HomeMy Public PortalAbout20-22 Adjusting Revenues and Expenditures for 20-21 Budget1st Reading/Public Hearing:
2"d Reading/Public Hearing:
Adopted:
Effective Date:
Sponsored By:
November 12, 2020
November 19, 2020
November 19, 2020
November 19, 2020
City Manager
ORDINANCE NO. 2020-22
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA, AMENDING THE ANNUAL ADOPTED GENERAL, PROPRIETARY
AND SPECIAL REVENUE FUNDS BUDGETS FOR THE FISCAL YEAR
COMMENCING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021,
ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A";
PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE
BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS;
PROVIDING FOR APPROPRIATION OF ALL BUDGETS AND EXPENDITURES;
PROVIDING FOR FEES CONSISTENT WITH APPROPRIATIONS AND
AMENDEMENT; PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR
SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Opa-locka, FL adopted its 2020-2021
fiscal year General, Proprietary and Special Revenue Funds budgets by passage of
Ordinance 20-16, and
WHEREAS, pursuant to Florida Statute 166.241(5), the governing body of each
municipality at any time within a fiscal year or within 60 days following the end of
fiscal year may amend a budget for that year as follows:
a) Appropriations for expenditures within a fund may be decreased or increased by
motion recorded in the minutes if the total appropriations of the fund is not
changed;
b) The governing body may establish procedures by which the designated budget
officer may authorize budget amendments if the total appropriations of the fund
is not changed;
c) If a budget amendment is required for a purpose not specifically authorized in
paragraph (a) or paragraph (b), the budget amendment must be adopted in the
same manner as the original budget unless otherwise specified in the
municipality's charter; and
WHEREAS, the City Commission desires to amend its 2020-2021 Fiscal Year
General, Proprietary and Special Revenue Funds budgets as set forth in Exhibit "A".
Ordinance No. 2020-22
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA:
SECTION 1. RECITALS ADOPTED
The recitals to the preamble herein are incorporated by reference.
SECTION 2. AUTHORIZATION
Pursuant to Article IV, Section 4.5 of the City Charter, the City Manager has
recommended proposed Amended General, Proprietary and Special Revenue Funds
Budgets to the City Commission for the Fiscal Year retroactive to October 1, 2020, a
copy of which is attached hereto as Exhibit "A" and incorporated by reference herein.
The City Commission of the City of Opa-locka hereby approves, adopts and ratifies the
proposed Amended General, Proprietary and Special Revenue Funds Budgets for the
Fiscal Year 2020-2021, and hereby appropriates the budgeted expenditures and
revenues as set forth in the attached Exhibit "A".
The City Manager is authorized to expend or contract for expenditures, pursuant to the
City of Opa-locka Charter and the adopted Code of Ordinances in accordance with the
adopted Amended General, Proprietary and Special Revenue Funds Budgets for Fiscal
Year 2020-2021.
The department/ division expenditure allocations established by the City Manager, as
revised and summarized in the budget attached as Exhibit "A", are hereby adopted and
ratified. Funds of the City for General, Proprietary and Special Revenue Funds Budgets
shall be expended in accordance with the appropriations provided by the budget,
which shall constitute an appropriation of amounts specified therein. Expenditure
control shall be at the fund level. Funds may be expended by, and with the approval of,
the City Manager and the City Commission, in accordance with the provisions of the
City Charter, adopted Code of Ordinances and applicable laws. Supplemental
appropriations and reduction of appropriations, if any, shall be made in accordance
with the City Charter.
Any and all outstanding encumbrances as of September 30, 2020, shall not lapse at that
time and appropriations have been hereby provided for those outstanding
encumbrances that have been incurred prior to September 30, 2020, but are not expected
to be paid until after then. Receipts from sources not anticipated in the attached budget
may be appropriated and expensed by Ordinance duly enacted by the City Commission
in accordance with the applicable law. Adjustments within the same fund to
departmental appropriations made in the attached Budget may be approved, from time
to time, by the City Manager, or by Resolution adopted by the City Commission, if
Ordinance No. 2020-22
lawful. The City Manager is authorized to approve adjustments to the expenditure code
allocations, within the limit of department appropriations made in the attached Budget.
All Ordinances setting fees and charges, and all other fees and charges consistent with
appropriations adopted herein, as may be amended during the fiscal year, are hereby
ratified, confirmed and approved.
SECTION 3. SCRIVENER'S ERRORS.
Sections of this Ordinance may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City
Manager, or the City Manager's designee, without need of public hearing, by filing a
corrected copy of same with the City Clerk.
SECTION 4. EFFECTIVE DATE.
This Ordinance shall take effect upon the adoption of this Ordinance by the
Commission of the City of Opa-locka and upon a filing of a certified copy hereof with
the Florida Department of State and is subject to the approval of the Governor or
Governor's Designee.
PASSED and ADOPTED this 19th day of November, 2020.
Matthew A. Pigatt, Mayor
ATTEST:
anna Flores, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
Burnadette Norris -Weeks, P.A.
City Attorney
Ordinance No. 2020-22
Moved by: COMMISSIONER KELLEY
Seconded by: VICE MAYOR DAVIS
VOTE: 5-0
Commissioner Bass YES
Commissioner Burke YES
Commissioner Kelley YES
Vice -Mayor Davis YES
Mayor Pigatt YES
SUNDAY NOVEMBER 1 2020
MIAMIHERALD.COM
NEIGHBORS
SCHOOL SCENE
150 Nike shoes given to Miami
students at Dolphin Mall
BY ADRIANNE RICHARDSON
schootsccncmia(aagma,Lcom
Molina Healthcare of
Florida and Young
Dreams Community
Outreach recently hosted
their second annual Nike
shoe giveaway to help Mia-
mi -Dade County students
in need.
The event was held at
Dolphin Mall. Together, the
organizations distributed
150 new pairs of shoes,
along with bags of hand
sanitizer, face masks and
school supplies.
"Many local families with
young children are under a
lot of stress due to the un-
certainty around COVID-19
and returning to school,"
said Liza Ortega, senior
community engagement
specialist at Molina Health-
care of Florida. "We want-
ed to give our community a
little something to look
forward to and remind
them that Molina cares
about their overall well-
being."
DO THE RIGHT THING
WINNERS
The Do the Right Thing
organization recently se-
lected Aaliyah Brown and
Betule Zlekhah from the
School for Advanced Stud-
ies as winners for Septem-
ber for their community
service projects.
Each month, the organi-
zation receives up to 900
nominations, and only 10
students are chosen as
monthly winners. Aaliyah
was nominated for raising
awareness on LGBTQ is-
sues, while Betule was
nominated for her work in
mental health and caring
Molina Healthcare of Florida and Young Dreams
Community Outreach representatives came together to
host their second annual Nike shoe giveaway to help
Miami -Dade County students in need. Dr. Cleo, Molina
Healthcare's mascot, greets families as they wait in line at
the Nike store in Dolphin Mall.
for the elderly.
Betule won tickets to the
Frost Science Museum, and
Aaliyah will go to Washing-
ton in 2021.
JASON TAYLOR
FOUNDATION WINNERS
Several local middle
school students from Chil-
dren's Harbor, a family
group home, were selected
to participate in the Jason
Taylor Foundation's an-
nual Cool Gear for the
School Year initiative. This
initiative offers a back -to -
school shopping experience
for 60 underserved children
from Miami -Dade and Bro-
ward counties.
Due to COVID-19, this
year's youth were given a
$300 gift card to shop via
Zoom. Participants then
picked up clothes, back-
packs, and lunch at a social-
ly distanced drive-thru
event featuring Miami Dol-
phins cheerleaders, football
players and local celebri-
ties.
BLUE RIBBON SCHOOLS
NAMED IN MIAMI
Saint Bonaventure
Catholic School and
Saint Thomas the Apos-
tle School were both rec-
ognized as National Blue
Ribbon Schools for 2020
by U.S. Secretary of Educa-
tion Betsy DeVos.
These schools are two of
49 catholic elementary
schools of the Archdiocese
of Miami. They were cho-
sen based on educators,
families and the local com-
munity's efforts to create a
safe, welcoming environ-
ment for students to learn.
Both were rated as high -
performing schools based
on student scores, sub-
group scores and gradua-
tion rates.
These schools will be
recognized during a virtual
ceremony on Nov. 12-13.
11NW
CITY OF OPA-LOCKA, FLORIDA
NOTICE TO THE PUBLIC
NOTICE IS HEREBY GIVEN that the City Commission of the Coy of Opa-locka, Florida will hold public
hearings at its Rescheduled Regular Commission Meeting on Thursday, November 19, 2020 at 7:00 p.m to
consider the following items:
SECOND RRAD NG I)RDINA 4CES/PUBLIC HEARINGS'
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA,
AMENDING THE ANNUAL ADOPTED GENERAL, PROPRIETARY AND SPECIAL REVENUE
FUNDS BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2019 AND ENDING
SEPTEMBER 30, 2020, ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED
IN EXHIBIT "A"; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY
THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS;
PROVIDING FOR APPROPRIATION OF ALL BUDGETS AND EXPENDITURES; PROVIDING
FOR FEES CONSISTENT WITH APPROPRIATIONS AND AMENDEMENT PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING
FOR SEVERABILITY; PROVIDING FORAN EFFECTIVE DATE (Bret reading / public hearing held
on Thursday,
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA,
AMENDING THE ANNUAL ADOPTED GENERAL, PROPRIETARY AND SPECIAL REVENUE
FUNDS BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2020 AND ENDING
SEPTEMBER 30, 2021, ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED
IN EXHIBIT "A"; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY
THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS;
PROVIDING FOR APPROPRIATION OF ALL BUDGETS AND EXPENDITURES; PROVIDING
FOR FEES CONSISTENT WITH APPROPRIATIONS AND AMENDEMENT, PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING
FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
BISSILIMMESIELEICArdaRESCU
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA,
APPROVING TENTATIVE PLAT REVIEW FOR THE CONSTRUCTION AND OPERATION
OF A WAREHOUSE/DISTRIBUTION CENTER ON THE PROPERTY LOCATED AT 12700 NW
LE JEUNE ROAD IDENTIFIED BY FOLIO 08-2129-000-0032, IN THE B-3 ZONING DISTRICT;
PROVIDING FOR APPROVAL; PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE.
Additional information on the above items may be obtained by contacting the Office of the City Clerk by
telephone 305-953-2800 or email jflores@opalockaO.gov. To participate of provide comments virtually,
please email publiccomments@opalockafl.gov by 5:00 p.m. on Thursday, November 19, 2020.
All interested persons are encouraged to participate in this meeting and will be heard with respect to the public
hearing.
In accordance with the Amencans with Disabilities Act of 1990, persons needing special accommodations to
participate in the proceeding should contact the Office of the City Clerk at (305) 953-2800 for assistance no
later than seven (7) days prior to the proceeding. If bearing impaired, you may telephone the Florida Relay
Service at (800) 955-8771 (TTY), (800) 955-8770 (Voice), (877) 9554773 (Spanish) or (877) 955-8707
(Creole).
PURSUANT TO FS 286.0105: Anyone who desires to appeal any decision made by any booth agency,
or commission with respect to any matter considered at such meeting or hearing will need a record of the
proceedings, and for that reason, may need to ensure that a verbatim record of the proceedings is made, which
record includes the testimony and evidence upon which the appeal may be bared.
Joanna Flores, CMC
City Clerk
City of Ope-locks
City of Opa-locka
Agenda Cover Memo
Department
Director:
Robert Anathan
Department
Director Signature:
City
Mana er:
g
John Pate
CM Signature:
Commission
Meeting
Date:
Nov 19, 2020
Item Type:
(EnterXin box)
Resolution
dinance
Other
X
Fiscal
Impact:
(EnterXin box)
N/A
Yes
No
Ordinance Reading:
(EnterXin box)
1st Reading
2nd Reading
X
Public Hearing:
(EnterXin box)
Yes
No
Yes
No
X
X
Funding
Source:
Account#:
(Enter Fund &
Dept)
See
Attachments
Advertising Requirement:
(Enter X in box)
Yes
No
X
Contract/P.O.
Required:
(EnterXin box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(EnterXin box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image
Communication
Area:
I
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
•
0
f1•
MI
f1•
Sponsor
Name
City Manager
Department:
City Manager's Office
City Manager
Short Title:
FY 21 Budget Amendment #1
Staff Summary:
This budget amendment includes 28 items categorized as follows:
1. Sixteen approved projects were fully funded in FY 20 but not completed. The portion not completed
is rolled over into FY 21 for completion. Since the projects were fully funded in FY 20, the portion of
funding not utilized goes into fund balance at the end of FY 20 and then is used in FY 21 to become
the primary funding source for the completion of the remainder of each project. The incomplete
projects rolled into FY 21 are as follows, including the amount being rolled forward for each project.
a. Item #2 - $ 490,000 - Burlington Canal
b. Item #8 - $ 103,600 - Lift Station #7 Collection Basin Relining
c. Item # 13 - $ 12,400 - Historic City Hall Roof Repair
d. Item # 14 - $ 41,626 - Fleet Maintenance Building Roof Repair
e. Item # 15 - $ 50,000 - Ingram Park Restroom Roof Repair
f. Item # 16 - $ 360,000 - Ingram Park Lighting
g. Item # 17 - $ 254,635 - 2105 Ali Baba Renovation
h. Item # 18 - $ 338,140 - New Sidewalks
i. (tern # 20 - $ 43,350 - Historic City Hall Assessment Study
j. Item # 21- $ 192,000 - Sherbondy Village Community Center Air Conditioning
k. Item # 22 - $ 27,741- Pump Station #4 Collection Basin CCTV Inspection
1. Item # 23 - $ 44,066 - Sewer System Evaluation
m. Item # 24 - $ 540,110 - Pump Station #4 Rehabilitation
n. Item # 25 - $ 159,296 - Cairo Lane Assessment
o. Item # 26 - $ 99,604 - Stormwater Master Plan - Phase I
p. Item # 27 - $1,192,461 - Roadway Resurfacing - Phase IV
These incomplete project result in large fund balances at the end of the fiscal year, but since these
funds are committed to the completion of these projects, they are excluded when measuring the
City's fiscal well-being in terms of available fund balance.
2. One water project which hadn't been budgeted for FY 21, but has now become more urgent.
a. Item #1 - Service Lines - Miami Gardens - The City provides water service to some Miami
Gardens properties. It was known that the service lines from the water mains to the
properties were old and would have to be eventually replaced. However, there have been a
couple of service line failures in recent months. Additionally, Miami Gardens has announced it
would be undertaking a roadway resurfacing program which, when completed, would greatly
restrict projects such as restoration of service lines due to not permitting roadway damage.
Therefore, it is recommended this project be undertaken at this time.
3. Three amendments are strictly accounting in nature and have no impact on the City's overall fiscal
status.
a. Item #3 - Reallocation of CRA Budget - When the CRA FY 2lbudget was developed, it had
been intended there would be projects in regard to facades, streetscapes and park amenities.
However, these account codes were unavailable at that time and all of these projects were
lumped together in a single account. These account codes are now available and this
amendment allocates the aggregated amount into the three accounts originally intended.
b. Item #9 - Red Light Camera Revenue - City revenue is defined as those receipts that have
been earned by the City. The red light camera service provider, American Traffic Solutions
(ATS) monthly forwards violation receipts to the City. These receipts include the portion that
is due to the City (revenue) with the remainder to be forwarded to the State. This latter
category hasn't been earned by the City and the City's only function is to pass these receipts
through to the State. Although this second category has been reported as revenue in the past,
it isn't revenue and shouldn't be reported as such. This amendment removes the portion of
receipts that will be passed to the State from the City's revenue budget and also removes the
payment of these funds, an identical amount, from the City's expenditure budget with no
impact on the bottom line.
c. Item #10 - DERM - The City bills DERM fees on the City utility bill on behalf of the County
and then passes on the proceeds to the County. Similar to the previous item, the City's only
function is to pass these collected proceeds to the County, meaning these proceeds don't
qualify as City revenue. This amendment removes DERM receipts from Water -Sewer fund
revenue and removes DERM payments to the County, a like amount, from the Water -Sewer
fund expenditures, with no impact on the bottom line.
4. One amendment is fully self -funded.
a. Item #5 - $1,100,000 - CARES Act Community Support Program - The City has been awarded
a $2.1 million grant from the County's CARES Act program. The City will incur $100,000 of
administrative expense which will be reimbursed by the County. A portion of the program
will provide food market gift cards to qualifying residents and the City will purchase $1.0
million of these cards for distribution. This will also be reimbursed by the County. The
remaining $1.0 million of the program focuses on rent and mortgage relief with payments
coming directly from the County to the recipients, not requiring a budget amendment.
5. Seven amendments address the need to provide additional funding to various accounts.
a. Item #4 - $10,000 - Unemployment Compensation - Unlike private sector firms that
regularly pay State unemployment compensation, municipal governments only pay the State
when one its former employees applies for benefits. For the first time in a long time the City
has received a bill from the State for this occurrence. The amendment establishes a small
budget to cover the current and possible subsequent bills.
b. Item #6 - $1,600 - New Commissioner Requirements - This amendment funds expenditures
necessary to fully address the needs of the new Commissioners and Commissioners now
having new job titles as the result of the recent election, including very limited funding for a
swearing -in ceremony.
c. Item #7 - $75,000 - Annual / Sick Leave Reserve - The termination of two employees
recently resulted in a gross payout of $68,308 for unused leave, completely exhausting this
budget. The amendment proposes replenishing the budget for this account.
d. Item #11 - $105,000 - Another ten Police vehicles in addition to the ten to be received in the
near future.
e. Item # 12 - $25,000 - Grant writing services, to be spent in small increments as various grant
opportunity projects are proposed to the City for potential submission.
f. Item #19 - $1,000 - Commission membership fees to municipal organizations such as the
Florida League of Mayors.
g. Item #28 - $10,000 - A contingency in the event the relationship with the current provider of
youth services to the community is terminated. The current tables and chairs belong to the
contractor and would be removed.
.Proposed Action:
Staff recommends that the City Commission approve the proposed amendments.
Attachment:
1. Summary of the recommended amendments
2. Detailed information on each recommended amendment
FY 21 Budget Amendment #1
Governmental Funds
Budget - Adopted
General
Fund
CRA
Fund
Safe
Neighborhood
Capital
Eynd
186,834
People's
Transportation
Plan
Fund
Town
Center
Fund
Debt
Service
Fund
3,011,857
-
Special Law
Enforcement
Fund
Insurance
Service
Fund
Information
Technology
Service
Fund
Total
Gov
Funds
18,250,894
-
1,046,910
-
700,000
683,166
652,743
-
-
-
2,659,158
-
713,735
-
27,222,131
683,166
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
18,250,894
1,046,910
186,834
1,383,166
652,743
3,011,857
-
2,659,158
713,735
27,905,297
Expenditure
18,250,894
1,046,910
186,834
1,383,166
652,743
3,011,857
-
2,659,158
713,735
27,905,297
Amendment #1
39,972
1,440,041
-
-
800,446
-
1,238,140
200,000
-
-
-
-
-
-
-
-
-
-
2,078,558
1,640,041
Fun in
Revenue/Loans/Trans In
Fund Balance
Total Funding
1,480,013
-
800,446
1,438,140
-
-
-
-
-
3,718,599
Expenditure
1,480,013
-
800,446
1,438,140
-
-
-
-
-
3,718,599
Budget Thru Amend #1
18,290,866
1,440,041
1,046,910
-
987,280
-
1,938,140
883,166
652,743
-
3,011,857
-
-
-
2,659,158
-
713,735
-
29,300,689
2,323,207
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
19,730,907
1,046,910
987,280
2,821,306
652,743
3,011,857
-
2,659,158
713,735
31,623,896
Expenditure
19,730,907
1,046,910
987,280
2,821,306
652,743
3,011,857
•
2,659,158
713,735
31,623,896
Exhibit "A"
FY 21 Budget Amendment #1
General Fund
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
Expenditure
Commission
CM - Executive
CM - General Government
Clerk
Attorney
Finance
Human Resources
Planning & Community Dev
Building & Licenses
Parks & Recreation
Police
Code Enforcement
Public Works - Admin
Public Works - Bldg Maintenance
Public Works - Streets
Public Works - Trash
Public Works - Vehicle Maintenance
Total Expenditure
Budget
Adopted
Amendment
#1
Budget
Thru Amend #1
18,250,894
39,972
18,290,866
-
1,440,041
1,440,041
18,250,894
1,480,013
19,730,907
124,681
2,600
127,281
594,331
-
594,331
6,388,390
1,106,387
7,494,777
391,921
-
391,921
645,000
-
645,000
1,000,138
-
1,000,138
194,701
10,000
204,701
283,783
-
283,783
419,325
-
419,325
723,842
10,000
733,842
4,970,342
105,000
5,075,342
357,580
-
357,580
333,067
-
333,067
306,533
246,026
552,559
699,275
-
699,275
137,886
-
137,886
680,099
-
680,099
18,250,894
1,480,013
19,730,907
Exhibit "A"
I
FY 21 Budget Amendment #1
Enterprise Funds
Budget - Adopted
Water
Sewer
Fund
14,481,996
-
Storm
Water
Fund
Total
Ent
Funds
1,500,000
1,950,988
15,981,996
1,950,988
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
14,481,996
3,450,988
17,932,984
Expenditure
14,481,996
3,450,988
17,932,984
Amendment #1
(632,148)
874,813
353,376
99,604
(278,772)
974,417
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
242,665
452,980
695,645
Expenditure
242,665
452,980
695,645
Budget Thru Amend #1
13,849,848
874,813
1,853,376
2,050,592
15,703,224
2,925,405
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
14,724,661
3,903,968
18,628,629
Expenditure
14,724,661
3,903,968
18,628,629
Exhibit "A"
FY 21 Budget Amendment #1
# Amendment Details
1 Service Line Renovation Project
WS CIP Exp 75-53563xx Service Lines - Miami Gardens
WS FIN Exp 61-513992 Contingency (Water -Sewer)
2
Burlington Canal (From FY 20) (Rollover)
ST WTR
ST WTR
ST WTR
ST WTR
Exp 43-5356327 Burlington Canal
Rev 450-334700 State Revolving Fund Grants
Exp 43-538312 Other Professional Services
Exp 43-538992 Contingency
3 CRA (Reallocation of Accounts)
CRA Exp 77-515xx1 Facade Program
CRA Exp 77-515xx2 Streetscape Program
CRA Exp 77-515xx3 Park Amenities
CRA Exp 77-515480 Promotional Activities
4 Unemployment Compensation
HR Exp 13-513250 Unemployment Compensation
Non-Dep Exp 19-519390 Contingency (General Fund)
5
CARES Act Community Support Program
Non-Dep Exp 19-519340 Other Contracted Services
Non-Dep Exp 19-525380 CARES Grocery Gift Card
Gen Fund Rev 001-331511 Fed CARES ACT COVID-19
Budget
635,998
300,000
97,443
500,000
1,474,182
200,000
(200,000)
490,000
353,376
(110,000)
(26,624)
200,000
250,000
50,000
(500,000)
10,000
(10,000)
100,000
1,000,000
1,100,000
Revised
200,000
435,998
490,000
353,376
190,000
70,819
200,000
250,000
50,000
10,000
1,464,182
100,000
1,000,000
1,100,000
Comments
Failing water lines require replacement. Funded from
Water -Sewer contingency
Burlington Canal project not done in FY 20. Funded by
State grant, savings from the stormwater master plan
study and stormwater contingency.
Appropriate accounts unavailable when budget was
developed. Intended programs consolidated in
"Promotional Activities". Now allocated as was intended
when budget was developed.
State charges City unemployment compensation as
incurred. City received first bill in several years. Funded
through Contingency reduction.
City will incur additional administrative expense in
overseeing the CARES Act Community Support Program
and will purchase up to $1.0 million in market gift cards
to be distributed to qualifying families. These expenses
will be 100% reimbursed by the County CARES Act
program.
FY 21 Budget Amendment #1
q Amendment Details Budget Adj Revised Comments
6 New Commissioner Requirements
Comm Exp 10-511521 Clothing / Uniforms
Comm Exp 10-511493 General Expenses
Non-Dep Exp 19-519390 Contingency (General Fund) *
* Reduced Budget Due To Item #4
1,464,182
700
900
700
900
(1,600) 1,462,582
7 Annual / Sick Leave Reserve
Non-Dep Exp 19-519xxx Annual / Sick Leave Reserve 50,000 75,000 125,000
Non-Dep Exp 19-519390 Contingency (General Fund) * 1,462,582 (75,000) 1,387,582
* Reduced Budget Due To Item #4 & #6
8 Lift Station #7 Improvements (FY 20 Rollover)
SWR Exp 75-5356314 Lift Station #7 Improvements
WTR-SWR Bal 440-383010 Fund Balance (Water -Sewer)
9 Red Light Camera Revenue (State Non -Revenue Component)
Gen Fund Rev 001-354140 Red Light Camera Fines
Non -Dept Exp 19-519994 State -RLC Fees - Current Year
103,600 103,600
103,600 103,600
2,273,982 (1,060,028) 1,213,954
1,060,028 (1,060,028)
Expenses related to two newly elected Commissioners
and one re -titled Commissioner. Includes City shirts,
business cards, office and dais name plates, official
photos, badges, swearing in ceremony and other
miscellaneous items. Funded from Contingency
Current budget fully depleted due to the departure of
two employees with significant unused leave time. To be
funded from General Fund Contingency.
Carryover of project approved in FY 20 but not paid for
until FY 21. Fund Balance available since FY 20 approved
funding not used in FY 20
The State portion of Red Light camera receipts
forwarded to the City by the Red Light Camera service
provider isn't City revenue since the City is only passing
it through to the State. Consequently, this portion of the
receipts shouldn't be reflected as either revenue or an
expenditure on City books. This amendment results in
only the City's revenue being reported, consistent with
proper accounting practices.
FY 21 Budget Amendment #1
q Amendment Details
10 DERM - Elimination Of Pass -Through Receipts & Payments
Wtr-Swr Rev 440-369901 DERM Revenue Service Fee
Wtr Exp 64-533301 DERM Service Fee - Pass -Through
11 Vehicles - Police Patrol
Patrol
Non-Dep
Budget
632,148 (632,148)
632,148 (632,148)
Revised
Exp 22-521648 Vehicle Lease/Purchase 110,500 105,000 215,500
Exp 19-519390 Contingency (General Fund) * 1,387,582 (105,000) 1,282,582
* Reduced Budget Due To Item #4, #6 & #7
12 Grant Writing Services - General Fund Non -Department
Non-Dep Exp 19-519312 Other Professional Services
Non-Dep Exp 19-519390 Contingency (General Fund) *
* Reduced Budget Due To Item #4, #6, #7 & #11
13 Historic City Hall Roof Repair (FY 20 Rollover)
Bldg Mnt Exp 39-541461 Building Repair & Maint
Gen Fund Bal 001-383010 Transfer -In, Fund Balance
14 Roof Repair - Fleet Maint Bldg (FY 20 Rollover)
Bldg Mnt Exp 39-541461 Building Repair & Maint *
Gen Fund Bal 001-383010 Transfer -In, Fund Balance
* Budget Increased Due To Prior Items In This Amendment
15 Roof Repair - Ingram Park (FY 20 Rollover)
Saf Neigh Exp 44-541811 Ingram Park
Saf Neigh Trf 320-381001 Transfer -In From Gen Fund
Non -Dept Trf 19-519998 Transfer -Out From Gen Fund
Gen Fund Bal 001-383010 Transfer -In, Fund Balance *
* Budget Increased Due To Prior Items In This Amendment
95,000 25,000 120,000
1,282,582 (25,000) 1,257,582
76,522 12,400 88,922
12,400 12,400
88,922 41,626 130,548
12,400 41,626 54,026
50,000
50,000
50,000
54,026 50,000
50,000
50,000
50,000
104,026
Comments
The City collects DERM service fees on the City water
bills on behalf of the County and then passes these fees
on to the County. Since this is a pass -though, these are
neither earned revenue nor an expense and in
accordance with proper accounting practices shouldn't
be reported as such in the City's financial records.
Ten additional new police vehicles
Governmental Funds grant writing services
Carryover of project approved in FY 20 but not paid for
until FY 21. Fund Balance available since FY 20 approved
funding not used in FY 20
Carryover of project approved in FY 20 but not paid for
until FY 21. Fund Balance available since FY 20 approved
funding not used in FY 20
Carryover of project approved in FY 20 but not paid for
until FY 21. General Fund Fund Balance available since
FY 20 approved funding not used in FY 20 and FY 20
Transfer To Safe Neighborhood Fund didn't occur
FY 21 Budget Amendment #1
#_ Amendment Details Budget ALII
16 Lighting - Ingram Park (FY 20 Rollover)
Saf Neigh Exp 44-541811 Ingram Park *
Saf Neigh Rev 320-331698 Grant-CDBG (MDC/PHCD)
Saf Neigh Trf 320-381001 Transfer -In From Gen Fund
Non -Dept Trf 19-519998 Transfer -Out From Gen Fund
Gen Fund Bal 001-383010 Transfer -In, Fund Balance *
* Budget Increased Due To Prior Items In This Amendment
17 2105 All Baba Renovation (FY 20 Rollover)
Saf Neigh Exp 44-541818 2105 Ali Baba
Saf Neigh Rev 320-331696 Grant-CDBG AL (MDC/CDBG)
Saf Neigh Trf 320-381001 Transfer -In From Gen Fund
Non -Dept Trf 19-519998 Transfer -Out From Gen Fund*
Gen Fund Bal 001-383010 Transfer -In, Fund Balance *
* Budget Increased Due To Prior Items In This Amendment
50,000 360,000
179,335
180,665
50,000 180,665
104,026 180,665
230,665
284,691
254,635
244,635
10,000
10,000
10,000
Revised
410,000
179,335
180,665
230,665
284,691
254,635
244,635
10,000
240,665
294,691
18 New Sidewalks (FY 20 Rollover)
Per Tr Pln Exp 47-541340 Other Contracted Services 373,166 338,140 711,306
Per Tr Pln Rev 176-334951 County Tran System - Roads 500,000 338,140 838,140
19 Memberships & Subscriptions - Commission
Exp 10-511540 Pubs/Subs/Membership
Non-Dep Exp 19-519390 Contingency (General Fund) * 1,257,582
* Reduced Budget Due To Item #4, #6, #7, #11 & #12
20 Historic City Hall Condition Assessment (FY 20 Rollover)
Safe Neigh Exp 44-541823 Historic City Hall
Saf Neigh Trf 320-381001 Transfer -In From Gen Fund
Non -Dept Trf 19-519998 Transfer -Out From Gen Fund
Gen Fund Bal 001-383010 Transfer -In, Fund Balance
* Budget Increased Due To Prior Items In This Amendment
10,000
240,665
294,691
1,000 1,000
(1,000) 1,256,582
43,350
43,350
43,350
43,350
43,350
53,350
284,015
338,041
Comments
Carryover of project approved in FY 20 but not paid for
until FY 21. General Fund Fund Balance available since
FY 20 approved funding not used in FY 20 and FY 20
Transfer To Safe Neighborhood Fund didn't occur
Carryover of project approved in FY 20 but not paid for
until FY 21. General Fund Fund Balance available since
FY 20 approved funding not used in FY 20 and FY 20
Transfer To Safe Neighborhood Fund didn't occur
FY 20 revenue deferred to FY 21 until project is
completed.
Commission memberships such as the Florida League of
Mayors.
Carryover of project approved in FY 20 but not paid for
until FY 21. General Fund Fund Balance available since
FY 20 approved General Fund funding not used in FY 20
FY 21 Budget Amendment #1
it Amendment Details
21 Sherbondy Park AC (FY 20 Rollover)
Bldg Mnt Exp 39-541640 Machinery & Equipment
Gen Fund Bal 001-383010 Transfer -In, Fund Balance *
* Budget Increased Due To Prior Items In This Amendment
22 Pump Station #4 CCTV Inspection (FY 20 Rollover)
Sewer Exp 35-535340 Other Contracted Services
Wtr-Swr Bal 440-383010 Transfer -In, Fund Balance
23 Sanitary Sewer Evaluation (FY 20 Rollover)
Sewer Exp 35-535340 Other Contracted Services *
Wtr-Swr Bal 440-383010 Transfer -In, Fund Balance *
* Budget Increased Due To Prior Items In This Amendment
24 Pump Station #4 Rehabilitation (FY 20 Rollover)
WS CIP Exp 75-5356319 Zone 1 & 2
Wtr-Swr Bal 440-383010 Transfer -In, Fund Balance *
* Budget Increased Due To Prior Items In This Amendment
25 Cairo Lane Assessment - (FY 20 Rollover)
WS CIP Exp 75-5356315 Cairo Lane
Wtr-Swr Bal 440-383010 Transfer -In, Fund Balance *
* Budget Increased Due To Prior Items In This Amendment
26 Stormwater Master Plan - Ph I - (FY 20 Rollover)
Storm Exp 43-538312 Other Professional Services
Storm Bal 450-383010 Transfer -In, Fund Balance *
Budget
Revised
3,000 192,000 195,000
338,041 192,000 530,041
232,000 27,741 259,741
27,741 27,741
259,741 44,066 303,807
27,741 44,066 71,807
540,110 540,110
71,807 540,110 611,917
2,900,000 159,296 3,059,296
611,917 159,296 771,213
300,000 99,604 399,604
1,950,988 99,604 2,050,592
Comments
Carryover of project approved in FY 20 but not paid for
until FY 21. Fund Balance available since FY 20 approved
funding not used in FY 20
Carryover of project approved in FY 20 but not paid for
until FY 21. Fund Balance available since FY 20 approved
funding not used in FY 20
Carryover of project approved in FY 20 but not paid for
until FY 21. Fund Balance available since FY 20 approved
funding not used in FY 20
Carryover of project approved in FY 20 but not paid for
until FY 21. Fund Balance available since FY 20 approved
funding not used in FY 20
Carryover of project approved in FY 20 but not paid for
until FY 21. Fund Balance available since FY 20 approved
funding not used in FY 20
Carryover of project approved in FY 20 but not paid for
until FY 21. Fund Balance available since FY 20 approved
funding not used in FY 20
FY 21 Budget Amendment 01
# Amendment Details
27 Roadway Resurfacing Ph IV - (FY 20 Rollover}
Saf Neigh Exp 44-541800 Resurfacing Improvements
Saf Neigh Rev 320-312405 Local Option Gas Tax (1-6)
Per Tr Pln Exp 47-541340 Other Contracted Services
Per Tr Pln Bal 176-383010 Transfer -In, Fund Balance
Per Tr Pln Trf 176-381001 Transfer -In From Gen Fund
Non -Dept Trf 19-51999X Transfer -Out From Gen Fund
Gen Fund Bal 001-383010 Transfer -In, Fund Balance *
* Budget Increased Due To Prior Items In This Amendment
28 Furniture - Parks & Recreation
Prks & Rec Exp 72-572642 Office Furniture & Equipment
Gen Fund Bal 001-383010 Transfer -In, Fund Balance *
* Budget Increased Due To Prior Items In This Amendment
Budget Adj Revised
186,834 92,461 279,295
139,136 92,461 231,597
373,166 1,100,000 1,473,166
683,166 200,000 883,166
900,000 900,000
900,000 900,000
530,041 900,000 1,430,041
10,000 10,000
1,430, 041 10,000 1,440,041
Comments
The majority of this project was funded with $901,000
released by CITT in FY 20. Accounting advises that the
PTP Fund received only a small portion of this amount
with much of the remainder going to the General Fund.
Until fully resolved, this item will reflect the majority of
the funding coming from the General Fund
To replace current contractor's furniture if contractor
departs