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HomeMy Public PortalAbout09-September 23, 2020 VRCMCITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES VIRTUAL REGULAR COMMISSION MEETING Wednesday, September 23, 2020 7:00 P.M. 1. CALL TO ORDER: Mayor Matthew Pigatt called the virtual Regular Commission Meeting to order at 7:00 p.m. on Wednesday, September 23, 2020. Pursuant to Executive Order No. 20-69, issued by the office of the Governor Ron DeSantis on March 20, 2020, municipalities may conduct meetings of their governing boards without having a quorum of its members present physically or at any specific location, and utilizing communications media technology such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes. An opportunity was given to the public to email the City Clerk prior to the Commission Meeting with any questions/comments/concerns on items we will hear on this evening's Regular Commission Meeting agenda. This meeting is being streamed live at https://www.youtube.com/user/CityoMpalocka. Since this is a virtual meeting as authorized by the Governor of the state of Florida, again, members of the public wishing to address the commission have been offered the opportunity to do so. Public comments will be included as part of the public record for this virtual meeting and will be considered by the City commission prior to any action taken. 2. ROLL CALL: The members of the City Commission appearing remotely were: Mayor Matthew Pigatt, Vice Mayor Chris Davis, Commissioner Sherelean Bass, Commissioner Alvin Burke, and Commissioner Joseph L. Kelley. Also in attendance were: City Manager John E. Pate, City Attorney Burnadette Norris -Weeks, and City Clerk Joanna Flores. 3. INVOCATION: The invocation was delivered by Commissioner Sherelean Bass. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. AWARDS/PROCLAMATIONS/ACKNOWLEDGEMENTS: 1 Virtual Regular Commission Meeting Minutes — September 23, 2020 6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and deletions): The following items were pulled from the Consent Agenda to be discussed separately under Action Items: Pulled 13-2 and 13-5 (Commissioner Kelley). 7. APPROVAL OF AGENDA: It was moved by Commissioner Bass, seconded by Vice Mayor Davis to approve the agenda, consent agenda, and pull list. There being no discussion, the motion passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes 8. APPROVAL OF MINUTES: Virtual Special Commission Meeting Minutes — May 21, 2020 It was moved by Commissioner Kelley, seconded by Commissioner Burke to approve the minutes from the Virtual Special Commission Meeting of May 21, 2020. There being no discussion, the motion passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes Virtual Special Commission Meeting Minutes — July 2, 2020 It was moved by Commissioner Kelley, seconded by Commissioner Bass to approve the minutes from the Virtual Special Commission Meeting of July 2, 2020. There being no discussion, the motion passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes 2 Virtual Regular Commission Meeting Minutes — September 23, 2020 Mayor Pigatt Yes Virtual Regular Commission Meeting Minutes — July 8, 2020 It was moved by Commissioner Kelley, seconded by Commissioner Burke to approve the minutes from the Virtual Regular Commission Meeting of July 8, 2020. There being no discussion, the motion passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes Virtual Special Commission Meeting Minutes — August 20, 2020 It was moved by Commissioner Bass, seconded by Commissioner Kelley to approve the minutes from the Virtual Special Commission Meeting of August 20, 2020. There being no discussion, the motion passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes Virtual Special Commission Meeting Minutes — August 27, 2020 It was moved by Commissioner Kelley, seconded by Commissioner Burke to approve the minutes from the Virtual Special Commission Meeting of August 27, 2020. There being no discussion, the motion passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes Virtual First Budget Hearing Minutes — September 8, 2020 3 Virtual Regular Commission Meeting Minutes — September 23, 2020 It was moved by Commissioner Bass, seconded by Commissioner Burke to approve the minutes from the Virtual First Budget Hearing of September 8, 2020. There being no discussion, the motion passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes Virtual Regular Commission Meeting Minutes — September 9, 2020 It was moved by Commissioner Kelley, seconded by Vice Mayor Burke to approve the minutes from the Virtual Regular Commission Meeting of September 9, 2020. There being no discussion, the motion passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes 9. DISTRICT ONE/DISTRICT TWO — COUNTY COMMISSIONER REPORT: 10. PUBLIC PRESENTATIONS: 11. CITIZENS' INPUT: Michele Henney, 10640 Paris Street, Cooper City, FL, said the City Commission complained about twenty four thousand dollars ($24,000.00) for a recruitment fee for the hiring of a police chief, but Gerri Lazarre has been paid close to one million dollars ($1,000,000.00) for accounting services and no one from the City has been tasked with vetting the amount to ensure that tax payer dollars are efficiently spent. When will a Finance Director be hired so unnecessary are not spent. 12. ACTION ITEMS: 13-2. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO PIGGYBACK THE TOWN OF MIAMI LAKES CONTRACT NO. 2018-40 WITH FLORIDA SIDEWALK 4 Virtual Regular Commission Meeting Minutes — September 23, 2020 SOLUTIONS, LLC FOR QUALIFIED PROFESSIONAL SERVICES TO PERFORM SIDEWALK REPAIRS TO THE AREA OF ALI-BABA AVENUE TO NW 151"T STREET AND PERVIZ AVENUE TO NW 27TH AVENUE; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The above resolution was read by Assistant City Attorney Cobb. It was moved by Commissioner Kelley, seconded by Commissioner Burke for discussion. Public Works Director Airia Austin said this item relates to risk managements concerns between Sharazad Blvd and Ali -Baba Avenue. He said by piggybacking off of the town, it will alleviate common injuries resulting from uneven pavement. Commissioner Kelley asked how this will prevent vehicles from parking on the sidewalks and damaging the pavement. Mr. Austin said they are looking into the matter. Commissioner Bass said she had an issue with this a few years ago and she is glad that it is being addressed. Vice Mayor Davis said he is also pleased that the City is dealing with the sidewalk issue. Mayor Pigatt said he hopes the City will prohibit people from parking on the sidewalks and asked that the Police Department and Code Enforcement ensure that the rules are being followed. There being no further discussion, the motion on the resolution passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes 13-5. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT GRANT FUNDING FROM MIAMI-DADE COUNTY PUBLIC HOUSING AND COMMUNITY DEVELOPMENT (PHCD) IN THE AMOUNT OF ONE HUNDRED SEVENTY EIGHT THOUSAND THREE HUNDRED THIRTY-FOUR DOLLARS AND SIXTY-FIVE CENTS ($179,334.65) FOR THE INGRAM PARK LIGHTING PROJECT; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE FY 2019 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) BETWEEN MIAMI-DADE COUNTY AND THE CITY OF OPA-LOCKA; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager 5 Virtual Regular Commission Meeting Minutes — September 23, 2020 The above resolution was read by Assistant City Attorney Cobb. It was moved by Commissioner Kelley, seconded by Vice Mayor Davis for discussion. City Manager Pate said the item is a CIP related project and asked Public Works Director Airia Austin to provide information on the item. Mr. Austin said the CDBG Grant allows for the installment of the lighting at Ingram Park. Commissioner Kelley asked if the Senior Citizens Building will be a part of any renovations going on at the park. Mr. Austin said no, but the facility will be included in the park improvement plan in the future. There being no further discussion, the motion on the resolution passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes 13. ADMINISTRATION: CONSENT AGENDA: 13-1. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT AN AWARD FROM THE OFFICE OF JUSTICE PROGRAMS (OJP) U.S. DEPARTMENT OF JUSTICE (DOJ) AWARDED TO THE CITY OF OPA-LOCKA FOR EIGHTY FOUR THOUSAND SEVEN HUNDRED FORTY-ONE DOLLARS ($84,741.00) FOR THE BUREAU OF JUSTICE ASSISTANCE FISCAL YEAR (FY) 2020 CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING PROGRAM; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE BUREAU OF JUSTICE ASSISTANCE GRANT FORM FOR SAME; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager 13-3. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH EAC CONSULTING, INC. FOR CONTINUING PROFESSIONAL ARCHITECTURAL AND ENGINEERING CONSULTING SERVICES TO COMPLETE PHASE II OF THE DEVELOPMENT OF A CITYWIDE STORMWATER MASTER PLAN AND CAPITAL IMPROVEMENT PLAN (SWMP); PROVIDING FOR 6 Virtual Regular Commission Meeting Minutes — September 23, 2020 INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager 13-4. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO PIGGYBACK MIAMI-DADE COUNTY PUBLIC SCHOOLS CONTRACT NO. ITB-15-057-HR WITH CLARK CONTRACING SOLUTIONS, LLC FOR QUALIFIED PROFESSIONAL SERVICES TO REPLACE THE EXISTING (8) DOWNFLOW ROOFTOP PACKAGE AIR CONDITIONING SYSTEMS, THREE (3) ENERGY RECOVERY VENTILATORS, AND THREE (3) DIRECT EXPANSION SYSTEMS FOR THE SHERBONDY VILLAGE COMMUNITY CENTER, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED AND NINETY-TWO THOUDAND DOLLARS ($192,000.00); PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager It was moved by Commissioner Kelley, seconded by Vice Mayor Davis to pass the consent agenda. The motion passed by a 4-0 vote. Commissioner Burke Not Present Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes 14. NEW ITEMS: 15. PLANNING & ZONING: A. PUBLIC HEARINGS: B. APPEALS 16. ORDINANCES/RESOLUTIONS/PUBLIC HEARINGS: A. FIRST READING ORDINANCES(S)/PUBLIC HEARING(S): B. SECOND READING ORDINANCE(S)/ PUBLIC HEARING(S): C. RESOLUTION(S): 7 Virtual Regular Commission Meeting Minutes — September 23, 2020 17. CITY MANAGER'S REPORT: City Manager Pate explained to the commission that the Police Department will be providing a report on the status of the Police Department. Lieutenant Sergio Perez acknowledged everyone in attendance and went on to explain that since August 14, 2020, he along with Lieutenant Jenkins have re-established faith in the Police Department. They have assigned additional staff and have taken to the streets to show police presence in the public and enforce the laws of the City. He also provided statistics on what has been accomplished in the last month. Commissioner Bass said she is thoroughly impressed with the accomplishments and asked for a report of what was presented. Vice Mayor Davis agreed with Commissioner Bass and encouraged the department to keep up the good work. Commissioner Burke echoed the same sentiments and also asked that the department continue to improve. Mayor Pigatt said he looks forward to seeing many more steps of progress and receiving reports in advance of the accomplishments of the department. Mr. Austin presented a document to the commission regarding the weekly maintenance schedule for the City and stated that there is a need for seven (7) additional employees to complete the work that needs to be done to maintain the City consistently. This will include debris and illegal dumping in and around the City, ensuring business owners are in compliance with their properties, beautification of trees, mulch, and maintaining the landscaping. Commissioner Bass said she has been observing the pump stations near 151st Street and the enclosures are overgrown. She asked that it be maintained by the City. Commissioner Kelley asked if this was the beautification initiative that was discussed in a previous meeting because he was looking to see a report on what the plan was for beautification and in what areas of the City. City Manager Pate said there are several reports with everything attached to it that will be sent to the commission today. Commissioner Kelley said he hopes the residents from the City will fill those positions. 8 Virtual Regular Commission Meeting Minutes — September 23, 2020 Finance Department Gerri Lazarre presented a document to the commission which highlighted the current achievements of the department and its employees including employee evaluations, the audits, the payments due for the Red Light Camera Program, the pending award from Miami - Dade County for Coronavirus Residential Rental and utility relief aide. Vice Mayor Davis thanked everyone involved for the role they have played in moving the City forward and getting a handle on its finances. 18. OFFICIAL BOARD REPORTS: 19. FUTURE AGENDA ITEMS: Commissioner Bass requested that each member of the Commission adopt an area in the City that they will be responsible for maintaining that specific area. Mayor Pigatt asked if a motion was being made. City Attorney Norris -Weeks said this section is not for making motions. It is for suggesting "FUTURE AGENDA ITEMS" and then it will be discussed at the following meeting and the legislation and documents can be prepared by staff. Mayor Pigatt said it sounds as though there will be multiple meetings to address one item. City Attorney Norris -Weeks said it seems that way tonight because this is the first time it is on the agenda, but it will not be that way moving forward. Mayor Pigatt asked that the information regarding this process be placed in writing so that the commission can be clear on how it works. Commissioner Kelley agreed and said it looks like there are too many meetings to discuss one item. City Attorney Norris -Weeks said she will provide the information. A motion was made by Commissioner Bass to place a beautification item on the agenda for the next commission meeting in the form of each member of the commission adopting an area that they will be responsible for in the City whether it be a street, lake, etc... It was moved by Commissioner Bass, seconded by Commissioner Kelley to discuss the item at the next meeting. There being no further discussion, the motion passed by a 5-0 vote. 9 Virtual Regular Commission Meeting Minutes — September 23, 2020 Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes A motion was made by Vice Mayor Davis after the presentation from Ms. Fuchs at the last meeting regarding putting measures in place to protect independent contractors, he would like to ensure that the City is in line with neighboring cities. It was moved by Vice Mayor Davis, seconded by Commissioner Kelley to discuss the item at the next meeting. There being no further discussion, the motion to add the item to the agenda for the next meeting passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes A motion was made by Mayor Pigatt to implement orientation for newly elected officials which will include annual strategic planning for the City in the form of a workshop where the departments will discuss the goals for the city. It was moved by Mayor Pigatt, seconded by Vice Mayor Davis to discuss the item at the next meeting. There being no further discussion, the motion to add the item to the agenda for the next meeting passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes A motion was made by Mayor Pigatt to create a maintenance plan to show clear guidelines for the standard of beautification within the City that can be enforced by Code Enforcement if need be. 10 Virtual Regular Commission Meeting Minutes - September 23, 2020 It was moved by Mayor Pigatt, seconded by Vice Mayor Davis to discuss the item at the next meeting. There being no further discussion, the motion to add the item to the agenda for the next meeting passed by a 5-0 vote. Commissioner Burke Yes Vice Mayor Davis Yes Commissioner Kelley Yes Commissioner Bass Yes Mayor Pigatt Yes 20. MAYOR /COMMISSION REPORT: 1. Commissioner Joseph L. Kelley Drive-thru Book bag Giveaway Commissioner Kelley said the virtual Meet Me Monday was a success and he forwarded the resident's concerns to the manager. He then announced that the Drive Thru Book Bag Giveaway will be held on this coming Saturday from 10:00 a.m. — 12:00 p.m. while supplies last. He thanked all of the departments and volunteers for coming out and assisting with the food distribution program that is held every Tuesday at 10:00 a.m. 21. OFFICIAL BOARD APPOINTMENTS: Mayor Pigatt encouraged the residents to apply to serve on the City's advisory boards. City Attorney Norris -Weeks announced two (2) close door Executive Sessions pursuant to Florida Statutes Section 286.011 to be held virtually at 5:30 p.m. on October 14, 2020 to discuss A Florida League of Cities lawsuit and a water and sewer lawsuit. The first one being George Suarez v. City of Opa-locks, Case No. 2017-008285CA-01 and the second suit involves B&G Opa Holdings, Inc. et al v. City of Opa-locka, Case No. 18-23269CIV. The length of this Attorney -Client Session is estimated to be one hour. 22. ADJOURNMENT: There being no further business to come before the Commission, it was moved by Commissioner Kelley, seconded by Vice Mayor Davis to adjourn the virtual meeting at 9:23 p.m. 11 Virtual Regular Commission Meeting Minutes — September 23, 2020 MAYOR ATTEST: 12 Virtual Regular Commission Meeting Minutes - September 23, 2020