HomeMy Public PortalAbout20-19 Amending Annual Adopted Budget1st Reading/Public Hearing:
2nd Reading/Public Hearing:
Adopted:
Effective Date:
Sponsored By:
10/14/2020
10/28/2020
10/28/2020
10/28/2020
City Manager
ORDINANCE NO. 2020-19
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA, FLORIDA, AMENDING THE ANNUAL ADOPTED
GENERAL, PROPRIETARY AND SPECIAL REVENUE FUNDS
BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1,
2019 AND ENDING SEPTEMBER 30, 2020, ADJUSTING REVENUES
AND EXPENDITURES AS REFLECTED IN EXHIBIT "A";
PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED
BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE
CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL
BUDGETS AND EXPENDITURES; PROVIDING FOR FEES
CONSISTENT WITH APPROPRIATIONS AND AMENDEMENT;
PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING
FOR CONFLICT AND REPEALER; PROVIDING FOR
SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Commission of the City of Opa-locka, FL adopted its 2019-2020
fiscal year General, Proprietary and Special Revenue Funds budgets by passage of
Ordinances 19-12 and 19-13, and further amended by passage of Ordinances 20-06, 20-
09, 20-11 and 20-14, and
WHEREAS, pursuant to Florida Statute 166.241(5), the governing body of each
municipality at any time within a fiscal year or within 60 days following the end of
fiscal year may amend a budget for that year as follows:
a) Appropriations for expenditures within a fund may be decreased or increased by
motion recorded in the minutes if the total appropriations of the fund is not
changed;
b) The governing body may establish procedures by which the designated budget
officer may authorize budget amendments if the total appropriations of the fund
is not changed;
c) If a budget amendment is required for a purpose not specifically authorized in
paragraph (a) or paragraph (b), the budget amendment must be adopted in the
same manner as the original budget unless otherwise specified in the
municipality's charter; and
Ordinance No. 2020-19
WHEREAS, the City Commission desires to amend its 2019-2020 Fiscal Year
General, Proprietary and Special Revenue Funds budgets as set forth in Exhibit "A".
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA:
SECTION 1. RECITALS ADOPTED
The recitals to the preamble herein are incorporated by reference.
SECTION 2. AUTHORIZATION
Pursuant to Article IV, Section 4.5 of the City Charter, the City Manager has
recommended proposed Amended General, Proprietary and Special Revenue Funds
Budgets to the City Commission for the Fiscal Year retroactive to October 1, 2019, a
copy of which is attached hereto as Exhibit "A" and incorporated by reference herein.
The City Commission of the City of Opa-locka hereby approves, adopts and ratifies the
proposed Amended General, Proprietary and Special Revenue Funds Budgets for the
Fiscal Year 2019-2020, and hereby appropriates the budgeted expenditures and
revenues as set forth in the attached Exhibit "A".
The City Manager is authorized to expend or contract for expenditures, pursuant to the
City of Opa-locka Charter and the adopted Code of Ordinances in accordance with the
adopted Amended General, Proprietary and Special Revenue Funds Budgets for Fiscal
Year 2019-2020.
The department/ division expenditure allocations established by the City Manager, as
revised and summarized in the budget attached as Exhibit "A", are hereby adopted and
ratified. Funds of the City for General, Proprietary and Special Revenue Funds Budgets
shall be expended in accordance with the appropriations provided by the budget,
which shall constitute an appropriation of amounts specified therein. Expenditure
control shall be at the fund level. Funds may be expended by, and with the approval of,
the City Manager and the City Commission, in accordance with the provisions of the
City Charter, adopted Code of Ordinances and applicable laws. Supplemental
appropriations and reduction of appropriations, if any, shall be made in accordance
with the City Charter.
Any and all outstanding encumbrances as of September 30, 2020, shall not lapse at that
time and appropriations have been hereby provided for those outstanding
encumbrances that have been incurred prior to September 30, 2020, but are not expected
to be paid until after then. Receipts from sources not anticipated in the attached budget
may be appropriated and expensed by Ordinance duly enacted by the City Commission
in accordance with the applicable law. Adjustments within the same fund to
2
Ordinance No. 2020-19
departmental appropriations made in the attached Budget may be approved, from time
to time, by the City Manager, or by Resolution adopted by the City Commission, if
lawful. The City Manager is authorized to approve adjustments to the expenditure code
allocations, within the limit of department appropriations made in the attached Budget.
All Ordinances setting fees and charges, and all other fees and charges consistent with
appropriations adopted herein, as may be amended during the fiscal year, are hereby
ratified, confirmed and approved.
SECTION 3. SCRIVENER'S ERRORS.
Sections of this Ordinance may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City
Manager, or the City Manager's designee, without need of public hearing, by filing a
corrected copy of same with the City Clerk.
SECTION 4. EFFECTIVE DATE.
This Ordinance shall take effect upon the adoption of this Ordinance by the
Commission of the City of Opa-locka and upon a filing of a certified copy hereof with
the Florida Department of State and is subject to the approval of the Governor or
Governor's Designee.
PASSED and ADOPTED this 28th day of October, 2020.
TTEST:
nna Flores, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENQY:
Burnadette Norris -Weeks, P.A.
City Attorney
3
Matthew A. Pigatt, Mayor
Ordinance No. 2020-19
Moved by: COMMISSIONER BURKE
Seconded by: VICE MAYOR DAVIS
VOTE: 3-0
Commissioner Bass ABSENT
Commissioner Burke YES
Commissioner Kelley ABSENT
Vice -Mayor Davis YES
Mayor Pigatt YES
4
SUNDAY OCTOBER 18 2020
MIAMIHERALD.COM
NEIGHBORS
Neighbors Cr4 Neighbors
SPREAD JOY BY ADOPTING A
FAMILY FOR THE HOLIDAYS
For 28 years, Neighbors 4 Neighbors has connected
those in need with those who can help, not just during
the holidays, but all year long. Last year our
Adopt A Family 4 the Holidays Program served
thousands of members of our community, a total
of $303,190 was raised in goods and services to help
families in need. We are proud to have T-Mobile,
Hoffman's Chocolates and Tn-Rail as our partners
this year. With their support and yours, we hope to
help even more families in 2020.
Learn now you can spread Joy this year, by visiting
our website or by dialing **GIVE on your mobile device.
ADOPT
A FAMILY .
T Mobile
4111EHOUDAYS
TRI S;RAJL
To help Neighbors 4 Neighbors or learn more
about our mission visit
www.neighbors4neighbors.org
Call Neighbors 4 Neighbors at 305.597.4404 or watch
O4 and co for more.
A Community Service of Httall in partnership with CBS4
zir1cnimren s
Services
council
11NW
CITY OF OPA-LOCKA, FLORIDA
NOTICE TO THE PUBLIC
NOTICE IS HEREBY GIVEN that the City Commission of the City of Opa-
locka, Florida will hold a public hearing at its Virtual Regular Commission
Meeting on Wednesday, October 28, 2020 at 7:00 p.m. to consider the
following item:
SECOND READING ORDINANCE/PUBLIC HEARING:
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AMENDING THE ANNUAL ADOPTED GENERAL,
PROPRIETARY AND SPECIAL REVENUE FUNDS BUDGETS FOR
THE FISCAL YEAR COMMENCING OCTOBER 1, 2019 AND ENDING
SEPTEMBER 30, 2020, ADJUSTING REVENUES AND EXPENDITURES
AS REFLECTED IN EXHIBIT "A"; PROVIDING FOR THE EXPENDITURE
OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING
THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING
FOR APPROPRIATION OF ALL BUDGETS AND EXPENDITURES;
PROVIDING FOR FEES CONSISTENT WITH APPROPRIATIONS AND
AMENDMENT; PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR
SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by
City Manager
Additional information on the above items may be obtained by contacting
the Office of the City Clerk by telephone 305-953-2800 or email jflores@
opalockafl.gov. To participate or provide comments virtually, please email
publiccomments@opalockafl.gov by 5:00 p.m. on October 28, 2020.
All interested persons are encouraged to participate in this meeting and
will be heard with respect to the public hearing.
In accordance with the Americans with Disabilities Act of 1990, persons
needing special accommodations to participate in the proceeding should
contact the Office of the City Clerk at (305) 953-2800 for assistance no later
than seven (7) days prior to the proceeding. If hearing impaired, you may
telephone the Florida Relay Service at (800) 955-8771 (TTY), (800) 955-8770
(Voice), (877) 955-8773 (Spanish) or (877) 955-8707 (Creole).
PURSUANT TO FS 286.0105: Anyone who desires to appeal any
decision made by any board, agency, or commission with respect to any
matter considered at such meeting or hearing will need a record of the
proceedings, and for that reason, may need to ensure that a verbatim
record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal may be based.
Joanna Flores, CMC
City Clerk
City of Opa-locka
City of Opa-locka
Agenda Cover Memo
Department
Director:
Robert Anathan
Department
Director Signature:
City
Mana er:
g
John Pate
CM Signature:
Commission
Meeting
Date:
Oct 14, 2020
Item Type:
(EnterXin box)
Resolution
Ord ance
Other
X
Fiscal
Impact:
(EnterXin box)
N/A
Yes
No
Ordinance Reading:
(EnterXin box)
15t Reading
2nd Reading
X
Public Hearing:
(EnterXin box)
Yes
No
Yes
No
X
X
Funding
Source:
Account#:
(Enter Fund &
Dept)
See
Attachments
Advertising Requirement:
(Enter X in box)
Yes
No
X
Contract/P.O.
Required:
(EnterXin box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(Enter X in box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image
Communication
Area:
•
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
MI
•
MI
MI
IN
Sponsor
Name
City Manager
Department:
City Manager's Office
City Manager
Short Title:
FY 20 Budget Amendment #5 - FY 20
Staff Summary:
Budget amendments are submitted at the end of each fiscal year to ensure that budgets for each account are
sufficient to cover all expenditures incurred during the year. Budget amendments for a fiscal year are
authorized up to November 30th, 60 days after the end of the fiscal year. The year-end budget amendment is
normally a very large document presented in November, placing a significant burden on City staff, the
Commission and State staff to review and subsequently approve the entirety of the details before the cut-off
date. To facilitate the process this year, an initial year-end budget amendment is being submitted at this time
to address many known issues to allow a more orderly and less time -constrained evaluation of many year-end
issues. This will also allow a more timely payment to vendors in regard to outstanding invoices. A second year-
end budget amendment will be submitted in November addressing additional issues arising as the result of
the year-end accounting process.
To further assist in evaluating the proposed amendments, the detailed listing has been slightly modified. For
each item, the accounts requiring additional funding are highlighted in yellow. The source of the funding is
highlighted in blue.
Budget Amendment #5 is composed of 31 individual items, of which seven are deemed to be material, as
follows.
#1 - Vehicle Maintenance - Other Contracted Services - Vehicle repair requirements have been extremely high
this year, necessitating a $25,000 increase to $90,000.
#3 - Roads & Streets - Other Contracted Services - Year-end activity, including addressing beautification
issues, resulted in additional fencing requirements, road repair, sidewalk maintenance, street pressure -
cleaning and clean-up activity, both within the parks and also on Cairo Lane, has resulted in a requirement to
increase this budget by $80,000 to $378,480.
#7 - Special Law Enforcement Fund - Public Safety Equipment - The Special Law Enforcement Fund is a fund
containing proceeds received by the City related to various seizures and forfeitures which occurred as the
result of the City's Police Department participation in anti -crime task forces. There was an available fund
balance of $670,730 at the start of FY 20. The Police Department may use these funds for a wide range of
police -related goods and services as long as the department's budget isn't otherwise reduced due to the use of
these funds (supplanting). The City's financial consultant has advised that the indicated usage is correct under
the current circumstance. The Department has identified a need to acquire approximately $100,000 of goods
to be used to better carry out its duties.
#9 - Special Law Enforcement Fund - Clothing - This is also sourced from the Special Law Enforcement Fund
under the circumstances as discussed in Item #7 and addresses approximately $110,000 of uniform -related
items the Department believes is required.
#16 - Building Maintenance - Compensation - During the first several months of the fiscal year, compensation
was higher than appropriate for the personnel assigned to the division. This budget amendment is submitted
on a precautionary basis in the event that the issue isn't resolved by November 30, the end of FY 20 for
accounting purposes.
#17 - Public Works Administration - Compensation - Compensation charges from this division were intended
to be allocated to a couple of other divisions where members of this division also worked, but weren't
allocated. This amendment ensures the appropriate budget is available in view of these charges not being
allocated to other divisions.
#18 - Police - Patrol - Regular Salary - The budget for this account requires an addition of $450,000 for several
reasons.
1. Police receive compensation in many categories, including overtime, longevity bonuses and the
cashing out of unused leave. Each of these modes of compensation has its own account and budget.
Currently nearly all of this expense is being charged to Regular Salary rather than the intended account.
2. A new duty rotation was implemented at the start of the calendar year, resulting in most officers
working on average 42 hours per week rather than 40 hours, a 5% increase. Additionally, officers
assigned to the night duty section were provided a 3% premium.
3. A preliminary sampling of pay records indicate additional hours compensated above the base
scheduled hours approaching 10%. This is higher than budgeted and requires further review.
4. The budget didn't account for the fact that officers are compensated for holidays in addition to hours
worked rather than in place of hours worked with the latter being the norm for the remainder of the
City's employees. This adds approximately another 5% to Regular Salary.
This is a systemic issue which will require consideration due to its impact on the City's five-year plan.
.Proposed Action:
Staff recommends that the City Commission approve the proposed amendments.
Attachment:
1. Summary of the recommended amendments
2. Detailed information on each recommended amendment
FY 20 Budget Amendment #5
Governmental Funds
Budget Thru Amend #4
General
Fund
CRA
Fund
734,292
78,055
Safe
Neighborhood
Capital
FAIL4
People's
Transportation
Plan
fund
Town
Center
Fund
Debt
Service
Eyn4
Special Law
Enforcement
Fund
Insurance
Service
Fund
Information
Technology
Service
Fund
Total
Gov
Funds
19,332,329
-
1,248,919
536,181
1,503,436
280,637
668,518
-
3,495,364
-
-
28,000
2,404,911
-
702,356
-
30,090,125
922,873
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
19,332,329
812,347
1,785,100
1,784,073
668,518
3,495,364
28,000
2,404,911
702,356
31,012,998
Expenditure
19,332,329
812,347
1,785,100
1,784,073
668,518
3,495,364
28,000
2,404,911
702,356
31,012,998
Amendment #5
401,308
-
-
-
-
-
-
-
31,200
-
-
401,308
-
210,000
-
-
-
-
432,508
611,308
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
401,308
•
-
-
31,200
401,308
210,000
-
-
1,043,816
Expenditure
401,308
-
-
-
31,200
401,308
210,000
-
-
1,043,816
Budget Thru Amend #5
19,733,637
-
734,292
78,055
1,248,919
536,181
1,503,436
280,637
699,718
-
3,495,364
401,308
-
238,000
2,404,911
-
702,356
-
30,522,633
1,534,181
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
19,733,637
812,347
1,785,100
1,784,073
699,718
3,896,672
238,000
2,404,911
702,356
32,056,814
Expenditure
19,733,637
812,347
1,785,100
1,784,073
699,718
3,896,672
238,000
2,404,911
702,356
32,056,814
Exhibit "A"
FY 20 Budget Amendment #5
Fundlnq
Revenue/Loans/Trans In
Fund Balance
Total Funding
Expenditure
Commission
CM - Executive
CM - General Government
CM - Reserve
CM - Emergency
CM - Interfund
Clerk
Attorney
Finance
Human Resources
Planning & Community Dev
Building & Licenses
Parks & Recreation
Police
Code Enforcement
Public Works - Admin
Public Works - Bldg Maintenance
Public Works - Streets
Public Works - Trash
Public Works - Vehicle Maintenance
Total Expenditure
General Fund
Budget
Thru Amend #4
Amendment
#5
Budget
Thru Amend #5
i
19,332,329
401,308
19,733,637
19,332,329
401,308
19,733,637
212,652
-
212,652
829,986
-
829,986
3,165,460
31,200
3,196,660
759,443
(112,200)
647,243
29,500
-
29,500
317,000
-
317,000
460,654
-
460,654
673,983
-
673,983
864,838
-
864,838
303,525
-
303,525
421,762
-
421,762
480,644
-
480,644
999,512
-
999,512
6,175,227
401,308
6,576,535
473,226
-
473,226
369,179
81,000
450,179
701,973
-
701,973
1,304,762
-
1,304,762
110,000
-
110,000
679,003
-
679,003
19,332,329
401,308
19,733,637
Exhibit "A"
FY 20 Budget Amendment #5
Enterprise Funds
Budget Thru Amend #4
Water Storm
Sewer Water
Fund Fund
Total
Ent
Funds
17,350,384 1,466,312
- 136,000
18,816,696
136,000
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
17,350,384 1,602,312
18,952,696
Expenditure
17,350,384 1,602,312
18,952,696
Amendment #5
- -
- -
-
-
Fundin
Revenue/Loans/Trans In
Fund Balance
Total Funding
- -
-
Expenditure
- -
-
Budget Thru Amend #5
17,350,384 1,466,312
- 136,000
18,816,696
136,000
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
17,350,384 1,602,312
18,952,696
Expenditure
17,350,384 1,602,312
18,952,696
Exhibit "A"
Amendment Details
1 Vehicle Maintenance - Contracted Services
Veh Mnt Exp 49-541340 Other Contract Services
Veh Mnt Exp 49-541450 Gas, Oil, Grease
Veh Mnt Exp 49-541543 Tires & Wheels
2 Vehicle Maintenance - Parts
Veh Mnt
Veh Mnt
Exp 49-541542 Parts & Repairs
Exp 49-541450 Gas, Oil, Grease *
* Reduced budget due to Item #1
3 Roads & Streets - Contracted Services
Rds & St Exp 41-541340 Other Contracted Services
Rds & St Exp 41-541640 Machinery & Equipment
Rds & St Exp 41-541530 Road Materials & Supplies
4 Roads & Streets - Equipment Rental
Rds & St Exp 41-541440 Rentals & Leases
Rds & St Exp 41-541530 Road Materials & Supplies *
* Reduced budget due to Item #3
5 Roads & Streets - Miscellaneous Expense
Rds & St Exp 41-541520 Operating Expense
Rds & St Exp 41-541530 Road Materials & Supplies *
* Reduced budget due to Item #3 & #4
6 Peoples' Transportation Plan - Community Bus
PTP Exp 47-541342 Community Bus Service
PTP Exp 47-541816 Bus Shelters
FY 20 Budget Amendment #5
Budget Ad1 Revised
70,000
239,000
30,000
25,000
(12,000)
(13,000)
95,000
227,000
17,000
80,000 8,000 88,000
227,000 (8,000) 219,000
298,480
158,358
59,000
15,000
44,000
15,000
39,000
209,000
20,000
80,000
(65,000)
(15,000)
5,000
(5,000)
4,000
(4,000)
5,000
(5,000)
378,480
93,358
44,000
20,000
39,000
19,000
35,000
214,000
15,000
Comments
Higher than normal amount of repairs. Offset by
gasoline and tire savings.
Higher than normal amount parts requirement. Offset
by gasoline savings.
Additional requirements for fencing, road repair,
sidewalk replacement, street pressure cleaning and
park clean-up not in current forecast. Also, debris
removal from Cairo Lane. Offsetting saving from
machinery & equipment
Additional requirements to rent dozers & boom lifts,
offset by savings in road materials
Unbudgeted expenditure for tents ($3,750) and masks
(4,469), 90% reimbursable, results in need for small
budget amendment.
Cost varies slightly by month and will come in around
$209,000. This amendment will ensure account won't
be overspent.
Amendment Details
7 Special Law Enforcement - Public Safety Equipment
Sp Law
Sp Law
Exp 65-521644 Public Safety Equipment
Fnd 1165-383010 Transfer In - Fund Balance
8 Police - Patrol - Communication Equipment Repair
Ptrl Exp 22-521643 Communication Equipment
Ptrl Exp 22-521648 Auto Lease/Purchase
* Reduced budget due to Item #7
9 Special Law Enforcement - Clothing
Ptrl
Sp Law
Exp 65-521521 Clothing & Uniform Expense
Fnd 1165-383010 Transfer In - Fund Balance
* Reduced budget due to Item #8
10 Police - Patrol - Moved To Correct Account
Ptrl Exp 22-521466 Repair & Maint - Veh & Equip
Ptrl Exp 22-521648 Auto Lease/Purchase
11 Police - Patrol - Vehicle Decontamination
Ptrl Exp 22-521340 Other Contracted Services
Ptrl Exp 22-521648 Auto Lease/Purchase *
* Reduced budget due to Item #10
12 City Manager - Overtime
Mgr Exp 12-512140
Mgr Exp 12-512541
Salaries - Overtime
Education
13 Finance - Overtime
Finan Exp 17-513140 Salaries - Overtime
Finan Exp 17-513110 Salaries - Executive
FY 20 Budget Amendment #5
Budget Adj Revised
21,900
19,040
100,000
18,900
5,400
1,170
12,000
100,000
100,000
3,000
(3,000)
110,000
110,000
13,500
(13,500)
300
(300)
50
(50)
150
(150)
100,000
100,000
3,000
18,900
129,040
210,000
13,500
5,400
300
5,100
50
1,120
150
11,850
Comments
Replenishment of supplies related to evidence
gathering, flares, body armor, ammunition, test kits,
first aid kits, batteries and battery chargers. Available
fund balance - $670,730.
Repair of radio equipment
Replenishment of uniforms and other clothing
Moving charge for vehicle maintenance to correct
account.
Decontamination of vehicle
Minor overtime adjustment
Minor overtime adjustment
Amendment Details
14 Police - Admin - Overtime
Pol - Ad Exp 36-521140 Salaries - Overtime
Pol - Ad Exp 36-521130 Salaries - Part Time
15 Parks & Recreation - Compensation
Prk & Rec Exp 72-572110 Salaries - Executive
Prk & Rec Exp 72-572140 Salaries - Overtime
Prk & Rec Exp 72-572120 Salaries - Regular
16 Building Maintenance - Compensation
Bldg Mnt
Bldg Mnt
Bldg Mnt
Bldg Mnt
Bldg Mnt
Bldg Mnt
Exp 39-541120
Exp 39-541140
Exp 39-541210
Exp 39-541220
Exp 39-541230
Exp 39-541992
Salaries -Regular
Salaries - Overtime
FICA
Retirement
Life And Health Insurance
Building Maint Reserve
17 PW - Administration - Unallocated Compensation
PW - Ad Exp 32-541110 Salaries - Executive
PW - Ad
PW - Ad
PW - Ad
PW - Ad
GF Res
Exp 32-541120
Exp 32-541210
Exp 32-541220
Exp 32-541230
Exp 81-581992
Salaries - Regular
FICA
Retirement
Life And Health Insurance
General Fund Reserves
FY 20 Budget Amendment #5
Budget Adj Revised
1,000 2,000 3,000
115,954 (2,000) 113,954
70,304
1,000
247,889
109,554
2,000
8,381
9,279
31,034
41,985
160,000
55,702
11,147
12,341
21,511
500,000
2,000
3,000
(5,000)
22,000
1,500
1,900
2,100
4,500
(32,000)
28,500
27,500
11,000
12,000
2,000
(81,000)
72,304
4,000
242,889
131,554
3,500
10,281
11,379
35,534
9,985
188,500
83,202
22,147
24,341
23,511
419,000
Comments
Minor overtime adjustment
Minor compensation adjustment
Compensation during first six months greater than
appropriate for the three employees assigned to
division. Budget amendment submitted in case issue
not resolved by November 30, 2020 when fiscal year is
considered closed.
Compensation not allocated as budgeted.
Compensation expense budgeted to allocate
compensation to Building & Licenses, Vehicle
Maintenance and Water -Sewer CIP, but did not occur.
Amendment Details
18 Police - Patrol - Compensation
Ptrl
Ptrl
Ptrl
Ptrl
Ptrl
Gen Fund
Debt Svc
Debt Svc
19 Sewer
Sewer
Sewer
Exp 22-521120
Exp 22-521210
Exp 22-521220
Exp 22-521140
Exp 22-521150
Tran 001-381230
Tran 83-513910
Func 83-381010
Salaries - Regular
FICA
Retirement
Salaries - Overtime
Longevity
Trans -In From Debt Service
Trans -Out To Gen Fund
Fund Balance Usage
Small Tools
Exp 35-535555 Small Tools & Supplies
Exp 35-535340 Other Contracted Services
20 Town Center - Water
Twn Ctr
Twn Ctr
Gen Fund
GF Res
Exp 62-519430 Electric, Gas, Water
Trf-Ii490-381001 Transfer In To Fund
Trf-C 19-519448 Transfer Out To Town Center
Exp 81-581992 General Fund Reserves *
* Reduced budget due to Item #17
FY 20 Budget Amendment #5
Budget Adi Revised
2,099,566 450,000 2,549,566
177,384 14,108 191,492
590,815 32,200 623,015
150,000 (70,000) 80,000
25,000 (25,000)
2,285,508 401,308 2,686,816
2,285,508 401,308 2,686,816
401,308 401,308
500
310,000
85,000
379,155
419,000
1,000
(1,000)
15,000
15,000
15,000
(15,000)
1,500
309,000
100,000
394,155
15,000
404,000
Comments
Salaries are increased for several reasons.
1. Compensation costs which should be going to various
compensation accounts are all going to the Regular
Salaries account. Overtime, Longevity Compensation
and Unused Leave Pay -Out account budgets adjusted
downward to reflect these charges are going into the
Regular Salaries account.
2. Base hours per week for most officers changed from
40 hours per week to 42 hours per week due to new
duty rotation. Additional 3% premium provided to
officers on night duty section.
3. Overtime hours (most of which reported in Regular
Salaries) were higher than budgeted.
4. Budget didn't recognize that officers receive holiday
pay in addition to base pay.
Compensation overage funded by a portion of the
additional revenue received when bank released $5.2
million of retained surplus revenue, half of which went
to General Fund.
Minor adjustment to Small Tools & Supplies
Increased water cost. Previous water billing was
significantly understated. Funded by contribution from
General Fund
FY 20 Budget Amendment #5
Amendment Details Budget Ad Revised
21 Town Center - Other Contracted Services
Twn Ctr Exp 62-519340 Other Contracted Services 263,000 15,000 278,000
Twn Ctr Trf-Ir490-381001 Transfer In To Fund 394,155 15,000 409,155
Gen Fund Trf-C 19-519448 Transfer Out To Town Center 15,000 15,000 30,000
GF Res Exp 81-581992 General Fund Reserves * 404,000 (15,000) 389,000
* Reduced budget due to Item #17 & #20
22 General Fund - Non -Department
Non-Dpt Exp 19-519430 Electric Gas Water
Non-Dpt Exp 19-519994 State -RLC Fees - Cur Year
267,000 21,000 288,000
1,121,483 (21,000) 1,100,483
23 Sewer - Electricity
Sewer Exp 35-535430 Electric Gas Water 90,000 2,000 92,000
Sewer Exp 35-535340 Other Contracted Services * 309,000 (2,000) 307,000
* Reduced budget due to Item #19
24 Town Center - Compensation
Twn Ctr Exp 62-519120 Salaries - Regular 29,120
Twn Ctr Exp 62-519140 Salaries - Overtime -
Twn Ctr Trf-lt490-381001 Transfer In To Fund 409,155
Gen Fund Trf-C 19-519448 Transfer Out To Town Center 30,000
GF Res Exp 81-581992 General Fund Reserves * 389,000
* Reduced budget due to Item #17, #20 & #21
1,000
200
1,200
1,200
(1,200)
30,120
200
410,355
31,200
387,800
25 Police - Administration
Pol Ad Exp 36-521461 Repair & Maintenance - Bldg - 300 300
Pol Ad Exp 36- 521340 Other Contracted Services 10,000 (300) 9,700
26 Police - Administration
Pol Ad Exp 36-521462 Office Furniture & Equip 1,500 1,500
Pol Ad Exp 36- 521340 Other Contracted Services * 9,700 (1,500) 8,200
* Reduced budget due to Item #25
Comments
Increased costs to address mold remediation, building
disinfection and services to resolve tenant issue.
Funded by contribution from General Fund
Increase in water charges due to large retroactive water
bill recently received. Amount due to State for current
year red light camera fees over budgeted by $90,000.
Minor adjustment to prevent overspend
Minor adjustment to prevent overspend. Funded from
General Fund.
Paint for office
Shredder equipment
# Amendment Details
27 Water -Sewer Finance - Legal Fees
WS Fin Exp 61-514370 Legal Counsel
WS Fin Exp 61-514380 Legal Settlements
28 Building Maintenance
Bldg Mnt Exp 39-541340 Other Contracted Services
Bldg Mnt Exp 39-541992 PW Building Maint Reserve *
* Reduced budget due to Item #16
29 City Clerk - Temporary Staff
Clerk Exp 16-512312 Other Professional Services
Clerk Exp 16- 512528 Software Licensing
30 Information Technology - Postage
IT Exp 85-512420 Postage
IT Exp 85-512528 Software Licensing
31 HR - ADP Charges
HR Exp 13-513340 Other Contracted Services
HR Exp 13-513120 Salaries - Regular
FY 20 Budget Amendment #5
Budget J Revised
150,000 50,000 200,000
355,000 (50,000) 305,000
9,985
24,538
7,500
181,505
25,800
71,458
3,000
(3,000)
5,500
(5,500)
3,000
6,985
30,038
2,000
100 100
(100) 181,405
18,000
(18,000)
43,800
53,458
Comments
To cover possibility that legal expense in regard to
utility billing issue may exceed budget
Fence repair
Temporary staff to prepare minutes
Minor adjustment for postage
Unknown additional ADP charges are occurring. This is
being researched, but a budget amendment is being
submitted in the event that not resolved by November
30th, the closing date for FY 20