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HomeMy Public PortalAboutr 12-017>' olu rou of #4e '�9 ')rouS4 of &mere Y. T. No. 12-17 Date of Adoption JdIA ary 19 , 2M AUTHORIZING A PROFESSIONAL SERVICES CONTRACT WITH CME ASSOCIATES, RE: IINIPROVEMENTS TO THE INTERSECTION OF ROOSEVELT AVENUEJIVIINUE STREETNOST BOULEVARD WHEREAS, the Borough of Carteret is in need of professional land surveying and engineering services with regard to improvements to the intersection of Roosevelt AvenueNlin ie Street/Post Boulevard; and WHEREAS, CbIE Associates, 1460 Route 9 South, Howell, New Jersey 07731, possesses the requisite experience and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said services at a total cost not to exceed 5117,000.00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from CME Associates for professional surveying and engineering services with regard to improvements to the intersection of Roosevelt Avenue %otinue Street/Post Boulevard, at a total cost not to exceed $117,000.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A 40A:11- 5(i)(a) awarded pursuant to the Borough's Fair and Open process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Purchasing Department and CME Associates. Adopted this 19" day of January, 2012 acrd certified as a true copy of the original on January 20, 2012. KATHLEEN M. BARNEY, MrMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. 13HIM X Ml X DIAZ X MR Fs DRASCIO X STFAW X X X- Indicate Vole AB- Absent N \' - Not Voting XOR- Indicates Vote to O veto Adopted at a meeting of the Municipal Council f, JmuaLy J 1 y 91 2012 r'd`E��"r"�!F TFRA December 16, 2009 Revised November 30, 2011 Honorable Mayor Daniel J. Reiman Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Re: 4 aN . Proposal for Professional Engineering and Land Surveying Services Improvements to the Intersection of Roosevelt Avenue / Minue StreebPost Boulevard Proposal No, 2011 -095 Our File: HCA00603.01 (s..,V S CY 4 y C"'L Y'&­ /-- 75 V,. �' J Dear Ma or Reiman We are pleased to present our proposal for continued services for the Improvements to the Intersection of Roosevelt Avenue and Minue StreeUPost Boulevard located in West Carteret. As you are aware, CME Associates has been authorized and completed or is completing the following phases to date: Phase I — Land Surveying, Right Of Way and Base Mapping (Complete) Phase II — Traffic Study and Concept Design Evaluation (Complete) Phase III — Preliminary Design Phase In order to continue advancing this project, we propose the services as identified below including the final design phases for the improvements which are necessary to accommodate the future redevelopment projects anticipated by the Borough. The subject intersection is under the jurisdiction of Middlesex County and the New Jersey Turnpike Authority. Approval from the two agencies will be sought. We are currently reviewing a draft cost sharing agreement between the Borough and County for funding of the intersection. The signal design and intersection improvements will transition to the existing improvements on the Turnpike Bridge. The design will permit the transition of the proposed signal to the eventual expansion of the subject bridge. The agreement shall indicate that the Borough is the lead agency in implementing the design and construction of the project. The signalization improvements associated with the intersection will generally include the installation of traffic signals, foundations, poles, electrical conduits, a controller cabinet, a meter cabinet, junction boxes, video detectors, pedestrian push buttons, crosswalks, traffic line striping and signage in accordance with the Manual on Uniform Traffic Control Devices. The anticipated intersection, site, and geometric design SACarterettProposa1s 111 -11 -30 inte18MkWM6 ' t& _oqaNEErs 1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731 — (732) 462 -7400 —FAX: (732) 4090796 c3 JOHN H. ALLGAIR, P.E., P.P. (19832001) DAVID J. SAMUEL, P.E., P.P. JOHN J. STEFANI, P.E., L.S., P.P. JAY B. CORNELL, P.E., P.P. MICHAEL J. McCLELLAND, PE., P.P. GREGORY R.VALESI, P.E., P.P. =_ TIMOTHY W. GILLEN, P.E., PP. BRUCE M KOCH, P.E., P.P. BEHRAM TURAN, RE TREVOR J. TAYLOR, RE., P.R. ASSOCIATES LOUIS J. PLOSKONKA, P.E. December 16, 2009 Revised November 30, 2011 Honorable Mayor Daniel J. Reiman Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Re: 4 aN . Proposal for Professional Engineering and Land Surveying Services Improvements to the Intersection of Roosevelt Avenue / Minue StreebPost Boulevard Proposal No, 2011 -095 Our File: HCA00603.01 (s..,V S CY 4 y C"'L Y'&­ /-- 75 V,. �' J Dear Ma or Reiman We are pleased to present our proposal for continued services for the Improvements to the Intersection of Roosevelt Avenue and Minue StreeUPost Boulevard located in West Carteret. As you are aware, CME Associates has been authorized and completed or is completing the following phases to date: Phase I — Land Surveying, Right Of Way and Base Mapping (Complete) Phase II — Traffic Study and Concept Design Evaluation (Complete) Phase III — Preliminary Design Phase In order to continue advancing this project, we propose the services as identified below including the final design phases for the improvements which are necessary to accommodate the future redevelopment projects anticipated by the Borough. The subject intersection is under the jurisdiction of Middlesex County and the New Jersey Turnpike Authority. Approval from the two agencies will be sought. We are currently reviewing a draft cost sharing agreement between the Borough and County for funding of the intersection. The signal design and intersection improvements will transition to the existing improvements on the Turnpike Bridge. The design will permit the transition of the proposed signal to the eventual expansion of the subject bridge. The agreement shall indicate that the Borough is the lead agency in implementing the design and construction of the project. The signalization improvements associated with the intersection will generally include the installation of traffic signals, foundations, poles, electrical conduits, a controller cabinet, a meter cabinet, junction boxes, video detectors, pedestrian push buttons, crosswalks, traffic line striping and signage in accordance with the Manual on Uniform Traffic Control Devices. The anticipated intersection, site, and geometric design SACarterettProposa1s 111 -11 -30 inte18MkWM6 ' t& _oqaNEErs 1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731 — (732) 462 -7400 —FAX: (732) 4090796 c3 Honorable Mayor Daniel J. Reiman January 25, 2011 Proposal for Professional Engineering Services Page 2 Re: Improvements to the Intersection of Roosevelt Avenue /Minue Street/Post Boulevard improvements shall be in accordance with Middlesex County Standards and "A Policy on Geometric Design of Highways and Streets 2004 ", and shall include pavement milling /reconstruction, hot mixed asphalt surface course installation, necessary roadway, curb, sidewalk and median construction, landscape restoration, and other related work. With this, we propose the following scope of services: Final Design Phase Work in this phase will include the preparation of final construction plans based on the County's review of the preliminary construction plans. The plan set will generally consist of a title sheet, location plan, legends, estimate of quantities, cross sections, construction notes, construction plans, survey layout information, traffic signal signing and striping plans, soil erosion and sediment control plans, electrical plans, maintenance and protection of traffic plan and construction and electrical details. At this time, the plans will need to be revised to include the recently installed driveway for the PC Richards project and the inclusion of a left hand turn lane for same. Parcel Mapping Services included in this phase will include professional Land Surveying services required for the creation of Right Of Way parcel maps, easement acquisition maps and temporary construction easements with metes and bounds legal descriptions and will include the following: • Public records research and pre -field review • Setup search points for field investigation. • Field traverse, locations, and data collection. • Field and office data plotting and analysis. • Parcel base map generation. • Prepare parcel maps. • Prepare temporary construction easement acquisition maps. • Prepare mete and bounds legal descriptions. The fee provided for this phase is a budget amount and will be revisited once the extent of property acquisition required is determined. c3 Honorable Mayor Daniel J. Reiman January 25, 2011 Proposal for Professional Engineering Services Page 3 Re: Improvements to the Intersection of Roosevelt Avenue /Minue Street/Post Boulevard Permit Phase This work will consist of securing permits from the following agencies: • Freehold Soil Conservation District, if necessary, as determined by the ultimate limit of disturbance required to address all erosion issues. • County of Middlesex Engineering Department • New Jersey Turnpike Authority Preparation of Bid Documents Work in this phase will include the preparation of contract bid documents, technical specifications and final construction cost estimate for the project. Utility Coordination It is anticipated that extensive utility relocation work will be required prior to the construction of the improvements. This phase is proposed to work with the utility providers within the project limits to coordinate the upgrade or relocation of any utilities prior to and during the construction phase. Bid Phase Services This phase will include the following services to publicly bid the project in accordance with the Local Public Contracts Law: 1. Provide Bid Documents to Prospective Bidders as needed; 2. Provide Addenda for Clarification of Project Specifications; 3. Attend Bid Opening; 4. Analyze Responsible Bids and Recommend Contract Award; 5. Coordinate with the Borough as needed. CJ 1 -11 -30 interchange prop post -minue.doc ASSOCIATES Honorable Mayor Daniel J. Reiman Proposal for Professional Engineering Services Re: Improvements to the Intersection of Roosevelt Avenue /Minue Street/Post Boulevard Cost Proposal Below is the fee estimate for each of the phases described above. Final Design Phase ................... Parcel Mapping ......................... Permit Phase ............................ Preparation of Bid Documents.. Utility Coordination .................... Bid Phase Services ................... January 25, 2011 Page 4 ..................... ............................... $50,000.00 ..................... ............................... $35,000.00 TOTAL: .......................................................................... Exceptions ............... $12,000.00 ............... $ 6,000.00 ............... $10,000.00 ............... 4,000.00 .......0 $117,000.00 • Any environmental assessment and /or permitting including investigation for the presence or absence of contaminated and hazardous or toxic materials in the soil, surface water, groundwater or air on or below or around this site, or on any property effected by the construction of the project. Should these services be required, at the request of the Borough, these services will be provided and considered as extra work and will be based on the hourly rate or a fixed fee mutually agreed upon writing. • The proposal does not include costs associated with bonding fees, legal fees, subsurface investigations, permit fees, the acquisition of any permits not listed, nor do they include Construction Phase Services. • Our contract documents will include wording that requires the contractor to be responsible for all applicable OSHA and other regulatory agency requirements, as well as safety, construction means and methods, and the usual other requirements that are normally included in our standard specifications. • The proposal does not include costs associated with additional services that may be required by the New Jersey Department of Transportation (NJDOT) except for the NJDOT review for the proposed traffic signal. • A quotation for construction phase services will be provided based on the extent of improvements at the completion of this contract and upon award of a contract 1 -11 -30 ►:[�•I�LfIL Honorable Mayor Daniel J. Reiman January 25, 2011 Proposal for Professional Engineering Services Page 5 Re: Improvements to the Intersection of Roosevelt Avenue /Minue Street/Post Boulevard to the successful bidder. At this time we recommend you budget $150; 00 for this work • Application fees are considered extra and will be requested at the time of submission for any required building permits. • Printing costs will be invoiced in accordance with our contract with the Borough. • The above - quoted fees will be in effect for a period of twelve (12) months from the date of this proposal; however, the fees on the hourly rate schedule are subject to change by January 1 of each year. Should you accept our fee estimate, kindly provide a purchase order or professional services resolution authorizing same. We would like to thank you for allowing us to present this proposal and jRk forward to continue working with you in providing the professional services you req re. truly yours, o R. V I I, PE, P, CME GRV/TT A 51CartereWfoposa1sN1 1 -11 -30 I r OFFICE OF KATHLEEN Ai. BARNEY, RAICJC1IC MUNICIPAL CLERK TEL (732) 541 -3800 FAX (732) 541 -8925 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 Date: Janusry 19 2012 TO: Patrick J, DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION. OF AVAILABLE FUNDS: For: Q EAsso-iatas, Re: Professiom Iaxi Suneying, Re: Improvments to the Tntersection of Name ofAcco AMOUNT TO BE Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret; do hereby certify that there are suf=ii cient funds available in the current budget to enable the Municipal Council to authorize th entering into a contract between the,Boto e ofar rPr and: The funds available for this contract are in the Budget, in the account* of. - Qti - �i ,�` � /�0,�9 `Tim -%' ,✓ i L � ( �/ / C Z> _3 in the amount of.' /(7 _ vOo By this certification, I have her encumbered the above named account r the amount of the contract. PAT K J. DeBLASIO, Treasurer Date: G'� 3/13 K vml 17r>�LI f� of &rfprpf MIOOLESEX COUNTY Ro osevelt AvE urr gm-12 Street/Post Boulevard, r AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: June t6. 2012 Notary Public of New Aby HH RIVERA Kathleen M. Barney, MMC Municipal Clerk NOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPIRES MA's° �, 201 G BOROUGH OFCARTERET Sworn and subscribed before me this iflllv day of } a a and Engineering s to the Interse [India Street /Post MMC 581284 I�_. M5 OFURTERET BOROUGH OF CARTERET 20 COOKE AVENUE CARTERET, NEW JERSEY 07008 THIS AGREEMENT: made this I9th of January 2012 By and between: CME Associates 3141 Bordentown Avenue Parlin, NJ 08859 And the Borough of Carteret a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Carteret, New Jersey. As per Resolution Number 12 -17, THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE CONTRACT FOR LAND SURVEYING AND ENGINEERING SERVICES WITH REGARD TO IMPROVEMENTS TO THE INTERSECTION OF ROOSEVELT AVENUE /MINUE STREET /POST BLVD. NOT TO EXCEED $117,000.00 According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate seals to be hereto affixed, the day and ear written above. l WITNESSETH BY. ivrunrcrpar —iem