HomeMy Public PortalAboutCOA 2019-12-04 AMENDED MEETING MINUTES 1
Orleans Council on Aging Board of Directors Meeting ` � � �
Wednesday, December 4, 2019 ORLEANS TOTEM CLERK
CALL TO ORDER:
A quorum was established and Chair Bob Nagle called the meeting to order at 1:02 pm
MEETING ATTENDANCE:
Board Members: Bob Nagle, Anita Rogers, Bob Singer, Deborah Steven, Keith Campbell and
David Silberberg
COA Staff Present: Director, Judi Wilson, Office Manager, Donna Faivre
Others Present: FOCOA Liaison, Charlotte McCully
APPROVAL OF MINUTES**:
• Anita Rogers made a motion, which was seconded by David Silberberg to approve the minutes of the
September 25, 2019 COA Board meeting. Vote: 6-0-0.
PUBLIC COMMENT:
• None
CHAIRS REPORT:
• Chair Nagle provided the board with an overview of the garden maintenance plan. The FOCOA have
helped this year with a donation. David suggested reaching out to the schools to have students help if
possible. Director Wilson explained that we have tried volunteers for the garden and it does not seem
to work. Staff does not have the time to coordinate that effort at this time.
• • Chair Nagle attended two meetings. The first was guidelines for COA Board members and the second
was the Finance Committee meeting where Director Wilson gave a presentation along with a great
handout about pertinent COA information.
• The Needs Assessment Committee will meet in January 2020 to discuss the survey.
• Chair Nagle mentioned that the Treasurer's position is still open if any member is interested.
• Chair Nagle asked that if any Board member will be away this winter to please let him know in advance..
TREASURER'S REPORT**:
• Director Wilson reviewed the COA Financial Report for October 2019. We are allowed to negative
spend our Formula Grant until the funds are received. The Moak Fund will be at a "0" balance at the
end of November. The MOAK fund had been used for scholarships for some Day Center clients.
• Director Wilson explained that we are anticipating some Formula Grant reductions for FY21. Based on
the 2020 census they anticipate the older adult population will decrease due to second homeowners
who are registered in other states. Snowbirds need to pay attention in order to complete the census if
they go south for the winter for several weeks. They can complete the census online with a PIN#.
Media outlets will be presenting info and information will be in the Tidings.
• Director Wilson passed out the budget request for FY21 for the board to review. She noted that it is
very hard to keep the budget down when you have a building to maintain. The requested increase of
$5,000 is for interior painting and increased costs of building maintenance.
• Request to increase the Day Center supply line to cover expenses related to operating the Day Center.
Also for fitness classes for Day Center participants under Professional &Technical.
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DIRECTOR'S REPORT**:
Program Updates:
• Program Stats: Program stat report for the month of October 2019.
• Transportation: We are limiting our FISH rides to two per month
Programs: Massage Therapy will continue and Tech Talk has a high attendance.
• SHINE: David asked about the SHINE program. Director Wilson explained the relationship between
the COA's and SHINE such as recruiting volunteers, providing space, etc.
• Administrative: New Program Coordinator, Lillian Parnell started in November. New Van Driver, Bill
Dunlea also started in November. Van Driver Win Tower has retired. Sue Beyle has announced that
she will be retiring at the end of FY20 after working at the COA for 20 years.
SELECTMAN'S LIAISON: None
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FRIENDS UPDATE: Charlotte McCully.
• The FOCOA annual appeal letter was mailed and they hope for a good response. The Friends will
continue to support the Friends Fish Fridays. They will also be supplementing the holiday gift bags and
will continue to support the COA whenever possible.
OLD BUSINESS:
• Mission Statement: Director Wilson passed out a draft of the mission statement for the Board to
review. A few changes that will make it easier for the staff to explain the age requirements in order to
participate or be eligible for services. The Board will vote on this draft at their next meeting.
• Fee Waivers: The Town of Orleans Recreation Department will offer fee waivers for those on food
• stamps and/or Mass Health. The COA tries to keep the cost of our classes down so that they are
affordable. No action at this time.
NEW BUSINESS:
• Medical Equipment Loans: Director Wilson passed out a draft of the Durable Medical Equipment
Loan Policy for the Board to review. This draft makes sure that we have equipment available for
Orleans residents first prior to loaning to other towns. Board will vote on this at their next meeting.
ITEMS FOR FUTURE MEETING AGENDA:
• Discuss Transportation Policy & Recommended Amendments (Jan. 2020)
• Discuss Draft Needs Assessment Survey. (Feb. 2020)
• Fitness Policy (Feb. 2020)
ADJOURNMENT:
• With no further business, Chair Nagle asked for a motion to adjourn the meeting. Anita Rogers put
forth a motion to adjourn, which was seconded by Bob Singer. Meeting was adjourned at 2:15 pm
Vote: 6-0-0
**Copies on file at Orleans Council on Aging
The next COA Board Meeting is scheduled for Wednesday, January 22, 2020 at 1:00 pm
Respectfully submitted,
Donna M. Faivre, Office Manager
Orleans Council on Aging
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Minutes approved by the Orleans Council on Aging Board at their meeting held January 22, 2020