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Home My Public Portal AboutMinutes_City Council Meeting_12182018 CITY COUNCIL REGULAR MEETING IONA COMMUNITY CENTER DECEMBER 18,2018—7:00 P.M. PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael Thompson, Council Member Kathy McNamara, City Attorney Andrew Rawlings, Public Works Director Zech Prouse, Chief of Police Karl Bowcutt and City Clerk Keri West. ABSENT: None. VISITORS: Kylie Anderson. Mayor Gubler welcomed everyone and Director Prouse led with the Pledge of Allegiance. A roll call was taken to open the meeting. CONSENT AGENDA: City Council Work Meeting and City Council Meeting Minutes of November 20, 2018 were reviewed. Council reviewed the finance reports for the period ending November 30, 2018 (17% of the fiscal year elapsed). The City had $834,662.00 in the bank and routine bills had been paid, "Exhibit A". Mayor Gubler entertained a motion. Council President Geray made a motion to approve the consent agenda as presented. Council Member Thompson seconded the motion. All in favor, motion carried. ITEMS OF BUSINESS: Approval of Advertising for Water Transmission Line — Mayor Gubler introduced Kylie Anderson with Forsgren Engineering to present this agenda item. Kylie Anderson distributed copies of the proposed advertisement for the water transmission line project. She stated if the advertisement is approved tonight, they will publish it in three days, on Friday. It would be published for 2 weeks. She continued by saying the pre-bid meeting will be on January 4th and the bid opening will be on January 11th. Council President Geray voiced his concern to advertise during the holiday season when a lot of people are off work. Mayor Gubler and Council Member Thompson both stated contractors are seeking work right now, so they do not foresee the dates as a deterrent for qualified contractors to bid. Mayor Gubler also stated Forsgren will have plans to distribute to interested contractors and the City will have a copy of the plans to stay at the City Office. Director Prouse said he has no concerns regarding the advertisement. Mayor Gubler entertained a motion. Council President Geray made a motion to approve the advertisement for bids for the City of Iona water improvement project Telford Road transmission line as presented. Council Member McNamara seconded the motion. All in favor. Motion carried. Approval of Radar Signs Purchase for Police Department—Mayor Gubler stated Chief Bowcutt is interested in purchasing two additional radar signs to help with speeding in the City around the school zone. Mayor Gubler said there is room in the Police budget. Chief Bowcutt said the last sign purchase came out of the General budget and he offered to pay for that one out 1 OIN of his Police budget if they could split this purchase between the General budget and the Police budget. Mayor Gubler stated the radar sign on 55th East has made a big difference with speeding. Council President Geray suggested to keep the past purchase as is, coming out of the General budget and just using the Police account for the two new signs if it is available in the budget. Council President Geray continued by recommending Chief Bowcutt use the police budget for all items he needs to purchase now. Then if they run out of money later to purchase something they really need,the Council can discuss allowing the Police Department to use General funds at that time. Mayor Gubler also gave Chief Bowcutt permission to purchase police radios with the police budget. Mayor Gubler entertained a motion. Council President Geray made a motion to approve the purchase of the two radar speed signs as outlined in the provided invoice to come from the Police General Budget, cost not to exceed $7,250. Council Member Wadsworth seconded the motion. All in favor. Motion carried. Approval of 2019 City Council Meeting Dates — Mayor Gubler presented the proposed City Council Meeting dates for 2019 to City Council. Clerk West stated the City Council Meetings will be held the 3rd Tuesday each month, as written in City Code, except for March, June & September. She further explained the June & September dates are pushed back one week due to Association of Idaho Cities Conferences, and March moved forward one week due to District 93 Spring Break. Council President Geray advised Clerk West to notate the reasons those three months deviate from the standard schedule prior to publication. Clerk West agreed and informed the City Council she would send the finalized schedule to them directly upon completion. 9114 Mayor Gubler entertained a motion. Council President Thompson made a motion to approve the City Council Meetings as noted in the documentation for the year 2019. Council Member Wadsworth seconded the motion. All in favor. Motion carried. STAFF REPORTS: Director Prouse informed the Council he will be out of town December 20th-28th Chief Bowcutt said Officer Hinton has graduated Peace Officers Training and is now in the City full-time. Mayor Gubler also added that he has received a lot of calls regarding dogs barking, so he has advised Chief Bowcutt to monitor that closely. He also advised Clerk West to add this to the monthly newsletter. Clerk West stated the Employee Christmas Dinner is confirmed for January 17, 2019 at 6:00 p.m. She advised all Council Members and employees to RSVP by January 11th Council Member Wadsworth stated he thought there was going to be a discussion tonight regarding the Snow Removal Ordinance. Director Prouse stated they are not ready for that discussion. Council President Geray voiced his concern that they are not receiving the proposed ordinances and changes prior to a few days before the meetings. He requested to receive those three weeks prior to the City Council Meeting to be able to review. Attorney Rawlings confirmed he will adjust his process when writing or revising ordinances or City Code sections to get those 2 fiN sent out to the City Council three weeks prior to the City Council Meeting. Council Member Wadsworth suggested the upcoming newsletter mentions the potential for revisions on the Snow Removal Ordinance. Clerk West confirmed she will add it to the newsletter. Attorney Rawlings informed the City Council the Transfer of Water Right had no protests filed, so the department is currently processing it. The approval should be coming through very quickly, and then we can get the Deed signed and finalized. SUGGESTED AGENDA ITEMS: Meeting Adjourned at 7:59 p.m. COUNCIL APPROVED: January 15th, 2019ki( Dan Gubler, Mayor ATTEST: Keri West, i y Clerk 3 City of lona Check Register-lona Page: 1 Check Issue Dates:11/1/2018-11/30/2018 Dec 12,2018 11:17AM Report Criteria: Report type: Summary GL Period Check Issue Date Check Number Payee Description GL Account Amount 11/18 11/07/2018 16114 RMT EQUIPMENT Lawn mower parts 104710 63.78- V 11/18 11/08/2018 18319 ALLEN ELDRIDGE Building inspections 104720 300,00 11/18 11/08/2018 16320 GREG MCBRIDE Mechanical Inspections 104720 90.00 11/18 11/13/2018 16322 BMC Concrete mix-Isolation valves for 104710 35.92 11/18 11/13/2018 18323 BONNEVILLE CO.SOLID WASTE County Dump refuse 104710 115.00 11/18 11/13/2018 18324 CINTAS FIRST AID&SAFETY First Aid Kits refilled 104710 127.40 11/18 11/13/2018 18325 DIGLINE,INC. Locator-Utilities 514710 19.69 11/18 11/13/2018 16328 ERIKS NORTH AMERICA,INC. Water system parts 514820 253.65 11/18 11/13/2018 16327 FERGUSON WATERWORKS*1701 New Water meters Well#1&#3 514820 9,275.13 11/18 11/13/2018 16328 FRED&WAYNES TIRES&SERVICE Mount&balance tire 104710 14.50 11/18 11/13/2018 16329 H.D.FOWLER CO. Water meters and parts 514820 807.05 11/18 11/13/2018 16330 IDAHO TRAFFIC SAFETY,INC. Signage 104820 414.00 11/18 11/13/2018 16331 INTERMOUNTAIN GAS CO. Natural gas 104175 314.22 11/18 11/13/2018 18332 NETBACK,LLC Office PC's backup 514150 75.00 11/18 11/13/2018 16333 NORCO,INC. Welding accessories 104710 13.59 11/18 11/13/2018 18334 PACIFIC STEEL-IDAHO FALLS Shop stock 104710 10.89 11/18 11/13/2018 18335 PC PLUS Office IT Services 514150 206.25 11/18 11/13t2018 18338 POLLARD WATER Fire Hydrant Hydraulic Marker 514820 299.04 11/18 11/13/2018 18337 POST REGISTER Qtr. Treasurer's Report, PH-Carte 104155 228.90 11/18 11/13/2018 18338 PSI ENVIRONMENTAL Dumpster-3548 N.Main 104710 106.22 11/18 11/13/2018 18339 REiC Boom Lift 104710 214.20 11/18 11/13/2018 18340 ROCKY MOUNTAIN BOILER,INC. Service-started Boller for winters 104710 114.00 elli 11/18 11/13/2018 15341 SAM'S CLUB/SYNCHRONY BANK Halloween supplies 104790 131.61 11/18 11/13/2018 16342 SCHIESS&ASSOCIATES Freedom Field Estates Approval S 104183 17,907.50 11/18 11/13/2018 16343 SWIFTREACH NETWORKS,INC. 911 Emergency calling system 104750 895.00 11/18 11/13/2018 18344 TETON MICROBIOLOGY LAB Water tests 514710 300.00 11/18 11/13/2018 18345 THE ROSE SHOP Flowers 104790 68.95 11/18 11/13/2018 16348 VALLEY READY MIX Cement at 4813 Rushton Rd. 104710 391.50 11/18 11/13/2018 16347 VERIZON WIRELESS Cell phones 104720 491.47 11/18 11/20/2018 16348 GREG MCBRIDE Mechanical Inspections 104720 120.00 11/18 11/20/2018 16363 ALLEN ELDRIDGE Building inspections 104720 300.00 11/18 11/21/2018 18368 CHEMSEARCH Boiler water treatment program 514710 204.17 11/18 11/21/2018 16369 EASTERN IDAHO RAILROAD,LLC Telford Rd. Pipeline crossing ease 514720 1,000.00 11/18 11/21/2018 18370 IDAHO CHIEFS OF POLICE ASSOC. Annual dues for ID Chiefs of Polic 104890 75.00 11/18 11/21/2018 16371 PORTER'S OFFICE PRODUCTS Toner- OA-Cit:a Su.holkS 104150 466.81 11/18 11/21/2018 18372 ROCKY MTN.POWER Street lights-Alt po k.)0-1^ 104175 1,925.74 11/18 11/21/2018 18373 UNIFORMS 2 GEAR Police-uniform 104890 7.20 Grand Totals: 37,255.82 Summary by General Ledger Account Number GL Account Debit Credit Proof 10-2010 83.78 19,315.54- 19,251.76- 10-41-50 437.97 .00 437.97 10-41-55 228.90 .00 228.90 10-41.83 13,472.50 .00 13,472.50 10-41-75 806.28 .00 606.28 10-48-90 331.26 .00 331.28 eiN 1047-10 1,212.03 63.78- 1,148.25 10-47-20 835.08 .00 835.08 M=Manual Check,V=Void Check City of lona Check Register-lona Page: Check Issue Dates:11/1l2018-11/3012018 2 Dec 12,2018 11:17AM GI_Account Debit Credit Proof 10-47-50 895.00 .00 895.00 1047-90 200.58 .00 200.58 10-48-20 1,053.55 .00 1,053.55 10-49-60 42.43 .00 42.43 51-2010 .00 18,004.06- 18,004.06- 51-41-50 394.95 .00 394.95 5141-75 962.33 .00 982.33 51-41-80 4,435.00 .00 4,435.00 51.47-10 576.91 .00 578.91 51-47-20 1,000.00 .00 1,000.00 51-48-20 10,834.87 .00 10,634.87 Grand Totals: 37,383.38 37,383.38- .00 Dated: /.) / 4 C/P Mays: Z—ejliN J City Coup«: . EGtsecu6.-yam 12/10 eivict Report Criteria: Report type: Summary (1111 M=Manual Check,V=Void Check 11/18 11/13/2018 16328 ERIKS NORTH AMERICA,INC. Water system parts 514820 253.65 11/18 11/13/2018 16327 FERGUSON WATERWORKS*1701 New Water meters Well#1&#3 514820 9,275.13 11/18 11/13/2018 16328 FRED&WAYNES TIRES&SERVICE Mount&balance tire 104710 14.50 11/18 11/13/2018 16329 H.D.FOWLER CO. Water meters and parts 514820 807.05 11/18 11/13/2018 16330 IDAHO TRAFFIC SAFETY,INC. Signage 104820 414.00 11/18 11/13/2018 16331 INTERMOUNTAIN GAS CO. Natural gas 104175 314.22 11/18 11/13/2018 18332 NETBACK,LLC Office PC's backup 514150 75.00 11/18 11/13/2018 16333 NORCO,INC. Welding accessories 104710 13.59 11/18 11/13/2018 18334 PACIFIC STEEL-IDAHO FALLS Shop stock 104710 10.89 11/18 11/13/2018 18335 PC PLUS Office IT Services 514150 206.25 11/18 11/13t2018 18338 POLLARD WATER Fire Hydrant Hydraulic Marker 514820 299.04 11/18 11/13/2018 18337 POST REGISTER Qtr. Treasurer's Report, PH-Carte 104155 228.90 11/18 11/13/2018 18338 PSI ENVIRONMENTAL Dumpster-3548 N.Main 104710 106.22 11/18 11/13/2018 18339 REiC Boom Lift 104710 214.20 11/18 11/13/2018 18340 ROCKY MOUNTAIN BOILER,INC. Service-started Boller for winters 104710 114.00 elli 11/18 11/13/2018 15341 SAM'S CLUB/SYNCHRONY BANK Halloween supplies 104790 131.61 11/18 11/13/2018 16342 SCHIESS&ASSOCIATES Freedom Field Estates Approval S 104183 17,907.50 11/18 11/13/2018 16343 SWIFTREACH NETWORKS,INC. 911 Emergency calling system 104750 895.00 11/18 11/13/2018 18344 TETON MICROBIOLOGY LAB Water tests 514710 300.00 11/18 11/13/2018 18345 THE ROSE SHOP Flowers 104790 68.95 11/18 11/13/2018 16348 VALLEY READY MIX Cement at 4813 Rushton Rd. 104710 391.50 11/18 11/13/2018 16347 VERIZON WIRELESS Cell phones 104720 491.47 11/18 11/20/2018 16348 GREG MCBRIDE Mechanical Inspections 104720 120.00 11/18 11/20/2018 16363 ALLEN ELDRIDGE Building inspections 104720 300.00 11/18 11/21/2018 18368 CHEMSEARCH Boiler water treatment program 514710 204.17 11/18 11/21/2018 16369 EASTERN IDAHO RAILROAD,LLC Telford Rd. Pipeline crossing ease 514720 1,000.00 11/18 11/21/2018 18370 IDAHO CHIEFS OF POLICE ASSOC. Annual dues for ID Chiefs of Polic 104890 75.00 11/18 11/21/2018 16371 PORTER'S OFFICE PRODUCTS Toner- OA-Cit:a Su.holkS 104150 466.81 11/18 11/21/2018 18372 ROCKY MTN.POWER Street lights-Alt po k.)0-1^ 104175 1,925.74 11/18 11/21/2018 18373 UNIFORMS 2 GEAR Police-uniform 104890 7.20 Grand Totals: 37,255.82 Summary by General Ledger Account Number GL Account Debit Credit Proof 10-2010 83.78 19,315.54- 19,251.76- 10-41-50 437.97 .00 437.97 10-41-55 228.90 .00 228.90 10-41.83 13,472.50 .00 13,472.50 10-41-75 806.28 .00 606.28 10-48-90 331.26 .00 331.28 eiN 1047-10 1,212.03 63.78- 1,148.25 10-47-20 835.08 .00 835.08 M=Manual Check,V=Void Check