HomeMy Public PortalAbout12- December 08, 2010 Meeting Minutes CITY OF OPA-LOCKA
"The Great City"
CLERK'S ACTION SUMMARY MINUTES
REGULAR COMMISSION MEETING
December 08,2010
7:00 P.M.
City Commission Chambers
777 Sharazad Boulevard
Opa-locka, Florida 33054
1. CALL TO ORDER:
Mayor Myra L. Taylor called the meeting to order at 7:00 p.m. on Wednesday, December
8, 2010 in the City Commission Chambers, 777 Sharazad Boulevard, Opa-locka, Florida.
2. ROLL CALL:
The following members of the City Commission were present: Commissioner Rose
Tydus, Vice Mayor Dorothy Johnson, Commissioner Timothy Holmes, Commissioner
Gail E. Miller and Mayor Myra L. Taylor. Also in attendance were: City Manager
Clarance Patterson, City Attorney Joseph S. Geller and City Clerk Deborah S. Irby.
3. INVOCATION:
The Invocation was delivered by Vice Mayor Dorothy Johnson.
4. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was recited in unison.
5. APPROVAL OF AGENDA:
AMENDMENTS TO THE AGENDA UNDER ITEM# 13 (NEW ITEMS)
13-1: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, REQUESTING AUTHORIZATION TO APPROVE PAYMENT
TO SOFTWARE HOUSE INTERNATIONAL (SHI) FOR ONE YEAR OF
MICROSOFT ENTERPRISE LICENSING, APPLICABLE TO MICROSOFT OFFICE,
DESKTOP AND SERVER OPERATING SYSTEM, EXCHANGE AND SQL SERVER
AT A COST OF SEVENTEEN THOUSAND SIX HUNDRED AND SEVENTY-
SEVEN DOLLARS AND EIGHTY TWO CENTS ($17,677.82), PAYABLE FROM
ACCOUNT NO. 14-512528; PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M.
Regular Commission Meeting Minutes—12/08/2010 1
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to amend the
agenda to include item 13-1.
There being no discussion, the motion passed by a 5-0 vote.
Commissioner Tydus Yes
Commissioner Miller Yes
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Mayor Taylor Yes
13-2: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE CONTRACT
WITH HORIZON CONTRACTORS INC., TO PERFORM ADDITIONAL WORK ON
THE DESIGN / BUILD OF ALI-BABA AVENUE ROADWAY IMPROVEMENT
PROJECT IN AN AMOUNT NOT TO EXCEED ONE HUNDRED FIFTEEN
THOUSAND THREE HUNDRED FIFTY THREE DOLLARS ($115,353.00),
PAYABLE FROM ACCOUNT NO. 44-814817; PROVIDING FOR INCORPORATION
OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M.
It was moved by Commissioner Holmes, seconded by Commissioner Miller to amend the
agenda to include item 13-2.
There being no discussion, the motion passed by a 5-0 vote.
Commissioner Miller Yes
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Mayor Taylor Yes
13-3: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO PAY THE
FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) INVOICE IN THE
AMOUNT OF FIVE THOUSAND TWO HUNDRED FIFTY-EIGHT DOLLARS AND
EIGHTY NINE CENTS ($5,258.89) FOR REIMBURSEMENT OF OVERPAYMENTS
MADE IN RELATION TO HURRICANE KATRINA, PAYABLE FROM ACCOUNT
NO. 45-541493; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING
FOR AN EFFECTIVE DATE. Sponsored by C.M.
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to amend the
agenda to include item 13-3.
There being no discussion, the motion passed by a 5-0 vote.
Commissioner Holmes Yes
Regular Commission Meeting Minutes—12/08/2010 2
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Commissioner Miller Yes
Mayor Taylor Yes
13-4: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, TO SUPPORT THE US FOOD AND DRUG ADMINISTRATION
IN ITS EFFORTS TO BAN CAFFEINE IN ALCOHOLIC BEVERAGES; PROVIDING
FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
Sponsored by D.J.
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to amend the
agenda to include item 13-4.
There being no discussion, the motion passed by a 5-0 vote.
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Commissioner Miller Yes
Commissioner Holmes Yes
Mayor Taylor Yes
13-5: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, TO RECOGNIZE SUNDAY, JANUARY 16, 2011 AS
NATIONAL SANCTITY OF LIFE DAY; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by R.T.
It was moved by Commissioner Tydus, seconded by Vice Mayor Johnson to amend the
agenda to include item 13-5.
There being no discussion, the motion passed by a 5-0 vote.
Commissioner Tydus Yes
Commissioner Miller Yes
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Mayor Taylor Yes
6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and
deletions):
Vice Mayor Johnson pulled items 16-4, 16-9, 16-13, and 16-14; Commissioner Tydus
pulled items 16-2, 16-3, 16-6 and 16-10 from the consent agenda (these items would be
discussed separately under Agenda Item 12 - Action Items).
Regular Commission Meeting Minutes—12/08/2010 3
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to approve
the agenda, consent agenda and pull list.
There being no discussion, the motion passed by a 5-0 vote.
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Commissioner Miller Yes
Mayor Taylor Yes
7. AWARDS/PROCLAMATIONS/ACKNOWLEDGEMENTS:
Vice Mayor Johnson along with members of the City Commission presented an award
and gift cards to several City of Opa-locka employees and the Parks & Recreation COOL
kids for a job well done in redecorating the city's Christmas tree.
8. APPROVAL OF MINUTES:
Regular Commission Meeting— 11/10/2010
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to approve
the minutes of the Regular Commission Meeting of November 10, 2010.
There being no discussion, the motion passed by a 5-0 vote.
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Commissioner Miller Yes
Commissioner Holmes Yes
Mayor Taylor Yes
9. DISTRICT ONE - COUNTY COMMISSIONER REPORT:
Larry Gardner, Community Liaison to District 1 County Commissioner Barbara Jordan
came forward and congratulated the Mayor, Vice Mayor and commissioners recently
elected. With regards to Mayor Taylor's request to get assistance for the senior citizens,
he said he would follow up with Corey Jones of CAA for that assistance.
Vice Mayor Johnson requested that Mr. Gardner follow up with Miami-Dade County
Transit on the city's previous request for several buses to be utilized for the senior
citizens. Also, she requested that Commissioner Jordan is made aware of the Homeless
Awareness on December 9, 2010 at the corner of NW 27th Avenue and Ali-baba Avenue
(Veteran's Way).
10. MIAMI-DADE COUNTY FIRE RESCUE DEPARTMENT REPORT:
Regular Commission Meeting Minutes—12/08/2010 4
11. PUBLIC PRESENTATION:
1. South Florida Transit Authority
re: upcoming bus circular in the City of Opa-locka
Eric Zong of the South Florida Regional Transportation Authority came forward and
gave a brief presentation on the local transit circulator project in the city.
Vice Mayor Johnson asked, is the Magnolia North area included as a part of the route?
She also inquired about the date because the correspondence reflected January 2011 but
she heard the representative make mention of February 2011.
Fernand Thony, Engineer for the City of Opa-locka Public Works Department came
forward and stated that the correct date is February 2011. In addition, the consultant will
speak about the route which is inclusive of the Magnolia North area.
Representatives from Kimley Horn & Associates came forward and rendered an
overview of the City of Opa-locka Transit Circulator System which included the
circulator study, public outreach, proposed route and funding.
Vice Mayor Johnson suggested that the route include the local grocery stores and senior
facilities in the city.
2. Leroy Jones,Executive Director
Neighbors and Neighbors Association (NANA)
re: Economic Development
Brian Dennis of 4055 NW 17th Avenue, Miami, Florida, came forward on behalf of Mr.
Jones and stated that Mr. Jones would make a presentation for a proposal to the city
relating to working together with Neighbors and Neighbors Association on economic
development.
He commended the city for the beautiful Christmas tree and the progress of the multi-
purpose building.
He further congratulated the Mayor and Commissioners for being elected.
Mayor Taylor suggested that Mr. Dennis ask Mr. Jones if he could present his proposal to
the City Manager prior to the January 12, 2011 commission meeting so that the
Commission could have the opportunity to review it prior to.
3. Alvin Burke
re: Welfare of the city
Regular Commission Meeting Minutes—12/08/2010 5
Alvin Burke of 540 Sharar Avenue, Opa-locka, Florida appeared before the City
Commission and voiced his concerns relating to the city spending money on parties and
the leasing of new vehicles for the City Commission.
lla. CITIZENS' FORUM:
1. Lisa Vega of 541 Dunad Avenue, Opa-locka, Florida came forward to express her
concerns relating to her landlord disconnecting her water service to her apartment.
Mayor Taylor directed the City Manager to have staff speak with Mrs. Vega.
12. ACTION ITEMS (items from consent agenda pull list):
16-2. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO MAKE A
DONATION OF TWO THOUSAND DOLLARS ($2,000.00) TO THE 2010 SPECIAL
NEEDS TOY RUN SPONSORED BY THE BLACK GLOBAL BIKERS
ASSOCIATION, INC., PAYABLE FROM ACCOUNT NO. 19-519493. Sponsored by
D.J.
The above resolution was read by title by Attorney Geller.
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to pass the
above resolution.
Being a former participant in the Black Global Bikers Association, Inc. special needs toy
run, Commissioner Tydus said her concern was that she did not see any Opa-locka
children benefiting from the event. Since she had not attended in the past two years, she
asked, is there an improvement in participation of Opa-locka children?
Vice Mayor Johnson stated that many of the children participating in the toy run attend
special needs schools; however, she did see residents from Opa-locka with kids at the toy
giveaway. She suggested that the city request that Black Global Biker's Association
provide a statistic report to the Commission.
Mark Brown of Black Global Biker's Association, Inc. came forward and stated that the
special needs toy run is for kids with special needs. Although he didn't have the statistics
available at that time, he said that they have gone to the Marion Center, Dr. Robert B.
Ingram Elementary School and other schools in Opa-locka as well as Miami-Dade
County. He said Mrs. Beverly Washington could present the statistics at the next meeting.
Since the city is investing in the special needs toy run, Mayor Taylor said they must
know that the children being serviced actually live in the city of Opa-locka.
There being no further discussion, the motion passed by a 4-1 vote.
Regular Commission Meeting Minutes—12/08/2010 6
Commissioner Tydus No
Commissioner Miller Yes
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Mayor Taylor Yes
16-3. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE EXPENDITURE OF SEVEN THOUSAND
DOLLARS ($7,000.00) FOR A "HOLIDAY IN THE PARK TOY GIVE-AWAY" TO
BE HELD ON DECEMBER 18, 2010, TO GO TOWARDS THE 8TH ANNUAL
"HOLIDAY IN THE PARK TOY GIVE-AWAY" EVENT, AND PAYABLE FROM
ACCOUNT NUMBER 79-579402. Sponsored by D.J.
The above resolution was read by title by Attorney Geller.
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to pass the
above resolution.
Due to the fact that each commissioner is designated $5,000.00 each budget year for
special events, Commissioner Tydus asked the sponsor whether this event was her
signature event for the year which included the $5,000.00 or was the resolution asking for
an additional $7,000.00 in addition to the $5,000.00?
Vice Mayor Johnson explained that she sponsors one yearly project and for the past 8
years it has been the toy drive of which is asking $7,000.00 for.
Commissioner Tydus asked, is this resolution for an additional $2,000.00 on top of the
$5,000.00 already allocated for each commissioner?
Vice Mayor Johnson replied, yes.
Commissioner Tydus asked whether the resolution was worded correctly since the Vice
Mayor Johnson just stated that this resolution is for $2,000.00 in addition to the
$5,000.00 that's been budgeted.
Vice Mayor Johnson said she was caught off guard when asked if she is asking for
$2,000.00 since the $5,000.00 is budgeted for; however, she is asking for $7,000.00. She
said that no one up on the dais has ever said "this is your $5,000.00 now you want
$2,000.00 more."
Attorney Geller advised that the resolution is legally sufficient; however, it's really a
budget question.
Commissioner Tydus said that her question is not whether or not the resolution is legally
sufficient, but the question she needs clarification and understanding on is relating to the
$5,000.00 budgeted every year for each commissioner.
Regular Commission Meeting Minutes—12/08/2010 7
She made reference to the 70's Costume Ball of which she takes months of working to
raise the additional funding because all she has that the city gives is $5,000.00. She asked
whether the $7,000.00 includes the $5,000.00 each commissioner receives for events for
the year?
Vice Mayor Johnson said that her previous answer was yes; however, this is no different
than anyone bringing forth projects by resolution prior to today which have been
approved. The Holiday in the Park is her signature event for 2010 and it has been every
year since she's been on the Commission.
Commissioner Tydus reiterated that if this is for $2,000.00 above the $5,000.00 then the
resolution does not state that and the resolution as it reads leads her to believe that this is
an additional $7,000.00 to the $5,000.00.
Vice Mayor Johnson asked, did the Commission pass a resolution for the 70's Costume
Ball?
Commissioner Tydus stated that the 70's Costume Ball was a budgeted item approved in
the budget for $5,000.00 and the rest of the money she had to raise.
Commissioner Holmes stated that he was aware of the fact that the city spent more than
$5,000.00 for the 70's Costume Ball. He encouraged the Commission to be reasonable
with each other and give some thought to what they are saying in order to work together
on these projects.
Commissioner Tydus stated that this was a budgetary situation but the resolution does not
reflect that.
Attorney Geller stated that he was provided with the account number which is provided
by the budget department and the account number is not research that he does.
Commissioner Tydus asked, is the resolution for$7,000.00 or for $2,000.00?
Attorney Geller said that the resolution is for an expenditure of$7,000.00. The question
really is what line item is the money coming from in the budget and that is not a question
he can answer.
Commissioner Tydus reiterated that Vice Mayor Johnson has answered the question that
it is for $2,000.00 but the resolution reads $7,000.00.
Mayor Taylor asked, what is the city's policy for the commissioners in having one
signature project per year, and how much of the line item are they allotted?
Manager Patterson stated that in the current FY 2010-2011 budget there is $5,000.00 for
each.
Regular Commission Meeting Minutes—12/08/2010 8
Mayor Taylor stated that what Commissioner Tydus is asking is whether the $7,000.00 is
on top of the $5,000.00 that's budgeted for. and if it is not, then the $7,000.00 in the
resolution should be $2,000.00.
Attorney Geller understood that anytime there are expenditures, the expenditure has to
identify the line item and he doesn't know what that line item is.
Mayor Taylor said that the concern was not the line item but the amount and if she is
understanding Commissioner Tydus correctly, also the City Manager is saying each
commissioner is allotted $5,000.00 then Commissioner Tydus would like to understand
from the sponsor if the $7,000.00 on top of the $5,000.00 or is the $5,000.00 included in
the $7,000.00.
Commissioner Tydus said if the account number does not reflect whatever the line item
for the $5,000.00 is then that's another issue.
Commissioner Holmes suggested that the Commission pass the resolution for the
$7,000.00 then the city could decide what they want to do because Vice Mayor Johnson
already stated that her$5,000.00 for special events is a part of the $7,000.00.
Commissioner Tydus asked what line item is associated with the account number
reflected in the resolution.
Faye Douglas, Budget Administrator for the City of Opa-locka came forward and stated
that the account number in the resolution is for Holiday in the Park; however, there is
$15,000.00 budgeted for any Christmas activities in addition to the $5,000.00 that each
commissioner gets.
Commissioner Tydus stated that this brings up another issue which she would address
under her report in terms of activities sponsored by the City Commission. Although she
was in favor of the Holiday in the Park event her issue is a budgetary one because she is
in favor of the additional $2,000.00; however, she is not in favor of an additional
$7,000.00.
According to the city's charter, Vice Mayor Johnson stated that the City Manager has the
authority to spend up to $5,000.00; however, she didn't go to the City Manager. The
budget for Holiday in the Park was approved by this Commission. She said she was of
the understanding that any money spent must be put on record and she is going on record
to say that the $5,000.00 allocated for Vice Mayor Dorothy Johnson is where the
$5,000.00 comes from. The city has not spent $15,000.00 on the Christmas tree and all of
the other events going on.
She continued by asking Faye Douglas what amount is budgeted for Special Events/ City
Manager as approved and adopted in the FY 2010—2011 budget?
Regular Commission Meeting Minutes—12/08/2010 9
Ms. Douglas stated that the total special events budget is $55,000.00 of which$15,000.00
is for activities dealing with Christmas; $15,000.00 for activities dealing with Black
History Month and $25,000.00 which is for the Commission ($5,000.00 each).
Commissioner Tydus reiterated what was just stated by Ms. Douglas that $15,000.00 is
for citywide city sponsored Christmas event which is separate and apart from Holiday in
the Park Toy Giveaway because it is a Commission sponsored event. The monies Ms.
Douglas made reference to is for all Christmas events of the city.
There being no further discussion, the motion passed by a 4-1 vote.
Commissioner Miller Yes
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Commissioner Tydus No
Mayor Taylor Yes
16-4. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE PURCHASE OF NEW VEHICLES FOR
THE MAYOR AND CITY COMMISSION, PAYABLE FROM ACCOUNT # 19-
519648; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR
AN EFFECTIVE DATE. Sponsored by C.M.
It was moved by Commissioner Miller, seconded by Commissioner Holmes to pass the
above resolution.
Based on the supporting documentation as provided in the booklet, Vice Mayor Johnson
asked if it was feasible to consider those vehicles needed at this time and leave the rest
for a later date.
Manager Patterson stated that the age of the vehicles currently being driven by the
Commission differs and several have passed their life expectancy. The city has a good
deal and will get the trade in value of the old vehicles towards the purchase of the new
ones. The city will not be impacted with the cost at one time because it would be paid
over a four year period; therefore, it would not be a big shock to the city's financial
situation.
There being no further discussion, the motion passed by a 3-2 vote.
Commissioner Holmes Yes
Vice Mayor Johnson No
Commissioner Tydus Yes
Commissioner Miller Yes
Mayor Taylor No
Regular Commission Meeting Minutes—12/08/2010 10
16-6. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, TO HOLD A MARTIN LUTHER KING PARADE AND THE 1sT
ANNUAL SALUTE TO GREATNESS DINNER AND SCHOLARSHIP AWARDS ON
JANUARY 15, 2011, ALL PROCEEDS TO HONOR FIVE OPA-LOCKA HIGH
SCHOOL SENIORS WITH GPA OF 3.5 AND HIGHER WITH $1,500.00
SCHOLARSHIPS; AT A COST OF $7,500.00, PAYABLE FROM ACCOUNT
NUMBER 20-579403; PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE. Sponsored by G.M.
The above resolution was read by title by Attorney Geller.
It was moved by Commissioner Miller, seconded by Commissioner Holmes to pass the
above resolution.
Commissioner Tydus reiterated her initial concern of each commissioner being allocated
$5,000.00 in the budget. She asked, what is the total cost for the event?
Commissioner Miller said that she didn't have the exact numbers because they are still
working on the event.
Although Commissioner Tydus was in support of scholarships and the observance of
Martin Luther King, Jr. parade or any other means, she expressed her concern with the
total cost for the event because the scholarships alone would cost $7,500.00. The dinner
and parade would have additional expenses as well and that is why she wanted to know
the total budget amount for this event.
Commissioner Miller advised that the city is selling tables for this event and the proceeds
would go towards the scholarships.
Commissioner Tydus' main concern was the budget status report for the fiscal year ended
September 30, 2010 which indicates that the city's general fund expenditures exceeded
$805,753.00. Therefore, the city must be very cautious about spending. She said this was
not a personal issue and she doesn't want it to be interpreted as that because this is a
budgetary issue. This would also give her clarification as to how much additional work
she would need to or need not to put in fundraising for whatever events she sponsors. She
stated that those events she sponsors takes months of her personal time of which she
doesn't mind doing because it is her part of giving back. The way the city is conducting
business is not equitable and most certainly isn't fiscally responsible.
She continued by asking for the total cost of the event? Should the resolution pass at
$7,500.00 then it is not doing the commissioner any justice because the total cost will be
more than $7,500.00 to put on this event and if it does then the commissioner and
everybody else on the dais needs to begin, especially in this economy, to do outside
fundraising.
Regular Commission Meeting Minutes—12/08/2010 11
Commissioner Holmes said it didn't matter how much more the event would cost because
the resolution itself is only for $7,500.00 and that is how much the city will spend on it.
Vice Mayor Johnson made mention of her organization's annual Martin Luther King, Jr.
Gala which falls on the same Saturday (January 15, 2011); therefore, she would not be
able to participate. She suggested doing a joint venture with the city so that all of the
commissioners attend the event. In addition, it would prohibit going to the same sponsors
for donations.
Due to the unavailability of the facility on January 15, 2011, Commissioner Miller said
that the new date is January 14, 2011.
It was moved by Commissioner Miller, seconded by Vice Mayor Johnson to amend the
resolution to change the date from January 15, 2011 to January 14, 2011.
There being no discussion on the amendment, the motion passed by a 5-0 vote.
Commissioner Tydus Yes
Commissioner Miller Yes
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Mayor Taylor Yes
There being no further discussion on the resolution, the motion passed by a 5-0 vote.
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Commissioner Miller Yes
Commissioner Holmes Yes
Mayor Taylor Yes
9. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO PIGGYBACK ON
AN EXISTING CONTRACT BETWEEN THE CITY OF NORTH MIAMI AND
LIMOUSINES OF SOUTH FLORIDA AND TO NEGOTIATE A PROFESSIONAL
SERVICE AGREEMENT BETWEEN THE CITY OF OPA-LOCKA AND
LIMOUSINES OF SOUTH FLORIDA, INC. FOR COMMUNITY TRANSIT
SERVICES, TO OPERATE THE CITY CIRCULATOR, IN AN AMOUNT NOT TO
EXCEED ONE HUNDRED FIFTY THOUSAND SEVEN HUNDRED FORTY-EIGHT
DOLLARS ($150,748.00), PAYABLE FROM ACCOUNT NUMBER 44-541810;
PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE. Sponsored by C.M.
The above resolution was read by title by Attorney Geller.
Regular Commission Meeting Minutes—12/08/2010 12
Attorney Geller noted that the updated contract form is in the package with the add-on
items.
It was moved by Commissioner Holmes, seconded by Commissioner Miller to pass the
above resolution.
In reviewing the supporting documentation provided with the resolution, Vice Mayor
Johnson was of the opinion that items should go out for bid through the procurement
process. She asked for an explanation as to why staff was recommending one company.
She further asked, was this service sent out for bid and if so, then who are the other
vendors?
Fernand Thony, Operations Manager for the City of Opa-locka came forward and
informed the Commission that this item is a piggyback and did not go out for bid. While
working on this project the city went out for partners because it could not afford to do it
themselves. The SFRTA which runs the Tri-Rail came with an operator because of the
existing contract with Limousines. In addition, the RFP process is time consuming and
would have not matched the timing of having this system running by early next year.
However, the city has looked at the North Miami system and the price the city is getting
on the North route is substantially cheaper than what is actually being paid on the South
route. The city is paying $44.60 as oppose to $55.00; therefore, the city is saving money
by piggybacking on this contract.
He further stated that although he realizes there's a market, there are very strict criteria
for firms who can provide this kind of services because transit is a county office. The
Miami-Dade Transit will delegate authority to operate in addition to meeting certain strict
criteria.
Vice Mayor Johnson suggested that all information relating to agenda items is put on
record so that no assumptions could be made.
There being no further discussion, the motion passed by a 5-0 vote.
Commissioner Holmes Yes
Commissioner Miller Yes
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Mayor Taylor Yes
16-10. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, TO NAME THE TOT-LOT PARK AND THE MULTI PURPOSE
BUILDING AT SHERBONDY PARK AFTER THE HONORABLE FORMER
MAYOR JOSEPH L. KELLEY; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by G.M.
The above resolution was read by title by Attorney Geller.
Regular Commission Meeting Minutes—12/08/2010 13
It was moved by Commissioner Holmes, seconded by Commissioner Miller to pass the
above resolution.
Being in support of the above resolution, Commissioner Tydus said she had a vague
recollection that the Commission adopted legislation several years ago establishing
guidelines for the designation of street naming, but she is not sure if that included public
buildings and properties.
Attorney Geller stated that it was his understanding it was for street naming only.
Although he was in support of the resolution, Commissioner Holmes suggested that it be
amended to name the Tot Lot in honor of former Commissioner Mary Allen and name
the multi-purpose building at Sherbondy Park in honor of both former Mayor Joseph L.
Kelley and former Commissioner 011ie B. Kelley.
Commissioner Miller agreed with the amendments as proposed by Commissioner
Holmes.
Mayor Taylor said she had no problems with the Tot Lot; however, the Sherbondy Park
building is not complete so she would like to see the naming revisited prior to the ribbon
cutting because there are other parts to that building that could be named after other
individuals.
Commissioner Miller disagreed with Mayor Taylor and said that she would like to move
forward with the resolution in naming the building now.
Attorney Geller advised the Commission that parliamentary a motion was needed to split
the two if there was no objection. The first thing to do is split it and move forth with
Commissioner Holmes' motion to change the designation from the Tot Lot to name it in
honor of the Honorable Mary E. Allen.
It was moved by Commissioner Holmes, seconded by Commissioner Miller to amend the
resolution to change the designation of the Tot Lot in honor of the Honorable former
commissioner Mary E. Allen.
There being no discussion, the motion passed by a 5-0 vote.
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Commissioner Miller Yes
Commissioner Holmes Yes
Mayor Taylor Yes
It was moved by Commissioner Holmes, seconded by Commissioner Miller to pass the
resolution naming the Tot Lot in honor of the Honorable Mary E. Allen.
Regular Commission Meeting Minutes—12/08/2010 14
There being no further discussion, the motion passed by a 5-0 vote.
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Commissioner Miller Yes
Mayor Taylor Yes
It was moved by Commissioner Holmes, seconded by Commissioner Miller to amend by
adding the name the Honorable 011ie B. Kelley to the naming of the Multi-Purpose
Building at Sherbondy Park after the Honorable Joseph L. Kelley.
Being in support of the resolution, Vice Mayor Johnson suggested that there be citizen
input in the naming of the building. She suggested that the building keep the city's name
and be named in honor of as oppose to naming the building.
Mayor Taylor agreed with Vice Mayor Johnson on this item in terms of having citizen
input and naming the building "in honor of'. She said there are different facets to the
building which could be named after other individuals.
Vice Mayor Johnson suggested that the resolution is amended to name the building in
honor of the Honorable Joseph L. Kelley and the Honorable 011ie B. Kelley.
Attorney Geller clarified that the vote to be taken is on the amendment to add 011ie B.
Kelley and if the amendment passes then the Commission would still be in discussion on
the item naming the Sherbondy Park Multi-purpose building.
Commissioner Tydus said that personally each individual should have their own because
she wouldn't want to be included with someone else.
There being no further discussion, the motion on the amendment failed by a 3-2 vote.
Commissioner Miller Yes
Commissioner Holmes Yes
Vice Mayor Johnson No
Commissioner Tydus No
Mayor Taylor No
It was moved by Commissioner Holmes, seconded by Commissioner Miller to pass the
original resolution naming the Sherbondy Park Multi-purpose Building after the
Honorable former Mayor Joseph L. Kelley.
Vice Mayor Johnson suggested that the resolution is amended to read in honor of the
Honorable Joseph L. Kelley and the Honorable 011ie B. Kelley. In addition, the city
should have community input and the building should carry the city's name.
Regular Commission Meeting Minutes—12/08/2010 15
Commissioner Holmes stated that there is only one address to the building no matter how
many sections the building may have.
Commissioner Tydus asked, would the sponsor consider changing the naming of the
building to naming in honor of?
Commissioner Miller replied, no.
It was moved by Vice Mayor Johnson, seconded by Commissioner Tydus to amend the
resolution to read as follows: A resolution of the City Commission of the City of Opa-
locka, Florida, to name the multi-purpose building at Sherbondy Park in honor of the
Honorable former mayor Joseph L. Kelley and the Honorable former commissioner 011ie
B. Kelley.
Vice Mayor Johnson stated that the building would still carry the city's name but would
be in honor of.
There being no further discussion, the motion on the amendment passed by a 5-0 vote.
Commissioner Holmes Yes
Commissioner Tydus Yes
Vice Mayor Johnson Yes
Commissioner Miller Yes
Mayor Taylor Yes
Attorney Geller advised that the final vote would be on the resolution as amended:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA, TO NAME THE MULTI PURPOSE BUILDING AT SHERBONDY PARK
IN HONOR OF THE HONORABLE FORMER MAYOR JOSEPH L. KELLEY AND
THE HONORABLE FORMER COMMISSIONER OLLIE B. KELLEY.
It was moved by Commissioner Holmes, seconded by Vice Mayor Johnson to pass the
resolution as read into the record by Attorney Geller.
There being no discussion, the motion passed by a 4-1 vote.
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Commissioner Miller No
Commissioner Holmes Yes
Mayor Taylor Yes
16-13. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, REQUESTING APPROVAL TO ALLOW ADVANCED
Regular Commission Meeting Minutes—12/08/2010 16
PETROLEUM SYSTEMS INC. TO PERFORM EMERGENCY REPAIRS TO THE
FUEL STATION IN THE AMOUNT OF ELEVEN THOUSAND THREE HUNDRED
AND SIXTY ONE DOLLARS ($11,361.00), PAYABLE FROM ACCOUNT NO. 25-
252390; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR
AN EFFECTIVE DATE. Sponsored by C.M.
The above resolution was read by title by Attorney Geller.
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to pass the
above resolution.
Because this item was an emergency, Vice Mayor Johnson asked, does the city have three
bidders used for emergency situations? She said she wanted everyone to have an
opportunity for socio economics.
She further asked if this repair was completed last week because she was given a figure
of$6,500.00 and this resolution is for$11,000.00.
Manager Patterson said that the work had not been completed as of yet.
Because she'd seen the word "emergency", Vice Mayor Johnson said that emergency to
her means the work has to be completed right away. She suggested that the City Manager
defer this item and go through the procurement process by obtaining three bids. In
addition, she wants to see all bids received in this process.
Manager Patterson advised that this is an emergency item because someone ran into the
tank and knocked it down. The city will get reimbursed for the cost of the emergency
repairs through the insurance company.
Although the money is going to be recovered, Vice Mayor Johnson directed the City
Manager to make sure the process is fair and transparent so that everyone has the
opportunity to submit a bid.
Ezekiel Orji, Finance Director for the City of Opa-locka came forward and stated that the
repairs have not been done and they are asking for authorization to go through the
process of procurement to get the work done. However, the city must complete the
repairs immediately because currently the city is getting gas from another vendor.
Vice Mayor Johnson understood what Dr. Orji stated; however, the resolution already
includes a company name and dollar amount for the repairs.
She continued by saying that she wants to make sure all the information is included in the
correspondence and that the process is followed.
She further asked, is this service going out for bid?
Regular Commission Meeting Minutes—12/08/2010 17
Manager Patterson stated that the city would go through the procurement process to
secure it.
Attorney Geller advised that one of the exceptions to the procurement process is an actual
emergency and his understanding was that this is an emergency. Therefore, the city is not
required legally to go through the normal procurement steps. Sometimes emergencies
come as ratifications but in this case the work has not been done. However, it doesn't
prevent the city from getting other proposals.
Because the pumps at Public Works were out for over three weeks, Vice Mayor Johnson
said that does not justify an emergency. In addition, she would like the city to utilize the
vendor's list provided by the county.
Manager Patterson informed Vice Mayor Johnson that the city utilizes the county's list
for many services and fuel is one of those services which is cheaper than the fuel
currently purchased from Hialeah.
Commissioner Holmes stated that the City Manager has already indicated that someone
ran into the pump, the insurance will reimburse the city for the repairs, and it costs more
to purchase gas from another city making this an emergency. It is taking the Commission
too much time on these items when all that is needed is a little understanding and being
reasonable.
Vice Mayor Johnson stated to the City Manager that she didn't want him to be misled by
what she stated because she is aware that the city should not have to go out to get
inquiries; the city should have a listing. Secondly, the city must have a vending listing in
place to utilize for situations as such. The City of Opa-locka has not utilized the vending
listing provided by the county for this particular item.
There being no further discussion, the motion passed by a 3-1 vote.
Commissioner Miller Yes
Vice Mayor Johnson No
Commissioner Tydus Yes
Commissioner Holmes Out of Room
Mayor Taylor Yes
16-14. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, REQUESTING APPROVAL TO RATIFY ACTIONS TAKEN BY
THE CITY MANAGER TO EXPEND FUNDS IN AN AMOUNT NOT TO EXCEED
ELEVEN THOUSAND SEVEN HUNDRED DOLLARS ($11,700.00) TO
GREENSOURCE LANDSCAPE & SPORTS TURF INC. FOR SOD AND
IRRIGATION INSTALLATION AS A PART OF THE SAFE NEIGHBORHOOD
BOND GRANT PROGRAM SHERBONDY PARK RENOVATIONS; PROVIDING
FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
Sponsored by C.M.
Regular Commission Meeting Minutes—12/08/2010 18
The above resolution was read by title by Attorney Geller.
It was moved by Vice Mayor Johnson, seconded by Commissioner Tydus to pass the
above resolution.
Vice Mayor Johnson asked, did the city go through the procurement bidding process for
this item? She continued by saying that if this item did go out for bid then copies of all
bids would be included in the package. The city must have all services go out for bid
because it is a perception that only people affiliated with the City of Opa-locka are called
to do the work.
Mayor Taylor stated that the resolution is for ratification so the work has already been
done.
Commissioner Tydus asked, wasn't Greensource already doing work for the city?
Manager Patterson replied, yes.
Commissioner Tydus asked, so was this more or less a change order?
Manager Patterson replied, that is correct.
Mayor Taylor stated to the City Manager that part of the city's mission is to be
transparent. From this point forward, she requested that all pertinent information is
included as a part of the resolutions.
There being no further discussion, the motion passed by a 5-0 vote.
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Commissioner Miller Yes
Commissioner Holmes Yes
Mayor Kelley Yes
13. NEW ITEMS:
13-1: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, REQUESTING AUTHORIZATION TO APPROVE PAYMENT
TO SOFTWARE HOUSE INTERNATIONAL (SHI) FOR ONEYEAR OF
MICROSOFT ENTERPRISE LICENSING, APPLICABLE TO MICROSOFT OFFICE,
DESKTOP AND SERVER OPERATING SYSTEM, EXCHANGE AND SQL SERVER
AT A COST OF SEVENTEEN THOUSAND SIX HUNDRED AND SEVENTY-
SEVEN DOLLARS AND EIGHTY TWO CENTS ($17,677.82), PAYABLE FROM
ACCOUNT NO. 14-512528; PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M.
Regular Commission Meeting Minutes—12/08/2010 19
The above resolution was read by title by Attorney Geller.
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to pass the
above resolution.
There being no discussion, the motion passed by a 4-0 vote.
Commissioner Miller Yes
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Commissioner Tydus Out of room
Mayor Taylor Yes
13-2: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE CONTRACT
WITH HORIZON CONTRACTORS INC., TO PERFORM ADDITIONAL WORK ON
THE DESIGN / BUILD OF ALI-BABA AVENUE ROADWAY IMPROVEMENT
PROJECT IN AN AMOUNT NOT TO EXCEED ONE HUNDRED FIFTEEN
THOUSAND THREE HUNDRED FIFTY THREE DOLLARS ($115,353.00),
PAYABLE FROM ACCOUNT NO. 44-814817; PROVIDING FOR INCORPORATION
OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M.
The above resolution was read by title by Attorney Geller.
It was moved by Commissioner Holmes, seconded by Vice Mayor Johnson to pass the
above resolution.
Vice Mayor Johnson asked, is this item for a change order?
Manager Patterson explained that this item went out for bid several times. In the city's
reduction of the distance for this project, all the grant money was not utilized so the city
has asked that the company perform additional work to use up the remaining grant
money.
Vice Mayor Johnson requested that the information as stated by the City Manager be
included in the package as well.
Commissioner Holmes suggested that the city utilize the new name of those streets that
have been renamed because Ali-baba Avenue was designated as Veterans Way.
There being no further discussion, the motion passed by a 4-0 vote.
Commissioner Miller Yes
Commissioner Holmes Yes
Regular Commission Meeting Minutes—12/08/2010 20
Vice Mayor Johnson Yes
Commissioner Tydus Out of room
Mayor Taylor Yes
13-3: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO PAY THE
FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) INVOICE IN THE
AMOUNT OF FIVE THOUSAND TWO HUNDRED FIFTY-EIGHT DOLLARS AND
EIGHTY NINE CENTS ($5,258.89) FOR REIMBURSEMENT OF OVERPAYMENTS
MADE IN RELATION TO HURRICANE KATRINA, PAYABLE FROM ACCOUNT
NO. 45-541493; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING
FOR AN EFFECTIVE DATE. Sponsored by C.M.
The above resolution was read by title by Attorney Geller.
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to pass the
above resolution.
Mayor Taylor asked for an explanation on the above resolution.
Manager Patterson stated that FEMA overpaid the city and they have sent an invoice for
reimbursement.
There being no further discussion, the motion passed by a 5-0 vote.
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Commissioner Miller Yes
Mayor Taylor Yes
13-4: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, TO SUPPORT THE US FOOD AND DRUG ADMINISTRATION
IN ITS EFFORTS TO BAN CAFFEINE IN ALCOHOLIC BEVERAGES; PROVIDING
FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
Sponsored by D.J.
The above resolution was read by title by Attorney Geller.
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to pass the
above resolution.
There being no discussion, the motion passed by a 5-0 vote.
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Regular Commission Meeting Minutes—12/08/2010 21
Commissioner Miller Yes
Commissioner Holmes Yes
Mayor Taylor Yes
13-5: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, TO RECOGNIZE SUNDAY, JANUARY 16, 2011 AS
NATIONAL SANCTITY OF LIFE DAY; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by R.T.
The above resolution was read by title by Attorney Geller.
It was moved by Commissioner Tydus, (Mayor Taylor relinquished the gavel to Vice
Mayor Johnson) seconded by Mayor Taylor to pass the above resolution.
There being no discussion, the motion passed by a 5-0 vote.
Commissioner Tydus Yes
Commissioner Miller Yes
Commissioner Holmes Yes
Mayor Taylor Yes
Vice Mayor Johnson Yes
Vice Mayor Taylor returned the gavel to Mayor Taylor.
14. PLANNING & ZONING:
A. HEARINGS:
B. APPEALS:
15. ORDINANCES/RESOLUTIONS/PUBLIC HEARING:
A. FIRST READING:
B. SECOND READING/PUBLIC HEARING:
1. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AMENDING ORDINANCE 10-21 TO CREATE SECTION III
FOR A BAN ON WEARING SAGGY PANTS APPAREL IN PUBLIC PLACES
WITHIN THE CITY OF OPA-LOCKA AND TO PROVIDE PENALTIES
THEREFORE; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING
FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY AND
CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (first reading held on
October 27, 2010). Sponsored by T.H.
The above ordinance was read by title by Attorney Geller.
Regular Commission Meeting Minutes—12/08/2010 22
Mayor Taylor opened the floor for a public hearing.
Brian Dennis, Executive Director—Brothers of the Same Mind of 4055 NW 17th Avenue,
Miami, Florida, appeared before the City Commission and spoke in support of the above
ordinance.
Mrs. Deborah Wing, 16001 Collins Avenue, Trump Tower One, Sunny Isles Beach,
Florida came forward and stated that although it was wrong for kids to wear saggy pants,
she didn't agree with criminalizing them and imposing a fine on the parents. She
suggested that the city find a way to educate the youth and not criminalize them by giving
the police officers another reason to through young black males against the wall.
David Singleton of 601 NW 7th Avenue, Miami, Florida, came forward and commended
the City Commission for the ordinance by setting a standard for young men.
Prince William Wing appeared before the City Commission and expressed his concerns
in opposition to the ordinance.
There being no further persons to speak on the public hearing, the public hearing was
closed.
It was moved by Commissioner Holmes, seconded by Vice Mayor Johnson to pass the
above ordinance.
There being no discussion, the motion passed by a 5-0 vote.
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Commissioner Miller Yes
Mayor Taylor Yes
C. RESOLUTION/PUBLIC HEARING:
16. ADMINISTRATION:
CONSENT AGENDA:
1. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, REQUIRING ALL INTERESTED APPLICANTS WHO SEEK
TO SERVE ON CITY BOARDS AND/OR COMMITTEES TO COMPLETE AN
APPLICATION FOR THE DESIRED POST SOUGHT; PROVIDING FOR RECITALS;
PROVIDING FOR AN EFFECTIVE DATE. Sponsored by D.J.
Regular Commission Meeting Minutes—12/08/2010 23
5. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO RENEW THE
SECOND YEAR OF THE TWO-YEAR AGREEMENT WITH EMERGENCY
COMMUNICATIONS NETWORK, INC. FOR CODERED HIGH SPEED
TELEPHONE COMMUNITY NOTIFICATION SERVICES FOR THE AMOUNT OF
THIRTEEN THOUSAND FIVE HUNDRED DOLLARS ($13,500.00), PAYABLE
FROM ACCOUNT # 14-512528; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M.
7. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, APPROVING AN AGREEMENT TO ENGAGE HARVEY,
COVINGTON & THOMAS, OF SOUTH FLORIDA, LLC., AS AUDITORS FOR THE
CITY OF OPA-LOCKA AND AUTHORIZING THE CITY MANAGER TO EXECUTE
THE ATTACHED AGREEMENT; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M.
8. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, SUPPORTING THE FLORIDA DEPARTMENT OF
TRANSPORTATION SOUTH FLORIDA EAST COAST CORRIDOR STUDY FOR
THE TRANSIT SERVICE BETWEEN MIAMI AND JUPITER, TO ENHANCE
MOBILITY IN THE SOUTHEAST FLORIDA REGION, ENDORSING REGIONAL
RAIL AS THE BASIS FOR A LOCALLY PREFERRED ALTERNATIVE AND
ACKNOWLEDGING POTENTIAL STATION LOCATIONS; DIRECTING THE CITY
CLERK TO TRANSMIT A COPY OF THIS RESOLUTION TO THE AGENCIES AS
STATED HEREIN; PROVIDING FOR INCORPORATON OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE. Sponsored by D.J.
11. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT A
MIAMI-DADE COUNTY GRANT IN THE AMOUNT OF TWENTY THOUSAND
EIGHT HUNDRED AND TWENTY-FIVE DOLLARS ($20,825.00); PROVIDING
FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
Sponsored by C.M.
12. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO SUBMIT THREE
(3) APPLICATIONS TO MIAMI-DADE COUNTY DEPARTMENT OF HOUSING
AND COMMUNITY DEVELOPMENT FOR THE FY2011 NON-HOUSING
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) IN THE AMOUNT OF
FIVE MILLION DOLLARS ($5,000,000.00); PROVIDING FOR INCORPORATION
OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M.
The above consent agenda resolutions were read by title by Attorney Geller.
It was moved by Commissioner Holmes, seconded by Commissioner Tydus to pass the
consent agenda resolutions.
Regular Commission Meeting Minutes—12/08/2010 24
The motion passed by a 4-0 vote.
Commissioner Tydus Yes
Commissioner Miller Yes
Commissioner Holmes Yes
Vice Mayor Johnson Out of room
Mayor Taylor Yes
Commissioner Tydus left the meeting.
A. CITY MANAGER'S REPORT:
As per the directive given, Manager Patterson reported that he had come up with several
dates for a Commission retreat on building better working relations in addition to
leadership and management. He said he would provide the Commission with a copy of
the correspondence from the facilitator conducting the retreat. The available dates of
January 27 & 28, 2011 and February 3 & 4, 2011.
He continued by reporting that the city was awarded $2,000,000.00 from Miami-Dade
County Commissioner Barbara Jordan to refurbish Historic City Hall.
He provided an update on Segal Park / Helen L. Miller Center and said that the city is
working with the county to receive dollars. Hopefully by the end of December, he would
have a design and what it would take to raise the building and secure it to prevent
sinking. He would be coming back to the Commission with authorization to put out an
RFP to get started on the building.
He further informed the Commission that he would utilize several days of annual leave
starting December 9— 13, 2010.
Commissioner Miller requested that the same city staff that worked on Segal Park also
work on the Helen L. Miller Center. In addition, she directed the City Manager provide
updates every two weeks.
She further expressed her concerns relating to the lack of communication on vital issues
that affect the community at large. She made reference to a shooting recently occurred at
Sherbondy Park and having to hear about the incident from a co-worker in Liberty City.
Another concern was that she received a telephone call about the water being turned off
for several hours but she received complaints from residents at 11:30 p.m. about their
water still not being on. She requested that the communication to the Commission is
improved.
Manager Patterson agreed with Commissioner Miller because he too had received
telephone calls about the water being turned off The city did utilize the CodeRed
telephone notification system to notify residents and the workers were trying to cut the
Regular Commission Meeting Minutes—12/08/2010 25
water off in sections but because the pipes were old they had to cut the whole city off
Although that occurred, nobody came back to say that the problem was bigger than
expected and that the water would be off for additional hours.
Commissioner Miller suggested that the City Manager improve the communication to the
Commission because she wants to be able to have an answer for the residents. In
addition, while he was away, she tried contacting Dr. Orji and Mr. Abia on their cellular
phones but neither of those individuals answered their phone.
Commissioner Holmes asked for an update on the PBA contract.
Attorney Geller stated that a conference call is scheduled for December 9, 2010 which
would hopefully resolve the final agreement.
Commissioner Holmes asked, has the attorney for the PBA reviewed the agreement?
Attorney Geller replied, yes. He said that there is a very slight difference they will settle
one way or another during the scheduled conference call.
Commissioner Holmes stated that the police officers were asking about a pay increase for
the first year of the contract. After speaking to the City Manager he is aware that there
won't be a pay increase for the officers because they already received a 3%. However,
the city is trying to bring up the starting salary for police officers in the city.
Attorney Geller stated that he would have the PBA agreement at the next commission
meeting.
Commissioner Holmes directed the City Manager to inform him as to when the police
department would receive the 2011 vehicles.
Also, he suggested that the City Manager look into the concern from the Code
Enforcement Department as it relates to the allotment for clothing being held. He directed
the City Manager to make sure those employees entitled to the clothing allotment are
receiving it.
He further voiced his concerns about the recent shootings in the city, more specifically
the one that occurred on NW 22nd Avenue when a Hip Hop recording was allegedly
taking place. He directed the City Attorney to bring back a resolution requiring a permit
application be completed and approved for parties and/or gatherings in the city. In
addition, no hip hop parties should be taking place in the city.
With regards to the Saggy Pants Ordinance adopted, he directed the City Attorney to
bring back a resolution or ordinance for direction to the department heads on
implementing and enforcing it.
Regular Commission Meeting Minutes—12/08/2010 26
As it relates to changes in the schedule for bulk trash pick-up, Vice Mayor Johnson
suggested that the city utilize CodeRed and the city's website to broadcast those changes.
She requested that the Human Resources Department provide her with a sample
employee evaluation performance.
She continued by saying that several months back she asked that the city come up with a
"How to Do Business with the city" but she hasn't seen any plan come back to the
Commission for approval. She requested that the City Manager provide both the How to
Do Business and Welcome Kit at the January 26, 2011 meeting. In addition, she
requested that the City Manager meet with the Commission individually on these items
for their suggestions and/or concerns.
She further directed the City Manager to provide the entire Commission with a copy of
all correspondence provided to any commissioner.
Vice Mayor Johnson stated that she received the correspondence relating to Porter's
Locksmith and it is sad that the business owner was told to secure their property so that
the vehicles don't drive through. She suggested that the city make a left lane on E
Superior Street so that the property is not damaged. She directed that the City Manager
go to the county for correction of E Superior Street/NW 137th Street.
She commended staff for the holiday signage and hopefully next year they can extend it
to the other side.
She informed the City Manager not to pay anyone for decorating the city's Christmas tree
because she would have COOL Kids complete that task next year.
She further commended the Finance Director for the distinguished budget awards and for
a job well done.
Vice Mayor Johnson directed the City Attorney to make sure the city is covered in its
responsibility relating to Villa Francine because of some recent complaints to Miami-
Dade County.
She directed the City Manager to address the lighting on NW 22nd Avenue and possibly
consider portable lights due to the increased crime.
She further stated to the City Clerk, City Attorney and City Manager that they are on call
24/7 and their cellular phones should never be off. Should they be in a position that they
can't answer the phone then they need to check their messages.
Commissioner Miller indicated that two weeks ago she informed the City Manager about
the lighting on NW 22nd Avenue and he indicated that FPL should be having those lights
on.
Regular Commission Meeting Minutes—12/08/2010 27
Manager Patterson said that FPL is replacing some of the lights.
Commissioner Miller said that FPL should have at least kept some of the lights on until
they finished.
Manager Patterson agreed and said that he would talk to FPL.
Mayor Taylor informed the City Manager and Commission that she received a letter from
Harvey Ruvin, Miami-Dade County Clerk of Courts with a check for $12,000.00 due to
the city for fines and forfeitures.
She expressed her contentment with the city being awarded $2,000,000.00 out of the
General Obligation Bond Historical Prevention through the efforts of Miami-Dade
County Commissioner Barbara Jordan to rehabilitate Historic City Hall.
As per her directive at the last commission meeting, she asked, were all of the city
department directors present at the meeting?
Manager Patterson replied, yes.
Mayor Taylor expressed the importance of having all city department directors present at
the meeting.
As it relates to the breakdown in communication, she directed the City Manager to
tighten up on the communication in 2011 by designating who needs to call who, when
and for what. She said that there are three words she doesn't like to say in the public and
that's "I don't know". She too received a telephone call from someone else about the
shooting in the City of Opa-locka. As far as the water main break is concerned, the city
found out about and if the time was extended then in addition to CodeRed the
information should be on Channel 77. Perhaps in emergency situations certain staff
should not go home because it is important to get information to the citizens.
She further thanked all those responsible for the Villa Francine project in the completion
of that phase. Of concern to her was a metal gate at Villa Francine that must remain
closed and there should be "no trespassing" sign on it because of the danger to the
general public.
Mayor Taylor asked, who is in charge of the circular system?
Manager Patterson replied, the Public Works Department.
Mayor Taylor thanked staff for the holiday signs; however, she noticed that Santa's
Enchanted Forest signs are only in the City of Miami Gardens. If Santa's Enchanted
Forest is responsible for putting those signs up and not the city then she would like to
have those signs in Opa-locka as well.
Regular Commission Meeting Minutes—12/08/2010 28
She thanked all departments for their work in 2010 and said that the city will tighten up
on everything the Commission requested. The goal and projection is to be timely,
transparent and targeted. The City of Opa-locka will be a 5 star city and Dr. Orji will not
be the only one in the city receiving awards. All departments have an opportunity to
receive certificates and she wants those to start coming in.
She continued by saying that she wants the rumor mill in Opa-locka to come down to a
minimal because there is more rumors running around then there is care for economic
development. The rumors started with the turkeys but someone else bought those turkeys.
She said her interest was not turkeys but Stop the Violence; however, she will support her
commissioners in their projects. It was also mentioned that the Mayor wanted a car but
the Mayor doesn't want or need a car.
She further stated that she doesn't ever want the people of Opa-locka to think the
Commission is up there for the goodies but that's not why they are there. As policy
makers, the Commission is there to make sure the city runs well. In 2011 the city will be
a five star city and everybody will know Opa-locka.
Commissioner Miller left the meeting at 9:58 p.m.
B. ACCOUNTS PAYABLE:
Ezekiel Orji of the City of Opa-locka Finance Department came forward and stated that
all the finance reports have been included in the package. The City of Opa-locka reserve
is $565,000.00.
He continued by saying that he had a meeting with the city financial advisor First
Southwest to begin the refunding of the 1994 bond and the numbers are looking good for
the city. The City Manager will be coming back to the Commission for an RFP for bond
refinancing.
Of concern to Vice Mayor Johnson was the shortfall listed in the booklet under the
Budget Status Report and although Dr. Orji would need more time to come up with the
figures she would like to have the findings by the second meeting in January. She
suggested a workshop to discuss the findings, if necessary.
Mayor Taylor stated that she didn't like the highlights in the Budget Status Report and
although this information is before taxes she suggested that Dr. Orji inform the
Commission should a workshop be needed to go over the information. She suggested that
this be addressed in advance.
17. OFFICIAL BOARD REPORTS:
18. CITY ATTORNEY'S REPORT:
Regular Commission Meeting Minutes—12/08/2010 29
Attorney Geller reported that the city is doing fine and he would be happy to take any
questions either on the dais or off the dais.
19. CITY CLERK'S REPORT:
Clerk Irby reported that she would hopefully have the Census Report back by the second
meeting in January 2011.
20. MAYOR/COMMISSION REPORT:
Commissioner Holmes announced that his holiday giveaway would be held on December
23, 2010.
With regards to the Mayor's comment about her name being mentioned for the turkeys,
he said that he received an email indicating that the Mayor would be distributing turkeys
to the NW 22nd Avenue Apartments at Ingram Park.
He mentioned that all members of the Commission have the same power and not one
person has more power than another.
Vice Mayor Johnson reported her participation in the Charette for the planning of the
Vision 20/20. The Opa-locka CDC was awarded $20,000,000.00 of which
$10,000,000.00 would be utilized for the revitalization of the City of Opa-locka and
North Dade areas.
In the booklet she noticed that the city would consult with Terry Parker of Miami-Dade
County for the Historic Preservation for the state which is very crucial to receiving grant
dollars for Historic City Hall. She stated to the City Manager that she had requested that
the former offices of the City Clerk and City Commission at Historic City Hall is
maintained and secured but she heard that nothing had been done.
She further announced the Holiday in the Park event on December 18, 2010 at 2:00 p.m.
at Ingram Park. In addition, on December 9, 2010, the city is participating with the
Homeless Awareness Trust stationed on Veterans Way and NW 27 Avenue from 4:30
p.m. —6:00 p.m.
Mayor Taylor stated to Commissioner Holmes that the email was misinterpreted because
the email was only sent out to invite the Commission to the Stop the Violence event. The
turkey part was not a part of the Mayor but a part of someone else wanting to help a
particular group of people because of the shooting on NW 22°d Avenue. The email was
misinterpreted because the Mayor had no turkey involvement whatsoever. This was
another rumor mill that came through which will stop because the city will start operating
on truth and integrity.
Secondly she said that she was aware that the Commission members had one vote but the
responsibility is not the same. The responsibility for the Mayor as the official face of this
Regular Commission Meeting Minutes—12/08/2010 30
city is not the same as the Commission. As a matter of fact, as truth be told the Mayor has
the ability, has the authority to call martial law in this city. She asked Attorney Geller, is
that correct?
Attorney Geller replied, in an emergency, yes.
Mayor Taylor stated that only the Mayor can call martial law in this city. So yes, the
Commission members all have one vote but her responsibility is greater. She thanked the
Commission for their cooperation and what they have done in the past and the City of
Opa-locka will even be greater in the future.
21. OFFICIAL BOARD APPOINTMENTS:
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to re-appoint
Deborah Hankerson and 011ie B. Kelley to the Community Relation, Recreation and
Activities Advisory Board.
There being no discussion, the motion passed by a 3-0 vote.
Commissioner Tydus Not present
Commissioner Miller Not present
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Mayor Kelley Yes
22. ADJOURNMENT:
There being no further business to come before the City Commissioner, it was moved by
Vice Mayor Johnson, seconded by Commissioner Holmes t9 adjourn the meeting at
10:08 p.m.
- r �
MAj4OR
ATTEST:,
TY CLERK
Regular Commission Meeting Minutes—12/08/2010 31