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HomeMy Public PortalAbout000_000_20140227Agenda AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL FEBRUARY 27, 2014 7:00PM Please silence all cell phones during Council Meetings I. Consideration of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies Call to Order Invocation: Pledge of Allegiance IV. Recognitions and Proclamations 1 Employee of the Quarter V. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council 1 City Council Minutes, February 13, 2014 VI. Consideration of Boards, Commissions and Committee Appointments 1 Ronald Bossick, Appointment to Community Resource Committee 2 Phillip Rosen, Historical Preservation Commission 3 Cathy Lewis, Beach Task Force VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. 1 Dick Smith, Audit 2 Jim Kluttz, Polar Plunge, future events and introduction of Melissa Turner, Exec Director, FOTT 3 Quarterly Department Reports a) Finance Department 1. IT 2. HR b) Main Street Program c) Parking Services d) Tybee Island YMCA e) Planning and Zoning 4 Tybee Tourism, Year-end Report, Kim Webster 5 Community Resource Committee, Kathryn Propst VIII. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. IX. Consideration Local Requests &Applications-Funding, Special Events, Alcohol License 1 2014 Tybee Island Beach Bum Parade (May 16): 6:30PM (North Beach parking lot— Meddin —VanHorne— Butler—Tybrisa) X. Consideration of Bids, Contracts, Agreements and Expenditures 1 Southern Traffic Solutions: for a solar powered, modem communications, in pavement traffic counter proposal - $12,392 —Company has a publically bid state contract and permit. The City can utilize the state's bidding process. Company can highly recommended by GDOT officials. Traffic counter would be installed east of the Lazaretto Bridge in the two lane section. Counter is to be funded with the police capital equipment. There are adequate funds available due to the fact that the fixed location license plate reader was cancelled. Account number: Capital equipment: 100-3210.54.2100 - $38,000 budget balance is available. $9,000 is for the intoxication equipment. 2 Initiate contract for revenue recovery with GMA through its debt collection partner, Penn Credit. Contingency fee based on amount collected for accounts aged under 2 years would be 16.5% and 19% for greater than 2 years. 3 Recommended contractor for the Jones Avenue Water Line Replacement and Lift Station #6 Sewer Force Main Replacement - $1,198,221 for both. a) Sewer Main Lift-station No. 1. 56 505.4310.54.1410 $722,378 $696,628 current budget balance available b) Jones Avenue Water Line 1. 505.4410.54.2107 $1,000,000 budget $992,752 current budget balance available 4 Mauldin and Jenkins to conduct the FY14 and FY15 Audit for $23,000 for each fiscal year. Audit Committee recommended continuing with Mauldin and Jenkins for next two years. Account number: 100-15123-52- 1221 5 SCADA system for 4 sewer lift stations: J. K. Durren Company quote - $26,270 — Recommend accepting this sole source quote because this system configures to the existing SCADA system with the wells. SCADA system will provide a remote alarm system for issues with flows for four out of 13 sewer lift stations. The plan is to add SCADA systems to all of the City's sewer lift stations which will be addressed in the FY 15 budget. Infrastructure Committee recommended. Account number: 504-4310-54-2100 XI. Consideration of Approval of Consent Agenda XII. Consideration of Ordinances, Resolutions 1 First Reading 15-2014, Indigent Defense Services 2 Second Reading, 18-2014, Article 3 — General Provisions 3 Second Reading, 12-2014-A, Sec 3-160, Buffering 4 Second Reading, 17-2014-A, Sec 3-060, B&B Regulations 5 Second Reading, 16-2014, Sec 9-050, Copper Wire XIII. Council, Officials and City Attorney Considerations &Comments 1 Jason Buelterman a) Long Term Beach Management Plan b) Parking spaces for small vehicles near beach 2 Wanda Doyle a) Restructuring Audit Committee 3 Barry Brown a) Golf cart parking permits b) Maintenance vs structure repair 4 Monty Parks a) Volunteer Appreciation (National Volunteer Week, April 6— 12, 2014) b) Third pole to Lazaretto Creek banner area 5 Bubba Hughes a) 22-2014, Sec 3-090, Height, Introduction Only b) 23-2014, Sec 3-090, Schedule of Development Regulations as regarding the Minimum Yard Setback Distance, Introduction Only c) 24-2014, Sec 5-090, Variance, subsection (B) Height Variances, Introduction Only d) 25-2014, Fill, Introduction Only e) Marine Science Lease Exhibit and Resolution 6 Paul Wolff a) Solomon Avenue, two-way from Jones to 2nd Avenue XIV. City Managers Report 1 Action Item List 2 Short Term Work Program XV. Minutes of Boards and Committees 1 Audit Committee, September 5, 2013 2 Main Street Board of Directors, December 18, 2013 3 Beach Task Force, January 16, 2014 XVI. Executive Session 1 Discuss litigation, personnel, and real estate acquisition XVII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session. XVIII. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda,other than public hearings,should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council's office by Wednesday at noon,eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk's office at City Hall and at www.c ityofty bee.o rq. THE VISION OF THE CITY OF TYBEE ISLAND "is to make Tybee Island the premier beach community in which to live, work,and play." ji THE MISSION OF THE CITY OF TYBEE ISLAND "is to provide a safe,secure and sustainable environment by delivering superior services through responsible planning,preservation of our natural and historic resources,and partnership with our community to ensure economic opportunity,a vibrant quality of life,and a thriving future."