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HomeMy Public PortalAbout2020.06.19 Special Council Minutes MINUTES McCall City Council Special Meeting McCall City Hall VIA Teleconference June 19, 2020 Call to Order and Roll Call Public Comment Work Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the special meeting of the McCall City Council to order at 9:00 a.m. Mayor Giles, Council Member Maciaszek, Council Member Nielsen, and Council Member Sowers all answered roll call. Council Member Holmes was absent. City staff members present were Anette Spickard, City Manager; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Kathy Ikier, Deputy Treasurer;Michelle Groenevelt, Community Development Director; Rick Stein,Airport Manager; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Chris Curtin, Information Systems Manager; Traci Malvich, Human Resources Manager; Also, in attendance were Lindsay Harris, McCall Area Chamber of Commerce; Terri Lindenberg, Treasure Valley Transit; Amber Kostoff, McPAWS; PUBLIC COMMENT Mayor Giles called for public comment at 9:02 a.m. Hearing no comments,Mayor Giles closed the comment period at 9:02 a.m. WORK SESSION City Treasurer Linda Stokes presented the FY21 Budget work session. She briefly explained the purpose and agenda for the Budget Development, and then proceeded to the first item for discussion. LOCAL OPTION TAX City Treasurer Stokes gave an update on the FY21 Local Option Tax funding and distributions up for approval and answered the Council's questions. MCCALL CITY COUNCIL Page 1 of 4 June 19, 2020 Special Meeting Council Member Nielsen had questions regarding the Treasure Valley Transit (TVT) request. Council Member Maciaszek clarified that this was the recommendation of the LOT Commission. Council Member Sowers had some clarifying questions regarding FY20 and FY21 Chamber of Commerce Fund Reallocation Request Lindsay Harris, representative for the McCall Area Chamber of Commerce presented the Chamber's request for reallocation of the 2020 Fourth of July Fireworks LOT grant award given to the McCall Area Chamber of Commerce and Visitors Bureau. Due to COVID-19 and concerns for public health and safety in large gatherings, the McCall Area Chamber worked with City of McCall staff and the McCall Police Department in the decision to forgo fireworks this year. In lieu of fireworks,the Chamber is working on a few new events that can be conducted with public safety in mind. These events include a patriotic boat brigade and a family fun pack. In addition, a 52- page activity guide featuring events, sales and specials and outdoor activities that support social distancing such as hiking, mountain biking, lake activities, etc. is in development. The Chamber would like to reallocate the awarded Fourth of July FY20 LOT funds to cover some of the expenses associated with these new plans that still fall within LOT criteria. Ms. Harris gave an overview of the specific events and expenses for funding consideration including a Family Fun Pack which would have the promotion of self-guided bike tours and two scavenger hunts. Costs associated with this will be for printing as well as the items to put into the goodie bags. The goal is 500 fun packs. There will also be a digital 52-page activity guide. The costs associated with the activity guide will be for printing of 5,000 postcards to advertise it. The total budget request for these new events and activities is projected to be $1,621.54. The original LOT grant award was $10,000, so they request the remaining $8,378.46 be placed back into the fund for other grantees or to help make up for any deficit in funding this fiscal year due to COVID- 19. Council Member Nielsen moved to approve the reallocation of FY20 local option tax funds for the McCall Area Chamber of Commerce to pay for the Family Fun Pack and Activity Guide expenses in the amount of$1621.54 and returning the remaining$8378.46 back to the local option tax funds, and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion.In a roll call vote Council Member Nielsen,Council Member Maciaszek, and Mayor Giles all voted aye, Council Member Sowers voted no, and the motion carried. Treasure Valley Transit FY21 Funding Request Terri Lindenberg, Executive Director of Treasure Valley Transit, presented the FY21 funding request of$104,000 for match requirements for the McCall City Route (Red Line) and commuter runs serving McCall (Green Line). $75,000 is for the continued funding of the bus routes, $15,000 is to cover the deficit in local match, and $14,000 toward service expansion. She explained the additional one-time funding request of$15,000 is to help meet the local match requirement for an additional bus for summer service expansion and has asked Brundage Mountain Resort to match the other $15,000 as this bus will be used for winter service to their resort. City Treasurer Stokes pointed out the $75,000 is already accounted for in the budget. MCCALL CITY COUNCIL Page 2 of 4 June 19, 2020 Special Meeting Ms. Lindenberg gave an update as to the operating procedures and funding during COVID-19 and shared the heroic efforts of one the bus drivers who noticed someone in distress along the road and ultimately save the person's life. The ridership numbers for 2019 had 26,499 ride the Red Line and 17,260 ride the Green Line for a combined annual boardings of 43,759. The Council discussed and staff gave some clarification of the numbers. Ms. Lindenberg clarified what created the deficit, explained how the contingency funding is calculated, and answered Council Member Nielsen questions regarding the LOT. City Clerk BessieJo Wagner shared how the shutdown has affected the LOT income and how it is possible the contingency may not be fulfilled. Council Member Sowers inquired to the other Communities' contributions and Ms. Lindenberg explained majority of the services are McCall based,but the other cities and the County do contribute and clarified questions about the Brundage Bus route. Mayor Giles reminded the Council of the greenhouse gas study and how supporting TVT would be in line with emission reduction if more people were to ride the bus. The Council agreed with the Mayor and was in support of staff examining LOT and the budget to do what was possible to meet this request. MCPAWS FY21 Funding Request Amber Kostoff, Executive Director of MCPAWS, presented the FY21 funding for MCPAWS operations in the amount of$40,000. These funds are used to ensure continued general operations of the shelter, including all necessary veterinary services for each animal received; offering competitive, living wages for staff members; maintaining a well-kept and efficient shelter facility and grounds; providing lost and found animal services for members of the community; housing stray and impounded animals for the McCall Police Department; and much more. 2019 was a very good year for the shelter and she gave a brief overview of the work and service provided. In an effort, to get stray cats back to their home, the shelter is offering free microchipping. Ms. Kostoff explained the challenges of Covid-19 with canceling of fundraising events, closure of the thrift store, shared out of area adoptions has been shut down and the possible affects going into the future. She answered questions about the challenges of hiring of a new veterinary doctor. City Treasurer Stokes explained the $40,000 is already built into the budget. Review of Personnel Costs and Comparisons Human Resources Manager Traci Malvich presented the personnel costs and comparisons. She covered the salary survey information,explaining that some positions were lagging 25-30%behind market and overall, the majority of positions are about 9% behind market. She explained the process and analysis of the City's salary structure, equity adjustment, and the struggle of the Police Department to compete in hiring staff. The Police Chief worked with her on a salary chart as the department will be separated from the standard salary chart to allow the department to be competitive in recruitment and retention and she explained the compensation levels and incentives. She gave an update on the benefit costs and how the budget is impacted. The overall increase for FY21 is less than FY20. She gave a brief overview of her recommendations and answered questions. Staff is seeking direction to approve the structural changes and not the fiscal amount at this time. MCCALL CITY COUNCIL Page 3 of 4 June 19, 2020 Special Meeting The Council deliberated. Council Member Nielsen would like to have a more in-depth discussion regarding the new police salary chart before deciding. Staff stated to have the chart available and comparisons at the next budget meeting. Council Member Sowers would like to see Police Chief Justin Williams to attend the discussion. Council Member Maciaszek felt it important to be competitive and is on board with the concepts presented. Mayor Giles was as well and gave staff direction to move forward as presented in the chart and be prepared to discuss the police department. Property Tax and Overview of the Draft Budget City Treasurer Stokes walked the Council through the growth and levy rates explaining it has been a good year for the building department. She explained the effect of taking the Homeowner's Exemption increase and impact of the 3% Increase would be $189,631 and the Foregone Amount (not included in I'budget request)would be$401,433. Lastly, she gave a summary of the CARES funding for Public Safety, if the Council chooses to participate. She went through the draft budget scenarios explaining the comparisons of the potential impact of the 3%increase,foregone amount, and the CARES tax relief. Mayor Giles requested staff work with the State Treasury office for an estimation of the impact of development activity. She touched on the departmental revenues and clarified the LOT funding will be added to the budget once the funding is approved. She has meetings planned with the department heads throughout July and will have a balanced budget ready by the July 24 meeting. She answered questions regarding the Golf Course and balancing the deficit. Wrapping up, she gave overview of the Capital Improvement Projects and answered the Council's questions. She encouraged the Council to look through the data and email their questions to herself and the City Manager before the next meeting. FY20 Budget Development Next Steps Council Work Session Set Tentative Budget on July 24, 11:00 AM to 3:00 PM FY21 Budget Public Hearing on August 13, 05:30 PM FY21 Foregone Public Hearing on August 13, 05:30 PM if needed FY21 Budget Adoption on August 27, if not adopted on August 13 ADJOURNMENT Without further business, Mayor Giles adjourned the meeting at 12:00 p.m. %q,,pa�n���n���i �0 q OF ATTEST: ��'9� w obert S. Giles, Mayor 11� BessieJo Wa er, City er 12 MCCALL CITY COUNCIL Page 4 of 4 June 19, 2020 Special Meeting