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Home My Public Portal About160_010_MSBOD_October162013apprd .1�"Ili,,.•.K..,,,, 4 Tybee Island.Cteorgia ,y TYBEE ISLAND MAIN STREET BOARD OF DIRECTORS: Minutes: October 16,2013 .�cm.�,�x'Stain Sh w ror„mrry-0 Vision: To improve the quality of life for those that live, work and visit Tybee Island through a healthy business corridor and enhance the cultural experience while preserving the community's barrier island heritage. I I I I I I P I I I I I I I P I I I I I I I P I I I I I I I P I I I I I I I P I I I I I I I I I I I I I P I P I I I I O O 11111 P I P I l I l O O 11111 P I P I P I I O O 1111 P P I P I P P P P P P P P P P P P P I P I P P P P P P P P P I P P P I P I P P P P P P P 1111 P P I P I P P P O O 1111 P P I P I P P P O O 1111 P P I P I P P P O O 1111 P P I P I P P P O O 1111 P P I P I P P P O O 1 P P P P P I P I P P P P P P P P P P P P P I P I P P P P P P P 1111 P P I P I P P P P P P P P P P P P P I P I P P P P P P P 1111 P P I P I P P P O O 1111 P P I P I P P P O O 1111 P P I P I P P P P P P P 111 P P P I P I P P P P P P P 111 P P P I P I P P P P P P P P P I P P P I P I P P P P P P P P P I P P P I P O O I 1 I 1 I 1 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 1 I 1 I 1 I 1 1 DIRECTORS PRESENT: Katie Addis, Bill Garbett,Jim Glass, Vicki Hammons,Ted Lynch, Kelly Partridge DIRECTORS ABSENT: Monty Parks, Peggy Stone,John Yarbrough CALL TO ORDER Chantel called the meeting to order at 6:05pm. Directors agreed to have Chantel conduct the meeting in Monty's absence. MAIN STREET BOARD OF DIRECTORS MINUTES: AUGUST 21, 2013 Jim made a motion to approve the August 21, 2013 Main Street Board of Directors minutes. Kelly seconded the motion. The motion passed unanimously. VICE-CHAIR POSITION Jim made a motion that Ted serve as the Vice-Chair for the Main Street Board of Directors. Katie seconded the motions. The motion passed unanimously. MAIN STREET DONATION FORM Chantel reviewed the MS Donation Form she had emailed Directors with the meeting reminder and agenda. She explained that a company expressed interest in making a donation to the program. The form provides four categories for the donor to indicate where they wish their donation to be applied: 1) Main Street Community Events, 2) Main Street Design/ Preservation Enhancement Projects, 3) Main Street Communication Projects, or 4) Other(to be specified). Ted and Jim commented that this will be helpful with projects such as facade improvements and Community Day. Directors agreed making the form available is another step in the right direction for the program. They will consider needed use of donations per category as they are received. Jim expressed concern that during the City's budget process in coming years, donations made to MS should not be justification for decreasing the operating budget that assists the program. DOWNTOWN DEVELOPMENT AUTHORITY Chantel reported that the topic of activating the DDA is on this week's City Council workshop agenda. Billy Peppers with DCA is going to conference call in to address questions and/or concerns and to reiterate the process for being a pass through authority for grants/ loans from DCA and other such agencies. TYBEE SOUTH END BAR&RESTARUANT ASSOCIATION Directors discussed Tybee Pirate Fest weekend. Majority of reports thus far have been merchant sales were up, arrests were minimal and attendance seems to have been just as strong as year's past. TYBEE COMMUNITY DAY 2013 SUMMARY Directors and Chantel recognized and expressed gratitude for the contributions made by each for a successful 2013 Tybee Community Day event. Chantel distributed a breakdown of expenses for the Directors to review. This year expenses totaled $720.28. This total does not include the cost of food, which John contributes each year. The coordinator paid for supplies out of pocket and split the cost of the dunk booth with the YMCA. Feedback overall was complimentary and appreciative. The purchase of more water will be added to the event next year. Chantel presented survey feedback received from thirteen representatives that had information booths as follows: MS BOD approved: 11-20-13 Page 1 of 2 1) The top two objectives were to meet more people in the community and to inform people about their organization. 2) Objectives of the day were met by the majority. 3) There were between two and five volunteers at organization's display areas that day. 4) 100%agreed that the layout of the event at Memorial Park was suitable for their organization. 5) Majority of respondents reported that over 46 individuals visited their booth. Others reported there were 16-30 individuals or 31 -45 individuals. 6) 100%agreed that the day of the event was suitable for their organization. 7) 100%agreed that the set up time of 11:00am was suitable for their organization. 8) Majority agreed that the length of the event(1pm -5pm)was suitable for their organization. 9) 100%agreed that they would participate in Tybee Community Day next year. 10) 69%were extremely satisfied. 31%were moderately satisfied. Comments and suggestions for 2014 included the following: 1) Hot dogs/food should be sold and drinking water should be provided. 2) MS should have a donation jar. 3) The event was well organized and fun. 4) It is a great event for locals. 5) Separate the booths from the music more. THIRD THURSDAYS ON TYBEE Directors discussed whether or not to continue Third Thursdays on Tybee in 2014. Directors agreed to continue the concert series and look into adding activities during the performances such as an art show or a short skit with actors. Chantel stated that the 2014 Event Advertising Assistance applications are due to the Tybee Island Tourism Council no later than October 25. She will apply for$2,000 per season as she had done for 2013. COMMITTEE REPORTS Promotions: Katie reported that at the last promotions committee meeting there was discussion about having a trick-or-treat event on Tybrisa. This year, a few shops will have candy available for trick-or- treaters throughout the day. Progress with Tybee for the Holidays is being made. There are multiple merchants participating in this year's Community of Giving. She presented the poster she has designed for each location to hang. The poster has the holiday theme for consistency and lists all three agencies which can be checked as appropriate by each location. Small Business Saturday is coming together nicely. AmEx will be providing items for us to distribute to participating locations. Chantel is emailing updates as she receives them.The articles in the Breeze this quarter are focusing on Tybee for the Holidays. Design: Vicki provided an overview of the town hall meeting regarding the Biggert-Waters Act. Directors discussed the impact on merchants that own and/or lease commercial property and the historic buildings, specifically along Tybrisa. Vicki and others will look into insurance options for businesses, current rates and potential rates. OTHER BUSINESS N/A NEWS FROM DIRECTORS N/A ADJOURN The meeting adjourned at 7:08pm. MS BOD approved: 11-20-13 Page 2 of 2