HomeMy Public PortalAbout2020.07.07 Grant Offer - AIP 3-16-0023-028-2020 1
Helena Airports District Office
U. S. Department 2725 Skyway Drive,Suite 2
Of Transportation Helena,Montana 59602
Federal Aviation Phone:(406)449-5271
Administration Fax:(406)449-5274
July 7, 2020
The Honorable Robert S. Giles,Mayor
City of McCall
216 East Park Street
McCall, ID 83638-0001
Dear Mayor Giles:
We are enclosing an electronic copy of the Grant Offer for Airport Improvement Program(AIP)
Project No. 3-16-0023-028-2020 for the McCall Municipal Airport. Please read this letter and
the Grant Offer carefully.
To properly enter into this agreement, you must do the following:
• The governing body must provide authority to execute the grant to the individual signing
the grant; i.e. the sponsor's authorized representative.
• The sponsor's authorized representative must execute the grant, followed by the
attorney's certification, no later than July 31, 2020, in order for the grant to be valid.
• The Sponsor's attorney must sign and date the grant agreement after the Sponsor.
• You may not make any modification to the text,terms or conditions of the grant offer.
• A final, .pdf copy of the grant will be e-mailed once all parties have signed.
Subject to the requirements in 2 CFR § 200.305, each payment request for reimbursement under
this grant must be made electronically via the Delphi eInvoicing System. Please see the attached
Grant Agreement for more information regarding the use of this System.
The terms and conditions of this agreement require you to complete the project without undue
delay. To ensure proper stewardship of Federal funds,you are expected to submit payment
requests for reimbursement of allowable incurred project expenses in accordance with
project progress. Should you fail to make draws on a regular basis, your grant may be placed in
"inactive" status, which will affect your ability to receive future grant offers.
Until the grant is completed and closed, you are responsible for submitting formal reports as
follows:
• A signed/dated SF-270 (non-construction projects) or SF-271 or equivalent (construction
projects) and SF-425 annually, due 90 days after the end of each federal fiscal year in
which this grant is open(due December 31 of each year this grant is open); and
• Performance Reports, which are due within 30 days of the end of a reporting period as
follows:
1. Non-construction project: Due annually at the end of the Federal fiscal year.
2. Construction project: Submit FAA form 5370-1, Construction Progress and
Inspection Report at the end of each fiscal quarter.
Once the project is completed and all costs are determined, we ask that you close the project
without undue delay and submit the final closeout report documentation as required by FAA's
Helena Airports District Office.
As a condition of receiving Federal assistance under this award, you must comply with audit
requirements as established under 2 CFR part 200. Subpart F requires non-Federal entities that
expend$750,000 or more in Federal awards to conduct a single or program specific audit for that
year. Note that this includes Federal expenditures made under other Federal-assistance
programs. Please take appropriate and necessary action to assure your organization will comply
with applicable audit requirements and standards. A copy of a "Single Audit Certification
Form"will be sent separately via email. Please complete and return a copy to our office. The
grant is not considered executed until we receive a copy of the completed Single Audit
Certification Form.Please make a copy for your files.
Scott Eaton is the assigned program manager for this grant and is readily available to assist you
and your designated representative with the requirements stated herein. If you should have any
questions,please contact Scott at 406-441-5408 or scott.eaton@faa.gov.
We sincerely value your cooperation in these efforts and look forward to working with you to
complete this important project.
Sincerely,
Steve L. Engebrecht,Acting Manager
Helena Airports District Office
Enclosures
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ft
U.S.Department
of Transportation
Federal Aviation
Administration
GRANT AGREEMENT
PART I—OFFER
Federal Award Offer Date July 7,2020
Airport/Planning Area McCall Municipal
AIP Grant Number 3-16-0023-028-2020(DOT-FA20NM-2057)
Unique Entity Identifier 188922611
TO: City of McCall
(herein called the"Sponsor")
FROM: The United States of America(acting through the Federal Aviation Administration, herein called the
-FAA-)
WHEREAS,the Sponsor has submitted to the FAA a Project Application dated March 27, 2020,for a grant
of Federal funds for a project at or associated with the McCall Municipal Airport,which is included as part
of this Grant Agreement; and
WHEREAS,the FAA has approved a project for the McCall Municipal Airport(herein called the"Project")
consisting of the following:
Update Airport Master Plan Study
which is more fully described in the Project Application.
NOW THEREFORE,According to the applicable provisions of the former Federal Aviation Act of 1958, as
amended and recodified,49 U.S.C. §40101,et seq., and the former Airport and Airway Improvement Act
of 1982 (AAIA), as amended and recodified,49 U.S.C. §47101,et seq., (herein the AAIA grant statute is
referred to as "the Act"),the representations contained in the Project Application, and in consideration of
(a)the Sponsor's adoption and ratification of the Grant Assurances dated March 2014, as applied and
interpreted consistent with the FAA Reauthorization Act of 2018 (see 2018 FAA Reauthorization grant
condition.), (b) and the Sponsor's acceptance of this Offer; and, (c)the benefits to accrue to the United
States and the public from the accomplishment of the Project and compliance with the Grant Assurances
and conditions as herein provided.
THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY
OFFERS AND AGREES to pay one hundred (100) percent of the allowable costs incurred accomplishing
the Project as the United States share of the Project.
Assistance Listings Number(Formerly CFDA Number): 20.106
This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS:
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CONDITIONS
1. Maximum Obligation.The maximum obligation of the United States payable under this Offer is$366,332.
The following amounts represent a breakdown of the maximum obligation for the purpose of establishing
allowable amounts for any future grant amendment,which may increase the foregoing maximum
obligation of the United States under the provisions of 49 U.S.C. §47108(b):
$366,332 for planning
$0 airport development or noise program implementation;and,
$0 for land acquisition.
The source of this Grant may include funding from the Small Airport Fund.
2. Period of Performance.The period of performance begins on the date the Sponsor formally accepts this
agreement. Unless explicitly stated otherwise in an amendment from the FAA,the end date of the period
of performance is 4 years (1,460 calendar days)from the date of formal grant acceptance by the Sponsor.
The Sponsor may only charge allowable costs for obligations incurred prior to the end date of the period of
performance(2 CFR§200.309). Unless the FAA authorizes a written extension,the sponsor must submit all
project closeout documentation and liquidate(pay off) all obligations incurred under this award no later
than 90 calendar days after the end date of the period of performance (2 CFR§200.343).
The period of performance end date does not relieve or reduce Sponsor obligations and assurances that
extend beyond the closeout of a grant agreement.
3. Ineligible or Unallowable Costs.The Sponsor must not include any costs in the project that the FAA has
determined to be ineligible or unallowable.
4. Determining the Final Federal Share of Costs.The United States'share of allowable project costs will be
made in accordance with the regulations, policies, and procedures of the Secretary. Final determination of
the United States'share will be based upon the final audit of the total amount of allowable project costs
and settlement will be made for any upward or downward adjustments to the Federal share of costs.
5. Completing the Project without Delay and in Conformance with Requirements.The Sponsor must carry
out and complete the project without undue delays and in accordance with this agreement, and the
regulations, policies,and procedures of the Secretary. Per 2 CFR§ 200.308,the Sponsor agrees to report
to the FAA any disengagement from performing the project that exceeds three months.The report must
include a reason for the project stoppage.The Sponsor also agrees to comply with the assurances which
are part of this agreement.
6. Amendments or Withdrawals before Grant Acceptance.The FAA reserves the right to amend or withdraw
this offer at any time prior to its acceptance by the Sponsor.
7. Offer Expiration Date.This offer will expire and the United States will not be obligated to pay any part of
the costs of the project unless this offer has been accepted by the Sponsor on or before July 31,2020,or
such subsequent date as may be prescribed in writing by the FAA.
8. Improper Use of Federal Funds.The Sponsor must take all steps, including litigation if necessary,to
recover Federal funds spent fraudulently,wastefully,or in violation of Federal antitrust statutes, or
misused in any other manner for any project upon which Federal funds have been expended. For the
purposes of this grant agreement,the term "Federal funds" means funds however used or dispersed by
the Sponsor,that were originally paid pursuant to this or any other Federal grant agreement.The Sponsor
must obtain the approval of the Secretary as to any determination of the amount of the Federal share of
such funds.The Sponsor must return the recovered Federal share, including funds recovered by
settlement,order,or judgment,to the Secretary.The Sponsor must furnish to the Secretary, upon request,
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all documents and records pertaining to the determination of the amount of the Federal share or to any
settlement, litigation, negotiation,or other efforts taken to recover such funds.All settlements or other
final positions of the Sponsor, in court or otherwise, involving the recovery of such Federal share require
advance approval by the Secretary.
9. United States Not Liable for Damage or Injury.The United States is not responsible or liable for damage
to property or injury to persons which may arise from, or be incident to, compliance with this grant
agreement.
10. System for Award Management(SAM) Registration and Universal Identifier.
A. Requirement for System for Award Management(SAM): Unless the Sponsor is exempted from this
requirement under 2 CFR 25.110,the Sponsor must maintain the currency of its information in the
SAM until the Sponsor submits the final financial report required under this grant,or receives the final
payment,whichever is later.This requires that the Sponsor review and update the information at least
annually after the initial registration and more frequently if required by changes in information or
another award term.Additional information about registration procedures may be found at the SAM
website (currently at http://www.sam.gov).
B. Unique entity identifier(UEI) means a 12-character alpha-numeric value used to identify a specific
commercial, nonprofit or governmental entity.A UEI may be obtained from SAM.gov at
https://sam.gov/SAM/pages/public/index.esf.
11. Electronic Grant Payment(s). Unless otherwise directed by the FAA,the Sponsor must make each payment
request under this agreement electronically via the Delphi elnvoicing System for Department of
Transportation (DOT) Financial Assistance Awardees.
12. Informal Letter Amendment of AIP Projects. If, during the life of the project,the FAA determines that the
maximum grant obligation of the United States exceeds the expected needs of the Sponsor by$25,000 or
five percent(5%),whichever is greater,the FAA can issue a letter amendment to the Sponsor unilaterally
reducing the maximum obligation.
The FAA can also issue a letter to the Sponsor increasing the maximum obligation if there is an overrun in
the total actual eligible and allowable project costs to cover the amount of the overrun provided it will not
exceed the statutory limitations for grant amendments.The FAA's authority to increase the maximum
obligation does not apply to the"planning' component of condition No. 1.
The FAA can also issue an informal letter amendment that modifies the grant description to correct
administrative errors or to delete work items if the FAA finds it advantageous and in the best interests of
the United States.
An informal letter amendment has the same force and effect as a formal grant amendment.
13. Air and Water Quality.The Sponsor is required to comply with all applicable air and water quality
standards for all projects in this grant. If the Sponsor fails to comply with this requirement,the FAA may
suspend, cancel,or terminate this agreement.
14. Financial Reporting and Payment Requirements.The Sponsor will comply with all federal financial
reporting requirements and payment requirements, including submittal of timely and accurate reports.
15. Buy American. Unless otherwise approved in advance by the FAA,the Sponsor will not acquire or permit
any contractor or subcontractor to acquire any steel or manufactured products produced outside the
United States to be used for any project for which funds are provided under this grant.The Sponsor will
include a provision implementing Buy American in every contract.
16. Maximum Obligation Increase. In accordance with 49 U.S.C. §47108(b), as amended,the maximum
obligation of the United States, as stated in Condition No. 1 of this Grant Offer:
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A. May not be increased for a planning project;
B. Maybe increased by not more than 15 percent for development projects if funds are available;
C. May be increased by not more than 15 percent for land project if funds are available.
17. Audits for Public Sponsors.The Sponsor must provide for a Single Audit or program specific audit in
accordance with 2 CFR part 200.The Sponsor must submit the audit reporting package to the Federal
Audit Clearinghouse on the Federal Audit Clearinghouse's Internet Data Entry System at
http://harvester.census.gov/facweb/. Provide one copy of the completed audit to the FAA if requested.
18. Suspension or Debarment.When entering into a "covered transaction" as defined by 2 CFR §180.200,the
Sponsor must:
A. Verify the non-federal entity is eligible to participate in this Federal program by:
1. Checking the excluded parties list system (EPLS) as maintained within the System for Award
Management(SAM)to determine if the non-federal entity is excluded or disqualified;or
2. Collecting a certification statement from the non-federal entity attesting they are not excluded or
disqualified from participating; or
3. Adding a clause or condition to covered transactions attesting individual or firm are not excluded
or disqualified from participating.
B. Require prime contractors to comply with 2 CFR§180.330 when entering into lower-tier transactions
(e.g. Sub-contracts).
C. Immediately disclose to the FAA whenever the Sponsor(1) learns they have entered into a covered
transaction with an ineligible entity or(2)suspends or debars a contractor, person, or entity.
19. Ban on Texting While Driving.
A. In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging While
Driving,October 1, 2009, and DOT Order 3902.10,Text Messaging While Driving, December 30,2009,
the Sponsor is encouraged to:
1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers
including policies to ban text messaging while driving when performing any work for,or on behalf
of,the Federal government, including work relating to a grant or subgrant.
2. Conduct workplace safety initiatives in a manner commensurate with the size of the business,such
as:
a. Establishment of new rules and programs or re-evaluation of existing programs to
prohibit text messaging while driving; and
b. Education, awareness,and other outreach to employees about the safety risks associated
with texting while driving.
B. The Sponsor must insert the substance of this clause on banning texting while driving in all subgrants,
contracts and subcontracts.
20. Exhibit"A" Property Map.The Exhibit"A" Property Map dated December 2007, is incorporated herein by
reference or is submitted with the project application and made part of this grant agreement.
21. Employee Protection from Reprisal.
A. Prohibition of Reprisals-
1. In accordance with 41 U.S.C. §4712,an employee of a grantee or subgrantee may not be
discharged, demoted,or otherwise discriminated against as a reprisal for disclosing to a person or
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body described in sub-paragraph (A)(2), information that the employee reasonably believes is
evidence of:
i. Gross mismanagement of a Federal grant;
ii. Gross waste of Federal funds;
iii. An abuse of authority relating to implementation or use of Federal funds;
iv. A substantial and specific danger to public health or safety; or
V. A violation of law, rule,or regulation related to a Federal grant.
2. Persons and bodies covered:The persons and bodies to which a disclosure by an employee is
covered are as follows:
i. A member of Congress or a representative of a committee of Congress;
ii. An Inspector General;
iii. The Government Accountability Office;
iv. A Federal office or employee responsible for oversight of a grant program;
V. A court or grand jury;
vi. A management office of the grantee or subgrantee; or
vii. A Federal or State regulatory enforcement agency.
3. Submission of Complaint—A person who believes that they have been subjected to a reprisal
prohibited by paragraph A of this grant term may submit a complaint regarding the reprisal to the
Office of Inspector General (OIG)for the U.S. Department of Transportation.
4. Time Limitation for Submittal of a Complaint-A complaint may not be brought under this
subsection more than three years after the date on which the alleged reprisal took place.
5. Required Actions of the Inspector General—Actions, limitations and exceptions of the Inspector
General's office are established under 41 U.S.C. §4712(b)
6. Assumption of Rights to Civil Remedy-Upon receipt of an explanation of a decision not to conduct
or continue an investigation by the Office of Inspector General,the person submitting a complaint
assumes the right to a civil remedy under4l U.S.C. §4712(c).
22. 2018 FAA Reauthorization.This grant agreement is subject to the terms and conditions contained herein
including the terms known as the Grant Assurances as they were published in the Federal Register on April
3, 2014. On October 5, 2018,the FAA Reauthorization Act of 2018 made certain amendments to 49 U.S.C.
chapter 471.The Reauthorization Act will require FAA to make certain amendments to the assurances in
order to best achieve consistency with the statute. Federal law requires that FAA publish any amendments
to the assurances in the Federal Register along with an opportunity to comment. In order not to delay the
offer of this grant,the existing assurances are attached herein; however, FAA shall interpret and apply
these assurances consistent with the Reauthorization Act. To the extent there is a conflict between the
assurances and Federal statutes,the statutes shall apply.The full text of the Act is at
https://www.congress.gov/bill/115th-congress/house-bi I l/302/text.
SPECIAL CONDITIONS
23. Coordination.The Sponsor agrees to coordinate this master planning study with the metropolitan
planning organizations,other local planning agencies, and with the State Airport System Plan prepared by
the State's Department of Transportation and consider any pertinent information, data, projections,and
forecasts which are currently available or as will become available.The Sponsor agrees to consider any
State Clearinghouse comments and to furnish a copy of the final report to the State's Department of
Transportation.
24. Airports GIS Survey. If the Airports GIS survey is not reflected on an updated ALP that meets FAA
requirements within four(4)years from the date of the Phase 1 grant(regardless of whether it is
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generated using the AGIS/eALP system or through some other computer-aided design platform),then the
sponsor may be required to repay that portion of the grant that relates to the survey work.
The Sponsor's acceptance of this Offer and ratification and adoption of the Project Application
incorporated herein shall be evidenced by execution of this instrument by the Sponsor, as hereinafter
provided,and this Offer and Acceptance shall comprise a Grant Agreement, as provided by the Act,
constituting the contractual obligations and rights of the United States and the Sponsor with respect to the
accomplishment of the Project and compliance with the assurances and conditions as provided herein.
Such Grant Agreement shall become effective upon the Sponsor's acceptance of this Offer.
UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION
15t-- g
(Signature)
Steve L. Engebrecht
(Typed Name)
Acting Manager, Helena Airports District
Office
(Title of FAA Official)
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PART I I-ACCEPTANCE
The Sponsor does hereby ratify and adopt all assurances,statements, representations,warranties,
covenants,and agreements contained in the Project Application and incorporated materials referred to in
the foregoing Offer,and does hereby accept this Offer and by such acceptance agrees to comply with all of
the terms and conditions in this Offer and in the Project Application.
I declare under penalty of perjury that the foregoing is true and correct.'
Executed this 7th day of July 2020
City of McCall
J, (Name of)Sponsor)
�iv�k�.��C./>E✓ i�Fl.Yz��
(Signature of Sponsor's Authorized Official)
By: _ Robert S. Giles _
(Typed Name of Sponsor's Authorized Official)
Title: Mayor _
(Title of Sponsor's Authorized Official
CERTIFICATE OF SPONSOR'S ATTORNEY
I, William F. Nichols acting as Attorney for the Sponsor do hereby certify:
That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws
of the State of Idaho. Further, I have examined the foregoing Grant Agreement and the actions taken by
said Sponsor and Sponsor's official representative has been duly authorized and that the execution thereof
is in all respects due and proper and in accordance with the laws of the said State and the Act. In addition,
for grants involving projects to be carried out on property not owned by the Sponsor,there are no legal
impediments that will prevent full performance by the Sponsor. Further, it is my opinion that the said
Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the terms
thereof.
Dated at Nampa,Idaho (location)this 15th day of July 2020
By: William FNichols(Ju115,202016:02 MDT(
(Signature of Sponsor's Attorney)
'Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C.
Section 1001(False Statements) and could subject you to fines, imprisonment, or both.
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ASSURANCES
PLANNING AGENCY SPONSORS
A. General.
1. These assurances shall be complied with in the performance of grant agreements for airport
development, airport planning, and noise compatibility program grants for airport sponsors.
2. These assurances are required to be submitted as part of the project application by sponsors
requesting funds under the provisions of Title 49, U.S.C.,subtitle VII, as amended.As used herein,
the term "public agency sponsor" means a public agency with control of a public-use airport;the
term "private sponsor" means a private owner of a public-use airport; and the term "sponsor"
includes both public agency sponsors and private sponsors.
3. Upon acceptance of this grant offer by the sponsor,these assurances are incorporated in and
become part of this grant agreement.
B. Duration and Applicability.
The terms,conditions and assurances of this grant agreement shall remain in full force and effect
during the life of the project.
C. Sponsor Certification.
The sponsor hereby assures and certifies,with respect to this grant that:
1. General Federal Requirements.
It will comply with all applicable Federal laws, regulations, executive orders, policies,guidelines,
and requirements as they relate to the application, acceptance and use of Federal funds for this
project including but not limited to the following:
FEDERAL LEGISLATION
a. Title 49, U.S.C.,subtitle VII,as amended.
b. Federal Fair Labor Standards Act-29 U.S.C. 201,et seq.
c. Hatch Act—5 U.S.C. 1501, et seq.'
d. Rehabilitation Act of 1973-29 U.S.C. 794
e. Title VI of the Civil Rights Act of 1964(42 U.S.C. § 2000d et seq.,78 stat. 252) (prohibits
discrimination on the basis of race, color, national origin)
f. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et seq.), prohibits
discrimination on the basis of disability
g. Age Discrimination Act of 1975-42 U.S.C. 6101, et seq.
h. Single Audit Act of 1984-31 U.S.C. 7501,et seq.'
i. Drug-Free Workplace Act of 1988-41 U.S.C.702 through 706.
EXECUTIVE ORDERS
a. Executive Order 12372-Intergovernmental Review of Federal Programs
FEDERAL REGULATIONS
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a. 2 CFR Part 180-OMB Guidelines to Agencies on Governmentwide Debarment and Suspension
(Nonprocurement).
b. 2 CFR Part 200, Uniform Administrative Requirements,Cost Principles, and Audit
Requirements for Federal Awards. [OMB Circular A-87 Cost Principles Applicable to Grants and
Contracts with State and Local Governments,and OMB Circular A-133-Audits of States, Local
Governments, and Non-Profit Organizations].a,s,e
c. 2 CFR Part 1200—Nonprocurement Suspension and Debarment
d. 14 CFR Part 13- Investigative and Enforcement Procedures
e. 14 CFR Part 16-Rules of Practice For Federally Assisted Airport Enforcement Proceedings.
f. 28 CFR§ 50.3-U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil
Rights Act of 1964.
g. 49 CFR Part 18-Uniform administrative requirements for grants and cooperative agreements
to state and local governments.'
h. 49 CFR Part 20- New restrictions on lobbying.
i. 49 CFR Part 21—Nondiscrimination in federally-assisted programs of the Department of
Transportation-effectuation of Title VI of the Civil Rights Act of 1964.
j. 49 CFR Part 26—Participation by Disadvantaged Business Enterprises in Department of
Transportation Programs.
k. 49 CFR Part 28—Enforcement of Nondiscrimination on the Basis of Handicap in Programs or
Activities conducted by the Department of Transportation.
I. 49 CFR Part 30-Denial of public works contracts to suppliers of goods and services of
countries that deny procurement market access to U.S. contractors.
m. 28 CFR Part 35-Discrimination on the Basis of Disability in State and Local Government
Services.
n. 28 CFR § 50.3-U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil
Rights Act of 1964.
o. 49 CFR Part 28—Enforcement of Nondiscrimination on the Basis of Handicap in Programs or
Activities conducted by the Department of Transportation.
p. 49 CFR Part 32—Governmentwide Requirements for Drug-Free Workplace (Financial
Assistance)
q. The Federal Funding Accountability and Transparency Act of 2006, as amended (Pub. L. 109-
282, as amended by section 6202 of Public Law 110-252).
SPECIFIC ASSURANCES
Specific assurances required to be included in grant agreements by any of the above laws, regulations
or circulars are incorporated by reference in this grant agreement.
FOOTNOTES TO ASSURANCE C.1.
1 These laws do not apply to airport planning sponsors.
Z These laws do not apply to private sponsors.
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3 49 CFR Part 18 and 2 CFR Part 200 contain requirements for State and Local Governments
receiving Federal assistance.Any requirement levied upon State and Local Governments by this
regulation and circular shall also be applicable to private sponsors receiving Federal assistance
under Title 49, United States Code.
4 On December 26, 2013 at 78 FR 78590,the Office of Management and Budget(OMB) issued the
Uniform Administrative Requirements,Cost Principles, and Audit Requirements for Federal
Awards in 2 CFR Part 200. 2 CFR Part 200 replaces and combines the former Uniform
Administrative Requirements for Grants (OMB Circular A-102 and Circular A-110 or 2 CFR Part 215
or Circular)as well as the Cost Principles (Circulars A-21 or 2 CFR part 220;Circular A-87 or 2 CFR
part 225; and A-122, 2 CFR part 230).Additionally it replaces Circular A-133 guidance on the Single
Annual Audit. In accordance with 2 CFR section 200.110,the standards set forth in Part 200 which
affect administration of Federal awards issued by Federal agencies become effective once
implemented by Federal agencies or when any future amendment to this Part becomes final.
Federal agencies, including the Department of Transportation, must implement the policies and
procedures applicable to Federal awards by promulgating a regulation to be effective by
December 26, 2014 unless different provisions are required by statute or approved by OMB.
5 Cost principles established in 2 CFR part 200 subpart E must be used as guidelines for determining
the eligibility of specific types of expenses.
6 Audit requirements established in 2 CFR part 200 subpart F are the guidelines for audits.
2. Responsibility and Authority of the Sponsor.
It has legal authority to apply for this grant,and to finance and carry out the proposed project;
that a resolution, motion or similar action has been duly adopted or passed as an official act of the
applicant's governing body authorizing the filing of the application, including all understandings
and assurances contained therein, and directing and authorizing the person identified as the
official representative of the applicant to act in connection with the application and to provide
such additional information as may be required.
3. Sponsor Fund Availability.
It has sufficient funds available for that portion of the project costs which are not to be paid by the
United States.
4. Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of any of the rights and
powers necessary to perform any or all of the terms, conditions,and assurances in this grant
agreement without the written approval of the Secretary
5. Consistency with Local Plans.
The project is reasonably consistent with plans (existing at the time of submission of this
application)of public agencies in the planning area.
6. Accounting System,Audit,and Record Keeping Requirements.
a. It shall keep all project accounts and records which fully disclose the amount and disposition
by the recipient of the proceeds of this grant,the total cost of the project in connection with
which this grant is given or used, and the amount or nature of that portion of the cost of the
project supplied by other sources,and such other financial records pertinent to the project.
The accounts and records shall be kept in accordance with an accounting system that will
facilitate an effective audit in accordance with the Single Audit Act of 1984.
b. It shall make available to the Secretary and the Comptroller General of the United States,or
any of their duly authorized representatives,for the purpose of audit and examination, any
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books, documents, papers, and records of the recipient that are pertinent to this grant.The
Secretary may require that an appropriate audit be conducted by a recipient. In any case in
which an independent audit is made of the accounts of a sponsor relating to the disposition of
the proceeds of a grant or relating to the project in connection with which this grant was given
or used, it shall file a certified copy of such audit with the Comptroller General of the United
States not later than six(6) months following the close of the fiscal year for which the audit
was made.
7. Planning Projects.
In carrying out planning projects:
a. It will execute the project in accordance with the approved program narrative contained in the
project application or with modifications similarly approved.
b. It will furnish the Secretary with such periodic reports as required pertaining to the planning
project and planning work activities.
c. It will include in all published material prepared in connection with the planning project a
notice that the material was prepared under a grant provided by the United States.
d. It will make such material available for examination by the public, and agrees that no material
prepared with funds under this project shall be subject to copyright in the United States or any
other country.
e. It will give the Secretary unrestricted authority to publish, disclose, distribute, and otherwise
use any of the material prepared in connection with this grant.
f. It will grant the Secretary the right to disapprove the Sponsor's employment of specific
consultants and their subcontractors to do all or any part of this project as well as the right to
disapprove the proposed scope and cost of professional services.
g. It will grant the Secretary the right to disapprove the use of the sponsor's employees to do all
or any part of the project.
h. It understands and agrees that the Secretary's approval of this project grant or the Secretary's
approval of any planning material developed as part of this grant does not mean constitute or
imply any assurance or commitment on the part of the Secretary to approve any pending or
future application for a Federal airport grant.
8. Reports and Inspections.
It will submit to the Secretary such annual or special financial and operations reports as the
Secretary may reasonably request.
9. Civil Rights.
It will promptly take any measures necessary to ensure that no person in the United States shall,
on the grounds of race, creed, color, national origin,sex, age, or disability be excluded from
participation in, be denied the benefits of,or be otherwise subjected to discrimination in any
activity conducted with,or benefiting from,funds received from this grant.
a. Using the definitions of activity,facility and program as found and defined in §§21.23 (b) and
21.23 (e) of 49 CFR §21,the sponsor will facilitate all programs, operate all facilities,&
conduct all programs in compliance with all non-discrimination requirements imposed by,or
pursuant to these assurances.
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b. Applicability
1) Programs and Activities. If the sponsor has received a grant(or other federal assistance)
for any of the sponsor's program or activities,these requirements extend to all of the
sponsor's programs and activities.
2) Facilities. Where it receives a grant or other federal financial assistance to construct,
expand, renovate, remodel, alter or acquire a facility,or part of a facility,the assurance
extends to the entire facility and facilities operated in connection therewith.
3) Real Property.Where the sponsor receives a grant or other Federal financial assistance
in the form of,or for the acquisition of real property or an interest in real property,the
assurance will extend to rights to space on,over, or under such property.
c. Duration.
The sponsor agrees that it is obligated to this assurance for the period during which Federal
financial assistance is extended to the program, except where the Federal financial assistance
is to provide, or is in the form of, personal property, or real property,or interest therein,or
structures or improvements thereon, in which case the assurance obligates the sponsor,or
any transferee for the longer of the following periods:
4) So long as the airport is used as an airport, or for another purpose involving the
provision of similar services or benefits;or
5) So long as the sponsor retains ownership or possession of the property.
a.) Required Solicitation Language.
b.)It will include the following notification in all solicitations for bids, Requests For
Proposals for work,or material under this grant agreement and in all proposals for
agreements, including airport concessions, regardless of funding source:
"The(Name of Sponsor), in accordance with the provisions of Title VI of the Civil Rights Act of
1964(78 Stat. 252,42 U.S.C. §§2000d to 2000d-4) and the Regulations, hereby notifies all
bidders that it will affirmatively ensure that any contract entered into pursuant to this
advertisement, disadvantaged business enterprises and airport concession disadvantaged
business enterprises will be afforded full and fair opportunity to submit bids in response to
this invitation and will not be discriminated against on the grounds of race,color, or national
origin in consideration for an award."
d. Required Contract Provisions.
1) It will insert the non-discrimination contract clauses requiring compliance with the acts
and regulations relative to non-discrimination in Federally-assisted programs of the DOT,
and incorporating the acts and regulations into the contracts by reference in every
contract or agreement subject to the non-discrimination in Federally-assisted programs
of the DOT acts and regulations.
2) It will include a list of the pertinent non-discrimination authorities in every contract that
is subject to the non-discrimination acts and regulations.
3) It will insert non-discrimination contract clauses as a covenant running with the land, in
any deed from the United States effecting or recording a transfer of real property,
structures, use, or improvements thereon or interest therein to a sponsor.
4) It will insert non-discrimination contract clauses prohibiting discrimination on the basis of
race,color, national origin,creed,sex,age, or handicap as a covenant running with the
land, in any future deeds, leases, license, permits,or similar instruments entered into by
12
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the sponsor with other parties:
a.) For the subsequent transfer of real property acquired or improved under the
applicable activity, project,or program; and
b.) For the construction or use of, or access to,space on, over, or under real property
acquired or improved under the applicable activity, project, or program.
e. It will provide for such methods of administration for the program as are found by the
Secretary to give reasonable guarantee that it, other recipients,sub-recipients,sub-grantees,
contractors,subcontractors, consultants,transferees,successors in interest, and other
participants of Federal financial assistance under such program will comply with all
requirements imposed or pursuant to the acts,the regulations, and this assurance.
f. It agrees that the United States has a right to seek judicial enforcement with regard to any
matter arising under the acts,the regulations, and this assurance.
10. Engineering and Design Services.
It will award each contract, or sub-contract for program management, construction management,
planning studies,feasibility studies,architectural services, preliminary engineering, design,
engineering,surveying, mapping or related services with respect to the project in the same
manner as a contract for architectural and engineering services is negotiated under Title IX of the
Federal Property and Administrative Services Act of 1949 or an equivalent qualifications-based
requirement prescribed for or by the sponsor of the airport.
11. Foreign Market Restrictions.
It will not allow funds provided under this grant to be used to fund any project which uses any
product or service of a foreign country during the period in which such foreign country is listed by
the United States Trade Representative as denying fair and equitable market opportunities for
products and suppliers of the United States in procurement and construction.
12. Policies,Standards,and Specifications.
It will carry out the project in accordance with policies,standards, and specifications approved by
the Secretary.
13. Disadvantaged Business Enterprises.
The recipient shall not discriminate on the basis of race, color, national origin or sex in the award
and performance of any DOT-assisted contract covered by 49 CFR Part 26.The recipient shall take
all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award
and administration of DOT-assisted contracts.The recipient's DBE program, as required by 49 CFR
Parts 26, and as approved by DOT, is incorporated by reference in this agreement. Implementation
of these programs is a legal obligation and failure to carry out its terms shall be treated as a
violation of this agreement. Upon notification to the recipient of its failure to carry out its
approved program,the Department may impose sanctions as provided for under Parts 26 and 23
and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. § 1001 and/or
the Program Fraud Civil Remedies Act of 1936 (31 U.S.C. §3801).
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Orc�p,l AY/qT
FAA
= Airports
is wl�-
Current FAA Advisory Circulars Required for Use in AIP Funded
and PFC Approved Projects
Updated:4/18/2019
View the most current versions of these ACs and any associated changes at:
http://www.faa.goy/airports/resources/advisory circulars and
http://www.faa.gov/regulations policies/advisory circulars/
NUMBER TITLE
70/7460-1L
Change 2 Obstruction Marking and Lighting
150/5000-9A Announcement of Availability Report No. DOT/FAA/PP/92-5, Guidelines for the
Sound Insulation of Residences Exposed to Aircraft Operations
150/5000-17 Critical Aircraft and Regular Use Determination
150/5020-1 Noise Control and Compatibility Planning for Airports
150/5070-613
Changes 1-2 Airport Master Plans
150/5070-7
Change 1 The Airport System Planning Process
150/5100-13B Development of State Standards for Nonprimary Airports
150/5200-28F Notices to Airmen (NOTAMS)for Airport Operators
150/5200-30D Airport Field Condition Assessments and Winter Operations Safety
Change 1
150/5200-31C
Changes 1-2 Airport Emergency Plan
150/5210-51) Painting, Marking, and Lighting of Vehicles Used on an Airport
150/5210-71) Aircraft Rescue and Fire Fighting Communications
14
FAA Advisory Circular Required for Use AIP Funded and PFC Approved Projects Updated:4/18/2019
3 - 16 -0023 -028- 2020
'NUMBER TITLE
150/5210-13C Airport Water Rescue Plans and Equipment
150/5210-14B Aircraft Rescue Fire Fighting Equipment,Tools and Clothing
150/5210-15A Aircraft Rescue and Firefighting Station Building Design
150/5210-18A Systems for Interactive Training of Airport Personnel
150/5210-19A Driver's Enhanced Vision System (DEVS)
150/5220-10E Guide Specification for Aircraft Rescue and Fire Fighting(ARFF)Vehicles
150/5220-16E Automated Weather Observing Systems (AWOS)for Non-Federal Applications
Changesl
150/5220-17B Aircraft Rescue and Fire Fighting(ARFF)Training Facilities
150/5220-18A Buildings for Storage and Maintenance of Airport Snow and Ice Control
Equipment and Materials
150/5220-20A Airport Snow and Ice Control Equipment
150/5220-21C Aircraft Boarding Equipment
150/5220-22B Engineered Materials Arresting Systems (EMAS)for Aircraft Overruns
150/5220-23 Frangible Connections
150/5220-24 Foreign Object Debris Detection Equipment
150/5220-25 Airport Avian Radar Systems
150/5220-26 Airport Ground Vehicle Automatic Dependent Surveillance-Broadcast(ADS-B)
Changes 1-2 Out Squitter Equipment
150/5300-13A
Airport Design
Change 1
150/5300-14C Design of Aircraft Deicing Facilities
150/5300-16A General Guidance and Specifications for Aeronautical Surveys: Establishment of
Geodetic Control and Submission to the National Geodetic Survey
150/5300-17C Standards for Using Remote Sensing Technologies in Airport Surveys
Change 1
150/5300-18B General Guidance and Specifications for Submission of Aeronautical Surveys to
Change 1 NGS: Field Data Collection and Geographic Information System (GIS)Standards
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FAA Advisory Circular Required for Use AIP Funded and PFC Approved Projects Updated:4/18/2019
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NUMBER TITLE;
150/5320-51) Airport Drainage Design
150/5320-617 Airport Pavement Design and Evaluation
150/5320-12C Measurement, Construction,and Maintenance of Skid Resistant Airport
Changes 1-8 Pavement Surfaces
150/5320-15A Management of Airport Industrial Waste
150/5235-4B Runway Length Requirements for Airport Design
150/5335-5C Standardized Method of Reporting Airport Pavement Strength-PCN
150/5340-11- Standards for Airport Markings
150/5340-51) Segmented Circle Airport Marker System
150/5340-18F Standards for Airport Sign Systems
150/5340-26C Maintenance of Airport Visual Aid Facilities
150/5340-30J Design and Installation Details for Airport Visual Aids
150/5345-3G Specification for L-821, Panels for the Control of Airport Lighting
150/5345-513 Circuit Selector Switch
150/5345-7F Specification for L-824 Underground Electrical Cable for Airport Lighting Circuits
150/5345-10H Specification for Constant Current Regulators and Regulator Monitors
150/5345-12F Specification for Airport and Heliport Beacons
150/5345-13B Specification for L-841 Auxiliary Relay Cabinet Assembly for Pilot Control of
Airport Lighting Circuits
150/5345-26D FAA Specification For L-823 Plug and Receptacle, Cable Connectors
150/5345-27E Specification for Wind Cone Assemblies
150/5345-28G Precision Approach Path Indicator(PAPI)Systems
150/5345-39D Specification for L-853, Runway and Taxiway Retro reflective Markers
150/5345-42H Specification for Airport Light Bases,Transformer Housings,Junction Boxes, and
Accessories
150/5345-43H Specification for Obstruction Lighting Equipment
16
FAA Advisory Circular Required for Use AIP Funded and PFC Approved Projects Updated:4/18/2019
3 - 16 -0023 -028- 2020
NUMBER _ TITLE:
150/5345-44K Specification for Runway and Taxiway Signs
150/5345-45C Low-Impact Resistant(LIR)Structures
150/5345-46E Specification for Runway and Taxiway Light Fixtures
150/5345-47C Specification for Series to Series Isolation Transformers for Airport Lighting
Systems
150/5345-49D Specification L-854, Radio Control Equipment
150/5345-50B Specification for Portable Runway and Taxiway Lights
150/5345-51B Specification for Discharge-Type Flashing Light Equipment
150/5345-52A Generic Visual Glideslope Indicators (GVGI)
150/5345-53D Airport Lighting Equipment Certification Program
150/5345-54B Specification for L-884, Power and Control Unit for Land and Hold Short Lighting
Systems
150/5345-55A Specification for L-893, Lighted Visual Aid to Indicate Temporary Runway
Closure
150/5345-56B Specification for L-890 Airport Lighting Control and Monitoring System (ALCMS)
150/5360-12F Airport Signing and Graphics
150/5360-13A Airport Terminal Planning
150/5360-14A Access to Airports By Individuals With Disabilities
150/5370-2G Operational Safety on Airports During Construction
150/5370-10H Standards for Specifying Construction of Airports
150/5370-11B Use of Nondestructive Testing in the Evaluation of Airport Pavements
150/5370-13A Off-Peak Construction of Airport Pavements Using Hot-Mix Asphalt
150/5370-15B Airside Applications for Artificial Turf
150/5370-16 Rapid Construction of Rigid (Portland Cement Concrete)Airfield Pavements
150/5370-17 Airside Use of Heated Pavement Systems
150/5390-2C Heliport Design
17
FAA Advisory Circular Required for Use AIP Funded and PFC Approved Projects Updated:4/18/2019
3 - 16 -0023 -028 - 2020
NUMBER TITLE
150/5395-1A Seaplane Bases
18
FAA Advisory Circular Required for Use AIP Funded and PFC Approved Projects Updated:4/18/2019
3 - 16 -0023 -028 -2020
THE FOLLOWING ADDITIONAL APPLY TO AIP PROJECTS ONLY
Updated:3/22/2019
NUMBER TITLE,
150/5100-14E Architectural, Engineering,and Planning Consultant Services for Airport Grant
Change 1 Projects
150/5100-17 Land Acquisition and Relocation Assistance for Airport Improvement Program
Changes 1-7 Assisted Projects
150/5300-15A Use of Value Engineering for Engineering Design of Airport Grant Projects
150/5320-17A Airfield Pavement Surface Evaluation and Rating Manuals
150/5370-12B Quality Management for Federally Funded Airport Construction Projects
150/5380-6C Guidelines and Procedures for Maintenance of Airport Pavements
150/5380-713 Airport Pavement Management Program
150/5380-9 Guidelines and Procedures for Measuring Airfield Pavement Roughness
19
FAA Advisory Circular Required for Use AIP Funded and PFC Approved Projects Updated:4/18/2019