HomeMy Public PortalAbout20-9820 Purchase Order for H.W. Lochner, IncSponsored by: City Manager
RESOLUTION NO. 20-9820
AN EMERGENCY RESOLUTION OF THE CITY
COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA,
RATIFYING THE CITY MANAGER'S DECISION TO ISSUE
A PURCHASE ORDER FOR H.W. LOCHNER, INC. FOR THE
PROVISION OF QUALIFIED PROFESSIONAL SERVICES
TO DESIGN AND PREPARE A COMPLETE SET OF
CONSTRUCTION CONTRACT PLANS FOR THE
RETENTION POND REHABILITATION PROJECT AT
GLORIETA GARDENS APARTMENTS; AUTHORIZING
THE CITY MANAGER TO ENTER INTO A FORMAL
AGREEMENT REGARDING SAME, IN AN AMOUNT NOT
TO EXCEED THIRTY-SIX THOUSAND SIX HUNDRED
DOLLARS ($36,600.00); PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, pursuant to the Development Agreement between the City and
Glorieta Partners, LTD (known as "Glorieta Gardens Apartments" or _Glorieta
Apartments"), Glorieta Apartments is required to maintain the retention pond to
prevent flooding in the area; and
WHEREAS, the Pond has not been properly maintained, resulting in severe
flooding events in the localized area in recent years; and
WHEREAS, to protect life, health, and safety, the City desires to make the
immediate necessary repairs to promote proper drainage in the Glorieta Gardens
Apartments area. It is the City's intent to seek reimbursement from Glorieta
Gardens Apartments; and
WHEREAS, on June 10, 2020, through Resolution #20-9767, the City
Commission of the City of Opa-Locka ("Commission") accepted bid proposals from
several firms for continuing professional architectural and engineering consulting
services pursuant to RFQ No. 20-0324200. The Commission further authorized the
City Manager to enter into multiple agreements for architectural and engineering
consulting services as provided therein; and
WHEREAS, the City Commission approved entering into an agreement with
H.W. Lochner, Inc. for architectural, construction testing, inspections and general
consulting engineering services; and
Resolution No. 20-9820
WHEREAS, H.W. Lochner, Inc. ("Firm") has proposed a scope of work /
proposal for all project management and professional engineering services required
for the design and preparation of a complete set of construction contract plans for
the Retention Pond Rehabilitation Project at Glorieta Gardens Apartments, pursuant
to the proposal attached hereto as Exhibit "A", in an amount not to exceed Thirty -
Six Thousand, Six Hundred Dollars; and
WHEREAS, the City Manager recommends acceptance of the Firm's proposal
and recommends that the City enter into an agreement with H.W. Lochner, Inc. as
set forth herein, to immediately initiate the Retention Pond Rehabilitation Project
initial phase at Glorieta Gardens Apartments; and
WHEREAS, the City Commission finds that it is in the best interest of the
City and its residents to ratify the City Manger's decision to issue a purchase order
for H.W. Lochner, Inc. for the provision of qualified professional services, as set
forth herein, and enter into an agreement with H.W. Lochner, Inc. for same.
NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-Locka hereby ratifies the City
Manager's decision to issue a Purchase Order for H.W. Lochner, Inc. for the
provision of qualified professional services to provide all project management and
professional engineering services required for the design and preparation of a
complete set of construction contract plans for the Retention Pond Rehabilitation
Project at Glorieta Gardens Apartments, pursuant to the proposal attached hereto as
Exhibit "A", in an amount not to exceed Thirty -Six Thousand, Six Hundred Dollars
and in contract form to be approved by the City Attorney.
Section 3. This Resolution shall take effect immediately upon adoption, and is
subject to the review of the State of Florida Financial Emergency Board for the City
of Opa-Locka, FL.
PASSED AND ADOPTED this 19th day of November, 2020.
Matthew A. Pigatt, Mayor
Resolution No. 20-9820
ATTEST:
Flores, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
Bu e Norris -Weeks, P.A.
City Attorney
Moved by: Commissioner Burke
Seconded by: Vice Mayor Davis
VOTE: 5-0
Commissioner Bass YES
Commissioner Burke YES
Commissioner Kelley YES
Vice -Mayor Davis YES
Mayor Pigatt YES
City of Opa-locka
Agenda Cover Memo
Department
Director:
Airia Austin
Department
Director
Signature:
<',edj ..
City
Manager:
John E. Pate
CM Signature:
rlli(ifiE)--
ince
Commission
Meeting
Date:
11/19/2020
Item Type:
(EnterX in box)
Resolution
Ord
Other
R
Fiscal
Impact:
(Enter X in box)
Yes
No
Ordinance Reading:
(EnterX in box)
1st Reading
2id Reading
X
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
X
X
Funding
Source:
Account# :
(Enter Fund & Dept)
Ex:
$36,600.00
Advertising Requirement
(EnterX in box)
Yes
No
X
Contract/P.O.
Required:
(Enter X in box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(EnterX in box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image
Communication
Area:
MI
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
IN
IN
MI
•
•
Sponsor
Name
City Manager
Department:
City Manager
Short Title:
Detention Pond Rehabilitation Project at Glorietta Gardens Apartments
Staff Summary:
A Resolution of the City Commission of the City of Opa-locka, Florida, ratifying the action of the City Manager
of having approved the Proposal of HW Lochner to start the Retention Pond Rehabilitation Project initial phase
at Glorietta Gardens Apartments.
Based on the developer's agreement, Glorietta Gardens constructed a retention pond on City -owned land. The
agreement is to maintain the pond to prevent any flooding in the area. However, the pond hasn't been properly
maintained, resulting in severe flooding events in the localized area in recent years. To protect life, health, and
safety, the City has chosen to make the necessary repairs to promote proper drainage in the area. Although the
ultimate funding of this project hasn't yet been established, it is the City's intent to seek reimbursement from
Glorietta Gardens Apartments.
HW Lochner was one of the Consultants selected and approved by the City Commission through Resolution
20-9767 to be part of the City's Library of Licensed Architects and Engineers to provide Architectural and
Engineering Consulting Services. This firm will provide the specifications and design basis to allow the City
prepare the Request for Proposal documents to advertise this project.
Financial Impact (FY 21)
Account
Description
Available
Project
Remaining
Balance
43-538312
Other Professional Services
$300,000.00
$36,600.00
$263,400.00
Total
$36,000.00
It is estimated that the construction phase of this project will be in the range of $150.000.
Proposed Action:
Staff recommends approval of this item.
Attadunent
1. Agenda
2. Proposal provided by HW Lochner
3. Resolution # 20-9767 accepting BID Proposals for continuing Professional Architectural and
Engineering consulting Services pursuant to RFQ 20-0324200
LOCHNER
CONSULTANT WORK ORDER PROPOSAL
Detention Pond Rehabilitation Project At
Glorieta Gardens Apartment
Date: October 16, 2020
Dear Mr. Airia Austin:
HW Lochner, Inc. proposes to provide the services identified below for the project
entitled "Detention Pond Rehabilitation Project at Glorieta Gardens Apartment",
pursuant to RFQ No. 20-0324200 for Architectural and Engineering Consulting
Services, submitted on May 15, 2020.
H.W. Lochner, Inc.
8750 NW 36th Street
Suite 360
Miami, FL 33178
T 305.503.9873
F 305.503 9882
hwlochner.com
I. GENERAL
The general objective for the Consultant is to provide all project management and
professional engineering services required for the design and preparation of a complete
set of construction contract plans for the Detention Pond Rehabilitation Project at
Glorieta Gardens Apartment, as listed below.
Elements of work shall include drainage analysis, drainage plans production, and
permitting.
All plans and design documents are to be prepared with Standard English values in
accordance with all applicable City of Opa-Locka manuals and guidelines, as well as the
Miami -Dade County Public Works Manual, Miami -Dade County PERA, SFWMD
Manual, and the Florida Greenbook (Manual of Uniform Minimum Standards for Design,
Construction, and Maintenance for Streets and Highways.
II. SCOPE OF WORK
Project Activity 1: Specifications Package
Task No. 1 Specification Package Preparation
This task includes preparing a specifications package utilizing the City of Opa-Locka
boilerplate.
Project Activity 2: Drainage Analysis
Task No. 2.1 Drainage Map Hydrology
Define the system hydrology by delineating the contributing drainage areas and
determine runoff coefficients for the existing detention pond.
LOCHNER
Date: October 16, 2020
Work Order Proposal Page 2
Task No. 2.2 Design of Stormwater Management Facility
Design stormwater management facilities to meet requirements for stormwater quality
treatment, attenuation and aesthetics. Develop proposed pond layout (contributing
drainage basin, shape, contours, slopes, volumes, tie-ins, aesthetics, etc.), perform
routing, recovery calculations, and design the outlet control structure.
Also includes performing one field review of the project site, two meetings with the City
of Opa-Locka staff and one meeting with Miami -Dade County PERA
Task No. 2.3 Drainage Design Documentation Report
Compile drainage design documentation into report format. Include documentation for
all the drainage design tasks and associated meetings and decisions.
Task No. 2.4 Cost Estimate
Prepare cost estimates for the drainage components, including earthwork for drainage
pond.
Quality Assurance/Quality Control
Incorporated into Tasks 2 above
Includes implementation of QA/QC plan. Also includes internal peer review and/or
constructability reviews, responses to comments and any resolution meetings if
required. HW LOCHNER will provide copies of QA/QC documentation in digital format
per submittal at 60% and 100%, where applicable. Copies will include signature or
stamp that QA/QC was completed.
Supervision
Incorporated into Tasks 2 above
Includes all efforts required to supervise all technical design analysis and plans
production.
Coordination
Incorporated into Tasks 2 above
Includes all efforts to coordinate with all disciplines of the project team to produce a final
set of construction documents.
Project Activity 3: Drainage Plans
Task No. 3.1 Drainage Map
Detail drainage areas, existing inlet locations, pond location.
LOCHNER
Date: October 16, 2020
Work Order Proposal Page 3
Task No. 3.2 Detention Pond Detail Sheet
Delineate pond configuration and layout, pond typical section, control structure detail.
Task No. 3.3 Detention Pond Cross Sections
Provide pond cross sections at 25' intervals to determine earthwork volumes.
Quality Assurance/Quality Control
Incorporated into Tasks 3 above
Includes implementation of QA/QC plan. Also includes internal peer review and/or
constructability reviews, responses to comments and any resolution meetings if
required. HW LOCHNER will provide copies of QA/QC documentation in digital format
per submittal at 60%, and 100%, where applicable. Copies will include signature or
stamp that QA/QC was completed.
Supervision
Incorporated into Tasks 3 above
Includes all efforts required to supervise all technical design analysis and plans
production.
Proj ct Activity 4: Permitting
Task No. 4.1 Complete and Submit All Required Permit Applications
Includes the following permits and approvals
• Miami -Dade County Department of Regulatory and Economic Resources
• City of Opa-Lock Public Works Department Permits
Quality Assurance/Quality Control
Incorporated into Task 4.1 above
Includes implementation of QA/QC plan. Also includes internal peer review and/or
constructability reviews, responses to comments and any resolution meetings if
required. HW LOCHNER will provide copies of QA/QC documentation in digital format
for the permit submittal, where applicable. Copies will include signature or stamp that
QA/QC was completed.
Supervision
Incorporated into Task 4.1 above
Includes all efforts required to supervise all technical permit analysis and plans
production.
LOCHNER
Date: October 16, 2020
Work Order Proposal Page 4
Coordination
Incorporated into Task 4.1 above
Includes all efforts to coordinate with all disciplines of the project team to produce permit
submittal documents.
III. SUB -CONSULTANTS
No sub -consultants are required for the proposed work effort
IV. SCHEDULE OF WORK — TIME OF PERFORMANCE
A schedule, indicating actual delivery dates, will be provided to the City upon receipt of
the NTP.
V. COMPENSATION
Consultant shall perform the Work detailed in this Proposal for a Total fee of Thirty Six
Thousand, Six Hundred Dollars and Zero Cents ($36,600.00). The City shall not be
liable for any fee, cost, expense or reimbursable expense or other compensation
beyond this amount. Cost breakdown is shown below.
Task No.
Task Name
Fee
1
Specification Package Preparation
$ 1,200.00
2.1
Drainage Map Hydrology
$ 4,800.00
2.2
Design of Stormwater Management Facility
$ 9,300.00
2.3
Drainage Design Documentation Report
$ 3,600.00
2.4
Cost Estimate
$ 2,400.00
3.1
Drainage Map
$ 4,800.00
3.2
Detention Pond Detail
$ 6,300.00
3.3
Detention Pond Cross Sections
$ 600.00
4.1
Permitting
$ 3,600.00
Grand Total
$36,600.00
VII. DATA PROVIDED BY CITY
The following information or documents are to be provided by the City, if available:
Drainage As-Builts, and City owned facilities.
LOCHNER
Date: October 16. 2020
Work Order Proposal Page 5
This Proposal does not include survey services. geotechnical services, post -design
services, nor Construction Engineering and Inspections (CEI) services.
VIII. PROJECT MANAGER
CONSULTANT'S Project Manager for this Work Order assignment will be Manuel A.
Sauleda, PE
Submitted by:
1114
Edwin Mojena, PE, Vice-Presi nt
HW Lochner, Inc.
Reviewed and approval in concept
Recommended by:
Mr. Carlos Gonzalez, P.E., Project Manager
City of Opa-Locka Capital Improvement Program