HomeMy Public PortalAbout21-04 Budget Amendment 2020-20211st Reading/Public Hearing: January 13, 2021
2nd Reading/Public Hearing: January 27, 2021
Adopted: January 27, 2021
Effective Date: January 27, 2021
Sponsored By: City Manager
ORDINANCE NO. 2021-04
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA, AMENDING THE ANNUAL ADOPTED GENERAL, PROPRIETARY
AND SPECIAL REVENUE FUNDS BUDGETS FOR THE FISCAL YEAR
COMMENCING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021;
ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A";
PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE
BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS;
PROVIDING FOR APPROPRIATION OF ALL BUDGETS AND EXPENDITURES;
PROVIDING FOR FEES CONSISTENT WITH APPROPRIATIONS AND
AMENDEMENT; PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR
SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Opa-Locka, FL adopted its 2020-2021
fiscal year General, Proprietary and Special Revenue Funds budgets by passage of
Ordinance 20-16 and as amended by passage of Budget Amendment # 1, Ordinance 20-
22; and
WHEREAS, pursuant to Section 166.241(5), Florida Statutes, the governing body of
each municipality at any time within a fiscal year or within 60 days following the end of
a fiscal year may amend a budget for that year as follows:
a) Appropriations for expenditures within a fund may be decreased or increased by
motion recorded in the minutes if the total appropriations of the fund is not
changed;
b) The governing body may establish procedures by which the designated budget
officer may authorize budget amendments if the total appropriations of the fund
is not changed;
c) If a budget amendment is required for a purpose not specifically authorized in
paragraph (a) or paragraph (b), the budget amendment must be adopted in the
same manner as the original budget unless otherwise specified in the
municipality's charter; and
WHEREAS, the City Commission desires to amend its 2020-2021 Fiscal Year General,
Proprietary and Special Revenue Funds budgets as set forth in Exhibit "A".
Ordinance No. 2021-04
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA- LOCKA, FLORIDA:
SECTION 1. RECITALS ADOPTED
The recitals to the preamble herein are incorporated by reference.
SECTION 2. AUTHORIZATION
Pursuant to Article IV, Section 4.5 of the City Charter, the City Manager has
recommended proposed Amended General, Proprietary and Special Revenue Funds
Budgets to the City Commission for the Fiscal Year retroactive to October 1, 2020, a copy
of which is attached hereto as Exhibit "A" and incorporated by reference herein.
The City Commission of the City of Opa-Locka hereby approves, adopts and ratifies the
proposed Amended General, Proprietary and Special Revenue Funds Budgets for the
Fiscal Year 2020-2021, and hereby appropriates the budgeted expenditures and revenues
as set forth in the attached Exhibit "A".
The City Manager is authorized to expend or contract for expenditures, pursuant to the
City of Opa-Locka's Charter and the adopted Code of Ordinances in accordance with the
adopted Amended General, Proprietary and Special Revenue Funds Budgets for Fiscal
Year 2020-2021.
The department/ division expenditure allocations established by the City Manager, as
revised and summarized in the budget attached as Exhibit "A", are hereby adopted and
ratified. Funds of the City for General, Proprietary and Special Revenue Funds Budgets
shall be expended in accordance with the appropriations provided by the budget, which
shall constitute an appropriation of amounts specified therein. Expenditure control shall
be at the fund level. Funds may be expended by, and with the approval of, the City
Manager and the City Commission, in accordance with the provisions of the City Charter,
adopted Code of Ordinances and applicable laws. Supplemental appropriations and
reduction of appropriations, if any, shall be made in accordance with the City Charter.
Any and all outstanding encumbrances as of September 30, 2020, shall not lapse at that
time and appropriations have been hereby provided for those outstanding encumbrances
that have been incurred prior to September 30, 2020, but are not expected to be paid until
after then. Receipts from sources not anticipated in the attached budget may be
appropriated and expensed by Ordinance duly enacted by the City Commission in
accordance with the applicable law. Adjustments within the same fund to departmental
appropriations made in the attached Budget may be approved, from time to time, by the
City Manager, or by Resolution adopted by the City Commission, if lawful. The City
Manager is authorized to approve adjustments to the expenditure code allocations,
within the limit of department appropriations made in the attached Budget.
Ordinance No. 2021-04
All Ordinances setting fees and charges, and all other fees and charges consistent with
appropriations adopted herein, as may be amended during the fiscal year, are hereby
ratified, confirmed and approved.
SECTION 3. SCRIVENER'S ERRORS.
Sections of this Ordinance may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City
Manager, or the City Manager's designee, without need of public hearing, by filing a
corrected copy of same with the City Clerk.
SECTION 4. EFFECTIVE DATE.
This Ordinance shall take effect upon the adoption of this Ordinance by the Commission
of the City of Opa-locka and upon a filing of a certified copy hereof with the Florida
Department of State and is subject to the approval of the Governor or Governor's
Designee.
PASSED and ADOPTED this 27th day of January, 2021.
'1 TEST:
nna Flores, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
7
Burnadette Norris- eks, P.A.
City Attorney
Moved by: Commissioner Burke
Seconded by: Commissioner Davis
Matthew A. Pigatt, Mayor
Ordinance No. 2021-04
VOTE: 5-0
Commissioner Burke YES
Commissioner Davis YES
Commissioner Taylor YES
Vice -Mayor Williams YES
Mayor Pigatt YES
SUNDAY JANUARY i7 2021
MIAMIHERALD.COM
NEIGHBORS
5NW
BURMESE PYTHON
This big snake was found in
Coral Gables, apparently
trying to warm up in cold
BY SONIA OSARIO
sosario@elnuevolterald.com
An enormous Burmese
python was found in the
bushes surrounding a
home in Coral Gables,
where a growing number
of the invasive species
have been spotted in and
around the area.
The powerful 9 -foot
constrictor was spotted
after several pythons were
found in recent weeks in
Coconut Grove, neigh-
boring Coral Gables, ac-
cording to Local 10 TV.
Last May, an 8 -foot Bur-
mese python was found
lounging on the bridge of a
Coral Gables boat.
The Florida Fish and
Wildlife Conservation
Commission (FWC)
warned residents to watch
out for the snakes.
"Burmese pythons are
bad for the environment.
They're not native to Flor-
ida; they prey on native
species," said FWC spokes-
person Carli Segelson.
"Don't leave small children
unattended (and) obviously
small pets, if you know
pythons are in the area."
Segelson confirmed
FWC is seeing more py-
thons, but said that does
not necessarily mean the
population is growing.
"People are probably
seeing pythons more this
time of year because as
temperatures cool, there
are more opportunities to
see them come out and sun
themselves and try to
warm up," she said.
KEY NEST
Man who stole floating tiki hut found
on it in Key West, police say
BY GWEN FILOSA
gfilosa@fikeysnews.com
A Missouri man was
jailed after police said he
was found in a stolen float-
ing tiki hut in Key West.
Tyln Earl Morlang, 26, of
Independence, Missouri,
was intoxicated when found
alone on the distinctive
charter boat, which belongs
to Cruisin' Tikis, according
to the Florida Fish and
Wildlife Conservation
Commission.
The U.S. Coast Guard
spotted the boat — basically
a bar under a tiki hut on a
floating deck — at about 8
a.m. Wednesday while on
patrol near Fort Zachary
Taylor State Park.
Police said Morlang was
alone aboard the vessel,
powered by a 30 -horse-
power outboard motor and
available for chartered
bring -your -own -booze
cruise.
He was found slumped
over the wheel, said FWC
spokesman Bobby Dube.
The boat was stolen from
the Hurricane Hole marina
on Stock Island.
Morlang was arrested on
a felony charge of grand
theft with damage over
$1,000 and misdemeanor
charges of resisting arrest
and giving false identifica-
tion to a law enforcement
officer.
"I'm not going to jail!"
Morlang told FWC officers.
Morlang said he had
heart problems and was
taken to Lower Keys Med-
ical Center. While in a
hospital bed, the Fish and
Wilflife agency said Mor-
lang tried to fight officers
and one officer used his
Taser stun gun on him.
FWC said Morlang later
pulled away from officers
who were placing him in a
patrol car.
The tiki hut boat had
been stolen the night be-
fore, the owner told the
agency.
FWC said the boat was
damaged with burn marks
on the bar. A VHF radio
was also partially melted.
Cr drt
A huge Burmese python was found in the bushes of a house in Coral Gables, Florida
where several sightings have been reported.
Burmese pythons are a
non -venomous constrictor
found mostly in and
around the Everglades.
They represent a threat to
the native wildlife, with
some scientists saying they
are replacing alligators as
the principal predator in
the Everglades.
Pythons can be humane-
ly killed in private lands at
any time with the permis-
sion of the land owner and
no special permit is re-
quired, according to the
FWC.
State and federal offi-
cials have been looking for
ways to control the snakes,
using trained dogs and
professional snake hunters
from India.
CITY OF OPA-LOCKA, FLORIDA
NOTICE TO THE PUBLIC
NOTICE IS IIERERY GIVEN that the City Commission of the City of Opa-locka, Florida will hold a public
hearing at its Regular Commission Meeting on Wednesday, January 27, 2021 at 7:00 p.m., Sherbondy Village
Auditorium. 215 Perviz Avenue. Opa-locka, Florida, to consider the following ordinance for final adoption -
SECOND READING ORDINANCFJPUBI.IC HEARING:
AN ORDINANCE OF THE CITY COATMISSION OF THE CITY OF OPA-LOCKA, FLORIDA,
AMENDING THE ANNUAL ADOPTED GENERAL, PROPRIETARY AND SPECIAL
REVENUE FUNDS BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER I, 2020
AND ENDING SEPTEMBER 30, 2021; ADJUSTING REVENUES AND EXPENDITURES
AS REFLECTED IN EXHIBIT "A"; PROVIDING FOR THE EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN
ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGETS AND EXPENDITURES;
PROVIDING FOR FEES CONSISTENT WITH APPROPRIATIONS AND AMENDMENT;
PROVIDING FOR INCORPORATION OF RECITALS: PROVIDING FOR CONFLICT AND
REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE
(first reading/public hearing held on January 13, 2021).
Additional information on the above item may be obtained by contacting the Office of the City Clerk by
telephone 305-953-2800 or email jfloresQopalockofl.gov. To participate or provide comments virtually, please
email publiccomments@opalockat1.gov by 5:00 p.m. on Wednesday. January 27, 2021.
All interested persons am encouraged to panicipale in this meeting and will be heord with respect to the public hearing.
In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodations to
participate in the proceeding should contact the Office of the City Clerk at (305) 953-2800 for assistance no later
than seven (7) days prior to the proceeding. If hearing impaired, you may telephone the Florida Relay Service at
(800) 955-8771 (TTY), (800) 955-8770 (Voice), (877) 955.8773 (Spanish) or (877) 955.8707 (Creole).
PURSUANT TO FS 286.0105: Anyone who desires to appeal any decision made by any board, agency:
or commission with respect to any matter considered at such meeting or hearing will need a record of the
proceedings, and for that reason, may need to ensure that a verbatim recall of the proceedings is made, which
record includes the testimony and evidence upon which the appeal may be based.
Joanna Flores. CMC
City Clerk
City of Opa-locka
City of Opa-locka
Agenda Cover Memo
Department
Director:
Robert Anathan
Department
Director Signature:
k
City
Mana er:
g
John Pate
CM Signature:
Commission
Meeting
Date:
Jan 27, 2021
Item Type:
(EnterX in box)
Resolution
finance
Other
X
Fiscal
Impact:
(Enter X in box)
N/A
Yes
No
Ordinance Reading:
(Enter X in box)
15, Reading
2" Reading
X
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
X
X
Funding
Source:
Account# :
(Enter Fund &
Dept)
See
Attachments
Advertising Requirement:
(EnterXin box)
Yes
No
X
Contract/P.O.
Required:
(Enter X in box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(Enter X in box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image
Communication
Area:
•
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
0
•
•
•
f1•
Sponsor
Name
City Manager
Department:
City Manager's Office
City Manager
Short Title:
FY 21 Budget Amendment #2
Staff Summary:
Issue: Purchase orders and contracts initiated in FY 20 but which carry over into FY 21 for completion require
budget amendments to cover the unspent portion of the projects and the related funding sources to be
expended in FY 21. Additionally new unbudgeted issues arising also require budget amendments.
Background: The City's FY 21 budget of $45,838,283 was adopted on September 22, 2020. On November 19,
2020, FY 21 Budget Amendment #1 was approved, increasing the budget by $4,414,244 to a new total of
$50,252,527. This amendment included $427,600 related to new issues with the remainder attributable to
rolling over projects approved and funded in FY 20 with the uncompleted portions of these projects, and their
funding sources, rolled over into FY 21, increased interfund transfers and accounting adjustments. On January
13th, the first hearing on Budget Amendment #2 was conducted, proposing 27 items and increasing the City's
budget by $1,260,740.
Since the initial preparation of this budget amendment, several more issues have arisen and are now
incorporated into the second hearing of this amendment. Two projects rolled over from FY 20 have been
removed since it was determined that they had already been addressed in Budget Amendment #1. They are
Items #8 and #9 in the attachment and blanks have been left in for continuity with the first hearing of this
amendment.
Additionally, sixteen items have been added, Item #28 through Item #43 in the attachment. Net expenditure
(gross increase less savings) has been increased by $77,813 to $1,338,553. Most additional items were of an
administrative nature (changing account numbers) or minor (stamps, training, membership fees, etc.). Three
were substantial. The Municipal Complex suffered $75,000 in damage from Hurricane Eta. Miami -Dade was
not a declared county for FEMA relief and this amount is below the City's insurance deductible threshold,
resulting in no offset to this expense. $25,000 has been added as an estimate for a year's contract for property
manager services, which is being put out to bid. Finally, $41,100 has been added for a license for the Florida
Incident -Based Reporting System (FIBRS), 91.S% funded by a Florida Department of Law Enforcement (FDLE)
grant.
As result of the above, the General Fund Contingency has been reduced to $1,038,664, a target amount that is
normally maintained for major events such as hurricanes. Consequently, it is recommended that additional FY
21 initiatives be limited for the most part to being funded from additional FY 21 cost savings rather than
Contingency until such time that FY 20 results have been firmed up and there is a clearer picture of FY 21
revenue.
Current Activity: Budget Amendment #2 is composed of 41 issues, structured as follows:
Gross Expenditures
FY 20 Projects Rolled Into FY 21 (8)
Cash Card Program (1)
Account Changes (2)
Other (29)
Transfers -Out
Total Expenditures
$ 398,108
$ 600,100
$ 203,600
$ 945,960
$ 154.725
$2,302,493
Funding
Revenue $ 637,720
Cost Savings $ 477,200
Account Changes $ 203,600
Use Of Contingency $ 283,140
Use Of Fund Balance - Rolled Over Projects $ 398,108
Use of Fund Balance - Other $ 148,000
Transfers -In $ 154,725
Total Funding $2,302,493
Net Expenditure Increase
Gross Expenditures
Account Changes
Cost Savings
Use Of Contingency
Net Increase
Adopted Budget Through Amendment #1
Recommended Budget Through Amendment #2
A summary of the eight projects which were rolled forward are as follows:
1. As -Built Plans - Pump Station # 7 & Force Main
2. City Code Recodification - City Clerk
3. City Code Recodification - Community Development
4. Pump Replacement - Pump Stations # 10
5. Generator Upgrade - Municipal Complex
6. Storm Drainage System Maintenance
7. Relining Pump Station Collection Basin
8. Police Chief Recruitment
Total - Rolled Forward Projects
$2,320,493
($ 203,600)
($ 477,200)
($ 283,140)
$1,338,553
$50,252,527
$51,591,080
$ 6,860
$ 11,399
$ 9,139
$ 14,349
$ 18,725
$ 12,591
$ 305,695
$ 16,350
$ 398,108
CARES Act Cash Card Program - The City had anticipated overseeing the distribution of $1.0 million in food
cash cards and another $1.0 million in rent and mortgage relief. The latter program didn't generate significant
community interest and $600,100 has been moved from that program to the food cash card program.
Significant items in the remaining 33 items, in addition to the three new projects addressed above, include the
following:
Additional Use Of Fund Balance (3)
1. $30,000 - Purchase of a second Police motorcycle and additional equipment for the previously
purchased motorcycle. Will be funded from the Special Law Enforcement Fund with no impact on the
General Fund.
2. $36,000 - Replacement of Municipal Complex fire alarm panel. This was scheduled for FY 20 but wasn't
undertaken. The FY 20 forecast had assumed this would be completed last year. Since it wasn't
initiated, the funding went into the Fund Balance and is available for use in FY 21.
3. $70,000 - Boom Lift Vehicle for PW Building Maintenance and Roads & Streets. This was scheduled for
FY 20 but wasn't undertaken. The FY 20 forecast had assumed this would be completed last year. Since
it wasn't initiated, the funding went into the Fund Balance and is available for use in FY 21.
Additional Staffing (2)
1. $91,599 - Two unbudgeted positions are recommended to be added: (1) Public Works -
Administration (Operations Manager) and (2) HR (HR Specialist I), including additional compensation
adjustments for other division members. The addition of the these two positions, plus an unbudgeted
Parks & Recreation Assistant Director position (amendment not required this year due to other vacant
positions in the division) will add slightly less than $0.8 million of General Fund cost over the five-year
plan period, reducing the FY 25 General Fund Available Fund Balance from $4.5 million to $3.7 million,
$0.4 million above the minimum required balance of $3.3 million.
Other Significant Items ($40.000 Or Greater)
1. $40,000 - Glorieta Gardens Retention Pond
2. $230,000 - Cairo Lane Clean -Up (Drainage)
3. $50,000 - Establishment of an account within the Illegal Dumping (Trash) division to track costs
associated with illegal dumping.
.Proposed Action:
Staff recommends that the City Commission approve the proposed amendment.
Attachment:
1. Summary of the recommended amendment
2. Detailed information on each recommended amendment item
FY 21 Budget Amendment #2
Gov Funds
Enterprise Funds
Total
Budget Thru Amend #1
Governmental
Funds
Water
Sewer
Fund
St orm
Water
Fund
Total
Ent erprise
Funds
T otal
Funds
29,300,691
2,323,207
13,849,848
874,813
1,853,376
2,050,592
15,703,224
2,925,405
45,003,915
5,248,612
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
31,623,898
14,724,661
3,903,968
18,628,629
50,252,527
Expenditure
31,623,898
14,724,661
3,903,968
18,628,629
50,252,527
Amendment #2
792,445
203,613
-
329,904
-
12,591
-
342,495
792,445
546,108
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
996,058
329,904
12,591
342,495
1,338,553
Expenditure
996,058
329,904
12,591
342,495
1,338,553
Budget Thru Amend #2
30,093,136
2,526,820
13,849,848
1,204,717
1,853,376
2,063,183
15,703,224
3,267,900
45,796,360
5,794,720
Funding
Revenue/Loans/Trans In
Fund Balance
Total Fu nding
32,619,956
15,054,565
3,916,559
18,971,124
51,591,080
Expenditure
32,619,956
15,054,565
3,916,559
18,971,124
51,591,080
Exhibit "A"
FY 21 Budget Amendment #2
Governmental Funds
Budget - Thru Amend #1
General
Fund
CRA
Fund
Safe
Neighborhood
Capital
F und
People's
Transportation
Pla n
apg
1,938,140
883,166
T own
Center
Fund
Debt
Service
fund
Special Law
Enforcement
Fund
Insurance
Service
Lu_n4
2,659,159
-
Information
Technology
Service
Fund
Total
Gov
Funds
18,290,866
1,440,041
1,046,910
-
987,280
-
652,744
-
3,011,857
-
-
-
713,735
-
29,300,691
2,323,207
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
19,730,907
1,046,910
987,280
2,821,306
652,744
3,011,857
-
2,659,159
713,735
31,623,898
Expenditure
19,730,907
1,046,910
987,280
2,821,306
652,744
3,011,857
-
2,659,159
713,735
31,623,898
Amendment #2
637,720
161,613
-
-
-
-
-
-
154,725
-
-
-
-
42,000
-
-
-
-
792,445
203,613
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
799,333
-
-
-
154,725
-
42,000
-
-
996,058
Expenditure
799,333
-
-
-
154,725
-
42,000
-
-
996,058
Budget Thru Amend 42
18,928,586
1,601,654
1,046,910
-
987,280
-
1,938,140
883,166
807,469
-
3,011,857
-
-
42,000
2,659,159
-
713,735
-
30,093,136
2,526,820
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
20,530,240
1,046,910
987,280
2,821,306
807,469
3,011,857
42,000
2,659,159
713,735
32,619,956
Expenditure
20,530,240
1,046,910
987,280
2,821,306
807,469
3,011,857
42,000
2,659,159
713,735
32,619,956
Exhibit "A"
FY 21 Budget Amendment #2
Genera! Fund
Funding
Revenue/Loans/Trans ln
Fund Balance
Total Funding
Expenditure
Commission
City Manager
General Fund Non -Department
Human Resources
Clerk
Attorney
Finance
Planning & Community Dev
Building & Licenses
Parks & Recre ation
Police
Code Enforcement
Public Works - Admin
Public Works - Bldg Maintenance
Public Works - Streets
Public Works - Trash
Public Works - Vehicle M aintenance
Total Expenditure
Budget
Thru Amend #1
Amendment
#2
Budget
Thru Amend #2
18,290,866
637,720
18,928,586
1,440, 041
161,613
1,601,654
19,730,907
799,333
20,530,240
127,281
-
127,281
594,331
15,000
609,331
7,494,777
583,257
8,078,034
204,701
109,016
313,717
391,921
11,399
403,320
645,000
-
645,000
1,000,138
(116,500)
883,638
283,783
9,139
292,922
419,325
1,500
420,825
733,842
4,000
737,842
5,075,342
64,100
5,139,442
357,580
(28,300)
329,280
333,067
27,722
360,789
552,559
35,000
587,559
699,275
35,000
734,275
137,886
49,000
186,886
680,099
-
680,099
19,730,907
799,333
20,530,240
Exhibit " A"
FY 21 Budget Amendment #2
Amendment Details
1 As Built Plans - Pump Station #7 & 3 Inch Main (FY 20 Rollover)
Sewer Exp 35-535340 Other Contracted Services
Wtr-Swr Trf In 440-383010 Transfer -In, Fund Balance
2 Recodification of City Code (FY 20 Rollover)
Clerk Exp 16-512312 Other Professional Services
Gen Fund Trf In 001-383010 Transfer -In, Fund Balance
3 Recodification of Land Code (FY 20 Rollover)
Com Dev Exp 37-515312 Other Professional Services
Gen Fund Trf In 001-383010 Transfer -In, Fund Balance *
* Budget adjusted for prior items.
4 Pump Replacement - PS #10 (FY 20 Rollover)
Sewer Exp 35-535640 Machinery & Equipment
Wtr-Swr Trf In 440-383010 Transfer -In, Fund Balance *
* Budget adjusted for prior items.
5 Gene rator Upgrade
Twn Cntr Exp
Twn Cntr Trf In
Gen Fund Trf Out
Gen Fund Trf In
Municipal Center (FY 20 Rollover)
62-519340 Other Contracted Services
490-381001 From All Funds
19-519999 To Town Center Fund
001-383010 Transfer -In, Fund Balance *
* Budget adjusted for prior items.
6 Storm Drainage System Maintenance (FY 20 Rollover}
Sto rm Exp 43-538340 Other Co ntracted Services
Sto rm Trf In 450-383010 Transfer -In, Fund Balance
7 Relining PS #8 Collection Basin (FY 20 Rollover}
WS CIP Exp 75-5356314 SRF Projects - Wastewater
Wtr-Swr Trf In 440-383010 Transfer -In, Fund Balance *
* Budget adjusted for prio r items.
Budget
303,807
874,813
16,000
1,440,041
2,500
1,451,440
40,000
881,673
208,000
431,576
406,677
1,460,579
223,500
2,050,592
896,022
Adj Revised
6,860
6,860
11,399
11,399
9,139
9,139
14,349
14,349
18,725
18,725
18,725
18,725
12,591
12,591
308,695
308,695
310,667
881,673
27,399
1,451,440
11,639
1,460,579
54,349
896,022
226,725
450,301
425,402
1,479,304
236,091
2,063,183
308,695
1,204,717
Carryover of project approved in FY 20 but not paid for
until FY 21 . Fund Balance available since FY 20 approved
funding not used in FY 20
Carryover of project approved in FY 20 but fully not paid
for until FY 21 . Fund Balance available since FY 20
approved funding riot used in FY 20
Carryover of project approved in FY 20 but fully not paid
for until FY 21 . Fund Balance available since FY 20
approved funding not used in FY 20
Carryover of project appr oved in FY 20 but fully not paid
for until FY 21. Fund Balance available since FY 20
approved funding not used in FY 20
Carryover of project approved in FY 20 but fully not paid
for until FY 21. Fund Balance available since FY 20
approved funding not used in FY 20
Carryover of pr oject approved in FY 20 but fully not paid
for until FY 21. Fund Balance available since FY 20
approved funding not used in FY 20
Carry over of project appr oved in FY 20 but fully not paid
for until FY 21. Fund Balance available since FY 20
approved funding not used in FY 20
FY 21 Budget Am endment #2
Amendment Details
8
9
10 Police Chief Re cruiting (FY 20 Roll over}
Non -Dept Exp 19-519312 Other Professional Services
Gen Fund Trf In 001-383010 Transfer -In, Fund Balance *
* Budget adjusted for prior items.
11 Motorcycle & Equipment
Spc Law Exp 65-521648 Vehicle Lease/Purchase
Spc Law Trf In 165-383010 Transfer -In, Fund Balance
12 Municipal Co mplex Fire Panel
Twn Cntr Exp
Twn Cntr Trf In
Gen Fund Trf Out
Gen Fund Trf In
62-519640
490-381001
19-519999
001-383010
* Budget adjusted for prior items.
Machinery & Equipment
From All Funds
To Town Center Fund
Transfer -In, Fund Balance *
13 HR - Additional Position / Current Po sition Compensatio n Increase
HR Exp 13-513120 Salaries - Regular
HR Exp 13-513210 FICA
HR Exp 13-513220 Retirement
HR Exp 13-513230 Life And Health Insurance
Non -Dept Exp 19-519390 Contingency
Budget
Ad} Revised
120,000 16,350 136,350
1,479,304 16,350 1,495, 654
450,301
425,402
1,495,654
31,320
8,309
10,862
14,763
1,256,582
30,000 30,000
30,000 30,000
36,000 36,000
36,000 486,301
36,000 461,402
36,000 1,531,654
32,201
2,470
3,229
1,017
63,521
10,779
14,090
15,780
(38,916) 1,217,666
Carryover of project appr oved in FY 20 but fully not paid
for until FY 21. Fund Balance available since FY 20
approved funding not used in FY 20
Funding of a second motorcycle and fitting out
equipment for first mot orcycle. Funded from Special Law
Enf orcement Fund
Fire panel in Municipal Complex requires replacement.
Was a FY 20 project and FY 20 forecast assumed project
w ould be done. Project wasn't done and funds forecasted
for use went to Fund Balance, making th em available for
use in FY 21
Unbudgeted HR Administrator p osition and promotion
for current staff. Funding comes from General Fund
C ontingency
FY 21 Budget Amendm ent #2
Amendment Details Budget Ad( Revised
14 PW Admin - Additional Position / Current P osition Compensation Increase
PW Admin Exp 32-541120
PW Admin Exp 32-541210
PW Admin Exp 32-541220
Non -Dept Exp 19-519390
W -S CIP Exp 75-535120
W -S CIP Exp 75-535210
W -S CIP Exp 75-535220
W -S Finan Exp 61-513992
* Budget adjusted for prior items.
Salaries - Regular
FICA
Retirement
Contingency *
Salaries - Regular
FICA
Retirement
Contingency *
15 HR - Retirement Payment Penalties
HR Exp 13-513225 Retirement Penalty
Non -Dept Exp 19-519390 Contingency *
* Budget adjusted for prior items.
16 HR - Additional ADP Fee s
HR Exp 13-513340 Other Co ntracted Services
Non -Dept Exp 19-519390 Contingency *
* Budget adjusted for prior items.
17 Sto rmwater - Glorieta Gardens Retention Po nd
Storm Exp 43-538633 Glorieta Gardens Retention Pond
Storm Exp 43-538634 Stormwater Project - TBD
18 Stormwater - Additional Cairo Lane Clean -Up (Drain age)
Storm Exp 43-5386315 Cairo Lane
Storm Exp 43-538634 Stormwater Project - TBD *
* Budget adjusted for prior items.
19 Non -Department - Increased CARES Act Cash Card
Gen Fund Rev 001-331511 Fed CARES Act - COVID-19
Non -Dept Exp 19-525380 CARES Grocery Gift Card
179,291 22,538 201,829
18,992 1,726 20,718
24,826 2,258 27,084
1,217,666 (26,522) 1,191,144
55,212 22,538 77,750
8,256 1,726 9,982
10,791 2,258 13,049
435,998 (26,522) 409,476
1,191,144
23,000
1,161,144
600,000
300,000
560,000
30,000
(30,000)
25,000
(25,000)
40,000
(40,000)
230,000
(230,000)
30,000
1,161,144
48,000
1,136,144
40,000
560,000
530,000
330,000
1,100,000 600,100 1,700,100
1,000,000 600,100 1,600,100
Unbudgeted Operations Manager position and
compensation increase for current staff . Position split
equally between General Fund and Water -Sewer Fund.
Funding comes from General Fund and Water -Sewer
contingency.
Penalties for late and inaccurate payments . Funding from
General Fund Contingency
Additional payroll processing fees previously reported
elsewhere as an unidentified expenditure . Funding from
General Fund Contingency.
Glorieta Gardens Retention Pond - Design Phase. Funding
comes from a project to be defined in FY 21 .
Additional clean-up (drainage) - Funding com es from a
pr oject to be defined in FY 21
Increase in CARES Act cash card program. Reimbursed by
County CARES Act Grant
FY 21 Budget Amendment #2
20 PW - Boom Lift Vehicle
Bldg
Roads
Gen Fund
Exp
Exp
Trf In
Amendment Details
39-541640 Machinery & Equipment
41-541640 Machinery & Equipment
001-383010 Transfer -In, Fund Balance *
* Budget adjusted for prior items.
21 Finance - Audit Fees
Finan Exp 17-513320 Accounting & Auditing
Finan Exp 17-513312 Other Professional Services
22 Water -Sewer - Audit Fees
W -S Finan Exp
W -S Finan Exp
61-513320 Accounting & Auditing
61-513992 Contingency
23 Non -Dept Terminal Leave Payout
Non-Dpt Exp 19-581922
Code Exp 23-521120
Code Exp 23-521210
Code Exp 23-521220
Code Exp 23-521230
Sick Annual Leave Reserve
Salaries - Regular
FICA
Retirement
Life And Health Insurance
24 Addition al Police Training Requirements, Includin g Code & Travel
Pol-CID Exp 20-521541
Pol-Ptrl Exp 22-521541
Pol-Ptrl Exp 22-519400
Code Exp 23-521541
Finan Exp 17-513110
Finan Exp 17-513120
Finan Exp 17-513210
Finan Exp 17-513220
Finan Exp 17-513230
Education al Costs
Educational Costs
Travel & Per Diem
Educational Costs
Salaries - Executive
Salaries - Regular
FICA
Retirement
Life And Health Insurance
Budget
195,000
58,000
1,531,654
Adj Revised
35,000
35,000
70,000
230,000
93,000
1,601,654
50,000 32,000 82,000
257,500 (32,000) 225,500
27,500 30,000 57,500
409,476 (30,000) 379,476
125,000
248,117
19,052
24,905
36,378
6,500
115,442
382,467
38,090
49,791
54,548
30,000
(19,000)
(1,500)
(2,000)
(7,500)
5,000
12,000
6,000
5,000
(7,000)
(14,000)
(1,500)
(1,500)
(4,000)
155,000
229,117
17,552
22,905
28,878
Boom lift required for tree and building maintenance.
Was a FY 20 project and FY 20 forecast assumed pr oject
would be done. Project wasn't done and funds forecasted
for use went to Fund Balance, making them available for
use in FY 21
Correction of a budget err or. Funded from over
budgeting amount required for valuation study.
Correction of a budget error. Funded from Water -Sewer
Contingency
Increase in payout of unused leave on termination of
employment . Funded from vacant Code p ositio ns.
5,000 Increase Police / Code trai ning requireme nts. Funded by
18,500 vacant Finance positions.
6,000
5,000
108,442
368,467
36,590
48,291
50,548
FY 21 Budget Amendment #2
# Am endment Details Budget A_jd Revised
25 Trash - Illegal Dumping
Trash Exp 50-534340 Other C ontracted Services -
Finan Exp 17-513110 Salaries - Executive * 108,442
Finan Exp 17-513120 Salaries - Regular * 368,467
Finan Exp 17-513210 FICA * 36,590
Finan Exp 17-513220 Retirement * 48,291
Finan Exp 17-513230 Life And Health Insurance * 50,548
* Budget adjusted for prior items .
50,000
(12,500)
(25,000)
(2,500)
(2,500)
(7,500)
50,000
95,942
343,467
34,090
45,791
43,048
26 IT - Postage
IT Exp 85-512420 Postage - 200 200
IT Exp 85-512528 Software Licensing 221,027 (200) 220,827
27 Co mmission Operating Expense Adjustment
Comm Exp 10-511521 Clothing / Uniforms 700 200 900
Comm Exp 10-511493 General Expenses 900 (200) 700
28 Po stage - Various Departments
Bldg & Lic Exp 30-524420 Postage 3,640 5,140
Finance Exp 17-513420 Postage 2,000 3,500
HR Exp 13-513420 Postage 200 300
PW Admin Exp 32-541420 Postage 200
Code Exp 23-521420 Postage - 9,000
Code Exp 23-521120 Salaries - Regular * 229,117 (7,900) 221,217
Code Exp 23-521210 FICA * 17,552 (700) 16,852
Code Exp 23-521220 Retirement * 22,905 (700) 22,205
Code Exp 23-521230 Life And Health Insurance * 28,878 (3,000) 25,878
* Reduced budget due to prior item adjustments
1,500
1,500
100
200
9,000
29 Lien Processing Fees - Code Enforcement
Code Exp 23-521511 Lien Processing Fees 2,000 2,000
Code Exp 23-521120 Salaries - Regular * 221,217 (2,000) 219,217
* Reduced budget due to prior item adjustments
Establishment of separate account in Solid Waste Division
to track cost of illegal dumping. Funded by vacant
Finance positions.
Establishment of small postage expense
Rebalancing of expenditur es between Clothi ng /
Uniforms and General Expense
Corrects a payment problem in regard to purchase of
stamps. Funded with savi ngs from recent vacant Code
Enforcement positions .
Corrects a budget error. Funded with savings from
recently filled Code Enforcement positions .
FY 21 Budget Amendment #2
ii Amendment Details Budget Adj Revis ed
30 Property Manager - Town Center
Town Ctr Exp 62-519312 Other Professional Services 25,000 25,000
Town Ctr Trf In 490-381001 Transfer In From All Funds 486,301 25,000 511,301
Gen Fund Trf Out 19-519999 To Town Center Fund 461,402 25,000 486,402
Finance Exp 17-513312 Other Professional Services 225,500 (25,000) 200,500
31 Advertising - CRA
CRA Exp 77-515492 Advertising 6,000 6,000
CRA Exp 77-515543 Trust Account (Contingency) 270,593 (6,000) 264,593
32 Training - Parks & Recreation
Prk & Rec Exp 72-572541 Educational Costs - 4,000 4,000
Non -De pt Exp 19-519390 Contingency * 1,136,144 (4,000) 1,132,144
* Reduced budget due to prior item adjustments
33 Licensing Fees - PW Admin
PW-Admin Exp
PW-Trash Exp
32-541540 Pub/Subs/Memberships
50-541431 Tipping Fees/Disposal Of III Dump 89,537
34 Temporary Employment - City Clerk
City Clerk Exp 16-512340 Other Contracted Services
City Clerk Exp 16-512120 Salaries - Regular
City Clerk
City Clerk
City Clerk
Exp
Exp
Exp
16-512210
16-512220
16-512230
35 Computer Equipment - City Clerk
City Clerk Exp 16-512646
City Clerk Exp 16-512120
City Clerk Exp 16-512210
City Clerk Exp 16-512220
City Clerk Exp 16-512230
FICA
Retirement
Life And Health Insurance
Computer Equipment
Salaries - Regular
FICA
Retirement
Life And Health Insurance
36 Wastewater Basin Relining Pro ject - Account Change
W -S CIP
W -S CIP
138,245
17,103
37,110
33,014
2,500
131,045
16,503
35,910
32,014
Exp 75-535637 Lift Station #7 Basin Lining 103,600
Exp 75-5356314 SRF Projects - Wastewater 308,695
1,000
(1,000)
10,000
(7,200)
(600)
(1,200)
(1,000)
1,500
(1,000)
(100)
(200)
(200)
(103,600)
103,600
1,000
88,537
10,000
131,045
16,503
35,910
32,014
4,000
130,045
16,403
35,710
31,814
412,295
Property Manager to maximize Municipal Complex rental
potential and to address tenant issues
Advertising expense for statutorily required advertising .
Training expense to permit staff to conduct r ecreati on
programs
To fund professional licensing fees
Temp orary employment to provide services to offset
departure of Assistant City Clerk last fall. Funded by
compensati on savings
Required component for City Clerk audio equipment.
Funded by compensati on savings
Transfer of project from one account to anoth er to be
consistent with purchase order.
FY 21 Budget Amendment #2
Amendment Details
37 Town Center - Hurricane Eta Damage
Twn Cntr Exp 62-519340 Other Contracted Services
Twn Cntr Trf In 490-381001 From All Funds *
Gen Fund Trf Out 19-519999 To Town Center Fund *
Non -Dept Exp 19-519390 Contingency *
* Budget adjusted for prior items.
38 Reallocation Of CARES Act Accounts - Non -Department
Non -Dept
Non -Dept
Non -Dept
Exp
Exp
Exp
19-519340 Other Contracted Services
19-525381 CARES Other Contract Services
19-525382 CARES Payroll Reimbursement
39 County Administrative Expense - CRA
CRA Exp 77-515341 State & County Admin Fees
CRA Exp 77-515543 Trust Account (Contingency)
40 Education - City Manager
City Mgr Exp 12-512541
Finan Exp 17-513110
Finan Exp 17-513120
Finan Exp 17-513210
Finan Exp 17-513220
Finan Exp 17-513230
* Budget adjusted for prior items.
Educational Costs
Salaries - Executive *
Salaries - Regular *
FICA *
Retirement *
Life And Health Insurance *
41 Additional Police Radios - Special Law Enforcement Fund
Spec Law
Spec Law
Exp 65-521643 Communication Equipment
Fnd Bal 165-383010 Transfer -In - Fund Balance
42 FL Incidence -Based Reporting System Software
Pol-CID
Gen Fund
Non -Dept
Exp
Rev
Exp
20-521328 Software Licensing
001-334700 Grants
19-519390 Contingency *
* Budget adjusted for prior items.
B udget 1.1 Revised
226,725 75,000 301,725
511,301 75,000 586,301
486,402 75,000 561,402
1,132,144 (75,000) 1,057,144
100,000
5,165
264,593
95,942
343,467
34,090
45,791
43,048
30,000
1,057,144
(100,000)
60,000
40,000
2,700
(2,700)
15,000
(3,000)
(8,500)
(1,000)
(1,000)
(1,500)
12,000
12,000
41,100
37,620
(3,480)
60,000
40,000
7,865
261,893
15,000
92,942
334,967
33,090
44,791
41,548
12,000
42,000
41,100
37,620
1,053,664
Hurricane damage from Hurricane Eta. FEMA not
c overing Hurricane Eta damage in Miami -Dade County
and damage amount is below City insurance deductible
threshold.
Transfer of CARES Act expense to new accounts to
accommodate reporting requirements
Additional late County administrative fees .
City Manager training. Funded by empty p ositi ons in
Finance.
Two Police radios to replace old inoperative units
Licens e for Florida Incident -Based Reporting System
(FIBRS) funded primarily by FDLE State Financial
Assistance Grant.
FY 21 Budget Amendment #2
# Amendment Details B udget Adj Revised
43 Unemployment C ompensati on
HR Exp 13-513250 Unemployment Compensation 10,000 15,000 25,000
Non -Dept Exp 19-519390 Contingency * 1,053,664 (15,000) 1,038,664
* Budget adjusted f or prior items .
Additional unemployment charges from the State