HomeMy Public PortalAbout160_030_Infrastructure Committee Minutes - 8.8.13 INFRASTRUCTURE COMMITTEE MINUTES
CITY OF TYBEE ISLAND
August 8, 2013
5:00 P.M.
ATTENDEES: Paul Wolff, Diane Schleicher, Tom Groover, Joe Wilson, George
Reese, Barry Brown, Chris Stovall, John Giordano and Angela Hudson.
Approve the minutes of the previous meetings—Paul Wolff called the meeting to order;
asked for a motion to approve the minutes from the 7.11.13 meeting. Tom Groover
motioned to approve. Barry Brown seconded.
New Business:
I. WFN Consulting—Preliminary Assessment Report
II. LED Lights through GA Power—Joe Wilson states, I've received my final plan
from Georgia Power; we have a complete inventory of our street lights now;
I'm going to see if I can't meet with them to discuss putting in LED's; I will
let Diane know of the meeting date and time, so if anybody wants to attend,
they can.
Old Business:
I. Public Safety Building Update—Mayor Pro Tem Doyle
a. Paul Wolff states that Wanda asked us to hold off on the Public Safety
Building Update; she's going to do that at the regular meeting.
II. Discuss New ADA Sidewalk on Eastside of Butler from 18th Street to 19th Street
a. Diane Schleicher states, I put this on the agenda because it has been put in
the budget; Joe Wilson and I had discussed getting letters out to the
effected neighbors of the right-a-way, to let them ask questions about the
project; also if they knew of anything in front of their property that we
should be aware of they could also give recommendations or any
concerns,they could voice that; the basic plan of the sidewalk project is
to continue the same 5 foot sidewalk, in the City right-a-way, all the way
to 19th St., because we have increased pedestrian traffic.
III. Update on Sewer Force Main on Jones and Miller
a. George Reese passed out a handout of what monies have been spent
through 8-8-13; most of the material has been bought; basically I think it
will be the end of the month before the job is totally completed; we have
to go back and dress up driveways and that sort of thing; next week we
should have #3 tied in.
IV.Update on Ally 3 Project—
a. GDNR is working on ramp agreement and reimbursement of cost—Joe
Wilson states he talked with DNR today; they sent us a check for the cost
of the mats on the 25th; I still do not have the municipal agreement; before
I do any installation or buy material, I would like to have that agreement;
he's using the same municipal agreement that we have on the Pier;
basically, they're paying for it, we just have to maintain it.
V. Update on Jaycee Park Fields—
a. Joe states that Sandy will be spraying herbicides, this next week to get rid
of the weeds out there; irrigation is working fine; we'll go back and top
dress and oversee with some Bermuda; I'm also ordering some clay; they
wanted the infield done; we should be completed with the project, in the
next 2 months.
VI. Jones Avenue:
a. Engineering for water lines including surveying has started—Chris Stovall
(Thomas & Hutton)joins the table; the survey is now completed; I was out
there looking at it today; I brought out a small set of drawings that we put
together so far; basically, everything is looking good; I've got a few clean
up things we'll do on that; I think we're still on a good schedule at this
point; the only issue we'll have is, do we want to go ahead and get that
force main at Hwy 80, as a part of it; I think that was the plan was to go
ahead and add that into here; go ahead and get that out of the way; there
were drawings done in the past to do that force main#6 at Hwy 80, but it
actually was calling for an open cut; I checked with DOT; they will not
allow an open cut; we will have to jack and bore that section; that's the
$94,000 figure; basically replace from pump station#6,under Hwy 80,
and then go about 250 feet farther, so we can tie back into the line at that
point; we need to get that line replaced so we can actually get the water
line in at Jones, while we're making the turn at Chu's. Diane asked how
long it takes to do the jack and bore and what time of the night. Chris
replied, it wouldn't have to be at night; it definitely would be done during
the low season; it will be required that road will be shut down probably for
72 hours, minimal; it will take them 2 days to dig the hole; a week if
everything goes smooth. Barry Brown states, what we're going to need to
do, is detour people down Lewis Ave. or Miller; people down there will
need to be notified that they will have an abundance amount of car traffic,
coming that way.
b. Paving is budgeted for project
c. Recommended Sewer Line Improvements (added cost to project cost)
i. Cost Estimate From Lift Station# 6 to N. Jones (Boring under
Hwy 80)—George Reese states, if you go 4 feet, you're talking
about well pointing; plus you're going to have to shore, or you'll
lose the station; I don't think the $94,234 figure is enough; well
pointing is expensive. Chris states he will check on that.
ii. Cost Estimate for all of Force main#6—Chris states, we need to
talk about the next phase of the work; if we are going to continue
on with the Force Main, in the future; I talked with DOT about the
directional drill of the line where it crosses the marsh; open cut
will not be allowed because of the marshland set back rules; it may
also be, that we could do a directional drill at this location; it
would be easier to get through DOT, than an open cut would be; it
still may be an issue; under directional drill,the pit would be right
on top of the ground and they would go down and up; we're
already talking about a section on Hwy 80, to actually put in a
directional drill, from the tie-in at the bend,up to, in front of the
Chu's there, because there's so much in the way; it will cost more
for us to replace all the sidewalks down through there; all the
power lines from the new poles, to get in; my recommendation is
to go ahead and directional drill that; it will cost about the same
thing; we can directional drill that and talk to DOT and see if we
can directional drill the force main under; that would be an option;
the cost would be, close to the same; I'm not promising that they
will let us go under the highway with that though; we can
directional drill a casing, as well; that starts going up in cost; DOT
will allow that but you can't do it with the budget that we have; I
think we need to add this as part of the project.
Chris states, if you want to talk about the rest of the#6 Force
Main, there were preliminary drawings that were never stamped;
the portions that would be different today, would be the jack and
bore, under 80; and then, how do we get under the marsh. Barry
Brown states, I think it would be to our best advantage to just do it
all the way; we don't need 3 or 4 more blow outs in that marsh.
iii. GEFA Loan Opportunities—Chris states, one issue is, you would
need to get a water loan and a sewer loan; if you go through the
Georgia funds, then you can combine them at an interest rate of
2.4%; no red tape; if you go through SRF, you have a drinking
water fund and a clean water fund; so you actually have to get a
loan out of both of them; for a water line project, you go through
drinking water; for a sewer line, you go through the clean water;
these are the ones that are the 1.4%, and up to 10%, principle
forgiveness. Angela Hudson states, but they're not guaranteed; it's
case by case; it's done by a ranking and scoring system. Diane
Schleicher states, we wouldn't do well with that because we're a
wealthy community; we wouldn't score well; Diane asked Chris,
are you saying,with standard GEFA, and with us being a Water
First Community, we can't get the 1% discount. Chris replies,
you're right; instead of the 2.4%, it would be the 1.4%, on the
Georgia fund, as well; you get rid of all the paperwork; those loans
can be approved within a month's time; whenever they have their
next meeting; we'll have the water line drawings completed and
ready for review, in about 2-3 weeks; the Force Main drawings,
again, there are drawings that are already done, by others; those
potentially, could be utilized just with some modifications, at Hwy
80, that we'll go ahead and incorporate into the water line
drawings; we can do an alternate bid for looking at either, an open
cut at the marsh areas, or directional drilling.
Diane asked Chris if he had worked on a budget for the water line.
Chris replies, I think we had one in our original RFP package; I
can send it to you. Diane states, if this committee wants us to go
after a GEFA loan for the water lines and this, I would like to
combine that, if this committee approves it, and go to Council and
ask for this to be moving forward. Chris states, I will go ahead and
get a design permitted and a construction schedule of what we
think and put it on a hand chart. Diane states,we also need an
agreement now; Thomas and Hutton is only under contract for the
water lines; we need a scope of service for this project, as well, for
this committee to recommend.
Paul Wolff states, so you're talking engineering documents ready
in a couple of weeks; 30 day bid process; 90 days until
construction starts; so we're looking at a total of lyear to lyear and
3-4 months. Chris replies, yes.
VII. New AMR System:
a. Installation in progress—George Reese states, they are on the second book
now,putting the installation in; the first book is up and running; they're
reading it; everything is working great.
b. Staff training in progress
VIII. TRAILS PROJECT:
a. Project update: John Giordano joins the meeting; states, I just wanted to
come and give everybody an update on the Trails Project; we're still in the
environmental process of the project; right now we're continuing to get
the ecology report; all of the other environmental special studies are
completed,but in talking with Moreland, they want everything to be
submitted at one time; in order for RLC to finalize the ecology report, one
of the things they needed, and received from the City, was a state water
determination, which they received last week; so now, in order to finalize
it, they have asked for the buffer impact drawings, which Thomas and
Hutton has started working on; we're going to get those together so they
can put those in the ecology report and get that off; once they complete
that, we'll get everything in to Moreland, for their initial review; then off
to GDOT and Federal Highway, for final approval; the ecology report, the
first draft, will address the impacts based on the boardwalk we had
approved in the concept report for crossing the marsh area; once we get
over to the rails to trails portion, we're going to discuss, maybe bringing in
some fill to even it out; it's basically going to address those impacts.
IX.Update on Beach Rake & Tractor Replacement
a. Staff meeting with GDNR on 8.8.13 to go over GDNR permit
requirements—Diane Schleicher states, Joe Wilson and I met with the
DNR permitting folks; they gave us some paperwork; I'll be going
through that; they did studies on beach rakes in California and Florida,
different things; pros and cons. Joe states, basically what they are doing is
outlining what we will need to file for a permit; we'll have to go through a
permitting status; we submit our permit based on where it's going to be
done,how often it's going to be done; then a 30 day Public Notice; review
it for 30 days; then we go to the committee with a permit. Diane states, we
have to go through the permitting process; that's what Council had asked
us to do; Joe and I are looking for guidance on this; they asked when we
would like this from; spring to summer; St. Patrick's Day through Pirate's
Fest; busy areas; right now they feel like they have an agreement for us to
move the beach rack and so forth; they feel like they have a good
agreement with us; would it be removing beach rack; would it be used on
a daily basis for garbage. After a lot of discussion and opinions, Joe states,
my personal opinion on this is, everybody review the information given to
us, highlight your concerns and problems and then let's discuss this at the
next meeting. Paul Wolff agrees. Diane states, I will make sure everybody
gets a copy.
With no further business to discuss, Paul Wolff asked for a motion to adjourn; Barry
Brown motioned to adjourn; Tom Groover seconded.
A quorum of city council members may be present which would constitute a meeting.
Respectfully submitted by Karen Reese on 9.10.13