax exempt,a GA Tax Exempt Certificate must be submitted with the application. The Organizer/Applicant is responsible to notify merchants and/or residents impacted by the proposed event location(s) and activities. Organizer/Applicant must provide written documentation confirming notification and acceptance of merchants and/or residents prior to the event application being submitted for City Council approval. Insurance, as indicated below,is required at least two(2)weeks prior to the Event. Failure to provide insurance will result in the cancellation of event. PRIVATE PROPERTY PUBLIC PROPERTY Organizer is responsible to obtain PRIVATE necessary insurance as deemed Signed Indemnification INVITATION Agreement required. appropriate by the property owner. Signed Indemnification Agreement required. Signed Indemnification Agreement Organizer is responsible to obtain required and a necessary insurance as deemed $1.million certificate of insurance,with the OPEN TO appropriate by property owner. City of Tybee Island listed as additional insured and THE PUBLIC *If use of the Walter W.Parker Pier and Pavilion is part * certificate holder. - If use of the Walter W. Parker Pier and Pavilion is of the event,a$1 million certificate of insurance,with Chatham County Parks&Recreation listed as an part of the event, a$1 million certificate of insurance, additional insured and certificate holder is required. with Chatham County Parks&Recreation listed as an additional insured and certificate holder is required. The application will go through the review process again if substantial changes are made or additional needs are requested. Additional application fees will result with additional meetings. Page 4 of 8 City Council Approved:February 14,2013;updated September 2013 20140123CityCouncilPacket Page 77 of 153 20140118/jrl SECTION 6: INDEMIFICATION AGREEMENT AND ACCEPTANCE TO ADHERE TO APPLICATION REQUIREMENTS I,individually and as the Agent representing the Event Organization,do hereby agree to indemnify and hold harmless the City of Tybee island,Georgia,its officers,agents,employees and contractors from and against any and all loss,damage,claim, demand, liability or expense by reason of any damage or injury to property or person which may be claimed to have arisen as a result of or in connection with the occupancy or use of listed event premises during the time period of said event. Such obligation to indemnify and hold harmless shall continue notwithstanding any negligence or comparative negligence on the part of the City relating to such loss or damage,except for loss or damage arising from the sole negligence or willful misconduct or gross negligence of the city,and shall include all costs,expenses and liabilities incurred by the City in connection with any such claim, suit,action or cause of action,including the investigation thereof and the defense of any action or proceeding brought thereon and any other judgment or decree which may be entered in any such action or proceeding or as a result thereof. These provisions shall survive the expiration or earlier termination of the use of premises. Nothing in this Agreement shall be construed to affect in any way the City's rights, privileges,and immu ities as set forth in Georgia Statutes and/or the Constitution of the State of Georgia. Organizer/Applicant's Signature: Date: 02JAN201 4 INTERNAL USE BELOW. Staff signatures for City Departments listed below indicate the event application has been reviewed and department needs are accepted as requested. All signatures are required prior to application being submitted for City Council consideration. Event application review with organizer and staff with impacted department(s): 1" " 1 Foil up meting(s)as noted: +ll✓ ( ) )fib& I ) )! 16 CAI h lie LOW 47 01.1.—._- •5� 1 . 6 , 1 4 . ,, 1 t i lb, 1 — / / (--/ 'ty Manager and/or Designee Date Finance Director and/or De ignee Date / 4, - e 14 x 10 4-41+5- Planning&Zoning Mana er and/or Designee Date W�� r& ew //./ +. upervisor and/or Designee Date Chief f Police and/or DeigoOge Date Campgroun, anager and/or D signee Date Chief of Fire Dertment and/or Designee Date Department of Public Works Director and/or Designee Date COMMENTS: DATE APPROVED BY CITY COUNCIL: ADMINISTRATIVE APPROVAL(as applicableh Main Street Coordinator: Date: City Manager: Date: Page 5 of 8 City Council Approved:February 14,2013;updated September 2013 20140123CityCouncilPacket Page 78 of 153 20140118/jrl Trybee Island Sprint - Permit Addendum Section-2:Event Details 2. The swim will take place in the Atlantic Ocean. Swimmers will begin on the beach swimming out 50 meters, down the beach 650 meters with the current, and then back into the beach 50 meters. Certified lifeguards on surf/paddleboards/jet skis will be placed along the course at a 1:30 ratio of lifeguard to participants in the water. Kayakers will also be in the water as well to aid with safety. Upon exiting the ocean participants will run up the beach and over the boardwalk to the transition area. At this point, participants will put on their helmet,grab their bike and follow the course as listed on the course maps. Police assistance is requested with traffic control along the course. The following areas are of note: 14th St/Butler Ave; 15t St/Jones Ave; 15t St/S Campbell Ave; Hwy 80/Fort Pulaski Rd. The participants will complete the out and back course on the bike and then head directly out on the run. The run will take the participants around the perimeter of the island, down Strand Ave to 18th St, across to Chatham Ave (traffic control aid requested),to Venetian Dr, and finally onto 12 St where participants will turn around and head back the way they came. The distances of each course are as follows: 750 meter swim, 20k(12 mile) bike, 5k (3 mile) run. Volunteers will be placed at every turn and/or intersection on the course (each volunteer will be given a day-glo orange vest with a large 18"x18" day-glo orange flag. Aid station on the run will be placed at the 1 and 2 mile markers. The purpose of the event is to put on a safe,fun athletic event to be brought into the Georgia Triathlon Series. A donation from the event will be made to the Tybee Island Marine Science Center (or other local charity such as the YMCA if they are more interested in being the recipient). Section 4: Other Requests 6. Police assistance is requested at the following intersections: 14th St/Butler Ave; 1st St/Jones Ave; 15t St/S Campbell Ave; Hwy 80/Fort Pulaski Rd; Butler Ave/18th St. Per Applicant (Section 5): The only merchants directly affected by the event would be the Marine Science Center and possibly the Ocean Plaza Beach Resort. Both have been notified of the event. OPBR is a hosting sponsor of the event and the Marine Science Center has been notified of the race and is receiving a donation from the event. The event will be over by 10:00AM, so I'm fairly certain no other shops will be affected at that point. 20140123CityCouncilPacket Page 79 of 153 20140118/jrl Trybee Island Sprint Tybee Island, GA - June 8, 2014 Set Up Day • Set Up Events will need access to the 'Transition Area' and 'Finish Line Area' beginning around noon the day prior to the event. • Courses will be swept and marked with spray chalk on set up day. • Athletes will be able to pick up their race packets on set up day from 3-6PM at the Ocean Plaza Beach Resort-Garden Room. • A pre-race meeting will be held at the transition area at 6PM for all participating athletes (normally—30-50 attend). This meeting allows participants to ask questions pertaining to the event and see the basic layout and flow of the transition area. Event Day(Based on a 7AM start) • 0445-0645-Set Up Events staff arrives o Final Set Up takes place, including:finish line inflatable,flags, run/bike course aid stations, course signs,timing equipment, inflating swim buoys and placing on beach, placing volunteers, packet pick up,chip pick up • 0645—Transition Area Closes, athletes instructed to head to Swim Start • 0700—Race Start(swimmers will begin the event in waves of 50-100, based on their age/category) • 0710—First Swim Finisher/First athlete starting bike course • 0730—Last Swim Start/Tear Down all material on the beach • 0740—First Bike finisher/First Runner on the course • 0750—Last Swim Finisher/Last biker starting the course/Beach completely clear • 0800—First Overall Finisher • 0820—Last biker turns around/Begin relieving officers and volunteers with chase vehicle(truck following last biker) • 0850—Last Biker Finishes/Last Runner Begins/Bike Course completely clear/All officers other than 18th St. relieved. • 0920—Last Runner gets to turn around/Begin relieving run course volunteers • 0945—Last Overall Finisher/All volunteers relieved/All officers relieved • 0945—Awards Ceremony/Begin Tear Down/Trash Clean Up • 1015—Awards Ceremony Ends/Participants depart • 1200—Tear Down complete/Trailer packed and departing/Everyone smiles for putting on another great event 20140123CityCouncilPacket Page 80 of 153 20140118/jrl Transition Area . . E FINISH ' ' . E START f M — 1 tk*-- ' S % 3 ` ,.vfk• a li ..ir ..• i• 4.,,,, .." ,t t' ./ rip: 1 - ),--, N '` # swine FiNisH 4g1/11 .4 :314 , Y ,. , . ,„ . • .wo „.. , t1 ,. . . 41., ...._ . , Y 20140123CityCouncilPacket Page 81 of 153 20140118/jrl Trybee Island Sprint Tybee Island, GA June 8, 2014-7:00AM Swim Course ► # - -- , r *j i is i.•tft 4.i w. '� 13th :1 '� - f rif! *I i ■, 1 �+w It r p r4rh Sr •.• , /, I amit . . J J AL:,. et rsrh Sr 1 • I f' trilkfia,„, t .,,,,,, ... .,,,:._, 1,. . . ii,. . Awe l��df14e ,/ "0 "or'.Jam.; J e r A r r?rh Sr , ter. r 20140123CityCouncilPacket Page 82 of 153 20140118/jrl Bike Course •. / 11111111Pr J [l}j l 2y f - 1 r s y f J.4. , *,. ... ,.. . . _.... ., / ;>. 'G:. S • , ,! s. !' S II ft, t �ti l . 20140123CityCouncilPacket Page 83 of 153 20140118/jrl Run Course z ,. b ,s,,, R, I & ,,,, x tt St ' W A tiJ �� ll( ; �_ �,�W T :® 3rR .IP • I }4th 4 i '60,a, A -I ti I 71h s, 1.4' I 'N Pt c4 f1 IPAR rF Iri 20140123CityCouncilPacket Page 84 of 153 20140118/jrl TRYBEE ISLAND SPRINT PRELIMINARY BUDGET Projected Number of Participants I 300 Event Income: Individual Registrations 270 $65.00 $17,550.00 Relay Registrations 10 $95.00 $950.00 Gross Event Income $18,500.00 Event Expenses: Permitting Fees 1 $200.00 $200.00 USAT Sanctioning 1 $150.00 $150.00 Shirts 300 $7.00 $2,100.00 Swim Caps 300 $1.50 $450.00 Bike Frame Numbers 300 $0.50 $150.00 Helmet Numbers 300 $0.25 $75.00 Personalized Bib Numbers 300 $0.65 $195.00 Spray Chalk 3 $9.00 $27.00 Awards 100 $10.00 $1,000.00 Finisher Medals 300 $4.50 $1,350.00 Socks 300 $4.00 $1,200.00 Cups 800 $0.08 $64.00 Trash Bags 10 $0.10 $1.00 Sharpies of Body Marking 30 $1.00 $30.00 Franchise Fee 1 $500.00 $500.00 Parking Lot Rental 1 $1,508.00 $1,508.00 Parking For Athletes 300 $1.00 $300.00 Parking for Volunteers 50 $1.00 $50.00 Post Race Snacks 1 $150.00 $150.00 Post Race Drinks 1 $300.00 $300.00 Donations 1 $500.00 $500.00 Fuel 1 $400.00 $400.00, Hotel Fees 1 $800.00 $800.00 Chip Rental 300 $0.75 $225.00 Event Staff 7 $250.00 $1,750.00 Line for Cinder Blocks 2 $5.00 $10.00 Volunteer Shirts 50 $7.00 $350.00 Tybee Island Police 6 $100.00 $600.00 Chatham County Sheriff 2 $132.00 $264.00 Videoprapher/Photographer 1 $1,500.00 $1,500.00 Social Media Advertising 1 $300.00 $300.00 EMS Unit 1 $400.00 $400.00 Gross Event Expenses $16,899.00 Net Income I $1,601.00 20140123CityCouncilPacket Page 85 of 153 20140118/jrl MAYOR lig,F, CITY MANAGER Jason Buelterman © Diane Schleicher CITY COUNCIL CITY CLERK Wanda Doyle,Mayor Pro Tern gi I Janet LeViner Barry Brown Rob Callahan ` J] CITY ATTORNEY Bill Garbett Edward .Hughes Monty Parks ,` Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 1/23/14 Category: Special Event Consideration Item: TYBEE ISLAND IRISH HERITAGE CELEBRATION PARADE (March 15, 2014): 3:00pm; Memorial Park—Butler—Tybrisa Strand Organization: Tybee Irish Heritage Committee Explanation: Application is attached. Budget Line Item Number (if applicable): Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jleviner(@cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, Main Street Coordinator Phone /Email: 912-844-9771 / cmorton(&cityoftybee.org Comments: Date given to Clerk of Council 1/16/14 * * * P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified* (866) 786-4573—FAX (866) 786-5737 1 City of Ethics www.cityoftybee.org ��41 4LLV 20140123CityCouncilPacket Page 86 of 153 20141M 1 /jrl MAYOR , ar Ned (21c1//3 3 CITY MANAGER JasonBtuelterinui. {,1 f Diai e Schleicher 4 em, CITY COUNCIL , : . _'.4A:I j CLERK OF COUNCIL Ur�q n Janet LeViner Dove,Mayor Pro Ten Barry Brovai Ju>Fa M, xi 4 CITY ATTORNEY NEY Bill Garbett ' +rcr cv00.‘ Edward M.Hughes Tam Groover CITS OF TIBEE ISLAND 614, 0 L j.„1 Ir f Paul Wolff' SPECIAL EVENTS APPLICATION The City of Tybee Island recognizes that special events play a significant role in the life of the community. Special events enhance the community by providing recreation,cultural and educational opportunities to residents and tourists and they attribute to the economic health of the community. It is our goal to assist event organizers in planning safe and successful events that have a minimal impact in the areas surrounding the event. By keeping the public's best interest in mind,persons or organizations wishing to host a special event upon public property or private property requiring City Services,special permitting and/or vendors must first be granted approval from the City Council and/or the City Manager. The Special Event application shall be completed with all requested information completed and submitted for consideration at least sixty(60)days prior to event. Events with 75 or more people upon public property or private property requiring City Services,special permitting and/or vendor permits that are not for the non-profit organizer of the event require approval from the City of Tybee Island. No more than one event per day will be permitted due to limited infrastructure and city resources. In order to ensure a smooth review process for permission to have a Special Event,the applicant will receive direction from applicable City Departments,City Manager and Main Street Coordinator. Prior to the application being submitted for City Council consideration(if applicable),all concerns and details must be addressed, confirmed by the organizer and accepted by designated City Staff of impacted departments. Note: Applicant must meet with the Main Street Coordinator or his/her designee at time of submitting application. Additional meetings may be required. 13 Today's Date: /V 7 L e9/,4 Application Fee Submitted: /Z1/z/0 *A non-refundable Special Event application fee of$50 is required at time of application sub ittal for processing and consideration. Checks or money orders should be made payable to the City of Tybee Island. SECTION 1: EVENT INFORMATION I. Name of Event: '�Gk !6,-//� i,fd lie(2/ /7r C/ /1` //j1�, e,J ��2)--- 2. Date and time of event: //L 4///- j/5 ,�J/1 ' / ' C / • Setup: Date/Time period 57-4/11.-i 3 • Breakdown: Date/Time period C,') I- 3. Location(s): 759 413 'T/it/rhi'J,/J /itrl e /v 5 i7- /T,A N/ 'I • A site plan of the event area drawn to scale and depicting all - ent structures is required at time of application submittal. • A Letter of Permission(LOP)from Georgia Department of Natural Resources(htto://coastalgadnr.org/sendemail) is required for events with beach usage and/or within the Shore Protection jurisdiction(i.e.beach side parking lot areas,etc.)fifteen(15) business days prior to the event. The event is subject to cancellation without an LOP as noted.,---/ � ,� y' 4. Organization: "I' 5e� E` "$1 fl 6v'°1l ( 'm, '7✓-- ❑ Commercial/ o Non-profit Tax Ex mpC?(Non Profit Status/GA Tax Exempt Certificate must be attached.) 5. Phone number and/or website for public event information: 0/) 6//c93 6'11Y 6. If location and/or activities impact merchants apd/or residents,written documentation is required as noted in Section 5. 7. Organizer/Applicant: J'/ f u'2 e- Address: /1.1 .I6aa' Z 1/4 City: Py i/�� State: /-/r Zip: 2-i /� 1 p: 3/3 Contact Phone: (ti ,) /p '7 #I 2- Email: ../ dR G tt, .efri,jQe47,-7'i. A/. T Organizer/Applicant listed above must be in attendance and readily available for the duration of the event. P.O.Box 2`49-403 Butler Avenue.T}bee Islsutd,Georgia 31328-2-49 (912)4-2-50-1-FAX (912)786-9539 wstiw.citvatithee.ot g 20140123CityCouncilPacket Page 87 of 153 20140118/jrl SECTION 2: EVENT DETAILS 1. Is this event... Open to the publicQ ❑ Private Invitation only , 2. Describe the event and its goals: O'!d cu e) / v ��"' ,2' je (,,��.d'zervi '7`- 3. Estimated number of people to attend and what this is based on: /+7 4. Is there an admission fee for attendees? Vi No LI Yes-Fee will be: f A preliminary budget is due with application. (refer to Section 7: Financial) 5. Have you ever done this event before? If yes,list dates and locations: // `e"°/ 4': e Z 7 e 7 v, 22 7 Fog T,,E< /14.€‹ /7 t1 6. Describe parking arrangements during event in detail: attach a drawing of parking plan. Organizer may be required to run a shuttle if a parking lot is closed for the event. 7. List event sponsors and marketing plan: Alfr 8. List any additional contact person(s)and their phone numbers involved in the planning of this event. )7/AA4 pp/LP f/71,7 1/41l e I ‘, 3 f47, 9. What plans exist for clean up and recycling?(Disposal of grease,trash,etc.) 10. Please list any entertainment, bands,emcees or onsite promoters attending this event. Describe sound equipment: 04!4/'/ SECTION 3: REFERENCES 1. Please list your previous special event and/or hosting organization's experience in producing events. ire),eptG1h'/2' -4'' 5i?pC .,trb4 ii— fA.77?i i6 174/7 pkg, e ip,fr7/ - //zs,/ 2. Please Fist two(2)references excluding City Officials and Staff: a. Name: /9A, 0)/7=� .*- Address: � �• Phone: b. Name: A1/9-1 7:41- ih,r� id Address : Phone: Page 2 of 8 City Council Approved:February 14,2013;updated September 2013 20140123CityCouncilPacket Page 88 of 153 20140118/jrl SECTION 4: OTHER REQUESTS (Check the boxes below and provide additional information if applicable.) 1. ❑ Vendors(Organizer must submit all Vendor Applications with payment no later than two(2]weeks prior to event. Chatham County Health Department must be contacted for approval of food vendors in accordance with their regulations.) 2. ❑ Department of Public Works(DPW)Request(s)(DPW approval required;staffing/equipment fees may apply) DPW Item Amount needed Total hours needed Traffic Cones ?-4 Barricades �J� ) yn Traffic Barrels / Trash cans Recycling containers } 0l n Port-a-lets 3 f)�l,r �1t' / J N �-Sweeper (,� %-\-- Vac Truck Vn 4l ( Fire ant treatment L Dump Truck (� � ( S Back-hoe C� ' (1J"- -g0 411, List other services that are requested. Costs will be determined. 3. /Street Closures(Tybee Island Police Department(TIPD]approval required.) a. List requested streets: .S 4" e OJ )401;T 4. 0 Special parking/parking pass request(s)(Parking Service Division approval required.) a. Please describe: 5. ❑ Commercial truck parking � a. Please describe: 5. l71/Police Detail(TIPD approval required;staffing/equipment fees may apply) a. Please describe: 54 4J' /"J (If off duty police officers are hired,organizer is responsible for contracting directly with the individual[s]and paying fees direct as agreed upon.) 7. ❑ Alcoholic Beverages(License Application should be submitted to the Administrative Assistant to the City Manager. Approval is required by City then State.) 8. ❑ Fire Detail/Inspection(staffing/equipment fees may apply) a. Please describe: (If off duty fire department staff/volunteers are hired,organizer is responsible for contracting directly with the individual(s)and paying fees direct as agreed upon.) 9. 0 Fireworks(TIFD,Chatham County and U.S. Coast Guard notification/approval required. Special application from Applicant due to USCG at least 135 days prior.) 10. 0 Additional Security a. Please describe: r`f 11. ❑ Petting Zoo a. Please describe: Page 3 of 8 City Council Approved:February 16,2013;updated September 2013 20140123CityCouncilPacket Page 89 of 153 20140118/jrl SECTION 4: OTHER REQUESTS(CON'T.) (Check the boxes below and provide additional information if applicable.) 12. Ki Parade/Procession(TIPD approval required;staffing/equipment fees may gpply) a. List requested parade staging area and route: 5-.1? 4" d e 5 ' 7 S7N PA37— (*Parades are required to start on Saturdays no later than 3:00pm with the exception of the Beach Bum Parade. Participants must adhere to safety guidelines.) 13. ❑ Amusement Rides(Insurance from providing company is required no later than two[2)weeks prior to event.) 14. ❑ Temporary Structure(i.e. tents booths,stage,etc.) a. Please describe: A7' (Application for permitting of structures exceeding 10'x 10,stages,booths and the like are required through the Planning& Zoning Department. Completed application with required documentation must be submitted no later than thirty[30]days prior to the event. Structures are not permitted without approval from the Planning&Zoning Department. Fees apply.) 15. ❑ Electrical needs(fees may apply) a. Please describe: ti 16. ❑ Filming request(Permit application should be filed with Facilities Coordinator. Approval is required.) 17. ❑ Banner request(Permit application should be filed with Facilities Coordinator. Approval is required.) 18. ❑ City Facility request(Permit application should be filed with Facilities Coordinator. Approval is required.)\The Walter W. Parker Pier and Pavilion is managed by Chatham County Parks&Recreation. Reservations for use of this facility must go through their office. SECTION 5: ADDITIONAL REQUIREMENTS A non-refundable Special Events application fee is required at time of application submittal. The application will not be processed without the application fee of$50.00. Checks should be made payable to the City of Tybee Island. If the applying organization is tax exempt,a GA Tax Exempt Certificate must be submitted with the application. The Organizer/Applicant is responsible to notify merchants and/or residents impacted by the proposed event location(s)f40 and activities. Organizer/Applicant must provide written documentation confirming notification and acceptance of merchants and/or residents prior to the event application being submitted for City Council approval. ti Insurance,as indicated below, is required at least two(2)weeks prior to the Event. Failure to provide insurance will result in the cancellation of event. PRIVATE PROPERTY PUBLIC PROPERTY PRIVATE Organizer is responsible to obtain Signed Indemnification INVITATION necessary insurance as deemed Agreement required. appropriate by the property owner. Signed Indemnification Agreement required. Signed Indemnification Agreement Organizer is responsible to obtain required and a necessary insurance as deemed $1 million certificate of insurance,with the OPEN TO appropriate by property owner. City of Tybee Island listed as additional insured and THE PUBLIC v If use of the Walter W. Parker Pier and Pavilion is part * certificate holder. of the event, a$1 million certificate of insurance,with If use of the Waiter W. Parker Pier and Pavilion is Chatham County Parks& Recreation listed as an part of the event,a Si million certificate of insurance, additional insured and certificate holder is required. with Chatham County Parks& Recreation listed as an additional insured and certificate holder is required. The application will go through the review process again if substantial changes are made or additional needs are requested. Additional application fees will result with additional meetings. Page 4 of 8 CIO Council Approved:February 14,2013;updated September 2013 20140123CityCouncilPacket Page 90 of 153 20140118/jr1 , I ..- i Li j_ 6"/r-,./i___ e,./ - 1--71 ,(• i -'7.,<:). . for i ( f/ i ' MrC-vr��i ---/-7,----13'4.-,--, .--s-i.___ - --,-;.3-49 1/_____-,7__, 71.09. _c/y-‘,&••75'.,;- - zee--. --}---• ./(j. /v .1--C; /-6?")/ .144---- /44, 74,41"3- . 1,--. ---u.7---/677,0,,,, , ,,,), ,fi_.4."e),„/") __,-,..--z 77:-/e ,e5<.1 74 ft j,,--(7-„,-,‹,,.),;,,,,,_5 -A---,7 ..,- r,,,,, , ,..___,, ,A,,,„;iv/ j),0 /0^ x//47 7 ►-. - -- / ter~/97 el (i)l'- ,,t,/47.■"c'''. 71„4," e-- „I. /:,.pftc---• /4.6) 6C-1.,es-/ 77;<-,/-I' e:/e"'7-- /-1 IPp2e-/c_TY9 e;,,: ..,A9Z/ efr- r;-- ;- -;--dfewv -------------- --- - ' 7/7/:, ,227 4 ,-6- e/Z- 74:4/6- / )'Z- 4/4-4•■,1) ---7 C'e ,„ rl fe &-rift.,' r,C.■Z__ ,</17 d7,At-- at,T__, ,,e --"*.-/-77 . 7—frt-,,,L,-, _,,,c/' i ,,,..-■=„97,..____,v___cA'----- 20140123CityCouncilPacket Page 91 of 153 20140118/jr1 SECTION 6: INDEMIFICATION AGREEMENT AND ACCEPTANCE TO ADHERE TO APPLICATION REQUIREMENTS 1,individually and as the Agent representing the Event Organization,do hereby agree to indemnify and hold harmless the City of Tybee island,Georgia, its officers,agents, employees and contractors from and against any and all loss,damage,claim,demand, liability or expense by reason of any damage or injury to property or person which may be claimed to have arisen as a result of or in connection with the occupancy or use of listed event premises during the time period of said event. Such obligation to indemnify and hold harmless shall continue notwithstanding any negligence or comparative negligence on the part of the City relating to such loss or damage,except for loss or damage arising from the sole negligence or willful misconduct or gross negligence of the city,and shall include all costs,expenses and liabilities incurred by the City in connection with any such claim, suit,action or cause of action,including the investigation thereof and the defense of any action or proceeding brought thereon and any other judgment or decree which may be entered in any such action or proceeding or as a result thereof. These provisions shall survive the expiration or earlier terminati of the use of premises. Nothing in this Agreement shall be construed to affect in any way the City's rights, privileges,and im nities as set forth in eorgia Statutes and/or the Constitution of the State of Georgia./ Organizer/Applicant's Signature: Date: �1_/7,/ / INTERNAL USE BELOW. Staff signatures for City Departments listed below indicate the event application has been reviewed and department needs are accepted as requested. All signatures are required prior to application being submitted for City Council consideration. Event application review with organizer and staff with impacted department(s): ( -I'i'17>- Follow up meetings as noted:`(-: L 7 )'i 3e 1444 ILj Q__ctss ' , k0 5 C age:and/oa�r}Designee Date Finance D.mac .• or I-signee Date i�, 5 I -r 9-e .� ter` PI, ning&Zoning Manager and/or Designee Date Water& wer Department S ervisor and/or Designee Date /IC \ bliei /3 ChiCf Police nd or Desig a Date Camp and anager and/ Designee ,i Date 1111 E - / /2// Chic re-Dep me, nd/or Desi ng a Date Depa¢£'mjent of Public Works Director and/or Designee Date COMMENTS: DATE APPROVED BY CITY COUNCIL: ADMINISTRATIVE APPROVAL(as applicable); Main Street Coo din. or: Date: i fa City Manager: I % Date: Page S of 8 City Council Approved:February 14,2013;updated September 2013 20140123CityCouncilPacket Page 92 of 153 20140118/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: January 23, 2014 Item: Proposal from Olsen and Associates to provide technical assistance for permitting the removal of the derelict structures. Time and material billing is not to exceed $10,000. The Beach Task Force Committee recommended this. Budget Line Item Number(if applicable): 6125-53-1235 (Beach Operations and Maintenance) Paper Work: X Attached* Audio/Video Presentation** Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 1.2.14 20140123CityCouncilPacket Page 93 of 153 20140118/jrl CITY OF TYBEE ISLAND Task Order Memorandum To: Olsen Associates, Inc. Date: 20 December 2013 2618 Herschel Street Contract: Coastal Engineering Consultation Jacksonville, FL 32204 Request Made By: City of Tybee Island Request Received By: Erik J. Olsen, P.E. Task Order No. 2014-01 Task Order 2014-01 —Derelict Structure Removal- Permitting The Consultant shall act as the Agent for the City of Tybee Island, GA in seeking a Letter-of- Permission (LOP) from the USACOE and State of Georgia allowing removal of a number of derelict groins and sections of shore parallel seawall located in the vicinity of Ft. Screven. To be eligible for an LOP, it should be assumed that any derelict structure removal operation will follow the next scheduled beach restoration project. This will allow such work to be accomplished "in the dry,"predominately landward of the MHWL. All work will be performed on a T&M basis at prevailing rates and terms with an initial authorized budget of$10K. Olsen Ass dates,Inc. City of Tybee Island s Erik J. • e, President Diane Schleicher, City Manager Date: Date: 20 December 2013 - 1 -20140123CityCouncilPacket Page 94 of 153 20140118/01 MAYOR CITY MANAGER � Jason Buelterman ;_ 1+6 Diane Schleicher CITY COUNCIL CITY CLERK Wanda Doyle,Mayor Pro Tern Janet LeViner Barry Brown Rob Callahan I CITY ATTORNEY Bill Garbett I Edward M.Hughes Monty Parks �'t►, U� � Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 1/9/14 Item: 2014 Georgia Main Street Program: Memorandum of Understanding Explanation: The 2014 MOU is attached for the Mayor to sign. Two copies with required signatures from the Community must to be submitted to DCA prior to January 31, 2014. Budget Line Item Number(if applicable): Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to ,ilevinerftcityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, Main Street Coordinator Phone/Email: 912/472-5071 /cmortoncityoftybee.org Comments: Date given to Clerk of Council 1/2/14 * * P.O.Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified* (866) 786-4573—FAX(866) 786-5737 City of Ethics www.cityoftybee.org '�� 20140123CityCouncilPacket Page 95 of 153 20149118/jrl Acv �� GEORGIA CLASSIC MAIN STREET PROGRAM MEMORANDUM OF UNDERSTANDING MGR 2014 Program Year This agreement is entered into and executed by the Georgia Department of Community Affairs' Office of Downtown Development (hereinafter referred to as"DCA"), the City/Town of TYBEE ISLAND ,Georgia(hereinafter referred to as"Community"), the Local Main Street Program Board of Directors, and the Downtown Manager for the Community. DCA will enter into this agreement with the above parties to provide services in return for active and meaningful participation in the Georgia Main Street Program by the Community as specified below. This agreement outlines the necessary requirements set forth by DCA for the Community's participation in the Georgia Classic Main Street Program for 2014. DCA is the sponsoring state agency for the Georgia Classic Main Street program and is licensed by the National Main Street Center(hereinafter referred to as"National Program")to designate, assess,and recommend for accreditation Main Street programs within the State of Georgia. In recognition of the agreement by DCA,the Community,the Board of Directors, and the Downtown Manager to maintain an active Local Main Street Program, the parties have agreed to the following: ARTICLE 1: THE COMMUNITY AGREES TO— 1. Appoint or contract with an entity to serve as the Board of Directors for the local Main Street Program. The city council may not serve as the Main Street Board. 2. Set and review boundaries for the target area of the local Main Street Program. A. A copy of these boundaries should be on file with DCA at all times. B. The Community should work with the Board of Directors to review boundaries at least once every three years. 3. Employ a paid professional downtown manager responsible for the daily administration of the local Main Street Program. A. The downtown manager must have a job description that provides for at least half of their duties(if a full time employee)or all of their duties(if a part-time employee)that are directly related to Main Street activities. A copy of the job description should be on file with DCA at all times. B. The downtown manager should be paid a rate that is on par with other city staff or downtown managers in the surrounding area. C. The Community must notify DCA within one week of any downtown manager vacancy and the Community must appoint an interim downtown manager until the position is filled. DCA must have accurate contact information for the downtown manager at all times. D. Provide an annual evaluation of the downtown manager. If the manager is paid for by an entity other than the local government, require that entity to provide an annual evaluation and performance review. 4. Provide for local Main Street Program solvency through a variety of direct and in-kind financial support. A. If the downtown manager is an employee of the local Main Street Program and not the Community,the Community assures that the program has the financial means to pay for said manager for the period of this agreement. B. The local Main Street program must have a physical office presence. DCA encourages this space to be in the local Main Street program area. C. The local Main Street program must have funding sufficient to provide for travel and training for the downtown manager and the Board of Directors. 5. Assist the downtown manager in compiling data required as part of the monthly reporting process. A. Provide for a positive relationship between the downtown manager and key city staff to access the following information in a timely manner: Business license data ii. Building permit data iii. Property tax data B. Review reported data submitted by the downtown manager to assure accuracy. 6. Use the "Main Street" name in accordance with the National Main Street Policy on the Use of the Name Main Street (attached as Exhibit A). 20140123CityCouncilPacket Page 96 of 153 20140118/jrl ARTICLE 2: THE BOARD OF DIRECTORS AGREES TO— 1. Assist the downtown manager in creating an annual work plan that incorporates incremental and meaningful goals related to the Main Street 4 Point Approach1M to downtown revitalization: organization, design, promotion and economic restructuring. A. The work plan should include specific tasks, committee assignments or a point of contact for the task, related budget needs, and a timeline. B. The work plan should be created on a Calendar Year format in concurrence with this Agreement(2014). C. A copy of the work plan should be on file and updated with DCA monthly as part of the monthly reporting process. 2. Provide opportunities for regular public engagement and support of the Local Main Street Program. A. DCA recommends a public downtown visioning event/town hall meeting at least once every three years. B. The Board should identify opportunities for volunteer support and assistance in executing the work plan. C. The Board should actively engage the community for financial and in-kind support of the local program. 3. Conduct at least one board training,orientation or planning retreat per year for the local program. 4. Attend training when possible to become better informed about the Main Street approach,trends for downtown revitalization and to support the downtown manager. 5. Assure the financial solvency and effectiveness of the Local Main Street Program. A. Adopt an annual budget that is adequate to support the annual work plan, maintain an office, support staff, provide for training and travel. B. The local Main Street Program must have a current membership to the National Main Street Center to be eligible for accreditation. C. Provide for policies to expend funds,enter into debt, and provide programming support for the local Main Street Program. ARTICLE 3: THE DOWNTOWN MANANGER AGREES TO- 1. Complete all reporting required by DCA to maintain National Accreditation of the local Main Street Program. A. Complete monthly economic and programming activity reports, including portions of said reports that are required as part of the local program assessment process by DCA. These reports must be completed by the 15th of the following month. (Example: January report due by February 15th) Failure to complete monthly reports in a timely manner may result in program probation, the loss of accreditation or removal of program designation. B. Participate in occasional surveys by DCA related to Main Street Programming. C. Provide documentation of all meetings,work plans, budgets,job descriptions, mission and vision statements for the organization. D. Provide documentation to support the work of the organization as it relates to the Main Street 4 Point ApproachTM, including information related to historic preservation as required by the National Main Street Center. E. Provide,from time to time, documentation related to local ordinances, plans, codes, and policies that are specific to the Community's downtown area. 2. Participate in training to broaden the impact of the local Main Street Program. A. DCA requires the manager to attend at least 3 Regional Managers meetings per year. B. DCA requires the manager to attend at least 2 DCA sponsored trainings per year, C. A current list of training opportunities through DCA can be obtained at any time from the agency. D. The downtown manager and/or board members should attend at least one preservation-related training annually. E. DCA expects managers to attend at least 30 hours of training annually(including webinars, regional managers meetings, annual trainings,workshops,etc.) 3. Respond to requests by DCA in a timely manner. 4. Take advantage of the Georgia Classic Main Street network of professional downtown managers, 5. All newly hired managers must complete Main Street 101 training with DCA within the first 12 months of employment in the local community. 6. Provide regular updates between the local Main Street Program and the Community. A. Managers are encouraged to provide at least quarterly reports to the local government. B. Managers are encouraged to provide copies of all minutes, budgets, and work plans to the local government in a timely manner. 7. DCA recommends that downtown managers become a member of the Georgia Downtown Association, a professional organization of downtown development practitioners. 20140123CityCouncilPacket Page 97 of 153 20140118/jrl ARTICLE 4: DCA AGREES TO- 1. Supervise all communications to the Community, state government agencies and the National Main Street Center as it relates to the local Main Street Program. 2. Conduct a curriculum of training on an annual basis to assist the downtown manager,the Main Street Board, and the Community with the local downtown revitalization program. A. DCA offers a monthly webinar series on a diverse set of downtown related topics in a live format and recordings of such training online. B. DCA offers an annual spring training event with curriculum set to beginner, intermediate and advanced levels. DCA encourages all downtown managers, Board members and the Community to attend the training covered under this agreement February 24-28,2014 in Douglasville, Georgia. C. DCA partners with the Georgia Downtown Association to co-host the annual Georgia Downtown Conference and encourages all downtown managers, Board members and the Community to attend the event covered under this agreement August 20-22 in Decatur, Georgia. D. DCA offers monthly Regional Managers Meetings statewide. There are 15 said meetings scheduled for 2014. E. DCA offers a New Managers Retreat for all managers with less than 3 years of experience for a date to be determined in 2014. F. DCA offers a Seasoned Managers Retreat for all managers with at least 3 years of experience for a date to be determined in 2014. G. DCA offers technical assistance training throughout the year related to the Main Street 4 Point ApproachTM, either directly instructed by DCA staff or through a partner agency. 3. Assist local Main Street Programs through organizational issues that may prevent the successful progress of the Community's downtown revitalization strategy. A. As needed, DCA may provide for local organization strategy sessions,trainings, retreats, and community visioning sessions. B. DCA may assist communities in selecting candidates for the position of downtown manager as requested. C. DCA may require a local Main Street Program to host an on-site assessment visit if the program has had a major leadership or organization change, is currently in a probationary status, or is in jeopardy of losing accreditation or designation status. 4. Provide timely assistance and guidance to the Community as a result of requests for service, monthly reports,or the annual assessment process. A. DCA may contact a community based on monthly reporting abnormalities, missing data or missing reports. B. DCA may assist in training local staff or volunteers in the reporting process. C. DCA provides unlimited telephone consultations with local programs. D. DCA will attempt to provide on-site assistance as feasible. 5. Provide ongoing press coverage of the Georgia Classic Main Street Program, including social media outreach and to recognize and publicize the work of local programs. 6. Provide access to resource materials, sample codes and ordinances, organizational documents, and templates for local programs. 7. Conduct an annual program assessment for the Community highlighting success and opportunities for improvement. 8. Provide design services to the local program at a discounted rate. Services may include phone consultations, site visits, design training,services for local property owners and merchants,conceptual drawings, property plans and layouts, corridor plans and strategies, historic preservation plans,and historic research, among other services as requested. 9. Provide economic development assistance to encourage small business development, real estate development and property rehabilitation within the downtown area. ARTICLE 5: ALL PARTIES AGREE THAT- 1. This agreement shall be valid through December 31, 2014. 2. This agreement may be terminated by DCA or the Community by notice of 60 days. Termination of this agreement by the Community will result in the loss of local Main Street Designation. 3. If the Community, Board of Directors and/or Downtown Manager fail to fulfill their obligations set forth in this agreement, DCA reserves the right to determine a course of action for the local Main Street Program as it deems appropriate. Such course may include probation, loss of accreditation or termination of designation. 4. Any change in the terms of this agreement must be made in writing and approved by both parties. 20140123CityCouncilPacket Page 98 of 153 20140118/jrl GEORGIA CLASSIC MAIN STREET PROGRAM MEMORANDUM OF UNDERSTANDING: 2014 Program Year THIS AGREEMENT IS HEREBY EXECUTED BY AND BETWEEN THE PARTIES BELOW: LOCAL GOVERNMENT(COMMUNITY): CITY OF TYBEE ISLAND Mayor/Chief Elected Official's Signature Date Jason Buelterman Printed Name Date Term Expires MAIN STREET BOARD OF DIRECTORS TYBEE ISLAND MAIN STREET Organizational Name ai '(' /2) ../j7 President/Board Ch irpercon's Vice Chair Signature* Date Ted Lynch 2015 Printed Name Date Term Expires *Vice Chair signature provided per approval from DCA, due to Board Chair beginning City Council term on January 2, 2014. DOWNTOWN MANAGER n-- _ /2 3/- i3_ Manager's ignature / Date Chantel Morton 2008 Printed Name Date Hired Cl Please check here if this position is vacant. GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS OFFICE OF DOWNTOWN DEVELOPMENT GEORGIA CLASSIC MAIN STREET PROGRAM Director's Signature Date Billy Peppers, Director,Office of Downtown Development Phone 404-679-3101 Georgia Department of Community Affairs Email: billy.peppers @dca.ga.gov 60 Executive Park South,NE Atlanta,Georgia 30329 20140123CityCouncilPacket Page 99 of 153 20140118/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: January 23, 2014 Item: Change rate for all parking meters from 14th Street South from $1.50/hour to $2.00/hour. The meters in the l4th Street and 16th Street parking lots are already set at $2.00/hour. This is a recommendation by the parking committee to encourage parking in the center of the island which would be still set at $1.50/hour. Cost for reprogramming the meters to $2.00/hour is $1,300. In addition, the parking committee recommended changing the parking rate in front of the museum on the North side from $1.50/hour to $2/hour to match the parking rate at the North Beach Parking lot. There are 4 pay and display meters at that location, so the cost would be an additional $200 for reprogramming at that location. Budget Line Item Number(if applicable): 100-7564-52-2200 Paper Work: X Attached* Audio/Video Presentation** Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 1.14.14 20140123CityCouncilPacket Page 100 of 153 20140118/jrl • • • • Meter Reconfiguration Quote duncan Quote ID: 13 12 13 204a Date Prepared: 12/13/2013 Sales Rep: Todd Nevill Expiry Date: 03/13/2014 Prepared for: Tybee Island Ship-to Region: GA Product ID Description Unit Price Qty Total 1. Meter Reconfiguration Services Reconfigure MX Multi-Space Meter(Does not CONFIG-CHANGE 50.00 27 $ 1,350.00 includes new rate card) Subtotal $ 1,350.00 1,350A0 2.Additional Requirements Sales Tax,if applicable,has not been included. Freight/Shipping to be added to the invoice if applicable. Payment terms: Net 30 Days. Quotation subject to Duncan Solutions,Inc.Standard Terms and Conditions. Please see attached. Please Send Purchase Order To: Duncan Parking Technologies,Inc Attn: Meigan Lindholm 5924 Balfour Court Suite 102 Carlsbad,CA 92008 Ph:(760)688-1522 Fax:(760)930-0843 mlindholm @duncansolutions.com I hereby certify that the products and services referenced above have been requested and that by signing below I am confirming the order and agree to the terms and conditions presented in this quotation Authorized Signature Date Print or Type Name Print or Type Title Bill To Address: Phone Number Ship To Address: 20140123CityCouncilPacket Page 101 of 153 Date/Time Printed:1243,01131kirei3 AM Tybee Island Reconfig Quote(without Rate Cards) 13 12 13 204a Page 1 of 1 Duncan Parking Technologies,Inc.Standard Terms and Conditions EXCEPT AS OTHERWISE PROVIDED HEREIN,SELLER'S LIABILITY SUPPORT FOR MS WINDOWS OPERATING SYSTEMS, ORACLE Revision 2012 05 21 100g HEREUNDER IS LIMITED TO PRICE ACTUALLY PAID BY BUYER, DATA BASE SERVER SOFTWARE OR ANY OTHER THIRD PARTY The terms and conditions contained herein(Terms)apply to the sale to LESS ANY DISCOUNTS,PROMOTIONS OR CREDITS APPLIED,FOR SOFTWARE OR HARDWARE. any buyer(Buyer) of any products or services provided by Duncan THE PRODUCTS OR SERVICES.IN NO EVENT SHALL SELLER BE 15.DELAYS.If a specific shipping data is not agreed in writing between Parking Technologies,Inc.,a Delaware Corporation having a location at LIABLE TO BUYER OR ANY OTHER ENTITY OR PERSON FOR ANY the Parties,Seller is not liable for any loss or damages resulting from any 633 West Wisconsin Avenue Suite 1600 Milwaukee,Wisconsin U.S.A. INCIDENTAL,CONSEQUENTIAL,PUNITIVE OR SPECIAL DAMAGES, actual or alleged delays. 53203,and any of its affiliates or subsidiaries(Seller).Buyer and Seller LOSS OF PROFITS OR OTHER INCOME OR OTHER COSTS OR 16.EXPERIMENTAL SALES OR PRODUCTISERVICE EVALUATIONS. may be referred to herein individually as Party or collectively as Parties. EXPENSES RESULTING FROM THE USE OF OR INABILITY TO USE In the event the products or services or any portion thereof furnished to 1.AGREEMENT.All sales are subject to,and expressly limited to,these THE PRODUCTS OR SERVICES COVERED HEREIN, WHETHER Buyer are identified as "prototypes", "samples", 'for approval", on Terms and any related order acknowledgement,quotation,specifications, ARISING FROM BREACH OR WARRANTY,NEGLIGENCE,STRICT consignment", for trial,""for evaluation",or similar terms,Buyer agrees releases, consignment, or other documents incorporated into these LIABILITY OF SELLER, OR OTHER LEGAL OR EQUITABLE that such material or information is subject to terms of separate Terms by Seller.All different or additional terms or conditions proposed at THEORY.THIS SECTION DOES NOT LIMIT LIABILITY FOR BODILY agreement,is confidential,and Buyer is liable for any disclosure of such any time in any form by Buyer are expressly rejected.The Parties agree INJURY OF A PERSON. agreement,material or information other than to the minimum number its that these Terms,and any relevant and mutually agreed purchase order, 10.SELLER'S REMEDIES.(a)Seller may,at any time and in its sole own employees required for evaluation. release,or quotation is incorporated herein;in total the Agreement.The discretion,delay or cancel shipment of products or discontinue services 17.RETURNS. Returned materials will not be accepted unless Agreement constitutes the entire understanding between the Buyer and where;(i)If Buyer fails to fulfill the terms of payment for any shipment,or authorization has been given by Seller.Seller will provide Buyer with a Seller regarding the products and services. Any change(s)to the Terms (ii)Seller determines that Buyer's ability to pay or meet other obligations return merchandise authorization(RMA)number.Authorized returns must or the Agreement must be in writing and signed by duly authorized under the Terms of the Agreement or any other agreement has changed, be received at Seller's dock within thirty(30)days of the date RMA representatives of the Parties. or(iii)should Seller at any time determine conditions do not warrant number was issued.RMA number must be marked on the outside of each 2.ORDERS AND ACCEPTANCE.Pricing and conditions of sale are shipment based on the Terms, or(iv) Seller may demand cash or package returned or return risks delay or refusal at Seller facilfy.Any stated on Seller's valid quotation or other estimate,All orders by Buyer payment of satisfactory security with respect to all or part of the order, repair,replacement or other accommodation to Buyer is made solely at must be placed by;(a)Buyer purchase order specifically referencing a have the right to change the terms of payment,withdraw credit privileges, Seller's discretion. valid Seller quotation or estimate number,or(b)Buyer execution and or defer or discontinue final shipment,or cancel the order pursuant to the 18.CANCELLATION OR TERMINATION.No order once accepted by return to Seller of Seller's valid quotation,or(c)other acknowledgement provisions of Paragraph 11.Seller may also withhold shipments on any Seller can be cancelled by Buyer without Seller's written consent and only and acceptance of Seller's quotation and these Terms by Buyer,in a form other order of Buyer upon failure to pay any order as due.(b)Should upon payment to Seller of all related losses and expenses.Seller may acceptable to Seller.Buyer agrees that all invoices will be paid in full in Seller find it necessary to obtain assistance in collecting any past due cancel Buyer's order if(a)Buyer's payments are in default on this or any accordance with the Agreement.Buyer agrees that inspection of products balance,Buyer agrees to pay all reasonable attorney fees,collection fees other order,or Buyer breaches any material provision of the Agreement or services shall occur within three(3)business days of delivery of and/or court costs allowable by law.(c)Buyer hereby grants to Seller a or any other agreement between the Parties,(b)substantial changes products or services and that any notification of non-acceptance for any security interest in all products or services purchased hereunder to occur in the availability of raw materials or components provided by third reason shall be made by Buyer to Seller in writing within five(5)business secure payment of the full invoice price thereof,any late charges,and all party vendors,(c)events beyond Seller's reasonable control make it days of delivery of products or services. Notwithstanding any other term expenditures by Seller for taxes,insurance,repairs and maintenance of impossible to assure shipment,(d)Buyer becomes insolvent or is the or condition herein,Buyer agrees that final acceptance of products or the products or services purchased and all loss and expenses incurred by subject of the filing of a bankruptcy petition,or makes an assignment for services occurs immediately upon use of such product or service or on Seller in the collection of the foregoing sums.(d)If Buyer fails to make the benefit of creditors or fails to pay its debts as they come due,(e) the sixth(6")business day after receipt of such goods or services, any payment as due,or if a receiver shall be appointed for Buyer,or if Seller has reasonable belief that Buyer is insolvent or will not pay in whichever occurs first. Buyer shall make an assignment for the benefit of creditors,or if a petition accordance with the terms herein. 3.SPECIFICATIONS. All specifications, descriptions, brochures, in bankruptcy shall be filed by or against Buyer,then Buyer is considered 19.TAXES.All applicable state and local taxes including,but not limited drawings, instructions, manuals or other information applicable to in material breach of the Agreement and Seller is entitled to all remedies to,use,occupation,privilege,excise,rental and sales taxes shall be in products or services hereunder are provided'as is'and are subject to and rights as a secured party under the Wisconsin Uniform Commercial addition to purchase price and shall be paid by Buyer to Seller or in lieu change at any time at the sole discretion of Seller. Code. In addition,Seller may declare all amounts owing from Buyer thereof Buyer shall provide Seller with a tax exemption certificate 4.INVOICES AND PAYMENT.Provided Seller has granted approval for immediately due and payable and may enter,without legal process,on acceptable to all applicable taxing authorities.This obligation shall survive credit to Seller and such approval has not been suspended or revoked, the premises where the products or services are located and repossess Buyer's payment. payment is due net thirty(30)days from date of invoice unless otherwise the same,and thereafter hold the same absolutely free from all claims of 20.WAIVER.The failure of either Party at any time to enforce or insist specified by Seller in quotation.Seller reserves the right to assess late Buyer.Buyer hereby waives all claims and rights of action for trespass or upon any obligation or right herein or to exercise any right under the fees on overdue payments at a rate of 1'A% per month on the damages by reason of such entry,possession and removal.Seller may Agreement shall not be construed as a waiver of any other right, outstanding balance or the maximum rate allowed by law. Seller exercise all or any of the above remedies in addition to and not in lieu of obligation,terms or conditions nor of the future performance under the reserves the right to change payment terms,credit status or to withhold any other remedy at law or equity to which Seller is otherwise entitled. Agreement or the future exercise of any such rights. shipment at any time if,in Seller's sole opinion,Buyer's financial condition 11.PATENTS, TRADEMARKS, COPYRIGHTS, OWNERSHIP. All 21.AGENCY AND THIRD PARTY RIGHTS. Buyer and Seller are has changed or is at risk or Seller's relationship with Buyer warrants such intellectual property,including,but not limited to,patentable inventions, independent contracting Parties and nothing in the Agreement makes change.All payments by Buyer to Seller shall be in U.S.dollars.If Buyer patentable plans,copyrightable works,mask works,trademarks,service either Party the agent or legal representative of the other for any purpose has arranged third party financing where payment is issued to Seller by a marks and trade secrets invented,developed,created or discovered in whatsoever,nor does it grant either Party any authority to assume or to party other than Buyer,payment in full is due immediately upon Seller the performance of the Agreement are the property of the Party that so create any obligation on behalf of or in the name of the other. The invoice. invented,developed,created or discovered such intellectual property.For Agreement does not create any relationship of agency,partnership or 5.SHIPPING AND DELIVERY.Delivery dates are estimates based upon any non-hosted,stand-alone system,Buyer acknowledges and agrees joint venture between the Parties. Nothing in the Agreement gives either manufacturing capacities and normal shipping times at the time of that in the event Buyer elects to dispose of the system,or any portion Party the right to use any corporate names,trademarks or trade names of estimate.Seller is not responsible for any delays or costs or expenses thereof,in any way without the express written consent of Seller,the any other Party.The disclosure of confidential information,if any,does associated with delays in shipping or delivery.Shipping is Ex Works Agreement automatically and immediately terminates without notice. not constitute a representation, warranty, assurance, guaranty or Seller's dock unless otherwise specified in the Agreement.Buyer beam Firmware and software are proprietary products of Seller or third parties inducement with respect to infringement of any rights of third parties. all risk of damage or loss in transit. and are protected under United States copyright laws.Software provided 22.COMPLIANCE WITH LAWS.Seller complies with the provisions of 6.PRODUCT OR SERVICE CHANGES.Seller reserves the right to for installation on personal computers or server systems may be copied Executive Order 11246 dated September 24, 1965, as amended make changes in products or services that do not adversely affect form, for archival purposes only and may not be used on multiple central providing in part that employers will not discriminate against any fit or function.Any change in price shall require approval by Buyer.All processing units(CPUs)concurrently than licensed.No license under any employee or applicant for employment because race,color,religion,sex, changes requested by Buyer in the process or design of products or patents, copyrights,trademarks, mask works,trade secrets or other or national origin;and,that employer will take affirmative action to ensure services are subject to written approval by Seller and to reasonable intellectual property of Seller is granted or implied unless expressly that Equal Employment Opportunity is implemented In employment, changes in delivery and price at Seller's sole discretion.Cancellation granted in writing by Seller. upgrading, promotion, or transfer; recruitment, layoff, termination, charges will be assessed on orders or shipments rescheduled greater 12.INDEMNIFICATION. Each Party agrees to protect, defend, hold compensation or selection for training including apprenticeship.All other than eight(8)weeks later than original order or ship date. harmless and indemnify the other and any successors and assigns from applicable provisions or language of the Rules and Regulations are 7.PRODUCT OR SERVICE LIMITED WARRANTY.(a)Seller warrants and against any claims,damages,losses,and expenses arising out of incorporated herein by reference including the affirmative action clauses that new, unused products are free from defects in material and any(a)actual or alleged infringement of any patent,trademark,copyright regarding disabled veterans and veterans of the Vietnam Era, and workmanship for a period of twelve(12)calendar months from date of or unfair competition by reason of the manufacture,use or sale of any handicapped workers. shipment.(b)Seller warrants that used or refurbished products are free products or services under the Agreement,(b)actual or alleged death or 23.GOVERNING LAW.These Terms are governed by the laws of the from defects in material and workmanship for a period of ninety(90) injury to any person,damage to property or any other damage or loss State of Wisconsin,except where applicable state law disallows Buyer calendar days from date of shipment.(c)Seller's liability is limited to suffered, (c) defect in products or services or breach of warranty, from being bound by the laws of the State of Wisconsin then the laws of repair,replacement or refund,at Seller's sole discretion,for any product contract,or negligence.Notwithstanding anything in the Agreement,at its the state of Buyer's physical location shall govern,however in any case determined by Seller to be defective under normal use, wear and sole option Seller will defend or settle any action brought against Buyer to without regard to any conflicts of laws principles and without regard to the maintenance.Products must be shipped at Buyer's expense and risk of the extent the action is based on claims that Seller's product infringes any U.N.Convention on Contracts for the International Sale of Goods. loss to Seller's location within the warranty period and in compliance with U.S.patent or U.S.copyright.Seller will pay damages and costs finally 24.MISCELLANEOUS.(a)Headings are for convenience of reference current warranty requirements.(d)All warranty claims must be made in awarded against Buyer on such claim,provided however,that in lieu of only and do not affect or limit the meaning of the provisions themselves. writing during the warranty period. (e) Seller,at its sole discretion, such defense or payments,Seller may at its sole discretion(i)procure for (b)Clerical errors are subject to correction without notification or Buyer reserves the right to reject any claim it determines not covered by Buyer the right to license or continue using infringing products,or(ii) acceptance of such changes.(c)No part of the Agreement or any cause warranty.(f)Prior to Buyer's return of products or services,Buyer must replace or modify such products so that they become non-infringing,or of action or dispute arising under it may be assigned or subcontracted obtain a'return merchandise authorization'(RMA)in compliance with (iii)refund to Buyer price actually paid by Buyer for infringing products without the prior written approval of Seller.(d)Buyer may not'set-off or Seller's procedure.(g)Seller assumes no liability for results from the use less reasonable amount for use,wear,tear,damage,or obsolescence,or reduce any amounts owed hereunder,or any indebtedness or any other of any products or services including risk or liability for damages resulting (iv)substitute reasonably suitable non-infringing product for the infringing claim Buyer or Buyer's affiliated or related companies may have against from the abuse,misuse,loss,extreme weather,environmental conditions, product. Seller's obligations under this section are expressly conditioned Seller,or its affiliated or related companies,under the Agreement or any or improper use,including,but not limited to,damages resulting from upon Buyer's prompt written notification to Seller of existence or threat of other agreement(s)between the Buyer and Seller.(e)If any Term of the unsuitability of any product for use with or in any unapproved product or such action,and Seller's sole control over defense and settlement of any Agreement is found by a court of competent jurisdiction to be invalid or assembly.NO ADVICE OR RECOMMENDATION MADE OR GIVEN BY action with all required assistance of Buyer.Where applicable state law unenforceable under any statute,regulation,ordinance,executive order SELLER CONSTITUTES ANY ADDITIONAL OR DIFFERENT disallows any or all of the foregoing indemnifications of Seller by Buyer; or other rule of law,such Term is deemed reformed or deleted,as the WARRANTY THAN EXPRESSLY STATED HEREIN.THIS LIMITED both Buyer and Seller hereby waive such indemnifications,only to the case may be,but only to the extent necessary to comply with such WARRANTY CONSTITUTES SELLER'S SOLE WARRANTY TO extent disallowed,as if such law were applicable to both Parties. statute,regulation,ordinance,order or rule.All remaining provisions of BUYER.SELLER MAKES NO OTHER WARRANTY OF ANY KIND, 13.FORCE MAJEURE.Neither Party shall be responsible for any delay the Agreement remain in full force and effect.In such case the Parties STATUTORY, EXPRESS OR IMPLIED,WRITTEN OR ORAL, AND or failure in performance due to unforeseen circumstances or events agree to replace the unenforceable or invalid Term with language that EXPRESSLY DISCLAIMS ANY IMPLIED WARRANTY OF beyond its reasonable control including but not limited to acts of God, meets the original intent.(f)Any controversy arising from or relating to the MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, war,terror,riot,embargoes,civil or military acts,fire,flood,storms, Terms or the Agreement that cannot be settled by top management of the OR FREEDOM FROM PATENT INFRINGEMENT. accidents, labor strikes,or shortages of food,fuel,energy, labor or Parties shall be submitted to arbitration under the rules of the American 8.PATENTS • COPYRIGHTS-TRADEMARKS • PROPRIETARY materials.The non-performing Party shall make all reasonable efforts to Arbitration Association at the request of either Party. (g) Buyer is RIGHTS.If any product is manufactured or modified according to any notify the other as soon as possible of the circumstances and expected responsible for final disposal of product including all costs and request by Buyer or designs or processes specified by Buyer,Buyer duration of non-performance. compliance with laws related to such disposal.(h)Buyer shall comply hereby indemnifies and saves harmless Seller, its affiliates,officers, 14.LICENSE, OWNERSHIP AND INTELLECTUAL PROPERTY. No with all applicable export regulations and requirements and shall not agents and employees,from any expenses,losses,attorney fees,costs, license under any patents,copyrights,trademarks,mask works,trade export or re-export,directly or indirectly,any technical data,process data, damages or other liability which may be incurred as a result of actual or secrets or other intellectual property of Seller is granted to Buyer,or product data or other data to any country to which such export is alleged infringement of patent,copyright or trademark rights. implied by the disclosure of any information hereunder except that Buyer restricted or prohibited by applicable law.(i)The Agreement is effective 9.LIMITATION OF LIABILITY. Seller is not liable for any costs, shall have a non-exclusive,non-transferrable,revocable license to use on the date Seller's quotation or estimate is executed by Buyer,or expenses,losses,or damages of any kind including but not limited to products and services provided by Seller.Products and services shall not Buyer's purchase order or other order is accepted by Seller either in special,incidental,consequential,indirect or direct,loss of profits or be copied,reproduced,reverse engineered,shared,archived,published, writing or through execution of work against such order.Any executed revenue,loss of use of any kind,replacement,loss of data,recreating licensed,misused,modified,or used for any purpose other than provided copy is deemed an original. data or substitute ro r msoran gthercosts. in the Agreement. SELLER IS NOT RESPONSIBLE FOR 201Q40123CItyCouncilPacket INSTALLATION, ROW l'ikkaff-eNARra OR ANY TYPE OF 20140118/01 City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: January 23, 2014 Item: Georgia Power agreement: This will add a LED security light near the intersection of 4th and Lovell Avenue (near the tennis courts). Payment for this additional light can be handled with an upfront payment of $448 and lower monthly costs $21.11 or pay a higher monthly cost of$27.00 without the upfront payment. Both proposals are attached. Budget Line Item Number(if applicable): 100-6210-53-1230 Paper Work: _X_Attached* Audio/Video Presentation** Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 1.16.14 20140123CityCouncilPacket Page 103 of 153 20140118/01 Lighting Services — NESC ® Standard Lease Agreement GEORGIA Ref# DWE# LAMP# POWER Ref# DWE# LAMP# A SOUTHERN COMPANY Lead# Customer Name: CITY OF TYBEE ISLAND Tel#: 9127868219 Alt. Tel#: 9127864573 Service Address: 403 BUTLER AVE (street,apt#,zip,etc) TYBEE ISLAND, GA 31328 Mailing Address: PO BOX 2749 (street,apt#,zip,etc) TYBEE ISLAND GA 31328 SS#/Tax ID#: Acct# NSA County: CHATHAM Region: COASTAL Type Customer: Commercial El Industrial ❑ Residential ❑ New Account ❑ Customer Choice ❑ Conversion? Yes ❑ No El Type of Construction: New El Existing Description of Business (Apartment Complex, Car Dealer, etc.): CITY HALL PARKING ® Governmental ❑ Non-Governmental EQUIPMENT Prepaid Amount(excludes applicable sales tax) $448.00 Bill ® Collected El Type Estimated Estimated Action Qty Lamp Lamp Fixture Description OH/ M/ Equipment Regulated Monthly Wattage (HPS,etc.) UG UM Amount($) Charge*($) Charge*($) IN 1 70 LED AUTOBAHN UG UM $18.70 $2.41 $21.11 Monthly Total * $ 18.70 $2.41 $21.11 * Estimated Regulated Charge is subject to change at any time as dictated by the Georgia Public Service Commission. "Estimated Monthly Charge"is the sum of"Equipment Amount"and"Estimated Regulated Charge"and will vary with the Regulated Charge. Excludes any applicable sales tax Project Notes: CONTACT IS Initial Term of Agreement: 1 Months Initial term starts on the date billing begins Customer agrees to lease the Equipment described above from Georgia Power Company on the attached terms and conditions. Customer's Authorized Signature: Georgia Power Company: Signature: Date: Signature: Date: Print Print Name: Name: RE SAPP Print Print Title: Title: ACCOUNT EXECUTIVE 20140123CityCouncilPacket Page 104 of 153 20140118/jrl 1. Lighting Equipment Lease. Georgia Power Company("GPC")will lease to Customer the"Equipment"described on Page 1 of this Lease Agreement("Agreement")for use at the"Premises"(the"Service Address"shown on Page 1)and will provide electric service to operate the Equipment. Customer grants a license and right of access to GPC(and to GPC's representatives and contractors)to enter the Premises to install,connect,inspect,maintain,test,replace,repair,or remove the Equipment;to remove or disconnect pre-existing equipment as noted; to provide electric service for the Equipment; or to conduct any other Agreement-related activity (collectively, the "GPC Activities"). Customer acknowledges that the Equipment,though attached to real property,will always remain the exclusive personal property of GPC and that GPC may remove the Equipment when this Agreement ends. Customer also acknowledges that regulatory change during the Agreement term may require GPC to modify or replace some Equipment. 2. Term. The "Initial Term" of this Agreement is the period stated on Page 1, calculated from the date of the first monthly bill. After the Initial Term, the Agreement will automatically renew on a month-to-month basis until terminated by either Customer or GPC by providing written notice of intent to terminate to the other party at least 30 days before the desired termination date. GPC's address for notice is 1790 Montreal Circle,Tucker,GA 30084-6801;Customer's address for notice is the Mailing Address shown on Page 1. 3. Payment. GPC will invoice Customer per the terms stated on Page 1. Customer acknowledges that the electric service charge will vary as dictated by the Georgia Public Service Commission. Customer agrees to pay the amount billed by the due date(20 days after billing date). If there is a balance outstanding past the due date,Customer agrees to also pay a 1.5%late fee on the unpaid balance and also acknowledges that Customer may be required to pay a deposit of up to two times the Estimated Monthly Charge in order to continue service. CUSTOMER ACKNOWLEDGES THAT GPC MAKES NO REPRESENTATION OR WARRANTY REGARDING TREATMENT OF THIS TRANSACTION BY THE INTERNAL REVENUE SERVICE OR THE STATUS OF THIS AGREEMENT UNDER ANY FEDERAL OR STATE TAX LAW;CUSTOMER ENTERS INTO THIS AGREEMENT IN SOLE RELIANCE UPON CUSTOMER'S OWN ADVISORS. 4. Equipment Protection. Throughout this Agreement's term, Customer will inform its personnel (and any contractor or person performing construction at the Premises or digging near the Equipment)of the Equipment's presence. Either Customer or the other party must provide notices and locate requests to the Georgia Utilities Protection Center and must coordinate all activities with the Utilities Protection Center and with all utility facility owners or operators as required by the then-current Georgia Utility Facility Protection Act(O.C.G.A.§25-9-1 of seq.)or High-voltage Safety Act(O.C.G.A.§46-3-30 et seq.). As between Customer and GPC,Customer will bear all costs arising from failure to comply with these laws or for Equipment damage caused by anyone other than GPC(or GPC's representatives or contractors). IF THE EQUIPMENT IS DAMAGED, CUSTOMER WILL REPORT THE DAMAGE TO GPC AS SOON AS POSSIBLE BY CALLING(888)660-5890. 5. Maintenance. During this Agreement's term,GPC will maintain the Equipment and will bear the cost of routine repair or replacement. Customer must notify GPC of any need for Equipment repair by either calling (888) 660-5890 or reporting the need online (http://outdoorlighting.georgiapower.com). If the Equipment damage was caused by Customer or a third party,Customer will reimburse GPC for the repair or replacement cost. 6. Safety;Damages. CUSTOMER ACKNOWLEDGES SOLE RESPONSIBILITY FOR THE SAFETY OF THE PREMISES AND ACKNOWLEDGES THAT GPC NEITHER HAS, NOR ASSUMES, ANY OBLIGATION TO ENSURE THE PREMISES' SAFETY. GPC MAKES NO COVENANT, WARRANTY, OR REPRESENTATION OF ANY KIND (INCLUDING WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE OR OF MERCHANTABILITY)REGARDING THE EQUIPMENT OR ANY GPC ACTIVITY UNDER THIS AGREEMENT. Customer will not be entitled to indirect or consequential damages from GPC of any kind(including loss of revenue,loss of actual or anticipated profits, loss of capital costs,loss of business reputation,or punitive damages)arising from any damage or delay involving the Equipment or this Agreement. 7. Indemnity. To the fullest extent allowed by law,Customer agrees to indemnify,defend(if requested by GPC),and hold harmless GPC and its affiliates and contractors(and their officers,directors,employees, representatives, and agents)from and against any claim,demand,damage,expense(including attorneys'fees and court costs), action, proceeding,judgment,penalty,fine,cost,or other liability(whether based upon tort,breach of contract,strict liability,equity,or otherwise)of any kind or nature for bodily injury (including death)to persons,damage to real or personal property(including loss of use),monetary damage,or equitable relief caused by or arising out of any act or omission of Customer involving this Agreement,the Equipment,or the Premises,in whatever manner caused and regardless of whether caused by or arising out of the joint,concurrent,or contributory(but not sole)negligence of GPC,any other person indemnified under this Agreement,or any other person not a party to this Agreement. 8. Default. Customer will be in default if any amount owed under this Agreement is not paid within 45 days of billing. GPC's waiver of any past default will not waive any other default. If default occurs,GPC may,at its discretion, immediately terminate this Agreement,collect all past due amounts and all amounts due for the Equipment during the Agreement's remaining term,remove the Equipment from the Premises,and seek any other available remedy. 9. Entire Agreement. This Agreement contains the parties'entire agreement relating to the Equipment and replaces any prior agreement,written or oral. This Agreement may be modified only by an amendment signed by each party,except that updated contact information(e.g.,address,phone,website)may be provided at any time by written notice to the other party. This Agreement will be governed by Georgia law. If any provision is ruled invalid or unenforceable,the Agreement as a whole will not be affected. In this Agreement,"including"means"including,but not limited to." 10. Pole Attachments. If Customer desires to attach anything to any Equipment(poles,light fixtures,etc.),Customer must first obtain GPC's written permission. Customer must call GPC Lighting Services Business Unit at 1-888-768-8458 to obtain the proper pole attachment authorization. 11. Georgia Security,Immigration,and Compliance Act(Applicable Only if Customer is a Georgia Governmental Entity). Customer is a"public employer"as defined by O.C.G.A.§13-10-91 and this Agreement is a contract for physical performance of services within the State of Georgia. Compliance with the requirements of O.C.G.A.§13-10- 91 and Rule 300-10-1-.02 is a condition of this Agreement and is mandatory. GPC's compliance with O.C.G.A.§13-10-91 and Rule 300-10-1-.02 will be attested by execution of the contractor's affidavit attached as Exhibit"1"and made a part of this Agreement. GPC agrees that,if it employs or contracts with any subcontractor(s)in connection with this Agreement, GPC will secure from each subcontractor attestation of the subcontractor's compliance with O.C.G.A.§ 13-10-91 and Rule 300-10-1-.02 by execution of a subcontractor's affidavit in the form attached as Exhibit"2." The affidavit will become a part of the GPC/subcontractor agreement and GPC will maintain records of the affidavits for inspection by Customer. 12. Customer Representations. Customer represents to GPC that:(i)Customer is expressly authorized by all Premises owners(and any other party with rights in the Premises) to enter into this Agreement and to authorize the GPC Activities(including the use of vehicles,equipment,tools,and materials as necessary);(ii)all Premises property lines are clearly and accurately marked;and(iii)the Premises'final grade will vary no more than six inches from the grade existing at the time of Equipment installation. (a) Customer Duty. If GPC agrees to allow Customer to perform any part of the Equipment installation (including trenching) itself or through a third party, Customer warrants that its work will meet GPC's installation specifications(which will be provided to Customer and are incorporated by this reference). Customer will bear all reasonable additional costs arising from Customer's non-compliance with GPC's specifications or lack of timely(i.e., 10 days')notice to GPC that GPC's portion of the Equipment installation can commence. (b) Underground Facilities/Obstructions. Because GPC's Activities may require excavation or digging, Customer acknowledges that Customer must mark all underground obstructions and private utilities and facilities(e.g.,gas lines,water lines,sewer lines,irrigation facilities,low voltage data or communication cables or lines,etc.)at the Premises. Customer warrants either that: (i)all underground obstructions and private utilities and facilities have been marked or will be marked before GPC commences Equipment installation or other GPC Activities involving excavation or digging;or(ii)there are no underground obstructions or private utilities or facilities at the Premises. (c) Unforeseen Conditions. If Customer fails to properly mark or identify a private utility or facility or other underground obstruction,and damage occurs in connection with GPC's Activities, Customer agrees that,as between Customer and GPC, Customer will bear sole responsibility and that GPC will have no liability for any damage or resulting delay. Customer also acknowledges that the estimated charges shown on Page 1 include no allowance for any subsurface rock,wetlands,underground stream, buried waste,unsuitable or unstable soil,underground obstruction,archeological artifact,burial ground,threatened or endangered species,hazardous substance,etc.not properly identified and marked by Customer("Unforeseen Condition"). If an Unforeseen Condition is encountered, GPC, in its sole discretion, may stop all GPC Activity until Customer either remedies the Unforeseen Condition or agrees to reimburse all GPC expenses arising from the Unforeseen Condition. Customer will bear all costs of any Equipment modification or change requested by Customer or dictated by Unforeseen Conditions or circumstances outside GPC's control. CUSTOMER REPRESENTATIONS ACKNOWLEDGED BY CUSTOMER: Initials Date 20140123CityCouncilPacket Page 105 of 153 20140118/jrl Lighting Services — NESC ® Standard Lease Agreement GEORGIA Ref# DWE# LAMP# POWER Ref# DWE# LAMP# A SOUTHERN COMPANY Lead# Customer Name: CITY OF TYBEE ISLAND Tel#: 9127868219 Alt. Tel#: 9127864573 Service Address: 403 BUTLER AVE (street,apt#,zip,etc) TYBEE ISLAND, GA 31328 Mailing Address: PO BOX 2749 (street,apt#,zip,etc) TYBEE ISLAND GA 31328 SS#/Tax ID#: Acct# NSA County: CHATHAM Region: COASTAL Type Customer: Commercial El Industrial ❑ Residential ❑ New Account ❑ Customer Choice ❑ Conversion? Yes ❑ No El Type of Construction: New El Existing Description of Business (Apartment Complex, Car Dealer, etc.): CITY HALL PARKING ® Governmental ❑ Non-Governmental EQUIPMENT Prepaid Amount(excludes applicable sales tax) $0.00 Bill ® Collected El Type Estimated Estimated Action Qty Lamp Lamp Fixture Description OH/ M/ Equipment Regulated Monthly Wattage (HPS,etc.) UG UM Amount($) Charge*($) Charge*($) IN 1 70 LED AUTOBAHN UG UM $24.59 $2.41 $27.00 Monthly Total * $24.59 $2.41 $27.00 * Estimated Regulated Charge is subject to change at any time as dictated by the Georgia Public Service Commission. "Estimated Monthly Charge"is the sum of"Equipment Amount"and"Estimated Regulated Charge"and will vary with the Regulated Charge. Excludes any applicable sales tax Project Notes: CONTACT IS Initial Term of Agreement: 1 Months Initial term starts on the date billing begins Customer agrees to lease the Equipment described above from Georgia Power Company on the attached terms and conditions. Customer's Authorized Signature: Georgia Power Company: Signature: Date: Signature: Date: Print Print Name: Name: RE SAPP Print Print Title: Title: ACCOUNT EXECUTIVE 20140123CityCouncilPacket Page 106 of 153 20140118/jrl 1. Lighting Equipment Lease. Georgia Power Company("GPC")will lease to Customer the"Equipment"described on Page 1 of this Lease Agreement("Agreement")for use at the"Premises"(the"Service Address"shown on Page 1)and will provide electric service to operate the Equipment. Customer grants a license and right of access to GPC(and to GPC's representatives and contractors)to enter the Premises to install,connect,inspect,maintain,test,replace,repair,or remove the Equipment;to remove or disconnect pre-existing equipment as noted; to provide electric service for the Equipment; or to conduct any other Agreement-related activity (collectively, the "GPC Activities"). Customer acknowledges that the Equipment,though attached to real property,will always remain the exclusive personal property of GPC and that GPC may remove the Equipment when this Agreement ends. Customer also acknowledges that regulatory change during the Agreement term may require GPC to modify or replace some Equipment. 2. Term. The "Initial Term" of this Agreement is the period stated on Page 1, calculated from the date of the first monthly bill. After the Initial Term, the Agreement will automatically renew on a month-to-month basis until terminated by either Customer or GPC by providing written notice of intent to terminate to the other party at least 30 days before the desired termination date. GPC's address for notice is 1790 Montreal Circle,Tucker,GA 30084-6801;Customer's address for notice is the Mailing Address shown on Page 1. 3. Payment. GPC will invoice Customer per the terms stated on Page 1. Customer acknowledges that the electric service charge will vary as dictated by the Georgia Public Service Commission. Customer agrees to pay the amount billed by the due date(20 days after billing date). If there is a balance outstanding past the due date,Customer agrees to also pay a 1.5%late fee on the unpaid balance and also acknowledges that Customer may be required to pay a deposit of up to two times the Estimated Monthly Charge in order to continue service. CUSTOMER ACKNOWLEDGES THAT GPC MAKES NO REPRESENTATION OR WARRANTY REGARDING TREATMENT OF THIS TRANSACTION BY THE INTERNAL REVENUE SERVICE OR THE STATUS OF THIS AGREEMENT UNDER ANY FEDERAL OR STATE TAX LAW;CUSTOMER ENTERS INTO THIS AGREEMENT IN SOLE RELIANCE UPON CUSTOMER'S OWN ADVISORS. 4. Equipment Protection. Throughout this Agreement's term, Customer will inform its personnel (and any contractor or person performing construction at the Premises or digging near the Equipment)of the Equipment's presence. Either Customer or the other party must provide notices and locate requests to the Georgia Utilities Protection Center and must coordinate all activities with the Utilities Protection Center and with all utility facility owners or operators as required by the then-current Georgia Utility Facility Protection Act(O.C.G.A.§25-9-1 of seq.)or High-voltage Safety Act(O.C.G.A.§46-3-30 et seq.). As between Customer and GPC,Customer will bear all costs arising from failure to comply with these laws or for Equipment damage caused by anyone other than GPC(or GPC's representatives or contractors). IF THE EQUIPMENT IS DAMAGED, CUSTOMER WILL REPORT THE DAMAGE TO GPC AS SOON AS POSSIBLE BY CALLING(888)660-5890. 5. Maintenance. During this Agreement's term,GPC will maintain the Equipment and will bear the cost of routine repair or replacement. Customer must notify GPC of any need for Equipment repair by either calling (888) 660-5890 or reporting the need online (http://outdoorlighting.georgiapower.com). If the Equipment damage was caused by Customer or a third party,Customer will reimburse GPC for the repair or replacement cost. 6. Safety;Damages. CUSTOMER ACKNOWLEDGES SOLE RESPONSIBILITY FOR THE SAFETY OF THE PREMISES AND ACKNOWLEDGES THAT GPC NEITHER HAS, NOR ASSUMES, ANY OBLIGATION TO ENSURE THE PREMISES' SAFETY. GPC MAKES NO COVENANT, WARRANTY, OR REPRESENTATION OF ANY KIND (INCLUDING WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE OR OF MERCHANTABILITY)REGARDING THE EQUIPMENT OR ANY GPC ACTIVITY UNDER THIS AGREEMENT. Customer will not be entitled to indirect or consequential damages from GPC of any kind(including loss of revenue,loss of actual or anticipated profits, loss of capital costs,loss of business reputation,or punitive damages)arising from any damage or delay involving the Equipment or this Agreement. 7. Indemnity. To the fullest extent allowed by law,Customer agrees to indemnify,defend(if requested by GPC),and hold harmless GPC and its affiliates and contractors(and their officers,directors,employees, representatives, and agents)from and against any claim,demand,damage,expense(including attorneys'fees and court costs), action, proceeding,judgment,penalty,fine,cost,or other liability(whether based upon tort,breach of contract,strict liability,equity,or otherwise)of any kind or nature for bodily injury (including death)to persons,damage to real or personal property(including loss of use),monetary damage,or equitable relief caused by or arising out of any act or omission of Customer involving this Agreement,the Equipment,or the Premises,in whatever manner caused and regardless of whether caused by or arising out of the joint,concurrent,or contributory(but not sole)negligence of GPC,any other person indemnified under this Agreement,or any other person not a party to this Agreement. 8. Default. Customer will be in default if any amount owed under this Agreement is not paid within 45 days of billing. GPC's waiver of any past default will not waive any other default. If default occurs,GPC may,at its discretion, immediately terminate this Agreement,collect all past due amounts and all amounts due for the Equipment during the Agreement's remaining term,remove the Equipment from the Premises,and seek any other available remedy. 9. Entire Agreement. This Agreement contains the parties'entire agreement relating to the Equipment and replaces any prior agreement,written or oral. This Agreement may be modified only by an amendment signed by each party,except that updated contact information(e.g.,address,phone,website)may be provided at any time by written notice to the other party. This Agreement will be governed by Georgia law. If any provision is ruled invalid or unenforceable,the Agreement as a whole will not be affected. In this Agreement,"including"means"including,but not limited to." 10. Pole Attachments. If Customer desires to attach anything to any Equipment(poles,light fixtures,etc.),Customer must first obtain GPC's written permission. Customer must call GPC Lighting Services Business Unit at 1-888-768-8458 to obtain the proper pole attachment authorization. 11. Georgia Security,Immigration,and Compliance Act(Applicable Only if Customer is a Georgia Governmental Entity). Customer is a"public employer"as defined by O.C.G.A.§13-10-91 and this Agreement is a contract for physical performance of services within the State of Georgia. Compliance with the requirements of O.C.G.A.§13-10- 91 and Rule 300-10-1-.02 is a condition of this Agreement and is mandatory. GPC's compliance with O.C.G.A.§13-10-91 and Rule 300-10-1-.02 will be attested by execution of the contractor's affidavit attached as Exhibit"1"and made a part of this Agreement. GPC agrees that,if it employs or contracts with any subcontractor(s)in connection with this Agreement, GPC will secure from each subcontractor attestation of the subcontractor's compliance with O.C.G.A.§ 13-10-91 and Rule 300-10-1-.02 by execution of a subcontractor's affidavit in the form attached as Exhibit"2." The affidavit will become a part of the GPC/subcontractor agreement and GPC will maintain records of the affidavits for inspection by Customer. 12. Customer Representations. Customer represents to GPC that:(i)Customer is expressly authorized by all Premises owners(and any other party with rights in the Premises) to enter into this Agreement and to authorize the GPC Activities(including the use of vehicles,equipment,tools,and materials as necessary);(ii)all Premises property lines are clearly and accurately marked;and(iii)the Premises'final grade will vary no more than six inches from the grade existing at the time of Equipment installation. (a) Customer Duty. If GPC agrees to allow Customer to perform any part of the Equipment installation (including trenching) itself or through a third party, Customer warrants that its work will meet GPC's installation specifications(which will be provided to Customer and are incorporated by this reference). Customer will bear all reasonable additional costs arising from Customer's non-compliance with GPC's specifications or lack of timely(i.e., 10 days')notice to GPC that GPC's portion of the Equipment installation can commence. (b) Underground Facilities/Obstructions. Because GPC's Activities may require excavation or digging, Customer acknowledges that Customer must mark all underground obstructions and private utilities and facilities(e.g.,gas lines,water lines,sewer lines,irrigation facilities,low voltage data or communication cables or lines,etc.)at the Premises. Customer warrants either that: (i)all underground obstructions and private utilities and facilities have been marked or will be marked before GPC commences Equipment installation or other GPC Activities involving excavation or digging;or(ii)there are no underground obstructions or private utilities or facilities at the Premises. (c) Unforeseen Conditions. If Customer fails to properly mark or identify a private utility or facility or other underground obstruction,and damage occurs in connection with GPC's Activities, Customer agrees that,as between Customer and GPC, Customer will bear sole responsibility and that GPC will have no liability for any damage or resulting delay. Customer also acknowledges that the estimated charges shown on Page 1 include no allowance for any subsurface rock,wetlands,underground stream, buried waste,unsuitable or unstable soil,underground obstruction,archeological artifact,burial ground,threatened or endangered species,hazardous substance,etc.not properly identified and marked by Customer("Unforeseen Condition"). If an Unforeseen Condition is encountered, GPC, in its sole discretion, may stop all GPC Activity until Customer either remedies the Unforeseen Condition or agrees to reimburse all GPC expenses arising from the Unforeseen Condition. Customer will bear all costs of any Equipment modification or change requested by Customer or dictated by Unforeseen Conditions or circumstances outside GPC's control. CUSTOMER REPRESENTATIONS ACKNOWLEDGED BY CUSTOMER: Initials Date 20140123CityCouncilPacket Page 107 of 153 20140118/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 1/23/14 Item: Install 30-space "Honor Box" at Jaycee parking lot. Revenue line item would be created to subsidize site improvement expenses at the Guard House and park (line item 100-4210.52.2201). Signage would identify the parking rate of $1.50/hour, 8AM-8PM, 7 days/week based on an honor system. Revenue projected at approximately $2000/annual. Paper Work: X Attached* Photo of 30-slot honor pay box Audio/Video Presentation** Submitted by: Denise Dubuque,Parking Services Supervisor Phone/Email: ddubq @cityoftybee.org Comments: Date given to Clerk of Council 1/16/14 20140123CityCouncilPacket Page 108 of 153 20140118/jrl V' Nar ill I 'LltjT t, I 4141ii L40 1, . t tH -a , , i 4 41 UPI tot 01 g :g i 1 I�I' 1 2$'111 :.g ill$' 5III�'9 PI �� 93 sap sows mull WOW PaMPP°3 d.DIVM ,, iii , SNO113 , niulls 3 r 1 1 hz ..,.� � 3 ... -� - .._._ ..... : .._. .. 1 . ,,„ _....... _.......__ g, MP.g k11.11 il 91 s *�7 I 1 d 1 . ..: ._ _ _ ]d I 3 I \I I ._ s „r . „ , 1 . ..,._... .. .... . ,.,.... .. • , ... 1. 20140123CityCouncilPacket Page 109 of 153 20140118/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: Item: Transfer Money Budget Line Item Number(if applicable): 505-4310-54-1402 and 505-4310-54-2100 Paper Work: _Below Attached* Audio/Video Presentation** Submitted by: George Reese 1/16/14 Phone/Email: 912-472-5051 greese @cityoftybee.org Comments: I have $ 75,000.00 dollars in Capitol Line Item# 505-4310-54-1402 Capitol Buildings, we need to Transfer this to Capitol Line Item# 505-4310-54-2100 Machinery& Equipment. The $ 75,000.00 Dollars was allocated for a Lean-To Storage Building at the WWTP for Equipment and Vehicle Storage; but it will have to be put on hold as other equipment is more importantly needed at the WWTP. We need to purchase 2 more Aerators from Aeration Industries International like the other 4 we currently have. We need to get them ordered and delivered before the season's summer months are here Cost is $32,000.00 dollars a unit plus will need to have electrical work done for installation. We will need the additional Oxygen in the Aeration Basin to help with keeping the ammonia level below our permit limits and also to provide oxygen for our organism growth. These additional 2 Aerators will be shut off during the off season, they are needed for the heavy season months. They will be wired up to the 480 volt side, which will be cheaper to operate. If more INFO is needed Please Contact me. Thank You George Reese Manager Water/Sewer Dept. 20140123CityCouncilPacket Page 110 of 153 20140118/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: January 23, 2014 Item: Proposal: Raise the Annual Fire Protection Subscription in Unincorporated Tybee Island from $100 to $101.50/year to reflect the 1.5% CPI-U index per Code Section 26-41 (a) Budget Line Item Number(if applicable): 100-00-34-2200 (Fire Protection Subscriptions) Revenue Paper Work: N/A Attached* Audio/Video Presentation** Electronic submissions are requested but not required. Please email to jleviner(a,cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Diane D. Schleicher Phone /Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 1.16.14 20140123CityCouncilPacket Page 111 of 153 20140118/jrl ORDINANCE NO. 37-2013 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES REGARDING SECTION 26-41, FIRE SUBSCRIPTION RATES, FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under its police, zoning, and home rule powers, and WHEREAS, the governing authority desires to amend Sec. 26-41 of the Code dealing with fire subscription rates so as to add a section thereto and for other purposes; NOW, THEREFORE, it is hereby ordained by the governing authority of the City of Tybee Island that Section 26-41, Fire subscription rates, of the Code of Ordinances of the City of Tybee Island shall be amended to add subsection (c). SECTION 1 Section 26-41 will be codified and which will read as follows: Sec. 26-41. Fire subscription rates. (a) Schedule of fees. Fees for subscribers and fees for nonsubscribers shall be according to the schedule on file with the clerk of council. For the years 2014 and beyond, each January, the subscription rate and fees for nonsubscribers shall be adjusted by the change in the Consumer Price Index for the immediate 12-month period. As used herein, "Consumer Price Index" shall mean and refer to that table in the Consumer Price Index published by the United States Department of Labor, Bureau of Labor Statistics, known as the "Consumer Price Index" for all urban consumers. If such index referred to shall be discontinued, then any successor consumer price index of the United States Bureau of Labor Statistics, or successor agency thereto, shall be utilized. (b) Exemption from subscription fee. Active members of the city fire department and retired members of the city fire department or their widows. (c) Time period. The subscription rate shall be for the calendar year from January 1 to December 31. This fee is nontransferable and is not pro-ratable. 20140123CityCouncilPacket Page 112 of 153 20140118/jrl SECTION 2 The sections,paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence,paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECC1 10N 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS/_--DAY OF\*L ,2013. - •. j R ATTEST: CLERK OF COUNCIL 20140123CityCouncilPacket Page 113 of 153 20140118/jrl FIRST READING: //��,3 SECOND READING: / 2//2//3 ENACTED: /02-fraPJ Tybee/Ordinances/2013/37-2013 fire subscription rate 11.04.13 20140123CityCouncilPacket Page 114 of 153 20140118/jrl City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 5:00PM the Thursday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: January 23, 2014 Item: Request Out-of-State Travel for Chris Shook to Attend the 2014 ARVC `Outdoor Hospitality Conference & Expo' in Wheeling,WV, from Tuesday, February 18- Saturday. February 22, 2014. Explanation: The National School of RV Park& Campground Management enhances the skills of its students through a high quality program focusing on business management principles and practices as applied to the RV park and campground industry. This is accomplished in a professional educational setting providing formal and informal student contact with an experienced, interdisciplinary faculty including park operators. This will be Chris' 2—d year and has received a scholarship for tuition and room &board for the weeklong school. The remaining amount ($664) has been included within the park's operating budget for FY14. Budget Line Item Number (if applicable): 555-6180-52-3500 (budgeted within FY operational dept. budget) Paper Work: Attached* Already Distributed To Be Handed Out at Council Meeting (by Requester) Audio/Video Presentation** ** Audio/video presentation must be submitted to the IT department at City Hall By 5:00PM the Thursday prior to the next scheduled City Council Meeting NOTE: Request will be postponed if necessary information is not provided. Submitted by: Woody Hemphill, Campground Manager Phone/Email: 912.257.9890: cell; whemphill@cityoftybee.org Comments: For more information, visit www.arvc.org Date given to Clerk of Council 1/17/14 20140123CityCouncilPacket Page 115 of 153 20140118/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: January 23, 2014 Item: Proposed Water and Sewer Rate Increase Based on the CPI—U of 1.5% Sec.70-106.Water and sewerage charges;irrigation (a)From and after the effective date of the ordinance from which this article is derived there shall be established a water-sewer service charge for each connection to the water-sewerage system of the city both inside and outside the city limits,and each water-sewer service customer shall pay the appropriate water-sewer charge established by the city council and on file with the city clerk. (b)The rates for all water-sewer service customers shall have a minimum base charge and said minimum base charge shall be considered a set standard or readiness to serve charge and will be charged whether the premises are occupied or not.In cases of abandoned or unoccupied houses,the readiness to serve charge will continue until the meter is removed by the city,at which time the charge will be discontinued. (c)The rate charges for water-sewer service shall be determined by the amount of water used and these charges shall be on file with the city clerk. (d)The standby minimum base charge and the usage rate charges shall be increased annually commencing with calendar year 2005 in accordance with any increase of the Consumer Price Index For All Urban Consumers published by the Bureau of Labor Statistics of the United States Department of Labor from the base year of 2004 to the then current year. (e)Irrigation systems water rates on irrigation meters(those not connected to the city wastewater treatment plant system)shall be on file with the city clerk. (f)This section has application to water used by irrigation systems which are on an independent meter not connected to water entering the city's wastewater treatment plant system. (g)In the event the owner or occupier of a property establishes that the property is not suitable for a shallow well,the city will repurchase any previously installed irrigation meter. (h)All irrigation systems shall be equipped with rain sensors. (Code 1983,§6-3-1) Paper Work: X Attached* Audio/Video Presentation** Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 1.23.14 20140123CityCouncilPacket Page 116 of 153 20140118/jrl City of Tybee Island Water& Sewer Rate Schedule-Proposed Rate Change to Reflect 1.5% CPI Service Rate Approved 8.26.10 Rate Approved 6.13.13 Rate Proposal 1.23.14 Water: Commercial Multi $ 10.86 $ 11.55 11.72 Additional Units (no kitchen) $ 7.00 $ 7.44 7.55 Commercial Single $ 10.86 $ 11.55 11.72 Bed&Breakfast $ 10.86 $ 11.55 11.72 Municipal $ 10.86 $ 11.55 11.72 Residential- Single Family $ 9.55 $ 10.15 10.30 Residential- Multi-Family(per kitchen) $ 9.55 $ 10.15 10.30 Consumption $ 9.55 $ 10.15 10.30 Residential- Senior $ 4.60 $ 4.89 4.96 0.00 Sewer: Commercial Multi $ 24.83 $ 26.40 26.80 Additional Units (no kitchen) $ 7.00 $ 7.44 7.55 Commercial Single $ 24.83 $ 26.40 26.80 Bed&Breakfast $ 24.83 $ 26.40 26.80 Municipal $ 24.83 $ 26.40 26.80 Residential- Single Family $ 21.86 $ 23.24 23.59 Residential- Multi-Family(per kitchen) $ 21.86 $ 23.24 23.59 Residential- $ 11.08 $ 11.78 11.96 Consumption Rates per 1,000 Gallons: Service: Usage Volume: Rate Approved 8.26.10 Rate Approved 6.13.13 Rate Proposal 1.23.14 Water: 0-3,000 gallons 3,000-5,000 $ 3.00 $ 3.19 gallons 3.24_ 5,000-10,000 $ 3.25 $ 3.46 gallons 3.51 10,000-20,000 $ 3.50 $ 3.72 gallons 3.78 20,000 and above $ 3.75 $ 3.99 4.05 0.00 Sewer: 0-3,000 gallons $ - 0.00 3,000-5,000 $ 3.00 $ 3.19 gallons 3.24 5,000-10,000 $ 3.25 $ 3.46 gallons 3.51 10,000-20,000 $ 3.50 $ 3.72 gallons 3.78 20,000 and above $ 3.75 $ 3.99 4.05 0.00 Sprinkler/ 0-3,000 gallons $ 3.00 $ 3.19 3.24 Consumption 3,000-5,000 $ 3.00 $ 3.19 3.24 Only: 5,000-10,000 $ 3.25 $ 3.46 3.51 10,000-20,000 $ 3.50 $ 3.72 3.78 20,000 and above $ 4.50 $ 4.78 4.85 3,000 gallons of water consumption and sewer disposal are included in the base charge for each customer class 20140123CityCouncilPacket Page 117 of 153 20140118/jrl ■MiMPV ^,1 w BLS NEWS RELEASE BUltFAI OF LABOR st,ATrs'r°lcs �. L.S.D PARTMFN'r OF r:ABOR e'+< Transmission of material in this release is embargoed until USDL-14-0037 8:30 a.m.(EST)Thursday,January 16,2014 Technical information: (202) 691-7000 • Reed.Steve@b1s.gov • www.bls.govlcpi Media Contact: (202) 691-5902 • PressOffice @bls.gov CONSUMER PRICE INDEX—DECEMBER 2013 The Consumer Price Index for All Urban Consumers (CPI-U) increased 0.3 percent in December on a seasonally adjusted basis,the U.S. Bureau of Labor Statistics reported today. Over the last 12 months, the all items index increased 1.5 percent before seasonal adjustment. Advances in energy and shelter indexes were major factors in the increase in the seasonally adjusted all items index. The gasoline index rose 3.1 percent,and the fuel oil and electricity indexes also increased, resulting in a 2.1 percent increase in the energy index. The shelter index rose 0.2 percent in December. The indexes for apparel,tobacco, and personal care increased as well. These increases more than offset declines in the indexes for airline fares, for recreation, for household furnishings and operations, and for used cars and trucks,resulting in the index for all items less food and energy rising 0.1 percent. The food index rose slightly in December, increasing 0.1 percent. The food at home index was unchanged for the third time in four months, as a sharp decline in the fruits and vegetables index offset other increases. The food index has not posted a monthly increase larger than 0.1 percent since June. The all items index increased 1.5 percent over the last 12 months; this is an increase over the October and November 12-month changes of 1.0 percent and 1.2 percent,respectively. The index for all items less food and energy has risen 1.7 percent over the last 12 months,the same figure as for the 12-month changes ending September, October, and November. Chart 1.One-month percent change in CPI for All Urban Consumers(CPI-U),seasonally adjusted,Dec.2012-Dec.2013 Percent change 0.8 _._ 0.7 0.4 w_- _ .. -- 2 0.3 ........... 0.2 0 0 2 .._._ 0 0 0.0 _ 0.1 -- 0.1 — ....__. 04 II -0.2 _ -0.1 -0.2 -0.4 Dec'12 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec"13 20140123CityCouncilPacket Page 118 of 153 20140118/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: January 23, 2014 Item: Proposed Garbage and Recycling Rate Increase Based on the CPI—U of 1.5% Paper Work: _X Attached* Audio/Video Presentation** Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 1.16.14 20140123CityCouncilPacket Page 119 of 153 20140118/jr1 \ / / / / t_ t_ 7 2 0 c E �_ ± d ¢ •N N \ \ N 0 § ° ° 0 0_ ■ a) ° a ~ R ■ o o_ c / m 2 a m a a a m a m U CO C » _ / % CO Cr) \ \ N- a) N o — ƒ 2 / w w w w E & A A E N 2 k f 0 0 / a s a a 69 Z @ 2 2 CD a _ Cr)/ / 't \ N / a) N a•@ � a ° ± d - CO N 6 w \ N § U ■ ° k f \ Ti @ _ 2 a s a 0 0 Ct \ \ $ E \ -a o 0 2 2 a) m 0 / < CD I @ 0 2 @ = o 2 « \ 0 c E § \ •s / 2 C1) - a �_ f c » re A co 0 % / 0) t CO t @ $ u / \ / E = 0) k t \ — c \ if) La Ce k \ / / C / \ f oa CD \ ƒ \_ 0 co r \ / IY g ) / ° -0 / E • _ / GeS f y E / f 7 0 b 2 \ \ / ■ ° Et e » 0 ± m Ce 2 % e O - U ) e O - > CO ° E ° = 7 0) m E o 2 % 0 O ■ CD— / E 7 £ >, k \ k 0 \ } u ■ = E E 0 'Es E O. c t / 2 / / 2 ƒ ƒ \ / § 2 \ CO Ce 0 \ | 20l+l23C6cu lPa&@ Page 120 of 153 20140118/d SECOND MEMORANDUM TO SECOND ADDENDUM Waste Pro will continue to provide twice a week service at the current rate with no increase at this time. 1. Side Door Pick Up: WastePro has submitted two options.if the City decides to provide side door service to everyone in the City it would be an additional$4.85 per month per resident and will be billed by the City. If the City elects to have residents subscribe to this service separately then Waste Pro would provide this service and billing for an additional cost of $15.00 per month per resident that will be billed quarterly directly by WastePro. • 2. Carts: WastePro will purchase the carts specified herein. WastePro will deliver the carts to the City,and upon delivery,the City will own the carts and the carts will become the property of the City,subject to no ownership or interest by WastePro other than explicitly provided herein. There will be no additional monthly charge to the residents. The City guarantees that if it decides to terminate service with Waste Pro before the end of ajour year term to run from the date of this addendum,that the City will reimburse Waste Pro the full value of the carts minus depreciated value plus interest as per the schedule attached hereto as"Exhibit A". After 48 months, the City will own the carts free and clear with no additional cost and no additional requirements required upon the City. The cart being provided will be manufactured by Toter which has a 10 year warranty for normal wear and tear. WastePro will make an initial purchase of 3,000 units. If the City requires additional carts it will be the City's responsibility to purchase them. The color recommended is blue bottoms and green lids to stay with the environmentally friendly earth tones. The lids will have labeling that address the correct items as part of the program and the City logo will also be placed on the side of each cart.The colors and quantities are still optional and subject to change. WastePro will do everything in its power to assist the City to take advantage of Waste Pro's preferred pricing. If an agreement is reached by the parties at the meeting on March 8,2012,WastePro will have this service in place by May 1, 2012. 3. Recycle Rebates: WastePro currently receives the recycle rebates as part of our original agreement and this was built into our initial pricing proposed.Up until last month. WastePro's current rate for rebates was at$7.50 per ton. WastePro has been able to negotiate a higher rate of$15.00 per ton at this time. The parties shall split the rebate 50/50 under this addendum. These are commodities that are subject to change in value and WastePro has no control over the pricing. 4. CPI: Waste Pro has previously waived CPI increases and will waive it for the first year under this Addendum. Following twelve(12)months of service,a CPI increase may be imposed for each succeeding twelve(12)month term. The CPI increase will be based upon the same formula as used in the original agreement attached hereto as Exhibit A including the Addendum thereto attached as Exhibit B. 5. Fuel Rate Compensation Adjustment: The fuel rate compensation adjustment agreement contained in"Exhibit B"to the original agreement is hereby amended to set the base adjustment rate from$4.60 per gallon to$3.80 per gallon and the adjustment method shall 20140123CityCouncilPacket Page 121 of 153 20140118/jrl remain the same except that the base line from which a credit or reduced payment to the City or a fuel rate adjustment to WastePro is calculated shall now be from$3.80 and not$4.60. 6. Term and Effective Date: As noted on the attachments,the parties have previously had a contractual relationship for the services described therein. This document will also serve to clarify that the execution date of this Second Memorandum to Second Addendum will be considered to be the effective date for all purposes and the controlling date for the term and renewal terms hereof,subject to the provisions of Georgia law. It is anticipated that the overall term,including all renewals of this agreement and any other agreements between the parties will commence with the date of execution,again,subject to the provisions of Georgia law regarding the term.of multi-year municipal contracts. In the event notices are required to be made by either party to the other,such notice shall be deemed effective three(3)days from the date of Mailing via United States mail and shalt he directed as following: Notices for purposes of WastePro under the addendum and all agreements shall be forwarded via U.S.mail to: District Manager,WastePro,PO Box 4530,St.Augustine,FL 32085,with a copy via email to Jimmy Cinelli,Regional Vice President, jcinellit w steprousa.cvm and Notices to the City shall be forwarded via U.S.mail to: City Manager,City of Tybee Island,PO Box 2740,Tybee Island,GA 31328. All notices shall be sent via U.S.mail and shall be certified mail, Other Terms: Except those inconsistent herewith,the original contract of the parties Exhibit A,Exhibit B and the"first"Addendum shall remain in full force and effect. IN WITNESS WHEREOF,the City of Tybee Island and Waste Pro have caused this Addendum to be executed this day of in A ,e i.l ,2012. THE CITY OF TYBEE ISLAND W * PRO L ' + ._ 1 Mayor By: Date: �/ ill t Date: " ' ° I ' ATTEST: Ai"IEST; l ' CI of Council 20140123CityCouncilPacket Page 122 of 153 20140118/jrl APPROVED AS TO FORM: mtninatitio Edward M.Hughes I City Attorney 3 1 1 1 20140123CityCouncilPacket Page 123 of 153 20140118/In E 1 1 Waste Pro 4 CARTS 4y I Otle 085423141 aerpfse 541311t12 F I Er r€ .r ,,,.-L.1,1'.4 . , n,-4,....,_ r411111-ii.itg F12ue. .. Per moth Pfrep Imbues' I I 2322 1 9726 3/13 813 2231$ s ca {r me 3113 452 - 2014 • 3084 3133 231 2513 c y, „� ''c ; 214 3 3113 131 1 t Lzsp rr$3f 149055 • 1 I est- 3 'Fer219120118s4ta4 1 1 fe Yeats 4 I 1 r .5011h 8 1aaee Fetish* 1rtlsxesk d 7 149,425.30 . 2,740.24 134.87 -8,472311 2 i4 o 63525 2,800.€6 872.33 -342 f.}1 { 3 143,032.22 2,4188 25 8 359 -84 ,11 i 4 141,01044 2,22871 846.32 447541 5 1$5,147..68 8,1114173 - 40345 -33473.11 8 195,34531 $524.19 520-99 4475.11 i 7 132481.03 2,22745 80726 4,4.72.11 fk( I 8 -128,828.17 2,881.8o 534:1a -3,475.11 8 i20? 3T 2,084.22 550.57 •8,97611 i' ' 10 123,84720 9,801.47 68744 4,477411 e I 11 120,940444 8#37.30 98#.42 3,471[•31 •• 12 118.319.0 234..13 51415.05 .9,47311 7,361 813 F 1s 115,925.65 x€7,34 [327.48 4416..11 j 14 112137.0 .1$ 51357 4,47541 1 13 109,175,72 4&7972 , 830.30 -3:473.11 - I 18 106,20280 2,088.35 485.18 3,47311 k r 17 1442140 3,3248 4733479 -9947441 15 100,211.E 3,03581 45950 . 4477641 1 # 19 97,125.80 0,•323.63 • 44940 •3.475.11 20 94,483.117 3,543.52 43122 .3,475.21 as 81,12285 0.057,E 417.85 -3,475.11 22 35,515.19 3.371.43 42820 4478.11 79 44,393.71 542163 98945 4475.11 24 52,905.53 8,004.74 37341 4,415.11 66,424 452 f E 23 78,608,35 3,113.91 261.21 -3,x.11 J 1 36 73,564455 3122.36 34103 4.475-11 } j 27 72.5@8;37 0,143.61 334:32 ''1,470.11 1 t 26 88.425.98 . 3.1a4.9't, vamp -a,. i1 1{ 1 23 03,240 f14 3,171,35 :63.72 4475.11 5 1 30 65,025.55 1035.22 299.58 4475.11 31 19,505.53 UK= 574.56 4.420.11 92 X10 6,218.15 26952 X3.11 33 53495.91 . 3,22605 20.10 .3415.11 . $4 6056323 9244.75 23033 4,4755.11 35.- 47,313.26 8,23981 218,60 -1475.11 38 43,750.84 3,27425 200.57 -5475.13 9318• 251 - $7 44143510 028925 1$5.58 4,476.11 / 1 f r 36 37,19554 6,504$8 • 17045 .3,47@.11 F i 99 33,890.91 3,313}78 1653,3 -84475.11 1 I 4 f 0 30,571.13 5,33499 140.12 4.473.11 1 f 41 21.235:6 3 45426 93923 -347411 42 23.865.83 3,385.81 138.40 3,478.51 . 43 13,520.28 3, 7.33 64.85 3,475.11 ' 1 4-I 17,139-11 0503 78'.,73 -3,476.11 i I I 1 ° 45 13,742.61 3,41212 82.69 4475.11 , 45 15,330.48 3,427.73 447.35 -2,47841 ' 47 ' 6,30231 3,443.4' 32,64 .3,47311 j 1 i 43 3.46938 8.•5926 16.86 -1476.11 1.218 107 i 49• 4.98 • 3476.11 022 4 1,473.11 1 t f t 1 s 20140123CityCouncilPacket Page 124 of 153 20140118/0 for services,refusal to collect or handle refuse, wanton or malicious spilling of refuse, willful disregard for safety and sanitation, any act of public nuisance or disorderly conduct. $100 each occurrence FEES AND COMPENSATION PAYABLE TO THE CONTRACTOR The fees and compensation payable to the Contractor for services described herein shall be those set forth in Attachment A and effective upon the commencement of service. The fees will be adjusted to compensate for the change in the cost of doing business, 1.°0i change in the cost of disposal and the change in the cost of fuel. a. The adjustment in fees to represent the change in the cost of doing business will be � '`� for the second and subsequent years of the term hereof or any extended terms and 1' will be adjusted upward or downward on the anniversary date of the contract as o- f measured by the change in the Consumer Price Index, All Urban Consumers, South, QV' as published by the Department of Labor, Bureau of Labor Statistics for the most S� C recently published 12 month period. b. The fees for service will be adjusted to reflect any increases in the cost of disposal or tipping fees charged to the Contractor by the disposal site,These are direct costs incurred by the Contractor and are effective at the time they are imposed on Contractor. c. The fees for service will be adjusted upward or downward, on a monthly basis_to reflect the change in fuel prices as reported by the Department of Energy, Fuel Prices,Lower Atlantic Region. The adjustment will be calculated using the average price per gallon for the preceding month and according to the formula included and attached in Exhibit B. SUBLETTING CONTRACT The contract or any portion thereof, shall not be sublet except with the prior written consent of the City Council.No such consent will be construed as making the City a party of to such subcontract,or subjecting the City to liability of any kind to any subcontractor. No subcontract shall,under any circumstances, relieve the Contractor of his liability and obligation under this contract, and despite any such subletting,the City shall deal through the Contractor. Subcontractors will be dealt with as workmen and representatives of the general Contractor,and as such. will be subject to the same requirements as to character and competence as are employees of the Contractor. TAXES The Contractor shall pay all federal, state and local taxes,to include sales tax, social security, workmen's compensation,unemployment insurance, and other required taxes Page 6 20140123CityCouncilPacket Page 125 of 153 20140118/y1 ORDINANCE NO.02-2014 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES PERTAINING TO ARTICLE 9 REGARDING TECHNICAL CODES ADOPTED FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under its police, zoning, and home rule powers, and WHEREAS, the City of Tybee Island so as to amend Article 9, Technical Codes Adopted, so as to include the adoption of the Georgia Amendments and to amend Section 9-050 to accomplish such change; and NOW, THEREFORE, it is hereby ordained by the governing authority of the City of Tybee Island that Article 9, Section 9-050 of the Code of Ordinances of the City of Tybee Island shall be amended. SECTION 1 Section 9-050 is hereby amended and will hereafter read as follows: ARTICLE 9. BUILDING REGULATIONS Sec. 9-050. Technical codes adopted. (A) The following codes as currently amended by the Georgia Department of Community Affairs are adopted: (1) International Building Code (ICC); (2) National Electrical Code (NFPA); (3) International Fuel Gas Code (ICC); (4) International Mechanical Code (ICC); (5) International Plumbing Code (ICC); (6) International Residential Code for One-and Two-Family Dwellings (ICC); (7) Standard for Hurricane Resistant Residential Construction (SBCCI); (8) International Energy Conservation Code (ICC); (9) International Fire Code (ICC); 20140123CityCouncilPacket Page 126 of 153 20140118/jrl (10) Life Safety Code (NFPA); (11) International Existing Building Code (ICC); (12) International Property Maintenance Code (ICC). (13) International Swimming Pool and Spa Code (ICC) (B) Adopted in addition to the technical codes of section 9-050 (A) is a local requirement that all electrical wiring, service included, must be copper wire. No aluminum wiring is allowed. (C) Adopted in addition to the technical codes of subsection 9-050(A) is a local requirement that a minimum of two means of egress shall be provided in every building or structure and/or section, and area, including one- and two-family dwellings, where size and/or occupancy, and arrangement endanger occupants attempting to use a single means of egress that is blocked by fire or smoke. The two means of egress shall be arranged to minimize the possibility that both might be rendered impassable by the same emergency condition. (D) Adopted in addition to the technical codes of section 9-050(A) is a local requirement that all pier footings shall be a minimum of 36 inches wide by 36 inches wide by 36 inches deep with concrete being a minimum of 20 inches thick. The bottom of the concrete is to be a minimum of 36 inches below natural grade. All stemwall footings and monolithic slab footings shall be a minimum of 20 inches wide by 24 inches thick. The bottom of the concrete is to be a minimum of 24 inches below natural grade.All footings shall have reinforcing steel as required. SECTION 2 The sections,paragraphs, sentences,clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence,paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases,clauses, sentences,paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. • 20140123CityCouncilPacket Page 127 of 153 20140118/jr1 SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS_DAY OF , 2014. MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: 1/ 9/2014 SECOND READING: 1 /23 /2014 ENACTED: EMH/Tybee/Ordinances/2014/02-2014-Sec 9-050 Technical codes adopted-fr DO-12.26.13-clean 20140123CityCouncilPacket Page 128 of 153 20140118/jrl RESOLUTION WHEREAS, the Tybee Island Beach Task Force was created to provide recommendation to the Mayor and Council of the City of Tybee Island regarding issues affecting the beach including but not limited to beach erosion and re-nourishment; and WHEREAS, we have a duty to serve as consultants on beach and shore line issues and make recommendations to the Mayor and Council; and WHEREAS, there are numerous issues of a critical nature needing policy decisions by the Mayor and Council: • Continuation/renewal of the federal contract • Inclusion of north beach under the federal contract • Inclusion of our dunes in re-nourishment and a template for them • Relocating sand from accreting areas to eroding areas when appropriate • Access the need for additional techniques to alleviate the hot spot at Second Street • Clarify ownership along the Savannah and Back Rivers • Address findings in the Beach Erosion Study to obtain financial relief from the damage caused by the shipping channel • Develop a strategy to obtain a permanent funding stream(s) for beach maintenance and re- nourishment • Develop a lobbying plan for obtaining the funding from sources identified in the strategy • Energize key constituents in the community to assist the lobbying effort WHEREAS, the Tybee Island Georgia Long Range Beach Management Plan has not been updated since June 2001; BE IT THEREFORE RESOLVED that the Tybee Island Beach Task Force recommends that the Mayor and Council of Tybee Island make it their number one priority to develop a strategic plan to preserve and protect Tybee's beaches. Harvey Ferrelle Chair, Beach Task Force December 19, 2013 20140123CityCouncilPacket Page 129 of 153 20140118/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: January 23, 2014 Item: Bicycle Friendly Committee Request: Renaming committee and expanding committee goals to include pedestrian safety recommendations: "Bicycle/Pedestrian Friendly Committee Budget Line Item Number(if applicable): Paper Work: N/A_Attached* Audio/Video Presentation** Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 1.14.14 20140123CityCouncilPacket Page 130 of 153 20140118/jrl xs .: co 3 a) vi o 0) a) -o a) = 0) = 0 U) a) a) a) o N • C C C 1. C a) .0 C 'C .0 'F.C Z a) '= O - a) Q d) C Q U) d'° L N O 0 > U) r '0 E L C Q 15 7 E O co U) U) Q•U 0 > e O) O C O N a) m O a, °- co .co O 0 C c E Q ° 0 a _ o co m .� 0 C > m o E -0 0 0 �. o U E as p c 'o a`) O 0 7 'Vl 0 a) N O N Y E o CO v, ° p L Q coo 0 E v ._ ° m c E a) '5o w o E p L a E L o > o E c 0 °- o o rn m 0 " C c a) a 0 o• a o) ov EQ L - c a) E c c Y a_°) co 0) ~ 4) -° C 0 O V) L .0 ° O L C O C >. a) O C ❑ .O 3 0 0 a) @ N CL a C ( 3 E L 0 u) - •> c a) E c _T > a) .f0 (I) a) m o o c 0 a) a) a 2 as °) m > °1 rn • ° 0.a _ E o o O N d O ')• •.N C C T O ° N m U 3 a)'C O ,I m T U p o m a 0 u) '`� () N E o as • O a C Y L Q 0 -o E o w L 0 co y a co U 0 p w U m c 0 o y Q L Z `a) Y C o E a 7 w' CO � 3 c a) 3 2 c� LLI co O O p 0 Q_c V E 2 0 0 0 m 7 01 a) I- • a) C 0 O E`6 c •C U N Q c > T -O ce a) c N o m (7 7 0 0 ° 'O 0 0 0 a) .0 0. N 2 a E m N (n CO Nco C > -0 +0+ Q a3 o E V) C O a) -0 E > O a) 2 C m t a) C 0 Q N d N 'y 2 = C tl) 0 a a) (n c 0 F- Q a ° -O ° 0 0 O C . m c ,� C U) co 0 'E T '(6 N O O p e .a) N O (n I- 2 ° a 0 O o N co mLea `m w 2 c c L > 2 0 H X W c ns m m -� 'o -o -a C V NU O li C ~ Ii C -p C -p d ❑ LL 11 LL Ii m 3 - Q m (�• 2 ~ -73=C C� C� m Q m o m 2 m H = O °• o �_ c .� 2 tL CO ~ U Z N (Qj 2 N (Qj (Qj a� ac) ac) ac) c 2 ❑ U` ❑ Li 0 ❑ ❑ 0 z 0 0 0 CD C)) z w 0 0 o a) a 0 o a) E E E a) E O z O O O F= 0 C H F- i= F= 1.= F- VI H o V N y6 w LO ci 1.6 N- 0 as as as as co JffT EA EA CO wQ d3 d3 (n (n (n (n (n (n 7 a U m o m m m C Z m m m E c C m m C coE N E m c7) m g CO) oo O (n (n o n °• 2 co �o U U F 1 o I- m o m u ~O a m ° v ' L o ' o F- . d o U � 2U � a mN a 2 o 2a a 2 2 2 g 0 N m a � O a a 7 2 5 o 0 >, T O T T T a) U _ 0 U O H U u) I- 0 0 Ua Ua a o 0 0 0 o 0 o 0 0 0 y c o c c c > - c c c c c c C 0 0) 0 O) 0) c a o O) 0) 0) 00) 0) 0) E} C N C C m Q N C C C C C C o 0 o 0 0 m 0 0 0 0 0 0 U c 0) of 0) co 0 0 0 CO 0, of 0) c:711 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 > m N N N N N N N N N N N N Co C p O C a) 0 a3 N 0_13 c 0 a O U O N E O N L 0 N0 y c a (0 V U • 0 Q Q Q.� O O ._ C ut c f0 °� 'U• O a 0 7 C N O_ Y rn m m o a a° c� c m a o -° ° 0 c -°• c m -o °7 E 0 o co E 2 0 a3 C O a) T 0.) C@ O C C N in Q 0 C a3 ea E _O O i O E co C co a O N o o E @ ° o c g L Q U = o m Q y O > N .N m 0 •= 0 (n L''- L U > O c V = N w 7 a) c O c Q Y • C N .m. C O L c ~ y)O m p 7 a) p c (0 O L6 a) C w C p 'O V) C 7 U) C CD co a7 co 0 V a) 4O m -o N e C L L E > m 0 _° c m Q o N w °) @ CO C Q L C •2 N Q o c 0 E - p c°) °) N OQ 7 co N Ti O .3 vi O c > ai m Q N .y 'C 0 Q Q (>4 m .3 C N I_ C TD ° v� as E E ° Y o CO m m C 0 0 0 > a o c -0 o 3 •a • o p 7 .0 N to O O >O m •m+ .N a3 0 d U) O > a) o a •O_' > 0 > L C - m .w O co as a) as L O -p m "O as O Q > 2 a) _O Q' L a O rn co e w (1 a) (n _2 d o ❑ 3 0' > O 0 c m 201401z3CiNCounciIrra;Ket Page 1�1 b-f 1oa 2014t 1gijr1 E ui `o a a> o o) c ai ° U) co vi °D C w.• o ai ai N '� c N U) C - U c C c a) E c a) m - :? ° m o 'c v v) C co m m Cl) C 4 o a> E to CO--a o N N N V1 0 a) C 0 "' O Q 7 E N i C r1 O O N O- CT H N O C C -O a) w U) a) O 2 0- 0 3 O ° 3 0 m o u) E m co .N ` 3 > E 0 ca .n c rn o m 3 Q - N o o 2 as N 0 a) m m 0 a as v 2 -c a> c o 5 0 d m m c > E U rn °° z }?ca co co O• rn L ° C a) d 0 N V d O U N 2 U OO N O f6 E .c co o C o _2 N o m w c°n c CU CO` 0 •° E Cl) 0 O C X a 0 .L... U 0 NO CO CO c 'L O 'Oa .E U a) O m co a) O O ° .0 c a) (0 Cl) O O N N Co C O O o to N y C O '(0 7 a) 0 U U a) O U a) CU w c < rn c 3 °- C m m o rn ui 0 = U •? a cn c a (0 a> v m (� p v C C > c 0 o c co o 0 :� 2 co o Q � .rn U) a•o o 3 C O a> in ' w a fs' o as t a> o ° 0 o _o o m U v ' c 2 3 a co . v 0 m m o — m N > co Y E E 'a y m n wino �' iz c E m (6 U) = a) N E O C N a) _N = N c C Q a) aa)) a E 0 3 3 ° Ti) C E to co `� c (0 ° L = t — c U > c n c CO 0 (U °) 3 • U o •v E ° c ° o O C . a) o 0 0) 3 c -0 C o 0 g 0 N ; (0 C C C C n n• -5 a) Ua a Z m ma > U ac) o 00 ~ c rz a) d 0 0 N O) 00 as c Co a -7ea2 ayi U co = 0- E o c a c o. co 0>+ L H W V E O E p C L a) t 0 U U d 0 0 m o a) I— = o .O d Q I— a -o -o -a E 0 C -o m m m 0 0 C C c c C c o x o x o x a` ) c = C a a`> a`) a`> = c LL 0 LL (0 m Q 0 aci �o aci aci �o )) Q H H H To 2 U 0 = 2 L m 0 c U c U C 2 m U IL a) a) a) a) p c2 cS c2 Q c C c c QLL Q 'L Qu- c a) a) a) U a) a) a) a) 0 0 0 a) a) O 0 0 0 0 0 I 0 0 a a a 0 0 °o °o °o °o °o °O i— H H o o H H H H W o 0 0 P. I— O CO C0 C6 Z CO (a a) CO CU M CO Cr) (O (0 y0 CO U) CO cn Cl) c c) u) c/) 0 v3 (» cn U O Z = J E -- E E a) `, a) 0 a) 0 m V V V E U U.) O • (n O • U O • n C H--' C C I- C C H C C 2 i >, _T >+ T _T _T _T >. >. E , E , E , E > U a U U a a a a U U U U U a v o o 5" o —. C.) a_ U0- U0- U O rn co o) a) a) a) 0 a) a) 0) o) a) a) C C C _C C C C C C C C C C C O O O O O O O O O O O O O O a) O a) a) a) a) a) a) a) a) a) a) a) a) a) C (NI C C C C C C C C C C C C C o O O O O O O O O O 0 0 0 0 O_ 0) 0) _O 0) a) co co co O co co co co 6) O O O O O O O O 0 O O O O O O O O O O O O O 0 O 0 O O O N N N N N N N N N (N N N N N N c co (0 a) N C a) a) 0) E co o cn 3 -a m o as c o 3 c o c o E C o c co c o m U E O C () U) @ w L O a) CO N N C -C a) O L co • O� c N '` C O N .N O O O '6 a> N N p d 2 2 N — O C °- (0 O > C t°n w V cn O C to • U) d) N @ C O C.) y ` (6 C 'C o a) o m g c co n c E E o E %> - v in �° �° (� c c C m a 3 a) ° CU L U O U a) C N C u) O E d N 'a C ` .0 f0 . ° a) o a) ` C C O N 'a y0 N �O .0 > O O C O O ° N d N C .. U) N a> > '° Q C N U) a) o 0 0 V O C c o > U `c n °) E E o ° a E o ° E .I U 0- c E0)) m O c°) C ..»U-__ .0 C 0-C) a) o > 0 cl) Cl) °'a a) p) 0 o o _°o ' C O > `° o `° C 0 N N C a o 0 a) c (° a m •E > E m m _a 3 c @ Q U C c > c a> ° > p y a c 3 a> Cl) o a -°a -o Q c o o E o E m m _ .3 _ E m -o (0 5 ti U O U) C N N U) .�..'' C 3 0 U co CD CU E O ° c CU Y L O -° c a) _C C .0 (D C a) N (0 C U) as• CU a N O R U N N L ° d C Cl) O N j O N w > O @ O p D O d N O CO O a) C = O E > O O O 2 a) N 4 33 :° O O U) U) a) -0 -c N 'C > U O :: a) C cn > O .c a) 2 c O O `° •a a '0 -c C M .E (7 O - fn •C _° -c (6 O a c CO 0 y O2 U U O N• CU = c> o cc EE= 0a>) wc co 'ao) m om oa>> co oo $ o ac Uo mom E -'a —_° O a>> .N 'i0'.40123Ci yCouncil'acRef— a ° as W " `Page�3•1 jT1b°3 U as ¢ ° ¢ 1`40111d/id off -O N a) a= N >,O > Q U n.(6. a) (A 3 V) O N a3 O O O 0 7 c,.; (6 0 -p O = Z C O U) co co — -O (i) Co ° N .O 0 f_ ° .) i O 3 a) CO a) 0) 0 0) 0 (° 0 Q H CO cc) a3 N L N L c° ° > N O C ° C ° N U O N as co U OL O N L I— U N C)Y i ° c) N O a) N a) 0- C 0° —° °-00 c Q co ol a) Y Q w c 0 . = -° 2 2 0 Co° C 0 0 E C O Q Q 0 0 0 Q ° T co E. – 0 >, a) Q O 0 0 • Q .0 co a -a 0 Q fl.7 00) O (0 .c •0. 0 0) N 0 C w ° CO a°) (6 Q o °- E Q Q ° I -o o N 0 C (C° y 0 7 o 0 f6 j a) Q 7 U a) 3 Y a) d L p 0 a) -6 0 a .2 c 0 T a. o o ° ° ° o) :9 o > N E w as 0.N U d 0 0 H CO N .0 -O LO N 0 C 0) ° .0 N 0 y . ° T ° 0 3 C C Cl) O C N O • Q C H fl'.L' OU Y ° c 0 6 co C Cl) E c .N -O 0 0) Cl) 0 -O - (0 N 0 p > c c a) a) Q — V) (° L U Y 3 Q 23 O -O E C o Cl) 0 7 0 — (n (0 E a L 2 N C C '(� 0 > p_ ° U) Ca 0 U .O 3 C ..+ — Co a a) o CO > o ° ° ° L L U Q 0 a) a) 0 cr U 3 3 c co"Q o 2 — E U a) m O -p 0 0 — U Q O) L Q 0 .00 ° (° - Co 0 -O 3 0 I (n a c 2 > N o 0, ° CO L _ O a) U N L co (°� cn O C L CO as >. Y co 0 H (`0 Cl) 0 U m L a5 Q U C H U O- co 0 Co. , H Cl) C a) a) [0 v m 0 I— m Qc ac Q c Qc Qc Qc Qc c c i c = 0 U ° 0 c 0 ° 0 ° 0 c U ° 0 ° = = ° ° I-1- 0 o -° 0 LL 0 LL 0 LL 0 L- 0 LL 0 w 0 LL LL LL o O . Z H IL To C5 o m m m m m CD 0 0 p0 m U LL O 0 0 CD O ° O ° 0 co 0 0 0 CD Cl) a) LL Q `m Q c c c c c c 0 0 c Q U O c Cl)c 0 0 ° 0 ° 0 ° 0 a) 0 ° 0 ° 0 a) a) a) U 0 a) 0 0 0O 00 00 00 00 O0 00 0 0 0 0 Z ° O O 0 0 O O O 0 E E ° O oo t= 0 0 0 0 0 0 0 0 °° o to < N N (N (N N_ CV N_ ` CO Lo F CO O EA E9 ER EA ER ER EH (A CO CO 64 EA- 0 CL N , Z a CC F T T _T _T _T _T _T _T U U U U U U 0 U T T T _T T U ct Et Et ct Et ct U U U (D- O O O O O O O O C) 0) C) 0) C) 0) C) 0) 0 C p p p 0 0 C 0 O O O O O ) ) ) 0) 0) ) 0) C N N N N N C C C C C C c O O O O O O O O c0 a)) O) a)) a)) 0) as o) a)) a) W a)) _ O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N O T ° T 00T O) 0) CO Q 00 L.. .' °) C 7., T C U •O) a3 — a) co Y Y L,_, a) (C6 Y Ti.) C 0 O Co cc a) a) -O c3 -O 0 c co a) 0 a 0 ° L O L a) N O 3 p T L C a) (° 0 O) a) Q 0- c CU a) 0 -O E a) O O CI) a) 7 co Q L Q a) U w a) ° CO N N p Y .L.' a) = C O 0 — N ..L. ° co ° O O ° Q-O a0 Y '� OQ O C a L co N 0 c .N O 2 O +-' 'a O C .u) T m Q N N N C ° 0 a) o .3 a ° co G) L.., •> ° .L' c 0- a) Q L (C° °-L , os > co co a3 > 1= > L CO CD C _O Q N ° N aci > ° 3 m ° c w aXi ° c �) S °p CO a ° m ° y w E_C (° ° w T CO >, Cl) a) >,-x 0 .°+ >, >,13 >, 00 C >, `p 0 a) 0 0. ) -O a) ° 4 CO ° U -c c C c o c o 3 CO c _ a 0 c C) ° > O L ° o U o c fT v° 2 .L' fl.-00 -0 N O N N N N Co co N m to O co ••m a V) c w_ o N > .0 Co -O o c a) �, . N N a) N 3 0, 00 °Y (n 0 N 7 U N 0 a) a) T U) C a3 T.L' ca 0 o c o w e o C -0 p ° 0 E m 'o w a 0 3 c a -o a) 3 3 c° ° N c r. OU a 0 d .o O 'C as O'4 C E U O U O J > Q m Y ci. O Co U C 7 c O 0 .� 0 N O .0 ,N o V) .0 _ Q .0 p C 'O •0 C O) O O Q Q OQ Q .T Q CO V) U U Q.° d Q aa)) -6 co °-w Q:Q O d U > O) O 0 2 Q E Q 0O -° °) aa)) (.0° 0 'c Q u) O w N 2 673 = 2 C 0 p 0 () C C co 0 .> (n N °O C--- c U _ (n 0 0 U c° a>> .—T' IS 02�1401�3etyEounc ackeet Q CO Q ° rage u3 °ofQ15 `) < ° U a3 ° w Q N 70141cr)8/jr1 f.CD u_} . m _C a m fit 0 ' e- cL0 c a> as ,- rna c0 d } } } 0 } C N U N N U m a o LL LL LL. -0 N a 0 p m rn >o �' 5 E o■ ■ d> m °1. a o �' c c o is c O Q •9 N O. 0 y N a) co c } an 7 2 ¢ 0)L U a -0 0 d 2 m E 'C c ¢ c c oo LL .8 .c a 3 a) a 3 in a) 0 c No O .O E N o -gyp a0 N N U — a0i � d N 'OO Q ;n .O - c a) Y o a o 0 o rn 3 _o a 2 c _o m e o 3 0• co f E v `m o 0 0 e —' c 5 2 a a ac) U) o 6 0 U o >, aa) (6 C a a '> + N a) • ° 'm E 0 13 > c 0 0 o E c c C o c ¢ E 2 C a o co u) L — C r ., rn 0 @ rn o Apo a E 0 - w@ c c Y 0 2 N a m o f rn o o z C co o c 0 o p 0 w >, _CU) co fs a L E m o0 0. m a) > o_v a) •v aa>> E w w _c m E :0 E a o 0 c < o ; D ¢ -0 aa)a) 0- 0 Q N — u) . E a) co c U 'fn ._ N .- a O E E E � c � C .30 m 3 m c �' 0 �' 0 m ° 0 0 L O C O O p E E J 0 cc o U p N c '� a_i o 'd °' o a> o 0 a>i 0 aa) a, o CD CO co N L U C 2 N a) U a U a N C (0 O 7 c N CO E E N a.+ 0. N C 2 C N •5 0 0 a ..7.,S �°-�'U c o N co a> 2 O o o 6 2 0 'a a)I .La) o U c 0 u) 0 a o a> .@ a) a •- 0_ C• o U t- c N o 0 U_ U 2 � a) d f0 CO O 0 w a o .c 0 ~0 a 0 2 E c E 0 o a) O 0 o o m e m N �' E a) E m aa> > a> v >, c o o Z a o a 0 > m ¢ o 2 ce E rn oU o0 aU ( ^ a 0 0 0 o U U a m a) N an U _n %n o 2 2 co O 2 2 N c) U n 2 0 a 0 0 a p 0 a 0 -a a a -o c 0 c c C c c c c c C c c c 7 Ij 7 7 7 H 7 H W ot$ H 0 7 7 7 7 7 7 0 I u. 2 ) u_ u_ u_ u) LL. u) H _ w U Li. U L. U_ U_ U_0 m O m m �° O ca m m m m m m N p a N a) a) a N a p a u) 0 m a) a) a> U 0 a> 0 U c C c C U C (� u) W C c C c c C c c a) 0 0 U 0 0 0 0 0 U 0 0 0 C7 0 0 a 0 CC 7 0 u) a o a) a> p N- W 0 a) a> a) a) 0 a) a) o o E E o cc' N �t re E E E E E E E E O o H H o 0 0 `r? H H H H H H H H l� tC iG _O CO M — CD CO CD CIS CO CO CO to Efl u) d> CfT Ea O re CO u) u) Cn u) CO CO CO CO _) 2 2- 'c 2 c _1 Na ma 2 2 2a 2 2a co o •5 u) o •5 W cn 2 in 2 c) E 5 E in I E u) i > c ~ c C H c .> w w c E .> C C m c2 cc- C o E U U E o E o U U U U � U E o o o a)o U 0 o) g rn 0) a a a >, O >, 0 0 >+ 2 > 2 T > >. 2 >. >. 2 va a 5 r 5a v U 5a v 0a a> an an an an a) an o an an an as as o an c c c C c c c E C C C C E c c 'p O O O O O O O O O O O O O O 0) 0) 0) 0) 0) 0) a) 0) 0) O) 0) an 0) an o) c c C C C c c c c C C C C c C o O 0 0 0 0 0 O 0 0 0 0 0 0 0 co N 0 0 0 co 0 0 CO O CO CO O o o O O 0 0 O 0 0 O O O O 0 N N N (N N N N N N N N N N N N CO C 0 `0 c c .c N .o c O 0_ .N O 'N6 co N N J N C U 3 12 O O d -.0- o-c U a> > N .co co a) > .E a N O 5 N O o co- 0) N U N —.in E _U 0) E > 0 a) v> m a) m 0> E rn 0_ o C a> ` o 7 0 a) C aS 0 Q 2 a O 5 c E L O O _c L N O a) E d ° V a> m co L 7 v y C :: > a n C o0 H E '� o O > o o '3 c> w m n • o '3 0 7 > o a> 0 a 0 E 0 a. a E Z N aci O Ti, u0i p a> ° O a U p . O 7 U m c a > 6 .N d a> E o 9 m 7 E Y c 6 m 0 o o 2 , a) a) C a 3 C ai 3 f4 0 > o .5 a o aa) .o N CA a N [6 c .N-. N A-, 7 O o U C m O -O a J C 0 0 0 O O E'n `6 o o ° o o c 7 0 0 a U ° aa> cn 0 o C 0' ,0 Z a- v L a) 0- c c o -5 0 0 N Z C n n U m N c Q a w N C E d c w a) O 'n 0) = 2 -7 0 7+ 00 a) c O N J a) N 'O N o co 0 U N L C 0 0 0 N .t 2 N 0 a 'V a N N a) 'C > •C U E 0- L., 2 O 0 a C U N O O O C w —. O 0 U• a N C 0 0 't T N 7 O C � a U U) (0 O 7 S E 7 0 O o V E y N U U 0 `� N O• 'C > 0 � N a) a _0 a 2 d a)c 'C C O U a) O N a) y 7 V) a 0) O N a .o N u)2f513C01C3dity�Co oudPacket- f4 ' ¢ w m Page 134 of'0� ° a CO w co w 2 a w cc�2f 4b118/jrl c° E vi csi 12 -o w d) p vi c r c m o 3 c co O c co ° N a .- c -o a) o rn• m 3 o a o > m e c m o ri E 2 �0 N a) c N C U 0) 7 a 0 N N a u) (� �i. M > .0 2 .c a o .� c U Q E O E C a> c c o LL c c 2 co 0) a o •c > 2 E c a) o > 0 0 c N o 0) �'(� C C N OU a) C C) a O o-0 ,c 7 a N N L a) t N E 'y C a5 a) O O 1- Cn o 'v � w o c o � L 0) > c E c y � c o o a -- m •, o N E 4- o E c aci oo2S a °) o o m:° W o C I N E .L- ---C fl. > ❑ i) .N ,-53 6 LO N co c _c 69 < 3 2 c p S- a°i W -0 > p � U � a a) _ Q 7 N 3 C0 E N U o H- a) a) c L O N O C O E p 2' a a o Z Et m � i6 a } m o 0 c c U o o � ❑ o a I-- O LL a a 0 m e Q C� 3 0 cn C O OU a N °� U T(0 O N a N .u) d m C E c a .0 D a) -0 E D o 0 3 o a o c o o c a• - c o C a U > w a) o o- E O o a t H < o -c > Na) o o c) 4- E m O c o cm > 0 .0 mU 3 c a) a To C o N E U O y a L W . N 'v o 0 as N o a a) 00 Y o m _ o -p N c a) o2 coo Saco c Eo w 2 o o C o c •c c) O U F o 3 - Cj o p o � E p p- U <-) C U C a) ,Q a o o m • 0 n 0 d m ca a`> N s E co Q Q a) N N a) co (0 U- N a C U E 2 U -T L N m U H a c c c c c c c T.P. c Q m ai cn = c c c a) c 0 c c c c H a) a) U LL LL LL LL C -O LL ❑ CZ T LL LL LL LL C/) C a a) 2 (0 c`6 N C� 3 (0 Z c c`6 (0 (L6 Z o 0 (� ° +� Z a) N a) a LL 0 0 O O m iv a) ❑ o d LL E .c 0 C C C 0 C C� U C C C C� C C/ Q a) a) a) a) Et a) ❑ a) a) a) a) U a) U 0 0 0 0 0 0 0 0 0 0 0 ❑ a ❑ N W a) a) a) a) () o a) a) E E E E o E E E °o o 0o 0 0 H H H H M o H H H o 0 o 0 c) y0 . �0 c0 u) 7 o o 0 N N N co (C w ER 0 w w Ef3 69 Cf3 E!7 Q CC T E ) N M C a H = 2 Q O `_ _ Z 0 u) o •5 > w w w �T, w T C H c > U U U U U U U U d U U co E o U 5 o U U d a o 0) 0 0 o rn o 0) 0) 0) 0) C 0 N C_ C C_ C c C C_ C C_ C O O O O O O o O O O O O O1 c) 0 c) c) c) c) c) c) 0) c) 0) O) C 0 N C 0 C 0 C 0 C 0 C 0 O O O 0 O O O O O O O O co co co co co W W co as co W co _ O 0 0 O O O 0 O O O O O o o o O o O o O O O o O o N N N N N N (N N N N N N N o U C a) .0 C E U •2 O p C 0 C C 7 " 4- Es C U O .3 C Q O E O a Ti) w CO a) O N a) o c O cq 'N o a (0 V) 2 C W ) C a o C a U 2 U O` N O .co o C N Oo O S? C a) C (6 ❑ O m C O a a.Q Cl. E ° >O O coj p d N N .E .,U� Z `� C C .E N C• o a) C o N aa)) E .o c o w ° ° c)'� u o o >2 t 3 E ;v o .2 "c c a`) - E 0 'O a) N !6 a) E V/ U N ° o U w > o o a) (i (n "N p C 7 O a)co -0 o o= J C� c o 3 LE a) cn a, o 0 o Z. o ❑ O m cn co o a) U c < O O - a) ° O C C G _ c 7 E �' a m > ' a a) N o c o o "" aE) E 2 0 c c z O .o ° c a) Y a E T c a a) a) N a N � (0 co o N o °- a) c• ZA a; a) .O- -C - U - 4 m O L 'c •- C a 5 a a) - C O p E r U O V fa a) 4: O o E) m U E v) H a) too v) E c) o c c 7 co n m o .°- 3 U p CO a E o a c o wp ° N Y o 0 7 2 U w Y Y 0 0 o U) O.o = a) d a 0 0 .0 > C0O) 7 d N C 7 p N C‘,0:2.,,, U Z C d L N U C) Q N O a) C a) 7 a) C c o �, (/) E o Y ._ Z o c a, E o o E a, - a .5 3 m o -c x) O--c C " a) N U . a) a) N .- C a) o N a) N V) a) ' i U N a O >, E C N W N °. ) N o o -c o = N O N m i) m 'p ° 2) o O -c E ° o ao) £ c o O` N ° O (° N O cn c �21714U123CityuounciiHacket ❑ 0 a` co a) 0 a a Page libof°-i 3- E a) ° o 0 LL u E w o 20140118/jrl co ai a) a) C -p a) a a) -Co NI C c w ;v > c c ',.-11_, O o ,_CO o p (D > BCD 0 (N °- < �' U) 3d ° O � '1;5- LL = LL a - m CO CD Q Q ? C Q O C o O o .� U m ` N 0 7 a3 c ° o u°), C am ° Lid Uo( •m 0 w C m 0 ami a) o a) a n m c ° 0 >- C m o "o a u) >, - = C " mry a) - m o CO Q Ts m o �' p 3 ° m o co o m 0 -o o° Q U p N . EO c C U 3 A -06 O EL a a) N C CO U '3 CL a U 0 O � co i O Q. 0 0- Q CD U c .2 U to O c LL U Cp 0) C 6 a m O O -O i a) C U -o "" m �° "" C O O O V Q N C } a O a n U a U 0 o 00, c,.) 7 L E c 0 O N m U 0 C co I Q a) ` m Co C '3 a) Q u E c •m 0 o c Co >. a 3 3 0- C c a) c m > u) C U 0 a o 0 0 Co a) (0 CD a •0 p Co U Co CO co c6 Q a ,U > o H CO 0 Ca a m o 3 0 m C )) Co o o C C p E C 0 aa)i .0 `m - Y `p �o C 0 c 0j m Co 0) min U 6 co C -6 LL CD t CD CO E a) E m U o c C it E a = a) Co O `o 0 c Y 2 cn co in 'o) c co c., m o m 3 0 CD 0, Co 0 LL o a N C Et U 00 w 0 co ct °- a a a a m a a a a) Q 0)) a) a) c c c c c c c 7 F 7 O- 7 7 C a0C) -6 II LL LL LL U (n LL D ( -0 LL LL LL cn Cn LL C C/) a U) a U) a O C Z m u- OJ E C7 S m m OJ xS O o *5 3 = Q LL C7 C C a) U 0_ C C C d N -0 J LL LL LL CD 0 CL)C C a) m a) c 0 0 0 0 0 Li 0 0 0 c °o °o E E °o E Co E E o0 °o CO o 0 00 0 o H H ° H • F- 1= o o ch ° o 6 o !l= ° tl= Co Lk '� V V N Ln CV(D Ll) Co CO_ CO CO > yCO CO 0) co CD r-- co K) E4 CO CO fH CO U) CO El> K3 ER N- 64 E9 T T T T T T ' .T.. T T T T T T•_ _ _ _ _ _ _ _ _ _ U _ U U U U U U U U U U U U U U 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) O) 0) 0) 0) C 0 c_ c c_ c c c c C_ c c c c C_ O O O O O O O O O O O O O O co ON a) 0 0 0 0 0 0 0 CO 0 0 CD 0 O O O O O O O O O O O O O O O) W CO CS) CO co CO CO CO CO CO Cl)_ N- Cl)_ CO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N • C 0 C U U CT u) a) To C Co Q c N O O Co c C • L6 '060 - Co c u) O C 0) 7 N 0- U co co RS 0 0 O - U o c 0 N CO 0_ - Q L O- m t C OL 0 s- 0 ° O_ a) ,°) c C a) a) 0 N 3 (6 uj D_ Q) •� C O U O co• O 0 Y C U a) Co Co c a) y U 6)a m fi Z O a) a m Y p c > L O- co a) Co 0 3 cn 0 E c U a a - E a) p w 'co 6, m a) a E Co cp U o U m o o N L N (j U c 3 a C cp N -00 00i a J u) Q a) m w 3 O a N o U c p w C U 5 Oi > C O m 0 0 m m 7 Y O' C C ,_0 a (n Q. 0 .«• O c6 o 0 Q a) O- a) m O m =p 0 0 a) a) Co d u J3 ° c .> � 6)N � pN � 0. C/) C pa o � O LP, a) a) o c m C CD .w co Co m ° 0 o 0_ c E m ....0 c 0 c E S Co U m > o f a0i n o a) g o (j p o '? °' co m o 0 o o 0 01_6c o c o E a) o a) E 0 a) a) 0 m a) E m a m r a o u) m .0 2 p •N c 22 -5 ~ ? (/) 0 t m c U c c 0 x o > U > N U a m e U m a m > o - co m 0 c cn co p_ U - c - - a) E w o m o co Co. m Co m N Co .o Co -C •C O 0) u)•> c0) a) O- 3. a)) o U o O j N °- °- a) 00.. 2 CD Q ° c m U 3 Q t' .E w. m U c�U a a_.2 as .3 a Q 2 D b140T23C1,yuduncilracKek Image 13�of 1b3 28'1401 8/jr, O ro CO N 1- CO s_ V to • C d >+ a) .0 D c a) E E } m } O a) } } } so a) c = ., w N .0. LL 3 'O Q LL LL } LL E N C a) Q •C 0, O •C 0 0 > >,0_ ) >>' m p 0, O c c C < a) (0 O 8 ) x O 7 .0 d >> V U T C o 0 o O E co O o O c 0 �_ O O O > ( - C ( Q (D , N 0 c Z a) N c cu •N o o u_ _c C O N 0 7 D w C co co u) C) u, Vl U O U O a) Y CO (6 c) N a) E E m a al c 0) V 0 H a) cn O m I Q N 0 C N O' co O) a) C °•5 • E c .3 0 3 N 0 °) o E a c co — .- a E -0 0 3 T C 6 o °) X s > as a u°)i co 0 - 0 d ° @ u! O "3 7 a) a) N O 0 a) m cn 0 H co 3 ° N ° LL -o L a3 -C co -co) C 2 a) c C c o m co a a m = a) 02 0 E UO >, E >, C a7 a) C _a E co W u, N U a) N a cn o C 3 3 3 co c < E .0 a a) -2 o o U E o a) a w 2 o o, = m >, Z m a >- 0 co 0 > C CO- N N m rn .>. 00 U 3 O O 0 >� O a) 6 N L a)ci) (0 o U) N 2 Q. ~ > Q 0 Ct • a) o 0 0 0 a) a a a" 6 a) 06 a 'O a) (1) = 3 3 I- a) .(13 2 -o = U ° lj = Cl- o a a) c 7 = U) -O (n D LL LL LL () () 'O CO C LL 0 L H 0) W w (n a w (6 LL LL LL 0) otS 3 otS = 2 m m 0 xS c 3 co LL m m O o� m m m a`) � a) a) c a) a � � o U � m e Z c C7 0_ 2 Z � LL Z (. 3 c Ca) ° 0 LL co 0 00 � CD CD CD0Cn 0 a) Ci) - - w c U o a) O o °° O O up ° > 00 O 00 00 E E 00 ° o o ° O O M .E W O O O O i H O O CO c) to N O E9 N I� y ' ° d O N CO O Lo EA (N 64 (N 64 to DS fA (n (n Ef3 N w p J O O Q w _ d o U U U U U U U U U U U U E o E >;U H o b- >;U U ° ° ° ° ° ° an 0) rn ° rn ° C C 0.) C C C C c c C c C C O O .6- .6- O O O O O O O O1 0) O O) O) 0) O) 0) C1 O) 0) 0) C1 C C N C C C C C C C C C C 0 0 0 0 0 0 0 0 0 0 0 0 CO CO_ CO_ _M C() CO_ CO CO 00 00 CO CO an N_ O O O O O O O O O O O O O O N N N N N N N N N N N N N N To O co L O -0 C -0 . C cco O >c 0,o 0 w CO N c _= p).O a) C ° C '- U O 'O E a) C a) O iq V, m °- CO a) '5 2 °. H H O O a3 N -O - c6 -O E U c c0 O .0 O co-C U N C) E _ c O - C C N O > m c 0 CD .c c p- 0 a) a c O co o co C co a) c 3 0 $? c o o E ° Q w w > c ° a E CD c 3 N -6 CO (0 0 a) L O >,.' To c p w U C p Q a) a c ° CO 0 o E m E „ L a) a) `° a `) m :° ' o m api o m ° n o as ° o o N ° c U o — v > C7 } c a>) ° co 0- 0 C CO >, -a E > 3 o c °) as v 'o vi m E o a) o > m 3 .0 E 0 a p' m a) C CD LC/) a) o c o a) c0 a) N 3 0 0- a) -c am 3 o ›' D E m u, aC a) 0 > 0 o c E 7 C u, O 0 E -c o w (0 = — • 3 O (0 O a)•n co o = n >, la E C a m c "m o > .E -p Q > c N i am O > c a) o �m a) 0 a) 2 o 0 o O w a) a) co o as . p o ° o c a) o m i6140193CitvCounpiFPa`cket a U o Page fi3tbti5 Q ° ° as U o �' ° w w Z�140118/jrl o Y c N N Lo tf) Lo u) >- a N 0 .c a .y. O .N. co O O M N N y m 2 a) .o fl-E E E ° a) -tea 5 a N n T 0 ti U- U U- U °- LL ° `m '6 Q a N = w N N a) C C E a) n a7 0 > -a a)64 >L CO N C y '. `� >. O 2 -O U >' i N N 2 m co m a 'C a) T a a) W 0 c V as O C a � a N a U > Q C E a) N O a) ,t (a 0 c '� @ o f } o($ O .0 ai uo) CO E a U o H am c to 0 0 E o c 3 m o c o m Z C a) Y a) (n-7 -Op N CO C ? U c CL 'm y a) co N O d) m a d > co N •a) - N °c 2 a) 2 U 'p I 0 CO L j co 0) 0 0 •a > .co 0 a3 ._ a) () a) U C CO C a) O H U a U Q C E L N 3 > a) O o C a) N a) N 2 >` E N a`) C 0 0 U U a) >' N C 0 O tll `t '0 o m Q > o E ate) m 2 m i O m m 7 3 a0 T U .-C Q = N N O y L (0 I- J o > U a co c 7 U))) C o co H c Y N E H = C m as Y O N > 0 U -O L O 0 N@ 3 o N a N L a) m a) >` -) ai 0 m 3 al V2 m c o C 'N N 0 CO 0 a f c C >. > a) C -a C a) .N C C N 2 > < O la, "O 3 o O a) Y a = c 2 N T C > U N 0 a) a) .5 (n E Q co ° - 3 2 E 0 >" `O L2 a) o E 3 0) a) > 0 ca LL o O d O c .L.. O CL _c E. _ 2 . pp 0)_ N u) L co L U 0 C V 2 U - m N w a) W O 0 a) � •o - a a) U 3 2 a U v t L a >- a W 0 it Q co W I- rn L C 3 C C 3 Q C c 0 c c c 0 c c I- = I- a) = c H a) LL. H = H > > = = = > > 0 I- CO LL- CO 0) -0 U- Lt_ (n CO W C (/ LL. CO LL. LL. LL. LL. IL W LL. LL. O O o O «S S m ,(72 0 O o OJ m OJ m a) 2 m m m a) 2 o a m a LL `c a) y -o _1 a a) a m m a) m m m m a) (n c U :: C C (/> :: o (p c Cr) c c C C C C c C a)0 0 0 uL 0 0 0 0 0 0 0 0 0 OO 00 00 0 O 00 >O 8 00 00 0 00 00 00 Loo Lri I� o 0 (V 6 NiT t0 M co CO N '7. N N CO EO EA ;FT Co N3 0 (f3 to EH dJ HJ ER E9 EH CO Z ct U U U U U U U T T U U U 0 U 0 0 U U U 0) 0) 0) 0) 0) 0) 0) a) a) a) 0) 0) a) a) 0) C C C C C C C C C C C C co C C C O O O O O O O O O O O O O O O c) 0) 0) 0) 0) 0) 0) 0) 0) a) 0) 0) O 0) a) 0) C C C c C C C C C C C C N C C C O O 0 0 0 0 0 0 0 0 0 0 0 0 0 CO O CO CO O CO O CO O co V V V •0 co 0 V V O O 0 0 O 0 0 O O O O O O 0 O 0 N N N N N N N N N N N N N N N N 0) U U •U C N a 0 U .0 0 N O C N m co cco N _m �' N w a) E E v) m C m Li_ E r- C aa) C) N 'O o .L-� N O E U 0 0 C a) C C °' E 7 O 0 a.0 C co 0 a) 0 0 N ` a a a) I 0 a) a) -c U x N a) o U O a c m O E >' a E E a) a) `o_ 3 .2 a) T a) •x Y a) N a) a U C L N - -2 a) -c 'C a 0 a) a) O a 3 c a) co c a °= E o m w aa)) 0_ CO n CO a) 0 I7 E co .c a) E CD 2 3 o c 0 c($ a o 0 0 a0 .cam0 ac) 0 a) o co v co -a Q 0 O 0 w > ;o - a o) a) w aEi Q a) a E m a) m o O -OO c 2 p C o 0 E ? C E E c °5 .N = m a LL 0 !i '5 u. m ii 0 a0 a c CO as a Q 2 c O 0 E x as a O a a) co D rn a 0 0 a Q■ I p_ I a) 1 0) I c I I a) a a) 7 O0- a „U- m a E (6 N O >, I 'N >. N N Z. 2 .>' .-- ma Y '- a a o C o O CD o N o o a- co o o a a) L a) a) O CO a) O E co 2.--, O m E m E O c ° Na 0 a) -- a C a C a C a as CO a C m c c = N 3 .0 N n U = 0 o f O) = a 0) N co > 5 (n O (n E co O co co co a) co N a m e C .. C N E � m .0 y != y U E C m 'C U U N w .0 d U (�0 •U d U N U N U 0. U I .- o .0 o o o N >, o `o o 0 0 0 io N N O w .s 0 d .� U a a w E 0 2�1 0123aty`uoun ilF�ackvet 3 0 c Q ` a Page m8 0'�5 ) 0 a a) a 0 a a) a a a 0 o m 201401 it/rl ee % 529 § 3 »^ o ® - % \ g ! - o o - / ) j $ § 2 f 0 \ < \ \ / , ! n e eo - - • 7722akE ! { a / ) q /\ ) \ ; ƒf E a U.h o - cc o ° - m>, = a % § = H 7 3 2 0 I ` E ° » z ° ) 2 = 2 2 ƒ) c a % } E / § / § = m \ { \ 2 _ = e o . 0 § a ) g � » /* � 0 0) a / , c2 K R ® 3 < 3 � - 7 0 0 ® ° ®5 4 ` / I k kG -- � u k \ 0 > j ( \ \ \ § 2Q / ®) \� � 7 k )° � c - 2 = w ƒ ? - = mu) >- H / § } \ \ 2 := .,c/) = \ _ > = Je7 : @G § 5 { \ 0007R + $ ! E , : s &R o \ ) ® CO CL ) , % Ga < ° S e o $ a C 0 2 5 ] � — J 0 § « » ¥ a 0 } § 2 = _ _ U IL 3 = § = 2 -0 2 -0 } ƒ } ) ) < § E § E § E § z ) ) ) o « •- LL E IL E = E W g o 0 \ ) ® co co co < \ \ \ 4 z = o = 0 0 0 o Cl) o E E E \ ƒ N \ \ \ S 4 p 4 / && CO CO CO& < e I- (/) = CO . . 2 § ) o , §> > , > > > >, § » §o e o § 0 \ / 3 § - f f / f CO n / f - . ) ƒ \ '5 '5 / )ƒ \ o o 0 0 0 0 0 - - - 2 J - o @ co R o @ \ 8 R 0 % R - \ Q = _ $ § 2 _ ] % § y co & w0 E o 0. G E § - CO co- o CO £ / 2 f § ] ƒ \ [ ƒ f ƒ 2 = D / ® § : § 7k $ c § 2 \ e ® § Q < et ] § E . > -- E o a c 2 0 o - _ , @ E E 7 »= u 0 - c 0c a ° ) S \ / g { off $ @ \ ƒ I - k _ \ ¥ 0 e I c o m o_ § \ k ( k \ /t ± E 3E ` / = 0270 . « = 2 § 0 7 2 7 E 4 E 2i- 2 m § o & U CO a § _= E 0 0 / 2 0 : o a >, c 2 ° 2 0 § 0 co E E E _ E o s y , 2 2 2 = 2 \ \ I ® 2 ® I ® � CO: . Eo@8 / \ § AwA2 « ƒ(iA@3E3m 4 \ eor�d9+7/ 20140118/jH I Q -o > (7 o p 'o o a—) L 2 O N .� c L c a1 N uu C ° N N Fo 1:j 0) .Sc b — -O 17 N O. C C 01 O N � v 0 .0 n a) O n • C o 0 2 2 to O L fo M 3 O_ u O- +■ n s-i, LL a ^ o o (? Q E CO 2 a) ° n — m u y,_ (.9 = CO yt \ V -co N 0 a) C O _ O a) c"1 O 0 — d .c C u O 'V — u O O 4-I O O u C 'o N N U L e-1 is m o 0 n > •3 O a) y. <f a`J .5 0- , O O c_ C i �6 V 0. 0 O C 0l bq " T CA C Y L O N al n C V �+ 'O 0) C OV .0 ul IN3WWOJ °• u $ `� o ° a v N 11/N011100V ° 0 0 0 ,, o v t a c E ro C w a) C N 'a -a cu , C C CD = C E u CO at 2 is cu a) 3 0 o 2 -0 m a) -0 -0 T a �- o .= .7, U n a) '0 E o v a oO oos E c b. 0 Cmv 0 � C a 0 LL a, V aJ c 0 a1 -O al pV v L • a) N O. U T ,n C .- C N 'O C V v E (,j 41 C C CO o" N a) c"1 F- O -O _ n7 a.+ 0.1 O on v = .1-. o °C° 0) cc E N L w C CO. 0 0 W a) ' cM-1 •� R n O C a) O j u 'O • O O n +L O a7 N C a) "Lo 4 E N O i o c> w N E O a p L tc uy) C O N O N N - , L - N C U L � C n 5 E to O _. ba a O — - \ .3 .n ro a) 5 v) O E T O -0 ro n n n n v o _ o o a 3 3 m C.' v ar Y v Ql Y 0 G• O C 2 O Y Y i 00 ar C ` 0 u O 0 O b0 7 C a] a 2 O o Q > 0 0U C M a.+ 0 In ❑ U a U O u-d m o w U 0 06 U O h O V C a) C T N 0 _ Ti., E O I1I8ISNOdS321 ' (9 ar w 6 0 c a) v a rt3 no C C —O O L L O c o 0 0 oi5 u+ U U m Q 0 no o o cc no C 'O a) U U 72 ao 2 N N O N N p C — C C C C C T C C ,� ro ro > ca fa a) v fo 9 co ca 0 . C1 m 3 ❑ U U 2i CO ❑ . (7 ❑ ❑ 2 ❑ ❑ to CO CO CO N N N N N N bA M M M /47 M C C C C .-I ci .-1 c-1 ci C c-1 ci .-I N H 31t/0 'ma °� ma a N N \ \ \ CO CO N N .-I N N 0 0 0 0 m DO ,-1 ti N 1 0 CO C� m Co CO a) CO to C 0 co m ❑ T v Y jo u CO U as Cl 7 ▪ a vo>. o v 0 7 D --o 311 NOIIJV i o c no OA c a ) Y o a, v g u ro T 2 U L co cu n 5 of F- O on .-7 co to -0 0 L C_ 0 N > — m v1 \ CO C a) m N i0 W C C co CO O o c-1 0 0 ID C -0 CO V` C 0 to E a) N al a] Cp C a) O O -0 '0 C tto U ` u .� 4 3 (9 'C L 0 u a) o LL a) s_ Li c m 3 L m > v LL a C " ti> i 5 H a ro O 6 a) o 2 0. Vf a) O 0 > c CO 8 E L 'a v ° a) a1 v u °- a) a) E V C_ U 7 to s O C — ca n Q .,0- Q o v L u v E a`1 v E C a) m U CO 0 Y a) a) N CC O a) ti N a) cu o m CO vim' 3 C E m m H E Q 0 3 N • 0 c L u 0 •O N o N C v CO > -a N O C N K O C an m 'i-+• U C a) 0 a) 0=A E Y C T T ❑ a) Cl.) to N u C x a) Q ) u - C U- m C CC o. 3 no 0 - C m v 0 0` n 0 n v Q a m o a) E -a'0 u L E E a) E u o .� `� ;� La v ,„ c o ° in no m E E •`^ (0 > v bo 3 E > 4 c m U U Z H CL• K CL () Q LL ❑ K U Q U N N CO lD I� CO Ol 0 N N Cr) ▪ Lf1 CO N 00 of c-I c-1 H CH c-1 ,-I N ci N c1 20140123CityCouncilPacket Page 140 of 153 20140118/jrl INFRASTRUCTURE COMMITTEE MINUTES CITY OF TYBEE ISLAND November 14, 2013 5 P.M. ATTENDEES: Paul Wolff, Diane Schleicher, Angela Hudson, George Reese, Barry Brown, Jason Buelterman(Mayor), John Giordano, Chris Stovall and Tom Groover. Approve the minutes of the previous meetings—Paul Wolff asked for a motion to approve the minutes from the last meeting (10.10.13); Tom Groover motioned to approve; Barry Brown seconded; the vote was unanimous. New Business: Elevation to FEMA standards of Well House a. Review engineering requirements and costs—Chris Stovall (Thomas &Hutton) states, I think you have received a copy of the proposal; where we see the most money being spent on this is, you're wanting this thing to stand up to a category 5 hurricane; so it's going to be new concrete piers and an elevated concrete slab;we can build whatever type of building we want on top; and then fill in below; with a category 5, they say the storm surge is around 20 feet, so I think we need to be a minimum of 21 feet up, so we're covered. b. Review potential overall project costs—Chris states, looking at it, it's going to be upwards of$200,000 to do each one. Old Business: I. New ADA Sidewalk on Eastside of Butler from 18th Street to 19th Street a. Lowest responsible bidder—AD Williams Paul Wolff states, Karen, we started at 5:00, and after a brief discussion, we had a unanimous vote to move $2000 from Joe's paving budget, into his sidewalk budget, to cover the low bid by AD Williams Construction, for the sidewalk improvements from 18th Street to 19th Street. The bid came in at$19,500; that was unanimous approval to recommend that to Council. Diane Schleicher states, I think if anybody wants to come back and modify their driveways, within a certain amount of time, to accommodate a bigger vehicle, I'd like the City to consider waving those fees; we're the ones putting the sidewalk in. Paul asked if everybody is okay with that; they replied yes. II. Update on Jones Avenue: a. Thomas and Hutton, Chris Stovall—Chris states that he met with George Reese about 2 weeks ago; reviewed the plans with him and got some good information on some things; plans are complete at this point; I'll get you 20140123CityCouncilPacket Page 141 of 153 20140118/01 some final sets; our plans are to go ahead and submit these for EPD review, probably by Monday; we worked through DOT issues. b. GEFA loan will be used for portion of project and paperwork handled by Thomas &Hutton—Chris states, we have the GEFA application ready to submit; we already had some information into GEFA from the past, from the last time; we'll be sending them updated information with the two application forms; I've prepared an engineering report with some finance information in there; basically you've raised the rates about 7% this year; based on the funds that are already in place, that's more than adequate to pay for the debt service; it'll be about $93,000 per year, for 20 years, in additional debt service, for roughly a $1,700,000 loan. c. Discuss timeline for project—Chris states they will submit for permits next week; it will probably take 3-4 weeks to get our DOT and EPD approvals; GEFA board meets on 1.14.14, to announce the funding; if we put the project out to bid, say by mid-December, and do things concurrently, we should have our permits back by then; take our bids around January 14th, as well, so we would be able to award, basically that week. d. Review waterline costs and paving cost III. Sewer Force Main#6: a. Thomas and Hutton, Chris Stovall—Chris states the design is complete; we'll have the bore under Hwy 80; I've looked into the open cut along the sidewalks but we have to get under everything anyway; we'd be down about 6-7 feet deep with the water lines; we'll be in the groundwater anyway; so that's going to be pretty difficult; I've talked to a DOT representative about having a PVC directional drill; a larger casing, then slide our actual carrier pipe with that; DOT is fine with that; we don't have to have a steel casing in there; so we'll be able to basically keep everything above ground; they'll be through in 3 days, versus, 10-14 days; I think this is the best way to go; we'll probably see about a $5000 savings. b. GEFA loan will be used and paperwork handled by Thomas &Hutton— Chris states, we'll have the GEFA, DOT and EPD submittals made by Monday, at the latest; we'll get those back by mid-December; we can have it advertised in mid-December, at that point; 30 days advertising; bid opening mid-January; award it by the 23rd; start construction probably about 2 weeks later; as we go through construction, we'll need to have a monthly meeting with the contractor so we will know where and when they will be working. c. Discuss timeline for project—Chris states, we're looking at an aggressive 6 months' schedule for both the water and force main completion; we can make sure they're doing certain parts; we can try to get through Jones before June, and maybe working on Lewis in the summer; the force main, we definitely want to be under Jones, and around the corner, before the summer; once we get back on Solomon,we can have Solomon closed off to local traffic; shouldn't be too difficult back there; Polk, same thing. 20140123CityCouncilPacket Page 142 of 153 20140118/01 d. Review sewer force main costs IV.New Drive-by AMR System: a. All meters are installed—George Reese states, every meter is completed; it's up and running; as soon as she can get a full billing off of it, without any problems, bugs or glitches, then we can switch over to monthly billing. V. TRAILS PROJECT: a. Project update - Thomas and Hutton, John Giordano—John states, prior to the last Infrastructure meeting, I had sent Diane some areas where I had some concerns where I got the survey back; we actually see where the marsh crosses the existing railroad bed; I know there's been past discussion about possibly putting some lower boardwalks in there; after that, I met with Diane, Paul and Bill and we went out there and looked at the area where that marsh line crosses the proposed trail; after that meeting you had asked me to look at the cost of putting in a low boardwalk; one that wouldn't require handrails; with the assumption that Georgia Power was also not going to be able to use that boardwalk for access; we looked at the cost; we estimated the beefed up boardwalk at about $175.00 a foot; for the lighter duty boardwalk, without rails, I think we're looking at more of a range of$115; you had asked me to go ahead and do a cost analysis of deducting the portion of the trail that we already included in the cost estimate and add in the new boardwalk; I haven't had a chance to do that yet; I have been coordinating with Tommy, looking at easements; he's been doing some research; best he can see right now, he thinks those power lines are covered under the franchise agreement; Tommy suggested calling Georgia Power and see if they can provide a copy of the easement, if they have one. Paul Wolff asked Diane to call Georgia Power and see if they have a copy of that franchise agreement, or easement, so we can verify that. Diane replies, yes. With no further business to discuss, Paul Wolff asked for a motion to adjourn. Tom Groover motioned to adjourn. Barry Brown seconded. A quorum of city council members may be present which would constitute a meeting. Respectfully submitted by Karen Reese on 12.10.13 20140123CityCouncilPacket Page 143 of 153 20140118/jrl INFRASTRUCTURE COMMITTEE MINUTES CITY OF TYBEE ISLAND December 12, 2013 5 P.M. ATTENDEES: Paul Wolff, Diane Schleicher, Barry Brown, George Reese, Joe Wilson, Chris Stovall (Thomas &Hutton) and Tom Groover. Approve the minutes of the previous meetings—Paul Wolff called the meeting to order; asked for a motion to approve the minutes from the 11.14.13 meeting. Tom Groover motioned to approve. Barry Brown seconded. New Business: Old Business: I. New ADA Sidewalk on Eastside of Butler from 18th Street to 19th Street a. Project to start in January 2014—Joe Wilson states, it shouldn't take but a couple weeks to dig it out and pour it; he should be here the first or second week of January. II. Update on Jones Avenue: a. Thomas and Hutton, Chris Stovall—Chris states, the plans are completed; we have them off to EPD, DOT and the only thing we still need to do is send them to off to the LDA for permits; will probably do that on Monday; we're on the schedule to concurrently get our regulatory approvals, with the funding approvals through GEFA; we have the GEFA applications in as of last week; the Board meeting is January 14th and they will make the approvals at that time; the money would theoretically be approved at that point; we had talked about trying to get a bid opening along that same time frame so we can award the contract at the January Council Meeting; the only outstanding issue is to fill in the date on the advertisement for bid; we'll need 30 days to advertise to meet GEFA requirements; you need 30 days to advertise, then wait a week, then advertise 1 more time; so it goes in the paper twice. Diane Schleicher states, I'll send you the schedule for the 2014 Council Meetings and you can figure out how it fits in. III. Sewer Force Main#6: a. Thomas and Hutton, Chris Stovall—Chris states, this and the Jones Ave. project is all under one set of drawings; we'll give it to one contractor; we'll have two divisions; we'll know what the prices are of each. IV.Elevation to FEMA standards of Well House—Thomas and Hutton, Chris Stovall a. Chris states, I found out that not until 2017 are they going to make us make an official surge, elevation number for us; we know that the highest number on record is around 19; we think the FEMA surge number will be around 20, so let's go ahead and be at 21; George and I met today(Chris passing out a handout); we went out and looked at the condition of the electrical; we really think at this point that, the electrical is more or less, 20140123CityCouncilPacket Page 144 of 153 20140118/01 just the labor to move it; we had $65,000 in there for the electrical, so I basically just cut that down to $15,000 for the labor; we've talked about, with our consulting contract, was to come up with something that can be used for all 3 well sites;just depends on what our height is; I've talked to our structural engineer, he basically would come up with a column design, one size fits all, in a slab design, bare bones; I do have a draft copy with me, of the cost. Paul Wolff asked for a motion that we recommend to Council that we move forward on the engineering for elevating all three well houses, at an approximate cost of$25,000; Tom Groover motioned to approve; Barry Brown seconded. Paul states, there may some FEMA money for disaster pre-emption; I know there's FEMA money available for pre-disaster mitigation; this should qualify; Paul asked Diane Schleicher to look into that. V. TRAILS PROJECT: a. Project update - Thomas and Hutton, John Giordano—Diane Schleicher states, I talked with John Giordano; we finally got the easements that exist from Georgia Power, in that area; all that pre-dates that area being annexed; it was from the County; the attorney is researching that; the addition to the budget is the boardwalks; even if they're raised about 6 inches, without handrails, they're going to impact the budget as much as $100,000; we want to be clear with Georgia Power about how much of a real easement they have; the drawings were very ancient. Paul Wolff states, what I'd like to get from John is, what's the difference between doing the boardwalk, and the previous plan to do the fill with crushed granite, and how many linear feet did he base his $100,000 estimate on; that is what I'd like to know for next week. With no further business to discuss, Paul Wolff asked for a motion to adjourn. Barry Brown motioned to adjourn. Tom Groover seconded. A quorum of city council members may be present which would constitute a meeting. Respectfully submitted by Karen Reese on 1.7.14 20140123CityCouncilPacket Page 145 of 153 20140118/jrl Tybee Island Tourism Council Board of Directors Meeting Minutes December 11, 2013 Attending Members Staff Wanda Doyle Liz Hood Don Ernst Kim Webster Belinda Flanigan Amy Gaster Guests Keith Gay, chairman Diane Kaufman Robert Bryson Susan Kelleher Jim Day Tracy McMahon Melissa Yao Hille Chantel Morton Monty Parks Joshua Navon Joe Marinelli Jerry Onyskiw Sanjay Patel Harry Spirides Greg Stoeffler Non-attending Members Cullen Chambers Bill Dickinson Melissa Memory Maria Procopio Keith Gay called the meeting to order at 9:05 a.m. 1. Preliminary Business A. Minutes for approval: November 13th Board Meeting Minutes, and Advertising Meeting on 11/19/13 Amy made a motion to approve all the minutes, seconded by Sanjay. Motion carried with all in favor. B. 2014 Budget: Melissa reviewed the budget for the board, noting that a $36,000 typo in the margin should be deleted. a. In revenues, room tax is up 3% this year, with a 3% increase expected for 2014. b. In expenses, the internet budget is currently being reviewed with production, SEO and other costs higher because they were realigned into more appropriate line items for tracking purposes. c. Sales will show Kim attending more trade shows with Visit Savannah. 20140123CityCouncilPacket Page 146 of 153 20140118/jrl d. Spending for the website will increase to improve, modernize and make it faster for visitor usage. Amy made a motion to approve the 2014 budget, seconded by Belinda. Motion carried with all in favor. C. 2014 TITC Board of Directors: Keith reminded the board that the absentee policy allows removal of board members after two unexcused absences and thanked those present for an outstanding turnout for the meeting. a. Amy thanked Diane, Sanjay and Tracy for agreeing to serve another term on the board. Keith has agreed to serve another term as chair, and Amy will again serve as past board chair. Belinda made a motion to approve the board and officer renewals, seconded by Harry. Motion carried with all in favor. D. Visit Tybee Report: Kim reported DeVivo Marketing has requested more partner stories and photos for SEC in Twitter, Facebook, Instagram, Pinterest and blogs. Forward any to Melissa Yao Hille at: Melissa @myagencysavannah.com and she will spruce them up and get posted. She noted any photos will require a signed photo release from those shown. Now is the time to post special offers as people decide their winter travel. a. Charissa is handling Facebook for us. b. The Executive Committee asked Melissa's team to handle all advertising in the interim until a director is hired, and for a period afterwards. E. Public Relations Report: Kim said Abshire reported the end of November we have passed the $1 million mark for ROI (dollar value of total inches in publications for photos and editorial copy). A first quarter 2014 contract has been signed with Abshire, with the remainder of the year on hold until a new director is hired. F. New Creative Report- Melissa Yao Hille a. Melissa reported all 2014 annual ads have been placed. Keith said our ad in the 2014 Savannah guide "really pops". b. The billboard is being designed; the Pirate Fest billboard will be changed out later in the year. c. The vacation planner is receiving new creative and next year she suggested businesses be allowed to make factual changes only, as total rewrites of their descriptions has brought printing delays. 20140123CityCouncilPacket Page 147 of 153 20140118/jrl d. The new photo shoot has not been done, and should be delayed to spring as this is not a good time to showcase the island. G. Financial Report- Kim Webster a. October year to date ended with revenues over expenses of $138,100, net income of $69,625 for a positive variance of $68,475. b. Room tax revenue is $689,212 through October. c. Special event revenue is unfavorable due to shifting Pirate Fest to SEABAR. d. Personnel costs are $4,509 lower due to open staff positions. e. Travel and entertainment is unfavorable $4,154 due to moving trade shows. f. Postage is higher due to shipping more vacation planners this year. g. Dues and subscriptions are under budget by $1,272. Motion by Amy, to approve the financial reports, seconded by Belinda. The motion carried with all in favor. H. Marketing Report: Melissa covered all details earlier in the meeting. I. Tybee Visitor Center/Operations and Sales Report- Kim Webster a. Kim reported visitation down 4%for 2013 for walk-ins. The number of vacation planners distributed has increased with a goal of using all before the new ones arrive. She thanked Liz for helping out with projects during the staff shortage. b. Joe reported similar number for the Savannah visitor centers, while the number of web visits has increased as people use technology more. c. Joe is taking the lead on applicants for the director's position and the job opening is posted with Visit Savannah, the Savannah Chamber of Commerce, Creative Coast, Georgia Convention and Visitor Bureaus, and Destination Marketing Association International. d. Closing date for applications is December 15th. Joe will shortlist applicants to 5-6 persons and discuss them with Keith and Amy. Non-locals may be contacted by Skype, with on-site interviews set for January. e. Joe asked the board to be open minded to candidates from outside Tybee Island and Savannah and to see this as an opportunity to hire a tourism/marketing specialist to take Tybee tourism to a new level. 20140123CityCouncilPacket Page 148 of 153 20140118/jrl f. Restaurant Week: Tracy asked about progress and Kim reported six restaurants are confirmed, with four verbal commitments. 1 . Menus are being posted on the Tybee Restaurant Week website as received. 2. Liz has distributed restaurant week posters island-wide and will start on Wilmington Island next week. 3. Tracy asked if the $10,000 in marketing included a food photo shoot, which was confirmed by Kim. 4. Wanda confirmed she will get 100 parking passes for the event. 5. Kim said Casey completed all marketing collaterals/ads prior to leaving and ad placement will begin January 2nd. 6. Blogs will be posted for six weeks. J. Designee Reports a. Visit Savannah -Joe reported hotel/motel tax for October in Savannah was up 7% and 2013 was another record year for room nights in Savannah. 1. Jet Blue announced a February 14th start date with presales higher than expected. 2. Visit Savannah was in New York recently for the annual media week. 3. Conventions are up by 9,000 rooms for 2014 already. 4. Savannah historic district saw 80% occupancy in August. 5. In response to a question on retail/restaurant sales, he said Savannah does not have a retail or restaurant association to track numbers. 6. Keith applauded the work of the Tourism Leadership Council in producing the recent Savannah Food and Wine Festival. b. Tybee Police Department- 1. Kim thanked Chief Robert Bryson for attending the meeting. She said the economic impact study has been on hold for six months until the traffic counter is purchased and installed and 365 straight days of counts may be made. 2. Chief Bryson said the city is awaiting a permit from GDOT to allow an imbedded traffic counter to be installed on Highway 80. A. He said a lot of misinformation concerning the purchase of the tag readers has been distributed and that both Chatham County and Savannah use them. 20140123CityCouncilPacket Page 149 of 153 20140118/jrl B. Since council voted against the purchase due to public dislike, the new system is being pursued to provide accurate traffic counts 24/7. C. He told Kim TITC can look online for specific days or traffic counts as needed. The highest traffic count day was 19,000 during Orange Crush. D. Wanda said $29,000 was approved for the original tag reader, and the imbedded system will cost only about $10,000. E. Amy noted the TITC wanted a traffic counter to track high traffic days on the island and some special events/weekends to allow TITC to alert businesses to seasonal patterns so they can staff up and be prepared. F. Kim said the traffic study was supposed to have started in August, and is now delayed until the new system is purchased and installed, although beach surveys were done over the summer. c. Press Conference-A press conference to launch the new Tybee creative and logo to the press will be held at 11 a.m. at the Tybee Lighthouse. Abshire PR is coordinating along with Kim and Melissa. d. There will be an Oyster Roast at the Westin tonight open to all Chamber of commerce members. e. The Visit Savannah/Tourism Leadership Council holiday party is tomorrow night. f. City of Tybee Update -Wanda Doyle 1. She said the Roundtable with TITC and City Council has been postponed until after the holidays. It will be held Wednesday, January 8th at 3:30 p.m. at Ocean Plaza hotel. 2. The South End Policies and Procedures pertaining to awnings will be on the next council agenda. 3. Wanda reported a 92% increase in island recycling this year! 4. A proposal by Councilman Bill Garbett will be on the council agenda also. It proposes increasing hotel/motel tax by 2% earmarked for beach Renourishment. While the city is confident in the SPLOST, federal and state budgets for beach Renourishment now, down the road this would provide additional revenue for the project. The referendum may also cover beach improvements such as a new bathhouse. Once a plan is established, a resolution would need to pass the state legislature for approval. 20140123CityCouncilPacket Page 150 of 153 20140118/jrl 5. Joe said he is serving on the state hotel/motel tax collection review board and it is important for the city to clearly develop a plan for what the money will fund, which is not now in place. 6. Wanda said she is also working with Stacy Jarrell of the Tybee Wedding Chapel on funding sources if consider the chapel a convention center with the new expansion underway. Ocean Plaza is also considering an expansion to their conference capacity. 7. Both Amy and Susan expressed concern on the need for business dialogue to work together for a strategic plan which can gain community support. 8. Harry asked Wanda to review how the sand is dredged and if south end sandbar could be used. Wanda said a meeting with the Beach Task Force will be held on ways to proceed. Keith asked if we have a representative on the Beach Task Force. Greg said he has attended meetings in the past. 9. Jerry thanked Wanda and Monty for attending the TITC meeting and for their support of tourism. g. Main Street Program Update -Chantel Morton 1 . The proposed reactivation of the Downtown Development Authority will be on the next council agenda. The DDA is another tool for the city and business owners to use to take advantage of low interest loans and funding sources for Main Street improvements. 2. The South End Policies and Procedures may be changed to allow awnings and canopies up to 48 inches wide be installed. Wanda questioned why it has been reduced from the original request of 72 inches and will research it. Chantel said the wider awnings will provide shade and be attractive to tourists for outside dining. 3. The Savannah/Tybee shuttle has announced reduction in service due to federal funding cutbacks. The new schedule will be Thursday through Saturday only. A shuttle wrap with photos will enhance the visibility of the shuttle. Inside ad space is available, but no outside ads are allowed. 4. Recent events: Last weekend included Tybee for the Holidays, the Annual Christmas Tree lighting and parade. She thanked Liz for help in contacting restaurants for their holiday hours. The Community of Giving campaign at local 20140123CityCouncilPacket Page 151 of 153 20140118/jrl businesses is resulting in donations to Toys for Tots, the Humane Society, and the Rising Tyde Food Pantry. 5. Third Thursdays Concerts for 2014 has issued a call for artists. K. Old Business- none. L. New Business- 2014 Board Meeting Dates. Keith polled the board on their preference for meeting dates in 2014. With no request for any changes, meetings will remain on second Wednesdays at 9:00 a.m. at the Old School. M. Announcements: a. American Legion Ribeye Dinner Sunday from 1-3 p.m. b. New Year's Eve Fireworks - December 31St at midnight. c. Visit Tybee Press Conference -Tuesday, January 14th at 11 a.m. at the Tybee Lighthouse. All board members invited to attend. d. Tybee Arts Association - Bling it On, their first all jewelry show and sale, December 14th, 10 a.m.-6 p.m. at the TAA building. Meeting adjourned at 11:10 a.m. 20140123CityCouncilPacket Page 152 of 153 20140118/jrl Tybee Island Historic Preservation Commission Minutes November 18th, 2013 Members Present: Sue Bentley, Bill Kriener, Monti Parks,Neca Stoller, Bill Garbett, Chantel Morton, Cullen Chambers. Meeting was called to order by Chairperson Bentley at 6:00 pm. Motion to approve minutes from October meeting was made by Parks, Seconded by Stoller and approved by all. There was a discussion on Tybee's height ordinance and how its determination can adversely affect historic districts. There was a discussion as to whether Commission members supported the concept of design guidelines to better protect Tybee Island's architectural history and unique character. The consensus of those present was some form of guidelines are important to accomplish the mission of the HPC and to insure the intent of Article 14 of the Land Development Code is met. The Commission also felt that all existing National Historic Districts and the pending district should be covered by design guidelines and review process. Cullen outlined the upcoming process to proceed with recommending local historic district designation and what procedures would be required. Meeting was adjourned at 7:oopm. Submitted by: Cullen Chambers Historic Preservation Advisor. 20140123CityCouncilPacket Page 153 of 153 20140118/jrl