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HomeMy Public PortalAboutr 12-056P�,ovlutrrlu of the PjP h rf QlTnrfeul, C N , �1- No. 12--% Date of Actuation March 22 f 2M RESOLUTION AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES CONTRACI' WITH T &M ASSOCIATES — FERRY TERMINAL PARKING LOT PRELIMINARY DESIGN WHEREAS, the Borough of Carteret is in need of specialized engineering services with regard to the Ferry Terminal Parking Lot Preliminary Design; and WHEREAS, the Borough's Consulting Engineers, T &VS Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, T &M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $39,250.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from T&M Associates for engineering services related to the Ferry Terminal Parking Lot Preliminary Design at a total cost not to exceed $39,250.00 at the rate set forth in T & M's existing contract with the Borough is hereby approved. 2. Annexed hereto is a copy of said proposal. 3. This action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 22 day of March, 2012 and certified as a true copy of the original on March 23, 2012. KATHLEEN M. BARNEY, Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NY A.B. COUNCILMAN YES NO NV A.B. 13111M t X RLI'l X > DIAZ X tNAPf F5 X DI AaCD X SIM X X - Indicate Vote AB - Absem NV - Not Voting XOR - lndimtes Vole to Ovumle Veto Adopted at a meeting of the Municipal Council Marc - 22 r 2012 ri car 1373 BROAD STREET SUITE" 306, CLIFTON, INU 07013 -423' (973) 614 -0005 fax (973) 614 -0025 * wvrx.tandmassociates.com CART -01466 Mayor Daniel Reiman Borough of Carteret 61 Cooke Avenue Carteret, New Jersey 07008 Re: Ferry Terminal Parking Lot Preliminary Design Scope and Fee Estimate for Professional Services Dear Mayor Reiman: March 5, 2012 T &M Associates is pleased to submit this scope and fee estimate for professional services associated with the Preliminary Design of the Arthur Kill Ferry Terminal Parking Lot. The basis for this scope of services is the project concept plan entitled Parking Lot Site Plan — 742 Spots prepared in December 2011. SCOPE OF SERVICES The following is a list of improvements to be included in the preliminary site plan design: • The overall site plan to be included in the preliminary design will consist of a 700 to 750 car surface parking lot, associated access aisles, the trail head of the proposed waterfront greenway or river walk, connections to the existing waterfront park access road and parking lot, and a building pad location for a future ferry terminal service building. • The site plan will also include the conceptual layout of the future ferry terminal boat slip and proposed marine improvements along the shoreline so that the site and marine improvements are generally aligned and site grading in and around these facilities is considered, • The site plan will be designed on an 8 acre parcel of the former DuPont property. Five (5) acres owned by the Borough and three (3) acres owned by DuPont Co. • The parking lot will be curbed and designed with a full depth pavement section generally consisting of 6 -inch DGABC, 4 -inch Superpave Base Course and 2 -inch Superpave Surface Course. • The parking lot site plan will be designed to comply with NJDEP Stormwater Management regulations. In order to achieve the Borough's objectives, we propose the following scope of services. ENGINEERS " PLANNERS * LANDSCAPE ARCHITECTS * ENVIRONiV1ENTAL SC10V S ' SURVEYORS ELECTRICAL Efv AONIYIENTAL ` !ECHANIUL ' MUNICIPAL ' SITE ` SOLID WASTE' STRUCTURAL `TRAFFIC - TRANS -OBLATION CORFJR ATE !IEA ?C J \iiERE, ITI t!4),)1 .. � SEGICNA.L ,Fri, ! MA RIVER, 1 7,. IGG TO'!'N, NJ; PCL110UTH JE-T I HE, PA; ,rc o.' - \' 1vA,l', PIJERTO RICI CART -01466 ! - March 5, 2012 Le: Mayor Daniel Reiman AS S c IATES Paget of Re: Ferry Terminal Parking Lot Preliminary Design A. PRE - DESIGN PHASE Field surveys will not be conducted for this phase of the project. We will obtain and utilize existing conditions base mapping prepared by the E.I.'DuPont Company (DuPont) for the site. We have assumed that this mapping will be supplied in AutoCAD format. We have also assumed that DuPont will supply a filling and grading for the site depicting rough site grading prior to placement of an environmental site cap. 2. We will conduct a preliminary review of the datum and existing topographic information presented on the DuPont Plan. 3. New project base maps will be prepared for the preliminary design utilizing the DuPont mapping in AutoCAD format at a scale of 1" = 30' and tax map accuracy right of way lines will be shown on the base maps. 4. We will obtain and review the most current DuPont site "Filling and Grading Plan" being designed by Geosyntec for DuPont. 5. The site plan will show existing and proposed easements and regulatory restrictions such as the government pier head and bulkhead lines. 6. The proposed DuPont Co. Greenway Easement dedication across its property will be added to the site plan for purposes of showing the proper alignment of the Borough's proposed river walk. 7. We will conduct field investigations to confirm existing topographic information provided by DuPont Co. B. DESIGN PHASE 1, A preliminary design will be prepared and will include the following items. a. Graphical horizontal geometry denoting pavement dimensions, parking spaces, ADA spaces, curve radii, aisles and limits of curbing, b. Preliminary grading, including a preliminary drainage system design and layout. The drainage system design will include the location of drainage structures and piping, but pipe sizing calculations and pipes will not be performed at this time. Due to the presence of onsite contaminated soils, we believe that low impact development (such as water quality swales) will not be required by NJDEP. Storm water will be treated with manufactured devices. 1 4, ASS CART -01466 `� March 5, 2012 Page 3 of Le: Mayor Daniel Reiman Re: Ferry Terminal Parking Lot Preliminary Design c. Proposed typical sections. d. Updated preliminary construction cost estimate. 2. The preliminary design will be presented as a preliminary set of construction plans in AutoCAD format to support the preparation of a future final design and future construction drawing set and will consist of the following: a. Title sheet with key map. b. Standard Legend and Typical Sections sheet. c. Construction Plans (I " =30'). d. Layout and Grading Plans indicating proposed parking lot and roadway centerlines tied to a established baseline line for the future lot construction. e. Soil Erosion and Sediment Control Plans Standard details. f. Standard Construction Details for typical project elements. We will schedule and attend a maximum of two working meetings with DuPont Co. and its consultants to review and coordinate this preliminary parking lot plan with the DuPont Filling and Grading Plan. 4. It is expected and our services include limited revisions with respect to the our preliminary grading plan based on our meetings with DuPont and its consultants referenced in Item 3 above. S. Quantities will be estimated by item for the preliminary construction cost estimate. 6. We will review the preliminary plans with appropriate Borough officials when complete and submit three (3) copies of the plans to the Borough. EXCEPTIONS The following exceptions are noted and these specific services are excluded from this scope of services: The preliminary parking lot design drawings will show existing Wetlands and State Open Waters as previously delineated by others for the DuPont Co. Our services do not include new or updated delineations. We will not schedule or attend an NJDEP pre - application meeting for future environmental permits and approvals. CART -01466 r� March 5 2012 j il' i Page of 4 Le: Mayor Daniel Reiman ASSOCIATES Re: Ferry Terminal Parking Lot Preliminary Design This scope of services does not include preparation of any project permits or agency approval applications. We will not prepare nor will the plan include a metes & bounds description for the three (3) acre parcel to be acquired by the Borough from DuPont. Utilities for the future ferry slip or service terminal building are not included in the preliminary design. FEESCHEDULE We are prepared to initiate the design services outlined above upon your authorization. Based on this scope of services, we propose a fee of $39,250 to be billed monthly utilizing our current billing rate schedule. On behalf of T &M Associates, I would like to thank you and the Governing Body for the opportunity to submit this scope of services and fee estimate. We look forward to our continued successfid work with you and members of your staff. If you have any questions concerning the scope of services or fee schedule presented herein, please call. Very truly yours, T &M AY, OCIAT DONALD J. NORBUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER DJN:sp Cc: Kathleen Barney, Borough Clerk John DuPont, Director of Engineering Patrick DeBlasio, CFO H; \CAA7X01460Comsponden \Rtiinan_D)M F=Bstilnate Ferry Parking DJN Prelim Drsign.docz OFFICE OF KATHLEEN nf. BARNEY, RMCICMC MUNICIPAL CLERK TO: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION. OF.AVATLABLE FUNDS: For: MM Associates, Re: Name of Accoun MIDDLESEX COUNTY Re: Ferry Teiniml TEL (732) 541 -3800 FAX (732) 541 -8925 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 iS-:S"..:y%lf�: Lot AMOUNT TO BE ENCUMBERED: Not to excel $39.20 at t1� rate set forth in T1's exist 11� c ontr�t 5 KATBLEEN M. BA , y Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS T, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient fi vailable =tq the current budget to enable the Municipal Council to authorize the entering into a contract betweepjhe Borou' l'bf Carteret and: r.. I The funds available for this contract are in the Budget, in the account of z . in the amount of.' 7 1 By this certification, I have her encumbered the above named account r the amount of the contract. PATRIRK J. DeBLASIO, Treasurer Date: 13 AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: June 16, 2012 Nota ►• Public of New Jersey Kathleen M. arney, MMC Municipal Clerk LINDA A. RIVERA NOTARY PUBLIC Of NEW JERSEY Sworn anMY=M "DIES MAY 2 F me tl]6 day of l i2 -��, 80ROLGHOFURTEREE NOTICE -� rar rai. � oniaa anp me res- dutim aut R are mailable fm puNic t - i s n th hg irspaction e office d tfK Mrnicipal Clerk Awarded te TEM Assocm[s ,�rl "ices El P, g L irg SerHCes, Re: Ferry 'bal Padmg Prel m nary Dzsign ?- AuC Al &56 J >I�•f N L Ex to tr ed $39,250.00 as s[ fmlh in &M Re A,i gCmtract 3 i KATHLEEN M. BARNEY, Mme Mu copal Clnk ($10.80) 581286 „ , r BOROUGH OF CARTERET 20 COOKE AVENUE CARTERET, NEW JERSEY 07008 THIS AGREEMENT: made this 22 of March 2012 By and between: T &M Associates 1373 Broad Street, Suite 306 Clifton, NJ 07012 And the Bor of Carte a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Carteret, New Jersey. As per Resolution Number 12 -56. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE CONTRACT FOR SPECIALIZED ENGINEERING SERVICES WITH REGARD TO THE FERRY TERMINAL PARKING LOT PRELIMINARY DESIGN. NOT TO EXCEED $39,250.00 According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate seals to be hereto affixed, the day and year written above. WITNESSETH BY: For the por lion: BY: TITLE: