HomeMy Public PortalAbout024-2016 - Cates Body - Body work on carsAGREEMENT
THIS AGREEMENT made and entered into this 2% ' day of , 2016, and referred to
as Contract No. 24-2016, by and between the City of Richmond, Indiana, a municipal corporation
acting by and through its Board of Public Works and Safety, its Board of Sanitary Commissioners,
and its Board of Parks and Recreation (hereinafter referred to as the "City") and Cates Auto Service,
Inc., 1215 South Q Street Richmond, Indiana, 47374 (hereinafter referred to as the "Contractor").
SECTION 1. STATEMENT AND SUBJECT OF WORK
City hereby retains Contractor to provide on -call and as -needed services in connection with repairs to
vehicle collision damage (including, but not limited to, furnishing parts, vehicle refinishing, body
work, frame repair, and mechanical repair) for Police Department vehicles, Street Department
vehicles, Sanitation Department vehicles, and Parks Department vehicles.
Requests for Quotes were made February 16, 2016. Responses to said request are on file in the
office of Health and Safety Coordinator located at the Richmond Sanitary District. The response of
Contractor dated February 24, 2016, to said request is attached hereto as "Exhibit A" which response
consists of two (2) pages, and is hereby incorporated by reference and made a part of this Agreement.
Contractor agrees to abide by the same.
Should any provisions, terms, or conditions contained in any of the documents attached hereto as
Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the
provisions, terms, or conditions of this Agreement, this Agreement shall be controlling.
With the exception of the vehicle parts to be provided by the City, the Contractor shall furnish all
labor, material, equipment, and services necessary for the proper completion of all work specified.
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance;
2. The City is in receipt of any required affidavit signed by Contractor in
accordance with Indiana Code 22-5-1.7-11(a)(2); and
3. A purchase order has been issued by the Purchasing Department.
SECTION II. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of the
City of Richmond. The Contractor shall provide, at its own expense, competent supervision of the
work.
Contract No. 24-2016
Pagel of 6
SECTION 1II. COMPENSATION
City shall pay Contractor the rates described on the attached Exhibit A.
SECTION IV. TERM OF AGREEMENT
This Agreement shall become effective when signed by all parties and shall continue in effect until
December 31, 2016.
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part,
for cause, at any time by giving at least five (5) working days written notice specifying the effective
date and the reasons for termination which shall include but not be limited to the following:
a. failure, for any reason of the Contractor to fulfill in a timely manner
its obligations under this Agreement;
b. submission of a report, other work product, or advice, whether oral or written, by the
Contractor to the City that is incorrect, incomplete, or does not meet reasonable
professional standards in any material respect;
c. ineffective or improper use of funds provided under this Agreement;
d. suspension or termination of the grant funding to the City under which this Agreement
is made; or
e. unavailability of sufficient funds to make payment on this Agreement.
In the event of such termination, the City shall be required to make payment for all work performed
prior to the date this Agreement is terminated, but shall be relieved of any other responsibility herein.
This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties by
setting forth the reasons for such termination, the effective date, and in the case of partial
termination, the portion to be terminated.
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person or
property or any other claims which may arise from the Contractor's conduct or performance of this
Agreement, either intentionally or negligently; provided, however, that nothing contained in this
Agreement shall be construed as rendering the Contractor liable for acts of the City, its officers,
agents, or employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter
maintain such insurance as will protect it from the claims set forth below which may arise out of or
result from the Contractor's operations under this Agreement, whether such operations by the
Contractor or by any sub -contractors or by anyone directly or indirectly employed by any of them, or
by anyone for whose acts the Contractor may be held responsible.
Page 2 of 6
Coverage
Limits
A. Worker's Compensation & Statutory
Disability Requirements
B. Employer's Liability $1,000,000
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall,
before commencing work under this Agreement, provide the City a certificate of insurance, or a
certificate from the industrial board showing that the Contractor has complied with Indiana Code
Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore
subject to another state's worker's compensation law, Contractor may choose to comply with all
provisions of its home state's worker's compensation law and provide the City proof of such
compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law.
SECTION VII. PROHIBITION AGAINST DISCRIMINATION
A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting on
behalf of Contractor or any sub -contractor shall not discriminate against any employee or
applicant for employment to be employed in the performance of this Agreement, with respect
to hire, tenure, terms, conditions or privileges of employment or any matter directly or
indirectly related to employment, because of race, religion, color, sex, disability, national
origin, or ancestry.
B. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees:
That in the hiring of employees for the performance of work under this Agreement of
any subcontract hereunder, Contractor, any subcontractor, or any person acting on
behalf of Contractor or any sub -contractor, shall not discriminate by reason of race,
religion, color, sex, national origin or ancestry against any citizen of the State of
Indiana who is qualified and available to perform the work to which the employment
relates;
2. That Contractor, any sub -contractor, or any person action on behalf of Contractor or
any sub -contractor shall in no manner discriminate against or intimidate any
employee hired for the performance of work under this Agreement on account of
race, religion, color, sex, national origin or ancestry;
3. That there may be deducted from the amount payable to Contractor by the City under
this Agreement, a penalty of five dollars ($5.00) for each person for each calendar
day during which such person was discriminated against or intimidated in violation of
the provisions of the Agreement; and
4. That this Agreement may be canceled or terminated by the City and all money due or
to become due hereunder may be forfeited, for a second or any subsequent violation
of the terms or conditions of this section of the Agreement.
Page 3 of 6
C. Violation of the terms or conditions of this Agreement relating to discrimination or
intimidation shall be considered a material breach of this Agreement.
SECTION VIII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work eligibility
status of all newly hired employees of the contractor through the Indiana E-Verify program.
Contractor is not required to verify the work eligibility status of all newly hired employees of the
contractor through the Indiana E-Verify program if the Indiana E-Verify program no longer exists.
Prior to the performance of this Agreement, Contractor shall provide to the City its signed Affidavit
affirming that Contractor does not knowingly employ an unauthorized alien in accordance with IC
22-5-1.7-11 (a) (2). In the event Contractor violates IC 22-5-1.7 the Contractor shall be required to
remedy the violation not later than thirty (30) days after the City notifies the Contractor of the
violation. If Contractor fails to remedy the violation within the thirty (30) day period provided
above, the City shall consider the Contractor to be in breach of this Agreement and this Agreement
will be terminated. If the City determines that terminating this Agreement would be detrimental to
the public interest or public property, the City may allow this Agreement to remain in effect until the
City procures a new contractor. If this Agreement is terminated under this section, then pursuant to
IC 22-5-1.7-13 (c) the Contractor will remain liable to the City for actual damages.
SECTION IX. IRAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in
investment activities in Iran. In the event City determines during the course of this Agreement that
this certification is no longer valid, City shall notify Contractor in writing of said determination and
shall give contractor ninety (90) days within which to respond to the written notice. In the event
Contractor fails to demonstrate to the City that the Contractor has ceased investment activities in Iran
within ninety (90) days after the written notice is given to the Contractor, the City may proceed with
any remedies it may have pursuant to IC 5-22-16.5. In the event the City determines during the
course of this Agreement that this certification is no longer valid and said determination is not
refuted by Contractor in the manner set forth in IC 5-22-16.5, the City reserves the right to consider
the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of
the ninety (90) day period set forth above.
SECTION X. RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or agents
of the same from all liability for negligence which may arise in the course of Contractor's
performance of its obligations pursuant to this Agreement.
SECTION XI. MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party may assign or delegate any of its
rights or obligations hereunder without the prior written consent of the other party. Any such
delegation or assignment, without the prior written consent of the other party, shall be null and void.
This Agreement shall be controlled by and interpreted according to Indiana law and shall be binding
upon the parties, their successors and assigns. This document constitutes the entire Agreement
between the parties, although it may be altered or amended in whole or in part at any time by filing
Page 4 of 6
with the Agreement a written instrument setting forth such changes signed by both parties. By
executing this Agreement the parties agree that this document supersedes any previous discussion,
negotiation, or conversation relating to the subject matter contained herein.
This Agreement may be simultaneously executed in several counterparts, each of which shall be an
original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit arising
out of this Contract must be filed in said courts. The parties specifically agree that no arbitration or
mediation shall be required prior to the commencement of legal proceedings in said Courts. By
executing this Agreement, Contractor is estopped from bringing suit or any other action in any
alternative forum, venue, or in front of any other tribunal, court, or administrative body other than the
Circuit or Superior Courts of Wayne County, Indiana, regardless of any right Contractor may have to
bring such suit in front of other tribunals or in other venues.
Any person executing this Contract in a representative capacity hereby warrants that he/she has been
duly authorized by his or her principal to execute this Contract.
In the event of any breach of this Agreement by Contractor, and in addition to any other damages or
remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this
Agreement, including but not limited to, City's reasonable attorney's fees.
(Remainder of page intentionally left blank.)
Page 5 of 6
In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement
arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption or
burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the
provisions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of the day
and year first written above, although signatures may be affixed on different dates.
"CONTRACTOR"
CATES AUTO SERVICE, INC.
1215 South Q Street
Richmond, Indiana, 47374
By: 1r� By
Printed: Gil u at (7I k
Title: �LUI'lP/►
Date: ly- z 6 -) (-
"CITY"
THE CITY OF RICHMOND,
INDIANA by and through its
Board of Parks and Recreation
By:
Nl� F
Mike Foley, President
Date: r ��
APPROVED- f
now, a
Date: -) — 2 f - l (.,
I:
"CITY"
THE CITY OF RICHMOND,
INDIANA by and through its
Board of Public Works and Safety
Vicki Robinson, President
"CITY"
THE CITY OF RICHMOND,
INDIANA by and through its
Board of Sanitary Commissioners
By:
ue Miller
By-J
9� JgaStrif s
Date: q1101L
Page 6 of 6
CONTRACT ROITfST FORM
1. Date contract needed (Clerk or agenda deadline). 03--07-1Date Submitted to Lair*: 03-C lb
2. Board/Commission that will approve contract __ 3o�rc1 C, wotb S f�\ K -
3. Has bid been awarded?
Date awarded or expected:
4. Is this a Common Construction Wage Project'?
5. Brief description of work to be performed or supplies to be furnished: P J - STD
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6. Name and address of Contractor to be rA
h C,,I. '^ G� YiG1.lYl�U
-
k07 7'77-nethod was used to request bids'? (c
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Professional Services
Request for Proposals
x� Request for Qualifications
Request fOr Quo
Bid Specie cati i
-- State Quant l'
S. What date was the Bid Spec ificationiRFP/RFQ/QPA sent out or requested`
9. Date of C:ontractor`s Response!"Proposai%Bid*
n') --)4--Dn(I-
10. Did the Contractor supply you �<<ith all necessary certiticates cif insurance. ��
11. In what office are the Bid Specifications/RFP/Bid lists on file with the
12. Amount to be paid to Contractor $
"berm of Contract:
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13. Any other relevant information:
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15. Submitted By:
*Please complete and return, along with Contractor's response and ally and all attachments or
exhibits, at least one (1) week before the contract is needed for its Agenda deadline. Incomplete
submissions will be returned to the Department Bead.
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CITY OF RICHMOND
HEALTH AND SAFETY DEPARTMENT
7360 UHMM AVENUFi[UCFMOND, INDIANA 47374
PHONE (M) 9H.17476•FAX V65) W/3-1540
PRICE REQUEST
THIS IS NOT AN ORDER
VENDOR
INSTRUCTIONS
This is a request for a price for the services of materials
Cates Auto Body
described below. Any additional specifications may be
attached hereto. This is NOT an order and the City reserves
1215 South Q street.
the right to accept all or part, or decline the entire proposal.
Please complete your full name and phone number below
Richmond, IN 47374
with signature; itemize all prices and charges where
ATT'N Chuck
requested; and attach any explanation for any substitution to
:
specifications altered. Return in a sealed envelope, in care of
Richmond Health and Safety Department to the administration
building at the address above by the specified date and time
to be considered.
DATE:
REPLY MUST BE IN BY:
PAYMENT TERMS:
DELIVERY REQUIRED:
February 16, 2016
10:00 A.M. on February 24, 2016
UPON RECEIPT OF INVOICE
DELIVERED
DESCRIPTION
This is a price request for the 2016 Calendar year in regards to vehicle collision damage repair of Park, RSD, Street,
and Police Dept. City owned vehicles. Please include pricing for each of the following separately. (1) % parts mark up.
(2) Vehicle Refinishing per hour. (3) Body work per hour. (4) Frame repair per hour. (5) Collision related mechanical
repair per hour. (6) Storage per day, (7) Please include a statement of what priority city of Richmond would receive if
your company is the successful bidder. Please include a Certificate of Insurance which must include Workers
Compensation. Also include all warranty information with quote.
Return this sheet in a sealed envelope addressed to: Richmond Health and Safety Department
William Tandy
2380 Liberty Avenue
Richmond, IN 47374
Re: Quote
Questions? Call William Tandy at 765-983-7476.
STATE TAX EXEMPTION # 003121909-001
Richmond Sanitary District
NAME OF FIRM QUOTING:
BY:
AUTHORIZED BY SIGNATURE
DATE
C7 i 0YL-i-
TITLE
PHONE NUMBER
Cates Auto Service, Inc.
1215 South Q Street
Richmond, IN 47374
(765)966-1502
February 24, 2016
City of Richmond
Richmond Health and Safety Department
Attn: William Tandy
2380 Liberty Avenue
Richmond, IN 47374
The following is in response to your Price Request:
1. % parts mark up = 25%
2. Vehicle Refinishing per hour = $46.00
3. Body Work per hour = $46.00
4. Frame repair per hour = $60.00
5. Collision related mechanical repair per hour = $70.00
6. Storage per day =$0.00
7. The City of Richmond will receive TOP PRIORITY.
8. Please see attached Certificate of Liability Insurance for Workers Compensation per your
request.
9. Manufacturer warranty on all parts and one year warranty on body repairs and
refinishing labor.
As always, should you have any questions, please do not hesitate to contact us. We thank you
for opportunity to provide you with this Price Request.
We greatly appreciate your business!
Charles Cate
Owner
Cates Auto Service, Inc.
(765)966-1502
L.� CERTIFICATE OF LIABILITY INSURANCE I DATE(MM/DDNYY`n 05/26/2015
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must he endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, Certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement/si.
PRODUCER
Andrew Hulett
C/o Laurus Strategies
55 West Monroe, Suite 500
Chicago, IL 60603
A:
INSURED
Human Capital Concepts, LLC Alt. Emp: Cates' Auto Service, Inc.
2200 Genoa Business Park Suite 100
Brighton, MI 48114
COVERAGES CERTIFICATE NUMBER! 15WI8018426R1 ocincie%m ul nsoco.
��IVIVI\ I\VI�I�Gf�.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE
POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT
TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL
THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
I
POLICY NUMBER
PMIUDD EFF
MMM/LIDD EXP LIMITS
COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE OCCUR
i EACH OCCURRENCEGE TO RENTED
S
$
1 PREMISES (Ea occurrence)
S
MED EXP (Any one person)
S
PERSONAL & ADV INJURY
AGGREGATE LIMIT APPLIES PER:
❑
S
GEN'L
_
1 GENERAL AGGREGATE
S
POLICY JE T LOC
' PRODUCTS - COMP/OP AGG
OTHER:
--
S
AUTOMOBILE
LIABILITY
M
S
Ea accident
ANY AUTO
BODILY INJURY (Per person)
S
ALL OWNED SCHEDULED
I
S
AUTOS
-
BODILY INJURY Per amdent
( )
NON-OAUTOS
HIRED AUTOS I AUTOS
PROPERTY DAMAGE
S
Per accident
a
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
S
EXCESS UAB
CLAIMS -MADE
AGGREGATE
$
DED I I RETENTION $
S
WORKERS COMPENSATION
EMPLOYERS'
P R H-
X
AND LIABILITY YIN
I TATUTE ER
$ 1,000,000
A
ANY PROPRIETORIPARTNER/EXECUTIVE
OFFICER/MEML3ER EXCLUDED?
NIA
WC 96-95-685-03
06101 /2015
E.L. EACH ACCIDENT .. -
06/01 /2016
S 1,000,000
(Mandatory in NH)
If yes, describe under
.
E.L DISEASE -EA EMPLOYE
---
S 1 ,000,000
DESCRIPTION OF OPERATIONS below
1 E.L DISEASE - POLICY LIMIT
Location Coverage Period:
O6/01/2015
06/01/2016 Client# 50117-IN
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 104, Additional Remarks Schedule, may be attached it more space is required)
Cates' Auto Service, Inc.
Coverage is provided for
1215 South Q Street
only those co -employees
of, but not subcontractors Richmond, IN 47374
to:
t,rm I iFiCA I E HOLDER CANCEL I ATIf1rd
Cates' Auto Service, Inc.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
1215 South Q Street
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Richmond, IN 47374
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
(0 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25120141011 The ACORD name and logo are registered marks of ACORD
E-Verify Requirements:
Definitions:
E-Verify Pro ram - An electronic verification of work authorization program of the Illegal
Immigration Reform and Immigration Responsibility Act of 1996 (P.L. 104-208), Division C, Title
IV, s.403(a), as amended, operated by the United States Department of Homeland Security or
successor work authorization program designated by the United States Department of Homeland
Security or other federal agency authorized to verify the work authorization status of newly hired
employees under the Immigration Reform and control Act of 1986 (P.L. 99-603).
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance;
2. The City is in receipt of any required affidavit signed by Contractor in
accordance with Indiana Code 22-5-1.7-11(a)(2) and
3. A purchase order has been issued by the Purchasing Department.
*age* Mesa* ■ ■ s ■ s t ■ f ■ ■ • ■ e ■ r • ♦ r ass • • ■ ■ 1 s i m ! s ■ ■ ■ r ■ • • ■ ■ • • 1 ■ ■ ■ • ■ ■ won a awe ass ads same ■ • g
COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work
eligibility status of all newly hired employees of the contractor through the Indiana E-Verify
program. Contractor is not required to verify the work eligibility status of all newly hired
employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify
program no longer exists. Prior to the performance of this Agreement, Contractor shall provide
to the City its signed Affidavit affirming that Contractor does not knowingly employ an
unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC
22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days
after the City notifies the Contractor of the violation. If Contractor fails to remedy the violation
within the thirty (30) day period provided above, the City shall consider the Contractor to be in
breach of this Agreement and this Agreement will be terminated. If the City determines that
terminating this Agreement would be detrimental to the public interest or public property, the
City may allow this Agreement to remain in effect until the City procures a new contractor. If
this Agreement is terminated under this section, then pursuant to IC 22-5-1.7-13 (c) the
Contractor will remain liable to the City for actual damages.
Affidavit of Employment Eligibility Verification
The Contractor, � [,u.0 u bv, affirms under the penalties of perjury that
Contractor does not knowingly employ an unauthorized alien. If Contractor is self-employed
and does not employ any employees, Contractor verifies he or she is a United States citizen
or qualified alien.
The Contractor has not knowingly employed or contracted with an unauthorized alien and
shall not retain an employee or contract with a person that the Contractor subsequently learns
is an unauthorized alien. Pursuant to Indiana Code 22-5-1.7, Contractor has enrolled in and
verified the work eligibility status of all newly hired employees of the contractor through the
Indiana E-Verify program.
The Contractor has required Contractor's subcontractors to certify to the Contractor that the
subcontractor does not knowingly employ or contract with an unauthorized alien and that the
subcontractor has enrolled and is participating in the E-Verify program. The Contractor will
maintain this certification throughout the duration of the term of a contract with a
subcontractor.
I hereby verify under the penalty of perjury that the foregoing statement is true.
Dated this day of 20�061
(signature)
GA.uc14— Ca.t&
(printed name)
t
CITY OF RICHMOND
HEALTH AND SAFM DEPARTMENT
2M UKEM AVFNU6R1CHD40ND, INDIANA47374
FKLM VW) M-7475-FAX 96+) W3.1510
PRICE REQUEST
THIS IS NOT AN ORDER
VENDOR
INSTRUCTIONS
This is a request for a price for the services of materials
Wetzel Collision Center
described below. Any additional specifications may be
attached hereto. This is NOT an order and the City reserves
5500 National Road East
the right to accept all or part, or decline the entire proposal.
Please complet9 your full name and phone number below
Richmond, IN 47374
with signature; itemize all prices and charges where
requested; and attach any explanation for any substitution to
specifications altered. Return in a sealed envelope, In care of
Richmond Health and Safety Department to the administration
building at the address above by the specified date and time
to be considered.
DATE: REPLY MUST BE IN BY:
PAYMENT TERMS:
DELIVERY REQUIRED:
February 16, 2016 10:00 A.M. on February 24, 2016
UPON RECEIPT OF INVOICE
DELIVERED
DESCRIPTION
This is a price request for the 2016 Calendar year in regards to vehicle collision damage repair of Park, RSD, Street,
and Police Dept. City owned vehicles. Please include pricing for each of the following separately. (1) % parts mark up.
(2) Vehicle Refinishing per hour. (3) Body work per hour. (4) Frame repair per hour. (5) Collision related mechanical
repair per hour. (5) Storage per day. (7) Please include a statement of what priority city of Richmond would receive if
your company is the successful bidder. Please include a Certificate of Insurance which must include Workers
Compensation. Also include all warranty information with quote.
Return this sheet in a sealed envelope addressed to: Richmond Health and Safety Department
William Tandy
2380 Liberty Avenue
Richmond, IN 47374
Re: Quote
Questions? Call William Tandy at 765-983-7476.
STATE TAX EXEMPTION # 003121909-001
Richmond Sanitary District
NAME OF FIRM QUOTING:
Wt+ I CoiliGion Cen4u-
BY: _
AUTHORED BY SIGNATURE
Sod l shop No-n a C e r
TITLE
1-la-i (Zt"s') 9tcl:o-, 000
DATE PHONE NUMBER Cx } .
3ou0
W-9
Pau. beaernliw 2011)
"M to sm" on you s
Wetzel TOO, WC
N
Wetzel Chmofet
Request for Taxpayer al" FtMn to the
Identification Number and Certification requester. °o not
send to the IRS.
name, R afferent from above
e Check spWapriste box for Were! tax claeascaticri )
❑ i-clMdueysois proprietor [I C Corporation 2] S Cow*W ❑ PannershiP ❑ Tnogtestate JOEiLimded iabr�ty Company. Enter the tax clessif�n C•C ►
❑ ( eorporation, SaS COrpOrteiorr, p.+partneranrp) Dayee
❑ aher (see hstructbrei►
AOdreaa (rrrrrtber, NU and MS. or
SSW National Road East
Clly, aAate. and Ze' oode
Ril UMM, IN 47374
List accent mrnberfq here botiona
Enter your TiN In the appropriate box. The TIN provided must match the name given on the `Name" ire
to avoid backup withhol*4 For Individuals. this fs you social security number (SSN). However, for a
resident alien, sole proprietor. or disregarded entity, see the Part I Instructions on page 3. For other
entities, it is yaw employer identification number (EiNy. If you do not have a number, see How to get a
TIN on page 3.
Under penalties of perjury, t Certify that:
1. The number shown an this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
2. 1 am not subject to backup withholding because: (a) i am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that i am MA*ct to backup withholding as a result of a failure to report all Interest or dlvkfends, or (c) the IRS has ratified me that I am
no longer subject to backup withholding, and
3. 1 am a U.S. citizen or other U.S. person (defined below).
Centlifiation sa0vcdorm You must cross out item.2 above if you have been notified by the IRS that you are currently subject to backup withhoUng
because you have taped to report all Interest and dividends on your tax return. For reef estate transactions, item 2 does not apply. For mortgage
Intel est paid, acquisition or abandonment of secured property, cancellation of debt, contnbutians to an individual n9t"ment arrangert»nt (IRA), and
gener0l, payments other than Interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the
instructions on page 4.
Sigel tifPnab" of
Here u s Person ► Cate ►
General Instructions
Section rderencies are to the Internal Revenue Code unless otherwise
rioted.
Purpose of Form.
A person who is required to file an Information return with the IRS must
obtain your correct taxpayer identification number MN) to report, for
exempla, kieottie paid to you. red estate transactions, mortgage irderest
you paid, aoWsWon.or abatidou n&tt of secured property, camftfion
of debt, or Contributions you made to an iRA.
Use Form W-9 only If you are a U.S. person (including a resident
AM). to provide your correct TiN to the parson requesting it (the
requeOW ark, when app&mble, to:
1. Cet* that tha TiN you are giving is correct (or you are waitM for a
nuntter to be b uso,
2. C.erWy that you are not $abject to backup withholding, or
3. Clcim exemption from backup withholding if you are a U.S. exempt
Payee• If you are also oer6h*V that as a U.S. person:, your
allocable atmre of ariy partnership Income from a U.S. trade or business
Is not subject to the witli*po g tax on foreign partners' share of
affeo Valy corrected income.
Note. if a requester gives you a form other than Form W-9 to request
your TIN, you must use the requester's form if it is substantiaty similar
to We Forth W-9_
00111 W" of a U.S. penal For federal tax purposes, you are
considered a U.S. person d you are:
• An individual who Is a U.S. citizen or U.S. resident aten,
• A partnership. corporation. may. or association crested or
organized in the United States or under the laws of the United States.
• An fatale (other than a foreign estate), or
• A domestic trust (as defined in Regulations section 301.T701-7).
Specie! roes for partnorsh4m Partnerships that conduct a trade or
bxr*wm in the United States are generally required to pay a withholding
tax on any foreign partners' share of floors from such busirwas.
Further, in certain ceses where a Form W-9 has tot been received, a
partnership Is required to presume that a partner is a foreign person.
Old pay the withholding tax. Therefore, if you are a U.S. person that is a
partner in a pwblership concluding a trade or bumness in the United
States, provide Form W-9 to the partnership 10 establish your U.S.
status and avoid wffl t W ft on your share d parotersftdp inane.
Cat No.10231X Form W-9 Mov, 12-2011)
E-Verify Requirements:
Definitions:
E-Verify Program - An electronic verification of work authorization program of the Illegal
Immigration Reform and Immigration Responsibility Act of 1996 (P.L. 104-208), Division C, Title
N, s.403(a), as amended, operated by the United States Department of Homeland Security or
successor work authorization program designated by the United States Department of Homeland
Security or other federal agency authorized to verify the work authorization status of newly hired
employees under the Immigration Reform and control Act of 1986 (P.L. 99-603).
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance;
2. The. City is in receipt of any required affidavit signed by Contractor in
accordance with Indiana Code 22-5-1.7-11(a)(2); and
3. A purchase order has been issued by the Purchasing Department.
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COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work
eligibility status of all newly hired employees of the contractor through the Indiana E-Verify
program. Contractor is not required to verify the work eligibility status of all newly hired
employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify
program no longer exists. Prior to the performance of this Agreement, Contractor shall provide
to the City its signed Affidavit affirming that Contractor does not knowingly employ an
unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC
22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days
after the City notifies the Contractor of the violation. If Contractor fails to remedy the violation
within the thirty (30) day period provided above, the City shall consider the Contractor to be in
breach of this Agreement and this Agreement will be terminated. If the City determines that
terminating this Agreement would be detrimental to the public interest or public property, the
City may allow this Agreement to remain in effect until the City procures a new contractor. If
this Agreement is terminated under this section; then pursuant to IC 22-5-1.7-13 (c) the
Contractor will remain liable to the City for actual damages.
Affidavit of Employment Eligibility Verification
The Contractor, We+Wk Coll 46wn CCn-�,-affirms under the penalties of perjury that
Contractor does not knowingly employ an unauthorized alien. If Contractor is self-employed
and does not employ any employees, Contractor verifies he or she is a United States citizen
or qualified alien.
The Contractor has not knowingly employed or contracted with an unauthorized alien and
shall not retain an employee or contract with a person that the Contractor subsequently learns
is an unauthorized alien. Pursuant to Indiana Code 22-5-1.7, Contractor has enrolled in and
verified the work eligibility status of all newly hired employees of the contractor through the
Indiana E-Verify program.
The Contractor has required Contractor's subcontractors to certify to the Contractor that the
subcontractor does not knowingly employ or contract with an unauthorized alien and that the
subcontractor has enrolled and is participating in the E-Verify program. The Contractor will
maintain this certification throughout the duration of the tern of a contract with a
subcontractor.
I hereby verify under the penalty of perjury that the foregoing statement is true.
Dated this dodhay of FebtuQt- , 2O I to
(signat e
:: H i I
(printed name)
:
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WETZEL AUTO
COLLISION CENTER
Wetzel Rate and Information Sheet
1.) Parts Mark-up - 30%
2.) Refinish Rate - $46/hour
3.) Body Rate - - $46/hr
4.) Frame Rate - $60/hr
5.) Collision related Mechanical - $78/hr
6.) Storage - $20/day— can be waived given circumstances
7.) Highest priority would be given to City vehicles
5500 NATIONAL ROAD EAST I RICHMOND, INDIANA 47374 1 765/966-7000
WETZELAUTO.COM
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WETZEL. AUTO
COLLISION CENTER
Wetzel Family Auto Cruise is pleased to offer a limited lifetime warranty on all body repairs performed
at our Collision Centers. We are proud of our training, equipment, and workmanship and will stand
behind our repairs from beginning to end. Our technicians are ICAR Gold -Glass certified as well as ASE
and factory trained. Our state of the art facility offers the latest in frame equipment with a Chief frame
rack and Velocity laser measuring system; ensuring your vehicle is returned to exact factory
specifications. We also boast a down -draft bake paint booth that allows.us to return your vehicle's
finish to factory standards.
Thank you for choosing our facility to repair your vehicle. We are confident that you will be completely
satisfied with all work performed. If you have any questions or concerns please feel free to give us a
call. We will guarantee our workmanship and paint for as long as you own your vehicle. All parts have a
12 month/12,000 mile warranty, or as specified by manufacturer. If you have a warranty issue, please
contact the body shop manager and we will assist you in anyway we can. Again, thank you for allowing
us the opportunity to assist you, and we look forward to working with you in the future on all of your
vehicle needs.
Tifa ' iller
Body Shop Manager
5500 NATIONAL ROAD EAST I RICHMOND, INDIANA 47374 1 765/966-7000
WETZE -AUTO.COM