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Home My Public Portal AboutPRR 19-2689 Renee Basel From:Martin E. O’Boyle <meo@commerce-group.com> Sent:Thursday, February 7, 2019 3:36 PM To:Renee Basel Subject:FW: GS #2689 (Martin Application for Approval) Attachments:GS #2689 (Martin Application for Approval)_prod.clarify.pdf Reneé-thank you for your email below and the attachment. I am looking, specifically, for all applications and plans made by Mr. Martin or Mr. Weitsma, his agent for the referenced property in Hidden Harbour. I believe that Mr. Martin purchased the property in February 2015. I am assuming that his applications began around that time; and that he submitted the plans either before or after his acquisition. That said, I am only looking for the plans, communications, agendas, expert reports and anything else that should be in the file relative to this property. In this connection, I or one of my people will come in and review the file. Can you let me know when you can have the file out and ready for inspection? If you need anything further, I would appreciate it if you could make a telephonic inquiry, as I'm not sure that a "pen-pal" relationship will do much more than what I said in my original request and above. Thank you, I now look forward to hearing from you!  Note: This email was prepared using dictation software. As a result, there may be errors in the content and thus the content may not be relied upon. If you wish clarification, please call or write requesting the same. Thank you. Martin E. O'Boyle, Commerce Group 1280 W. Newport Center Drive Deerfield Beach, Fl. 33442 Direct Dial: 954-570-3505 Fax: 954-360-0807 Cell: 561-383-1221 E-mail: meo@commerce-group.com Web Page: www.commerce-group.com From: Renee Basel <RBasel@gulf-stream.org> Sent: Thursday, February 7, 2019 1:07 PM To: Martin E. O’Boyle <meo@commerce-group.com> Subject: GS #2689 (Martin Application for Approval) Good afternoon, Mr. O’Boyle: See attached correspondence. Sincerely, Reneé Rowan Basel 1 Executive Administrative Assistant Town of Gulf Stream 100 Sea Road Gulf Stream FL 33483 561.276.5116 561.737.0188-fax www.gulf-stream.org Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 2 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail February 7, 2019 Martin E. O’Boyle [Mail to: meo@commerce-group.com] Re: GS #2689 (Martin Application for Approval - Lot 1 Hidden harbour Estates - William Weitsma) Please provide all plans, permits, applications and related communications regarding improvements installed or requested to be installed by applicant William Weitsma or William Martin or others, for the property of William Martin, known as Lot 1 Hidden Harbour Estates. Dear Martin E. O’Boyle [Mail to: meo@commerce-group.com]: The Town of Gulf Stream received your public record request on February 7, 2019. Your request can be found at the following link: http://www2.gulf-stream.org/weblink/0/doc/122378/Page1.aspx Thank you for your $250 facilitation fee pursuant to the Settlement Agree ment dated December 12, 2018. Once the facilitation fee is received in the mail, and you provide clarification as requested below, the Town will process your public records request. With respect to your request for records “regarding improvements installed or requested to be installed” please provide additional information regarding the improvements to which you refer. This could include a time range, or any additional information regarding the improvements that will help the Town respond to your public records request. Upon receipt of your facilitation fee and clarification, the Town will endeavor to further respond. If the Town does not receive clarification from you within 30 days of this letter, we will consider this request closed. Sincerely, Reneé Rowan Basel As requested by Rita Taylor, Town Clerk Custodian of the Records Renee Basel From:Martin E. O’Boyle <meo@commerce-group.com> Sent:Thursday, February 7, 2019 3:36 PM To:Renee Basel Subject:FW: GS #2689 (Martin Application for Approval) Attachments:GS #2689 (Martin Application for Approval)_prod.clarify.pdf Reneé-thank you for your email below and the attachment. I am looking, specifically, for all applications and plans made by Mr. Martin or Mr. Weitsma, his agent for the referenced property in Hidden Harbour. I believe that Mr. Martin purchased the property in February 2015. I am assuming that his applications began around that time; and that he submitted the plans either before or after his acquisition. That said, I am only looking for the plans, communications, agendas, expert reports and anything else that should be in the file relative to this property. In this connection, I or one of my people will come in and review the file. Can you let me know when you can have the file out and ready for inspection? If you need anything further, I would appreciate it if you could make a telephonic inquiry, as I'm not sure that a "pen-pal" relationship will do much more than what I said in my original request and above. Thank you, I now look forward to hearing from you!  Note: This email was prepared using dictation software. As a result, there may be errors in the content and thus the content may not be relied upon. If you wish clarification, please call or write requesting the same. Thank you. Martin E. O'Boyle, Commerce Group 1280 W. Newport Center Drive Deerfield Beach, Fl. 33442 Direct Dial: 954-570-3505 Fax: 954-360-0807 Cell: 561-383-1221 E-mail: meo@commerce-group.com Web Page: www.commerce-group.com From: Renee Basel <RBasel@gulf-stream.org> Sent: Thursday, February 7, 2019 1:07 PM To: Martin E. O’Boyle <meo@commerce-group.com> Subject: GS #2689 (Martin Application for Approval) Good afternoon, Mr. O’Boyle: See attached correspondence. Sincerely, Reneé Rowan Basel 1 Executive Administrative Assistant Town of Gulf Stream 100 Sea Road Gulf Stream FL 33483 561.276.5116 561.737.0188-fax www.gulf-stream.org Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 2 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail February 15, 2019 Martin E. O’Boyle [Mail to: meo@commerce-group.com] Re: GS #2689 (Martin Application for Approval - Lot 1 Hidden harbour Estates - William Weitsma) Please provide all plans, permits, applications and related communications regarding improvements installed or requested to be installed by applicant William Weitsma or William Martin or others, for the property of William Martin, known as Lot 1 Hidden Harbour Estates. Dear Martin E. O’Boyle [Mail to: meo@commerce-group.com]: The Town of Gulf Stream received your public record request on February 8, 2019 and subsequent clarification on February 7, 2019. Your request can be found at the following link: http://www2.gulf-stream.org/weblink/0/doc/122378/Page1.aspx In your clarification, you state that the records you seek are the plans, communications, agendas, expert reports and “anything else” that should be in “the file” relative to applications and plans made for the property located at 12 Hidden Harbour Drive, owned by Marcia Martin and William Martin, Jr. The Town’s records that consist of the Town’s “file” on this property are located in the Land File and the Architectural Review File, both of which are publicly available on the Town’s website. Go to www.gulf-stream.org, then click on “I want to” and then “Find a Town Record”. From there, for the Land File, click on Building Department, then Land File, then Address, then Hidden Harbour Dr., then 12; or for the Architectural Review File, click on Architectural Review, then Properties by Address, then Hidden Harbour Dr., then 12 Hidden Harbour Dr. – Martin. In both the Land File and Architectural Review File are various subfolders that are the Town’s file on this property, which consists of approximately 750 pages of various documents, including plans, communications and (if applicable) expert reports. You have specifically indicated that you also seek agendas relative to the property. The property went through a Level III Architectural/Site Plan Review and the agendas of the ARPB and Town Commission relative to that approval are attached. If you would also like the meeting minutes relating to each of the attached agendas, please let us know. Please be advised that the production of records above was billed at the rate of $30.58 per hour for 15 minutes, for a total of $7.65. If the Town does not hear back from you within 30 days of this letter, we will confirm our final determination of the costs associated with responding to this public records request and refund the remainder of your Facilitation Fee in accordance with the Settlement Agreement. If this response and more than 750 pages of records concludes your request, please let us know and we will promptly refund the remainder of your Facilitation Fee. Sincerely, Reneé Rowan Basel As requested by Rita Taylor, Town Clerk Custodian of the Records Renee Basel From:Martin E. O’Boyle <meo@commerce-group.com> Sent:Friday, February 15, 2019 5:12 PM To:Renee Basel Subject:FW: GS #2689 - Martin - Hidden Harbour Attachments:GS #2689 (Martin Application for Approval)_prod.pdf Renee – thank you for your email. Please confirm that all response documents can be found by following the “treasure map” attached. Incidentally, following the map is not responsive to the request. That said, I will not discuss that further at this time; except to remind you that I wanted to come in and look at the documents, which you are apparently refusing me to do so. Further to your letter, please explain your charge, as I’m not grasping it. Also, please explain the rate. Lastly, you say the Agendas are attached. They are not. Renee, why is it that I get the impression that the Town is playing with me? I await your prompt response. In that connection, if you have any questions, it would be much more efficient to call and discuss, after which you could follow up with a letter. Note: This email was prepared using dictation software. As a result, there may be errors in the content and thus the content may not be relied upon. If you wish clarification, please call or write requesting the same. Thank you. Martin E. O'Boyle, Commerce Group 1280 W. Newport Center Drive Deerfield Beach, Fl. 33442 Direct Dial: 954-570-3505 Fax: 954-360-0807 Cell: 561-383-1221 E-mail: meo@commerce-group.com Web Page: www.commerce-group.com From: Renee Basel <RBasel@gulf-stream.org> Sent: Friday, February 15, 2019 2:23 PM To: Martin E. O’Boyle <meo@commerce-group.com> Subject: GS #2689 Good afternoon, Mr. O’Boyle: See attached correspondence. Sincerely, 1 Reneé Rowan Basel Executive Administrative Assistant Town of Gulf Stream 100 Sea Road Gulf Stream FL 33483 561.276.5116 561.737.0188-fax www.gulf-stream.org Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 2 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail February 19, 2019 Martin E. O’Boyle [Mail to: meo@commerce-group.com] Re: GS #2689 (Martin Application for Approval - Lot 1 Hidden harbour Estates - William Weitsma) Please provide all plans, permits, applications and related communications regarding improvements installed or requested to be installed by applicant William Weitsma or William Martin or others, for the property of William Martin, known as Lot 1 Hidden Harbour Estates. Dear Martin E. O’Boyle [Mail to: meo@commerce-group.com]: The Town of Gulf Stream received your public record request on February 8, 2019 and subsequent clarification on February 7, 2019. Your request can be found at the following link: http://www2.gulf-stream.org/weblink/0/doc/122378/Page1.aspx In your most recent e-mail correspondence received February 15, 2019, you state the 700+ pages of records are not responsive. Please clarify and tell us what additional documents you seek. Please feel free to come in to look at the documents. However, all records responsive to your request are available on-line following the initial instructions provided. I apologize for not attaching the agendas with our response on February 15, 2019. Please find them attached, as well as on the link above. If the Town does not hear back from you within 30 days of this letter, we will confirm our final determination of the costs associated with responding to this public records request and refund the remainder of your Facilitation Fee in accordance with the Settlement Agreement. Sincerely, Reneé Rowan Basel As requested by Rita Taylor, Town Clerk Custodian of the Records CHAIRMAN: VICE CHAIRMAN: BOARD MEMBER: ALTERNATE MEMBER Paul Lyons, Jr. Thomas Smith Robert Dockerty Hewlett Kent Malcolm Murphy Stanley Rubini S. Curtiss Roach May 21, 2015 REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, MAY 28, 2015 AT 8:30 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Roll Call. III. Minutes of the Regular Meeting and Public Hearing 3-26-15. IV. Additions, withdrawals, deferrals, arrangement of agenda items. V. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing a. June 25, 2015 @ 8:30 A.M. b. July 23, 2015 @ 8:30 A.M. c. September 29, 2015 @ 8:30 A.M. d. October 22, 2015 @ 8:30 A.M. e. November to be determined f. December to be determined VI. PUBLIC HEARING. A. Applications for Development Approval 1. An application submitted by William Wietsma as Agent for Mr.& Mrs. William J. Martin, Jr., the owners of property located at 12 South Hidden Harbour Drive, Gulf Stream, Florida, which is legally described as Lot 1, Hidden Harbour Estates. a. LAND CLEARING PERMIT to prepare the property for the construction of the structures. b. SPECIAL EXCEPTION to permit 299.57 square feet of covered, unenclosed area that exceeds the maximum permitted floor area. c. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit construction of a two-story, 7,978.7 square foot Angelo -Caribbean style single family dwelling with 3 car garage and a swimming pool. VII. Items Related to Previous Approvals. A. 530 Middle Road, Gulf Stream, Florida -Owners, Mr.& Mrs. Dennis McDonagh -Agent, Lewis & Nielsen Design 1. Material Change to Landscape & Hardscape Site Plan VIII. Assignments from the Town Commission. A. Review suggested changes for 2 story dwellings. 1. Section 70-71 FAR 2. Section 70-79 Setbacks IX. Reorganization. A. Election of a Chairman B. Election of a Vice Chairman X. Items by Staff. AGENDA CONTINUED XI. Items by Board Members. XII. Public. XIII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. June 5, 2015 MAYOR: Scott W. Morgan VICE MAYOR: Robert W. Ganaer COMMISSIONER: Joan K. Orthwein Thomas M. Stanley Donna S. White REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JUNE 12, 2015 AT 9:00 A.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes. A. Regular Meeting of May 8, 2015 B. Workshop Meeting of May 13,12015 V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings I. July 10, 2015 @ 9:00 A.M. 2. August 14, 2015 @ 9:00 A.M. 3. September 11, 2015 @ 9:00 A.M. 4. October 9, 2015 @ 9:00 A.M. 5. November 13, 2015 @ 9:00 A.M. 6. December 11, 2015 @ 9:00 A.M. VII. Communication Requests. A. Report on 2015 Legislative Session -Representative Hager B. From the Public (5 Min. Maximum) VIII. PUBLIC HEARING A. Applications for Development Approval 1. An application submitted by William Wietsma as Agent for Mr.& Mrs. William J. Martin, Jr., the owners of property located at 12 South Hidden Harbour Drive, Gulf Stream, Florida, which is legally described as Lot 1, Hidden Harbour Estates. a. LAND CLEARING PERMIT to prepare the property for the construction of the structures. b. SPECIAL EXCEPTION to permit 299.57 square feet of covered, unenclosed area that exceeds the maximum permitted floor area. c. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit construction of a two-story, 7,978.7 square foot Angelo -Caribbean style single family dwelling with 3 car garage and a swimming pool. IX. Reports. A. Utility Undergrounding-Danny Brannon (Engineer) B. Town Manager 1. Draft Budget for 2015-2016 Fiscal Year C. Architectural Review & Planning Board I. Meeting Dates a. June 25, 2015 @ 8:30 A.M. b. July 23, 2015 @ 8:30 A.M. C. September 29, 2015 @ 8:30 A.M. d. October 22, 2015 @ 8:30 A.M. e. November to be determined f. December to be determined AGENDA CONTINUED D. Finance Director 1. Financial Report for May 2015 2. Water Usage as of May 31, 2015 E. Police Chief 1. Activity for May 2015 Items for Commission Action. A. Ordinance No. 15/3; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE DATE OF THE 2016 MUNICIPAL ELECTION FROM MARCH 8, 2016 TO MARCH 15, 2016; PROVIDING A DATE FOR QUALIFYING FOR SUCH ELECTION; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (2nd reading and adoption) B. Items by Mayor & Commissioners XI. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via mail March 29, 2019 Martin E. O’Boyle [Mail to: meo@commerce-group.com] Re: GS #2689 (Martin Application for Approval - Lot 1 Hidden harbour Estates - William Weitsma) Please provide all plans, permits, applications and related communications regarding improvements installed or requested to be installed by applicant William Weitsma or William Martin or others, for the property of William Martin, known as Lot 1 Hidden Harbour Estates. Dear Martin E. O’Boyle: The Town of Gulf Stream received your public record request on February 6, 2019 and subsequent clarification on February 7, 2019. Your request can be found at the following link: http://www2.gulf-stream.org/weblink/0/doc/122378/Page1.aspx On February 19, 2019, after providing you with 700+ pages of records, we asked for clarification as to what additional documents you were seeking and noted that if the Town did not hear back from you within 30 days, we would confirm our final determination of costs associated with responding to this public records request and refund the remainder of your Facilitation Fee, in accordance with the Settlement Agreement. In accordance with the previously mentioned Settlement Agreement, determination of the costs associated with this request are .25 hours of administrative support at $30.58 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). (.25 hours @ $30.58 = 7.65) = 7.65 You provided the Town with the $250.00 Facilitation Fee, thus the Town is providing you with a refund of $242.35. Sincerely, Reneé Rowan Basel As requested by Rita Taylor, Town Clerk Custodian of the Records