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HomeMy Public PortalAbout12 27 18 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, DECEMBER 27, 2018 AT 8:30 A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Acting Chairman, Malcolm Murphy called the meeting to order at 8:30 A.M. II. Roll Call. Present and Participating: Also Present & Participating: Absent W/Notice: Malcolm Murphy Curtiss Roach Robert Dockerty Caroline Delafield Amanda Jones Gregory Dunham Edward Nazzaro Rita Taylor Thomas Smith Jorgette Smith Vice Chairman Board Member Board Member Alternate Board Member Alternate Board Member Town Manager Staff Attorney Town Clerk Chairman Board Member III. Minutes of the Regular Meeting and Public Hearing 11-15-18. Mr. Roach moved and Mr. Dockerty seconded the motion to approve the minutes of November 15, 2018 and all voted AYE at roll call. IV. Additions, withdrawals, deferrals, arrangement of agenda items. There were no changes to the agenda. V. ANNOUNCEMENTS. A. Meeting Dates 1. Regular Meeting & Public Hearing a. January 24, 2019 at 8:30 A.M. b. February 28, 2019 at 8:30 A.M. C. March 28, 2019 at 8:30 A.M. d. April 25, 2019 at 8:30 A.M. e. May 23, 2019 at 8:30 A.M. f. June 27, 2019 at 8:30 A.M. g. July 25, 2019 at 8:30 A.M. Acting Chairman Murphy called attention to the future meeting dates and stated he will be unable to attend the meeting on January 24, 2019 and March 28, 2019. VI. PUBLIC HEARING. A. Declaration of Ex -Parte Communication Mr. Dockerty stated that he had ex -parte communication with Mr. Kevin Clark, the applicant of the second submission, 30-45 days ago. B. Administer Oaths The Town Clerk administered the Oath to Greg Kino, Dan Sugg, Fredy Polania, Carlos Linares, Maureen Smith and David Frank. C. Applications for Development Approval 1. Continuation of an application submitted by Randall Stofft Architects, an agent for Scott and Beata Galloway, owners Minutes of ARPB Regular Meeting & Public Hearing Held 12-27-18 @ 8:30 A.M. of property located at 1535 N. Ocean Boulevard, Gulf Stream, Florida 33483, legally described as portion of the North 100 feet of the South 168 feet of Government Lot 1 of Section 10, Township 46 South, Range 43 East, Palm Beach County, Florida, lying East of the Easterly Right- of-way line of Ocean Boulevard. a. Construction of an exterior staircase b. Construction of a trellis C. Enclose existing breezeway d. Installation of a new, flat terra cotta roof e. Construction of a new retaining wall f. Construction of a new dune walk -over g. Revise the original landscape/hardscape design Mr. Greg Kino, from the law firm of Ciklin Lubitz, spoke on behalf of The Galloway's who were unable to attend the meeting. He said that Daniel Sugg had taken over landscaping from Tony Grimaldi, who has since retired. Mr. Kino stated that they met December 3, 2018 on-site with both the Galloway's, Mr. Leslie Alexander and their lawyers to walk the property. On December 7, 2018, an e-mail was received from Mr. Sebastian Martinez, on behalf of Mr. Alexander, stating he approved of the plans (see e-mail). Mr. Daniel Sugg, landscape architect, went over some of the changes being made. He pointed out that the wall on the southern property line was now removed with a black coated chain-link fence replacing it six inches from the property line and planting 8' podocarpus that will be maintained at a height of no more than ten feet. He went on to point out what landscaping was to remain and some of the new vegetation being brought in. Mr. Fredy Polania, architect, explained that they have not deviated from the submitted drawings. The drawings show a flat terra cotta tile roof, which they would prefer over the barrel tile roof. He brought two samples with him. Town Manager Dunham spoke up and said that per Town Clerk Taylor, the barrel tile is required for a Spanish Mediterranean Style per the Code. Vice Chairman Murphy then told Mr. Polania that they must adhere to the Code, and Mr. Polania agreed. Town Manager Dunham pointed out that the Effective Lot Area was recomputed since the attorney from the November meeting stated that it was incorrect. Mr. Roach moved to recommend approval of a Level II Architectural/Site Plan based on a finding that the proposed construction of a 709 sq. ft. guest suite above the existing three -car garage that is attached to an existing two-story Gulf Stream Bermuda style, single-family dwelling and extensive landscaping of the property meet the minimum intent of the design manual and applicable review standards with the following condition: 2 Minutes of ARPB Regular Meeting & Public Hearing Held 12-27-18 @ 8:30 A.M. 1. Any minor modifications in the approved landscaping shall be submitted to the Town Manager for review and approval and any major modifications shall be brought back to the ARPB for review and approval, prior to commencement of landscaping. Mr. Dockerty seconded the motion with all voting AYE. 2. Re -submission of application submitted by Carlos Linares, Architect, as Agent for Kevin and Michelle Clark, the owners of property located at 3400 Polo Drive, Gulf Stream, Florida, which is legally described as Lot 10 & N 50' of Lot 11 in Polo Cove Subdivision. a. LAND CLEARING PERMIT b. DEMOLITION PERMIT to remove existing buildings. c. SPECIAL EXCEPTION to permit a 30 ft. rear setback. d. LEVEL III ARCHITECTURAL/SITE PLAN REVIEW to permit construction of a two-story, 7,406 square foot single family Bermuda -style home with attached garage, pool and pool pavilion. Mr. Carolos Linares, architect, stated he is presenting for a second time since they were denied the special exception the first time. They re -submitted new floor plans decreasing the overall square footage of the closed and un -enclosed square footage down to 7,406 sq. ft. which is under the allowable 7,410 sq. ft. Acting Chairman Murphy asked if there had been any feedback from the neighbors to which Town Clerk Taylor answered there had not. Mr. Roach asked if the building architecture is remaining the same to which Mr. Linares answered in the affirmative stating that all changes were made from within taking a foot here and there. Acting Chairman Murphy asked to see the tile. The entire board commented on how dark the the was and that it didn't look that dark on the rendition shown. Mr. Murphy asked that the rendering be changed to show the darker tile when they take it to the Town Commission. Mr. Linares agreed to do that. Mr. Roach added that he was sorry to see the 200 year old tree leave the property. Maureen Smith, landscape architect, stated that they had saved a lot of vegetation on the property and were continuing to salvage as much as possible. Mr. Dockerty moved to recommend approval of a LAND CLEARING PERMIT. Mr. Roach seconded the motion with all voting AYE. Mr. Dockerty moved to recommend approval of a DEMOLITION PERMIT to remove existing buildings. Mr. Roach seconded the motion with all 3 Minutes of ARPB Regular Meeting & Public Hearing Held 12-27-18 @ 8:30 A.M. voting AYE. Mr. Dockerty moved to recommend approval for a SPECIAL EXCEPTION for a 30 ft. rear setback. Mr. Roach seconded the motion with all voting AYE. Mr. Dockerty moved to recommend approval for a Level III Architectural/Site Plan based on a finding that the construction of a two-story 7,406 sq. ft. single-family Bermuda style home with attached garage, pool and pool pavilion meet the minimum intent of the Design Manual and applicable review standards with the following conditions: 1. Prior to the issuance of a Certificate of Occupancy the owner of the property shall prepare and sign a Gulf Stream Driveway Removal Agreement. 2. Any minor modifications in the approved landscaping shall be submitted to the Town Manager for review and approval and any major modification shall be brought back to the ARPB for review and approval, prior to commencement of landscaping. Mr. Roach seconded the motion with all voting AYE. 3. An application submitted by David Frank as agent for Scott and Esther Carmilani, owners of property located at 1222 N. Ocean Blvd., Gulf Stream, Florida 33483, legally described as Lot 3, Hidden Harbour Estates Plat 2. a. Demolition to prepare existing structure for an addition to the existing second floor. b. Level II Architectural/Site Plan Review to permit the conversion of the second story balcony on the existing two-story single family Bermuda style dwelling to 430 sq. ft. of living space. Mr. David Frank, architect, explained that the owners wanted to take a second floor balcony and convert it into an enclosed living space. They also want to remove steps, pedestal and French doors in the front of the house replacing them with a window to match the existing. Mr. Dockerty moved to recommend approval of a demolition permit to prepare the existing structure for an addition to the existing second floor. Mr. Roach seconded the motion with all voting AYE. Mr. Dockerty moved to recommend approval of a Level II Architectural/Site Plan Review to permit the conversion of the second story balcony on the existing two-story single family Bermuda style dwelling to 430 sq. ft. of living space. Mr. Roach seconded the motion with all voting AYE. VII. Items by Staff. A. Town Manager 1. Town Manager Dunham explained that they took the recommendation of the ARPB to bring the length of construction periods to the Town Commission. At the December meeting, the Town Commission 4 Minutes of ARPB Regular Meeting & Public Hearing Held 12-27-18 @ 8:30 A.M. agreed that something must be done and have asked the Staff Attorney to draft an Ordinance that regulates construction time for the Town of Gulf Stream. VIII. Items by Board Members. Mrs. Delafield asked if something could be done regarding empty lots on which buildings have been demolished but nothing has been done to keep them up. Mr. Dockerty agreed that there should be something in place that requires them to keep the property beautified until construction begins. Town Manager Dunham agreed they would look into it and bring something back at the next meeting. IX. Public. There was no comment from the public. X. Adjournment. Acting Chairman Murphy adjourned the meeting at 9:20 A.M. Basel tive Assistant 5