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Home My Public Portal AboutMinutes_City Council Work Meeting_12182018 CITY COUNCIL WORK MEETING IONA COMMUNITY CENTER DECEMBER 18,2018 6:30 P.M. PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael Thompson, Council Member Kathy McNamara, Council Member Peter Wadsworth, City Attorney Andrew Rawlings, Public Works Director Zech Prouse, Chief of Police Karl Bowcutt and City Clerk Keri West. ABSENT: None. VISITORS: None. ITEMS OF BUSINESS: Discussion of Ron Larson Payment for Easement — Mayor Gubler began the discussion by informing the Council that to move forward with the plan to install the transmission line for the water project, we need to create easements on two private properties. Those properties include Doris Richie's property on Foothill Drive and Ron Larson's property on 55th East. Doris Richie has agreed to accept one water connection hook-up from the City in return for the easement. Ron Larson refused the same offer to receive a water connection from the City due to his recent installation of a private well for his property after being denied annexation into the City. Mayor Gubler continued and stated he and Mr. Larson agreed on a payment of $7,000 to create an easement on his property, which is close to the amount of a water connection fee. Mayor Gubler further stated this south route for the transmission line is the best option. No further discussion from Council. Mayor Gubler entertained a motion. Council Member McNamara made a motion to approve the $7,000 for the easement to go across Ron Larson's property and for Doris Richie to receive a water hook-up fee for her property. Motion seconded by Council Member Thompson. Discussion began regarding Doris Richie's property and if the water hook-up fee should be for her or attached to the property, even if she sells to a non-family member buyer. Attorney Rawlings stated once the easement is conveyed, it belongs to the City. He continued and stated the City can make the water connection hook-up for her name only, requiring a new buyer to pay the connection fee if the water is not connected prior to the sale of the property. Council President Geray recommended the motion be changed to be more specific regarding the water connection. All opposed the motion. Motion did not carry. Mayor Gubler entertained a motion. Council Member McNamara made a motion to approve the $7,000 for Ron Larson for the easement on his property. Motion seconded by Council Member Wadsworth. All in favor. Motion carried. Mayor Gubler entertained a motion. Council Member McNamara made a motion to waive the fee for a water connection for the property of Doris Richie as long as it stays in the family. No second on motion. Council Member Wadsworth made a motion to allow I (one) free water hook- 1 68.95 11/18 11/13/2018 16348 VALLEY READY MIX Cement at 4813 Rushton Rd. 104710 391.50 11/18 11/13/2018 16347 VERIZON WIRELESS Cell phones 104720 491.47 11/18 11/20/2018 16348 GREG MCBRIDE Mechanical Inspections 104720 120.00 11/18 11/20/2018 16363 ALLEN ELDRIDGE Building inspections 104720 300.00 11/18 11/21/2018 18368 CHEMSEARCH Boiler water treatment program 514710 204.17 11/18 11/21/2018 16369 EASTERN IDAHO RAILROAD,LLC Telford Rd. Pipeline crossing ease 514720 1,000.00 11/18 11/21/2018 18370 IDAHO CHIEFS OF POLICE ASSOC. Annual dues for ID Chiefs of Polic 104890 75.00 11/18 11/21/2018 16371 PORTER'S OFFICE PRODUCTS Toner- OA-Cit:a Su.holkS 104150 466.81 11/18 11/21/2018 18372 ROCKY MTN.POWER Street lights-Alt po k.)0-1^ 104175 1,925.74 11/18 11/21/2018 18373 UNIFORMS 2 GEAR Police-uniform 104890 7.20 Grand Totals: 37,255.82 Summary by General Ledger Account Number GL Account Debit Credit Proof 10-2010 83.78 19,315.54- 19,251.76- 10-41-50 437.97 .00 437.97 10-41-55 228.90 .00 228.90 10-41.83 13,472.50 .00 13,472.50 10-41-75 806.28 .00 606.28 10-48-90 331.26 .00 331.28 eiN 1047-10 1,212.03 63.78- 1,148.25 10-47-20 835.08 .00 835.08 M=Manual Check,V=Void Check up fee to her own property up to 1", in lieu of pay for an easement. Motion seconded by Council Member Thompson. All in favor. Motion carried. Potential Christmas Ideas for Next Year—Chief Bowcutt voiced his concern about the Belnap Christmas show on 55th East. There have been multiple nights where cars have been parked in the middle of the road, making it a very dangerous situation. Council President Geray stated he has gotten some feedback from residents that the City does not do anything for Christmas like they do for other holidays. One suggestion made by Council President Geray is to have the Belnaps move their Christmas light show to the City Park to eliminate the safety hazard off a main road. Mayor Gubler mentioned if we move it to the park, he anticipates a lot of complaints from neighboring houses about the traffic and noise. Council President Geray stated he requested it to be on this agenda to discuss if the Council thinks the City should implement something for Christmas and if so, what are some options. Council President Geray continued by saying we should have the conversation with the Belnaps to see if we can come up with an agreement that works for everyone. Council Member Wadsworth mentioned the City of Idaho Falls hosts a drive thru light show that charges per car and offers beverage services. Clerk West mentioned the MYAC Christmas Dessert Auction as something the City does for Christmas that could use some more publicity to make that a bigger event. Council President Geray stated the MYAC event could tie into the light show if hosted at the park. Clark West agreed to contact the Belnaps to invite them to next month's Work Meeting. General Water System Discussion —Mayor Gubler stated everything is in order and Forsgren Engineering will be advertising for the construction of the transmission line project this week. Director Prouse stated Forsgren is a little concerned about getting the pins set, but it should be able to be recorded and generate a record of survey without the pins set. Mayor Gubler said regarding the tank, we still do not have the permanent right-of-way from the BLM (Bureau of Land Management). He has asked Forsgren to communicate with the BLM to get the status of the right-of-way. The water line is ready to be bid for construction. Mayor Gubler continued by saying the City has obtained permission to cross the railroad. Director Prouse interjected saying Watco is the company that maintains all the railroad crossings and they are requiring $5 million insurance coverage and the City's coverage is not currently that high. Clerk West stated ICRMP will not allow the City to increase their coverage. Director Prouse mentioned it may be a temporary requirement during construction for the contractor to have that much coverage. Mayor Gubler recommended having that in the paperwork for the contractors to be aware of when bidding the project. Director Prouse stated there will be a fee of$1,750 for the application of the railroad permit. There will also be a perpetual $250 annual charge for the railroad permit. Mayor Gubler said there is a permit required to go under the two canals; however there is no fee associated with the permit. The permit ensures that the City meets the County's requirements. The pipe under the canal will have a sleeve, in case there are any future problems. Meeting Adjourned: 6:58 p.m. COUNCIL APPROVED: January 15th, 2019 Dan Gubler, Mayor ATTEST: eri West, City Clerk 2 11/18 11/21/2018 16371 PORTER'S OFFICE PRODUCTS Toner- OA-Cit:a Su.holkS 104150 466.81 11/18 11/21/2018 18372 ROCKY MTN.POWER Street lights-Alt po k.)0-1^ 104175 1,925.74 11/18 11/21/2018 18373 UNIFORMS 2 GEAR Police-uniform 104890 7.20 Grand Totals: 37,255.82 Summary by General Ledger Account Number GL Account Debit Credit Proof 10-2010 83.78 19,315.54- 19,251.76- 10-41-50 437.97 .00 437.97 10-41-55 228.90 .00 228.90 10-41.83 13,472.50 .00 13,472.50 10-41-75 806.28 .00 606.28 10-48-90 331.26 .00 331.28 eiN 1047-10 1,212.03 63.78- 1,148.25 10-47-20 835.08 .00 835.08 M=Manual Check,V=Void Check