HomeMy Public PortalAboutKonica Minolta LeaseTOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
June 11, 2018
Konica Minolta Business Solutions USA Inc.
C/0 Rebecca Tippy, KMBS BRANCH
500 Day Hill Road
Windsor, CT 06095
RE: Letter of Intent State of Florida Contact 600-000-11 -1
Mrs. Tippy,
This Letter is issued in lieu of a PO to fully commit funds to lease equipment pursuant to State of
Florida contract 600-000-11-1.
It is important that you advise as soon as possible when the below will be delivered to the Town
of Gulf Stream so the Town can make arrangements to terminate our existing contract.
Equipment being leased under this "letter of intent" includes:
Please see attached Addendunis for detailed pricing and configurations for:
1-BHC558
1-AutoStore $327.18 per month
All b&w copies: prints billed at $.0055, all color billed at $.042
1-BHC258 $130.08 per month
All b&w copies; prints billed at $.0059, all color billed at $.05
Total Equipment -36 Month Lease
Equipment Location:
For 1-BHC558:
Town of Gulf Stream
Town Hall
100 Sea Road
Gulf Stream, FL 33483
$457.26 per month
For I-BHC258:
Town of Gulf Stream
Police Department
246 Sea Road
Gulf Stream, FL 33483
Remit to Address for Payment:
Konica Minolta Business Solutions, USA, Inc.
Dept. 2366
PO Box 122366
Dallas, TX 75312-2366
Invoice to:
Town of Gulf Stream
Attn: Town Manager
100 Sea Road
Gulf Stream, FL 33483
Authorized Signature:
Title: -
Date:
Addendum to Getter of Intent -Town of Guff Stream
Town XaffBizHub C558 Co or Digital Printer/Copier/Calor Scanner
Configuration - CateieoiT I Serntent 4.1: 36 Mo.
Lease
• 55155 pages per minutel240 IPM Scan Speed (scans in full color) $203.14
• PC415 Large Capacity Paper Cassettes (1000'1500)(up to 14016 Index) $9.01
• FS -536 SD -Finisher Saddle Stitch it for FS -536 Finisher (booklet making and tri fold) $21.23
• PK -520 2/3 Hole Punch for FS -536 $3.76
• FK -514 Super G3 Fax Kit $6.87
• External Keyboard, KH -102 Keyboard Holder and EK -608 Local interface kit $3.50
• ESP Diagnostic Power Filter PCS (Highly Recommended) $6.26
(Line Monitor and Power Protection in case of Power Surge -cuts down on sen -ice calls and includes Extended
protection Guarantee which covers up tofill replacement value of the machine for life)
• BH Secure See Brochure $7.30
In today's networked environment, compliance with security regulations is a key priority. Recent breaches of
Protected Information have resulted in civil penalties and fines reaching into the millions of dollars, including fines
of S 1.2 million for protected information found on unprotected and unencrypted MFD hard drives. With bizhub
SECURE protection in place, you can be confident that your MFD has lock -down protection -- powerful password
and data security measures to safeguard (electronic Protected Information) and guard against unauthorized
disclosure and security breaches.
n Creates a secure 20 -character hard drive locking password
o Encrypts HDD information for enhanced security
o Automatically overwrites PIl or PHI data
o Disables unwanted network services, protocols and ports
o Enables user authentication
o Enables a secure audit trail at the MFD
• AutoStore- Advanced Scanning to Laser Fiche $66.11
server -based application which orchestrates the capture and secure delivery of paper documents into
business applications.
automate your document -driven business processes to help lower costs, improve operational efficiency,
communication and collaboration, and support compliance with laws and regulations.
Key features -Integrated LDAP connector Bi-directional database lookups Document image
processing 25- free backend connectors ID barcode recognition Front panel browse -to -scan
Route to SharePointF, One touch multi -route PDF & PDF A support Personalized scan menus
Send to email MRC PDF compression
Includes
■ Express Device License
• 3 Years of Maintenance and Support
• Configuration, Installation and Training
Total 36 Mo. Lease Equipment: $327.18
Addendum to Letter of Intent -Town of Guff Stream
en*e at SuvvCwj. BYCC5S8
Zero Based Cost per Copy Service Plan includes:
All Black & White copies billed at: $.0055
All Calor copies billed at: $.042
• All Service Calls & Supplies Toner, q%eloM7, Swplyg}
• Delivery, Installation, Unlimited Training, Loaner & Warranty
• Printer Scanner Drivers Installation & Training on 3DI.sktops & or I Server
• Network Cable NOT included
• Includes Bizhub -.,Care (mist be connected to Nenrork): Automated Meter Readings Low Supply Warnings, Service
Calls & Pans Replacement Notifications
, X d ndum to Letter of Intent- 2oum of CuffStream
PoGte BOW C258 Full Color Digital Printer/Copier/ Scanner/Fax
Proposed Cotifiguration — Category I &,gment 3:
36
Mo. Lease
• 25/25 pages per minute160 IPM Single Pass Scan Speed (scans in full color)
$78.61
DF -704 150 Sheet Dual Scanner -Single Pass Duplex Document Feeder 160 IPM
$13.15
DK -510 Copy Desk
$1.62
FS -533 Internal Finisher
$11.34
FK -514 Super G3 fax Kit
$7.81
• External Keyboard, KH -102 Keyboard Holder and EK -608 Local interface kit
$3.99
• ESP diagnostic Power Filter
$6.26
a BH Secure
$7.30
In today's networked environment, compliance with security regulations is a key priority Recent breaches of Protected
Information have resulted in civil penalties and fines reaching into the millions of dollars. including fines of $1.2 million
for
protected information found on unprotected and unencrypted MFD hard drives. With bifhub SECURE protection in place, you
can be confident that your MFD has lock -down protection -- powerful password and data security measures to safeguard
(electronic Protected Information) and guard against unauthorized disclosure and ,ccurity breaches.
Creates a secure 20 -character hard drive locking password
Encrypts HDD information for enhanced security
Automatically overwrites PII or PHI data
Disables unwanted network services, protocols and ports
Enables user authentication
Enables a secure audit trail at the MFD
Total 36 Mon. Lease: $130.08
0QfC258.Semice dZSu..gpCreS. Zero Based Cost per Copy Service Plan includes:
All B & W copies billed at: $.0059
All Color copies billed at: $.05
• All Service Calls & Supplies (Toner, Developer, Staple,)
• Delivery, Installation, Unlimited Training, Loaner & Warranty
• Printer Scanner Drivers Installation & Training on 3Desktops & or I Server
• Network Cable NOT included
• Includes Bizhub vCare (must he connected to Network): Automated Meter Readings Low Supply Warnings,
Service Calls & Parts Replacement Notifications