HomeMy Public PortalAboutWater Main Improvements Agmt (St Road A1A) Phase 2TOWN OF GULF STREAM
Engineering Services for
State Road AlA Water Main Improvements — Phase 2
DATE: February 21, 2019
BACKGROUND
The Town of Gulf Stream desires to replace the existing 6 -inch water main, north of Golfview
Drive, along State Road A l A, then west on Sea Road, then north on County Road and then west
to the end of Little Club Road. As part of previous improvements (Phase 1) the Town replaced
the existing 8 -inch force main along State Road (S.R) AIA, south of Golfview Drive with a new
12 -inch water main. The Town has requested that Baxter & Woodman (Consultant) provide data
collection preliminary design, detailed design, permitting and bidding services in the execution of
this project.
DESCRIPTION OF WORK
The limits of the water main replacement are presented on Exhibit 1. The replacement water
main along S.R, A I will be minimum 12 -inch diameter. The replacement water main along all
other roadways will be 8 -inch diameter. All water main piping will be installed using either the
open cut trench method or horizontal directional drilling method (HDD). Water main installation
using the HDD method will be considered at locations where water service connections are not
required.
The water main improvements are as follows;
• Design a 12 -inch water main (approx. 3,200 -ft.) on S.R. A 1 A, north of Golfview Drive
• Design a 8 -inch water main (approx. 300 -ft.) on Sea Road
• Design a 8 -inch water main (approx. 1,300 -ft) on County Road
•. Design a 8 -inch water main (approx.. 1,000 -ft) on Little Club Road
• Connect to all side roads along pipeline route
• Directional drill or alter alignment in areas of Australian Pines, where feasible
• Fire Hydrants (500 ft. residential and 1,000 ft. non-residential)
• Valves (8 -inch and smaller shall be gate valves; 12 -inch valves shall be butterfly type)
• Water Services (2 -inch meters and services)
• Driveway Restoration
• Pavement trench repair when crossing roads
• Abandonment of existing 6 -inch water mains
04/17/19
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SCOPE OF WORK
The services provided under this authorization will be divided into defined tasks in order to
perform the required engineering services. The following is the description of the tasks to be
completed by the Consultant:
Task No. 1 - Client Workshops/Meetings
Up to four (4) client workshops/meetings and three (3) Commission meetings shall be attended by
Consultant and Town staff. Consultant shall provide a written summary of the issues discussed at
the workshop meetings. These include review meetings for the following:
Item 1.1 Kickoff Meeting for the purpose of verifying the Town's goals, objectives and design
standards for the project. Lines of communication for the project will also be
established.
Item 1.2 50% Design Review Meeting.
Item 1.3 75% Design Review Meeting.
Item 1.4 100% Design Review Meeting.
Item 1.5 Commission Meetings (up to 3)
Task No. 2 — Data Collection
Item 2.1 - SurveN Verification
Consultant shall furnish the services of its in-house professional land surveyor to provide survey
services. The survey services shall consist of field topography including locating existing vertical
and horizontal control (GPS Localization), baseline stationing (established from south to north
and west to east), and all above and below ground existing facilities and utilities within the full
right-of-way (including 5 -feet back on each side of the right-of-way) of the established
construction limits. The survey control will be referenced from the Palm Beach County Control
Network which is the North American Datum of 1983 and the 1990 adjustment for horizontal
control and the North American Vertical Datum of 1988 for vertical control.
The survey work shall include the following:
Topography survey at 50 -foot intervals and at major ground elevation changes to depict
existing ground profile at proposed project area. All topographical surveys shall have
stationing established from south to north and west to east (station numbering system will
be reviewed and approved by the Project Engineer). This shall be accomplished by
creating a baseline in the field to collect pertinent data which shall include the following:
a. Location of all visible fixed improvements within the right-of-ways (including
visible fixed improvements that would pertain to engineering design lying 5 feet
outside of R -O -W on each side or up to existing privacy fence/wall), easements
and parcels of the project limits, including physical objects, roadway pavement,
driveways, sidewalks, walls, curb, drainage swales, shrubs, trees, sprinkler heads
and control valves, lift stations, signs, fences, power poles, buildings, and any
other encumbrances, including point of curvature and point of tangency. Specific
attention shall be given to the existing trees (Australian Pines, etc.) along X
Ocean Boulevard
s
b. Location of all known above and below ground existing utilities: FP&L,
AT&T, Cable TV, Natural Gas, Potable Water (pipe diameter, TOP, valves
02/21/19
TON, fire hydrants, and meters), Force Mains (pipe diameter, TOP, and valves
TON), Sanitary Sewer (pipe diameter, manhole inverts and direction, rite
elevations, laterals, and clean -outs w/in 5-171. R -O -W), Storm Sewers (pipe
diameter, manhole inverts and direction, catch basins, and rim/grate elevations),
and all other accessible structures.
This will include coordination with Sunshine (i.e. One Call) and the Town.
Underground piping shall be pot -holed and survey data collected to denote the
actual horizontal and vertical locations of all utilities located.
C. Identify all platted rights-of-way lines within the project limits (including bearing
and distances for centerline), lot numbers, housebuilding address, ownership
lines, block numbers and dedicated easements according to recorded plats. A
title/records search is not included in the project scope,
d. Cross-section elevations shall be indicated every 50 feet, at a minimum, to
indicate centerline grades,, edge of pavement grades and shoulder grades, low
points and all right-of-way lines. Intermediate grades shall be indicated at all
grade breaks, driveways and sidewalks. Two grades (one at the right-of-way line
and one 5 feet back) shall be indicated on the driveways to indicate direction of
grade.
e. The survey shall show the limits of FDOT Rights -of -Way for State Road A I A
(i.e. N. Ocean Blvd).
f The survey shall show the limits of all Town Rights -of -Way for Sea Road and
County Road.
g. The survey shall clearly indicate all private property limits which encompass
Little Club Road which is a privately owned drive. The Town shall coordinate
access with the Little Club Homeowners Association, as required, to facilitate all
work which will be performed on private property.
h. The survey shall include topography of the complete intersection, 50 feet beyond
radius returns, at the terminal end of each street.
i. Provide and reference benchmarks at maximum 600 -foot intervals. Elevations
to be referenced to an existing established Town or County Benchmark.
2. The above topographical survey data will be prepared in AutoCAD (Version 2016)
format at a plan scale of 1 "=20' horizontal. as one continuous file. Baxter & Woodman's
standard layering system shall be followed.
Item 2.2 Geotechnical
CONSULTANT shall use the services of a professional geotechnical engineer to provide
subsurface investigations of the project area that will include:
1, Perform up to ten (10) standard penetration test (SPT) borings to an average depth of ten
(10) feet.
02/21/19
Perform up to six (6) SPT borings to an average depth of 30 -fl along water main
segments which are designed to be installed using the HDD method.
Coordinate and secure all necessary permits from FDOT for all work located within
FDOT rights-of-way,
4. Maintenance of traffic for all geotechnical field work.
Evaluate field data collected and provide geotechnical engineering evaluation report. The soil
boring locations will be shown on the design drawings and the geotechnical report will be
included in the contract specifications.
Item 2.3 Field Verification
Consultant shall furnish the services of a professional underground services company to provide
underground field locations (i.e. soft -digs) of affected existing utilities. The work shall consist of
measuring and recording the approximate horizontal, vertical, width and depth data of affected
utilities within the project limits. The soft -digs cost $500 each. Consultant has budgeted $20,000
(40 soft -digs) for the project. Consultant shall determine the number of field locations required
after the 50% design has been completed. CONSULTANT shall meet with the Town to discuss
the number of field verifications that should be charged to under this subtask. Only actual soft -
digs taken and approved by the Town will be billed. Additionally, a $10,000 allowance has been
included in the scope for the completion of utility targeting using ground penetrating radar (GPR)
within specific locations along the proposed water main alignment. The Town will only be billed
for the cost to perform utility targeting at the specific locations desired by the Consultant.
Item 2.4 Water Meter Stud\
CONSULTANT shall field review the existing water meter box locations and the size of the
meters. A spreadsheet shall be developed that will provide street name; house address and meter
sizes. Town staff shall mark the locations of the water services, before CONSULTANT begins
this work item.
Task No. 3 —Final Design
Final design shall consist of the completion of an alignment study followed by the preparation of
Contract Specifications, Contract Drawings (plan/profile), and Final Construction Cost Opinion
for the selected water main alignment. A summary of the work items to be performed as part of
Task No, 3 are included herein.
Item 3.1 Utility Coordination
Consultant shall coordinate with utility agencies (Electric, Telephone, Gas, and Cable TV) which
have infrastructure within the areas within the selected pipeline corridor to collect record
information. This Item includes reconciling apparent discrepancies between record information
and existing photographic and field -verification information.
Item 3.2 Water Main Corridor Analx sis
Consultant shall identify potential routes for the replacement of the existing 6 -inch water main;
north of GolfView Drive, along State Road A 1 A, then west on Sea Road, then north on County
02/21 /19
Road and then west to the end of Little Club Road. This Item shall include a corridor analysis of
routing alternatives with verification of utilities based on review of available water, sewer and
drainage atlas maps and review of visible above -ground features. The corridor analysis shall
evaluate and list all Town, County, and FDOT right of ways (ROWS) needed for pipe routing.
This task will evaluate space and alignment feasibility only within the ROWS, and shall not
include negotiation with the agencies for actual use of the ROW. Consultant shall meet with each
agency to obtain feedback on the use of their ROW for the water main. Consultant shall obtain
existing site data and record plan information and develop base plans from surveys, record
drawings and Town supplied snaps. As part of the corridor analysis, the Consultant shall confer
with the Town's certified arborist consultant to discuss potential methods to mitigate impacts to
the Australian Pines located along S.R. AIA. Consultant shall prepare a Preliminary Design
Report (PDR) which shall summarize the results and findings of the Water Main Corridor
Analysis.
Three (3) hard copies and one (1) PDF copy of the PDR will be submitted for review by the
Town. Consultant shall attend one (1) meeting with Town staff to discuss the PDR and receive
comments. The Final PDR will incorporate Town comments and three (3) hard copies and one
(1) PDF copy shall be submitted.
Item 3.3 Construction Documents for Water Main Design
Preparation of construction documents shall include contract drawings and technical
specifications. Contract drawings shall include: cover sheet, general notes, plwVprofile drawings,
and miscellaneous detail sheets. The drawing scale shall be 1 -inch equals 20 feet for pipeline
plan and 1 -inch equals 2 feet for pipeline profile. Consultant shall prepare the engineering design
elements on topographic survey information in an AutoCAD release 2016 format. Contract
documents shall include: "front-end" documents and technical specifications. The front-end
documents shall be prepared by the Town for review and inclusion into the final Bid Set
documents by Consultant
Drawings and specifications (four copies) shall be submitted for Town review at 50% (plan view
only, no specifications), 75% (plan/profile), and 100% (planJprofile) stages. Consultant shall
meet with the Town to discuss comments, and incorporate comments into final documents.
Consultant shall furnish with the 100% design drawings, one (1) set of AutoCAD Version 2016
files in electronic format on flash drive.
Item 3.4 Construction Cost Opinion
Preparation of construction cost opinion at 50%, 75%, and 100% design stages. The construction
cost opinion shall reflect changes in general scope, extent or character of design requirements
incorporated during the various design review stages.
Item 3.5 Qualit\ Assurance
Consultant shall provide an internal QA/QC construction review of the 100% Design Documents
(e.g. drawings, specifications and cost opinions).
02/21/19
Item 3.6 Public Outreach Meetines
Consultant shall attend up to two (2) group meetings with the homeowners in the project area.
This will also include the development of presentation materials for the public meeting for the
affected residents.
Task No. 4 — Permitting
During the Final Design Phase, Consultant shall meet with the potential permitting and other
interested agencies to determine all potential pennitting requirements. Agencies anticipated to
have interest in the project include: Florida Department of Transportation (FDOT) and Palm
Beach County Health Department (PBCHD).
1. Permit applications shall be completed as required for FDOT:
■ Utility Permit
2. Permit applications shall be completed as required for PBCHD:
■ Potable Water Main
Associated permit application fees shall be determined by Consultant and paid by Town. In
addition to preparing the permit applications for appropriate regulatory agencies, Consultant shall
assist the Town in consultations with the appropriate authorities. Consultation services shall
include the following:
Attend up to one (1) pre -application meeting with the staff of each of the regulatory
agencies
2. Respond to request(s) for additional information from each regulatory agency.
Task No. 5 - Bidding Services
Item 5.1 Bid Advertisement
Consultant shall assist Town in advertising for and obtaining bids or negotiating proposals for
construction (including materials, equipment and labor). 11 is anticipated that work shall be
awarded under a single construction contract. Consultant shall sell the bidding documents and
shall maintain a record of prospective bidders to whom bidding documents have been issued. The
Town shall also post the bid documents on Demand Star.
Item 5.2 Pre -Bid Conference
Consultant shall prepare agenda and conduct a mandatory pre-bid conference with interested
potential bidders and Town staff. Consultant shall provide a written summary of issues
discussed.
02/21119
Item 5.3 Bid Clarification
Consultant shall issue addenda and shall provide supplemental information or clarification, as
appropriate; to interpret, clarify, or expand the bidding documents to all prospective bidders
during the bid period.
Item 5.4 Contract Award
Consultant shall attend the bid opening, prepare bid tabulation sheet and assist Town in
evaluating bids and proposals, and in assembling and awarding contract for construction.
Consultant shall submit to Town written recommendation concerning contract award.
ASSUMPTIONS
Work described herein is based upon the assumptions listed below. If conditions differ from
those assumed in a manner that will affect schedule of Scope of Work. Consultant shall advise
Town in writing of the magnitude of the required adjustments. Changes in completion schedule
or compensation to Consultant will be negotiated with Town.
1. Town will provide Consultant record drawings of all available existing facilities and
proposed facilities, which shall serve as the basis of design in this project. The
information will be provided to Consultant within 5 calendars of NTP. Consultant will
add this information to the design drawings in plan view only.
2. Town personnel will assist in limited field verification of affected existing Town facilities
and provide pot -holing for existing water mains in the project area.
3. Consultant can assume that all existing and proposed water main alignment is within
Town of Gulf Stream and FDOT rights-of-way with the exception of the water main
alignment along Little Club Road, which is a private driveway.
4. Town will be responsible for any acquisition of easements (including temporary) for
construction of the water main. Legal description and sketches of required easements,
including temporary construction easements, are not included in this Work Order. If
required by the Town, they will be provided under a subsequent Work Order.
5. Surveying and legal work necessary to prepare document for and to secure easements
(temporary and permanent) required for installation of the piping and improvements is
the responsibility of the Town.
6. Survey and acquisition of any easements (construction or permanent) for the new piping
and improvements will be the responsibility of the Town.
7. The Town is responsible for all permitting fees, including costs of public notification in
local newspapers.
8. A single bidding effort is assumed. Re -bidding of the project is considered an Additional
Services item.
9. The design is to be based on the federal, state and local codes and standards in effect at
the beginning of the project. Revisions required for compliance with any subsequent
changes to those regulations is considered an Additional Services Item.
02/21/19 8
10. Consultant assumes that there are no contaminated soils or groundwater in the project
area.
ADDITIONAL PROVISIONS
The services described herein will be provided in accordance with the current generally
accepted standards of the engineering profession. Reasonable material changes between
work tasks, or level of effort actually required and those budgeted, may serve as a basis
for modifying this scope and budget, as mutually agreed to between Consultant and the
Town.
• Consultant is entitled to rely upon the accuracy of historical and existing data and
information provided by the Town and others without independent review and
verification. Consultant is not responsible for the means, methods, sequences, techniques
or procedures of Town and vendor operations or for safety precautions and programs.
• Any Opinion of the Construction Cost prepared by Consultant represents its judgment as
a design professional and is supplied for the general guidance of Town. Since Consultant
has no control over the cost of labor and material, or over competitive bidding or market
conditions, Consultant does not guarantee the accuracy of such opinions as compared to
contractor bids or actual costs to the Town.
DELIVERABLES
TASKS
DELIVERABLES
QUANTfTY
1. Client Workshops/
Review Notes/Comments
I – Set per Meeting
Meetings
2. Data Collection
Survey
1 – Survey Drawings
Geotechnical Report
Utility Tar getinc Soft Dies
1 – Set of Electronic Files
2 – Report
1 – ReLort
50% Drawings & Specs
4 – Sets (22" x 34")
3 al Design
75% Drawings & Specs
4 – Sets (22" x 34")
100% Drawings & Specs
4 – Sets (22" x 34")
4. Permittinj _ v — ^
Permit Applications
1 –Set each Permit _
5. Bidding
Bid Sets
20 – Sets (22' x 34`)
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SUMMARY OF PROPOSED FEES:
Compensation by the Town to Consultant for the services described in this Work Order will be in
accordance with the method of payment indicated below and detailed in Attachment B.
Tasks
Task I —Client Workshops/Meetings
Task 2 — Data Collection
Utility Locate Allowance
Geotechnical Allowance
Task 3 — Final Design
Task 4 — Permitting
Task 5 — Bidding
Reimbursable Expenses
Cost
$ 8,863.00 (Lump Sum)
$ 33,441.00 (Lump Sum)
$ 33,000.00 (Not -to -Exceed)
$ 18,700.00 (Not -to -Exceed)
$ 70,198.00 (Lump Sum)
$ 4,862.00 (Lump Sum)
$ 4,912.00 (Lump Sum)
1. 4.000.00 (Not -to -Exceed)
Total $ 177,976.00
Additional Services - The fee for Additional Services shall be billed using the Hourly Rate
Schedule contained in Attachment B.
02121!19
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective
dates under each signature. TOWN OF GULF STREAM, through an authorized official of the Town
and Baxter & Woodman. Inc. signing by and through Jason A. PuesleN (Vice President) duly
authorized to execute same.
TOWN OF �GULF STREAM:
By: > i
r`
Date: 4-12-19
BAXTER & WOODMAN, INC.
ason A. Pugsley, P.E., > l e- esident
Date:
02/21/19 12
ATTACHMENT B
Town of Gulf Stream
Syme Road AJA Water Alain Improvements - Phase 2
Budget Summary
Baxter Wendman. Inc.
Labor
es . ion and
ou:y„ ale.
Prinapel ISenior
Eng.
Senhr
Sr, Prof,
Surrey Crew,
Sub -
Emil ! Engineer
Engineer
Technician
inspector
6uveyo.•
(2 party;
Clerical
T.W Coneu3anl
Task No.
Ilam Destr{ctian 3165.00 $160.00
$712.00
3110.0E
$110.01)
316D.00
$126.00
568.00
Labor I Services
1
CTtem-iYoiia�slMaa_tiepi
..31.400
1
_
11 �-OtimeeIInS
4 1E
12-6096 Deslon Review Meetinyn
4 '
-8----
1
57,400 -
1 S 7S-SDesrgni a- iBecOnq
4 j
6
--
'
1
_$1,400 r
14100%Design Review Meeting
4
6
4
J
1
fl—."b
1 3 Daard Meibrr0e 1uo to 3-
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9-
32,833
_ _ — F
1 1.1 ei�
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2 _ 1
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33
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7 .i
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38,665_
P
Date Collection
`
21 She TopogpraWc, Survey
- 1 j
8
72
36
118
326,907
2 2 Geateohnlre7 (A!lawsna)
2 4
4
3778
317,OD0.08
- -
2.3 Flald Verification (Allowance)
2
_ _
6
_ _ _
1111,662 i
$30,000.00
2.4 Waley Meier Stud, -
Subtotal
2
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0
_ 12
30
72
B
9
36
115
t 0
$2,664
$33,441
3
Final Design
J{i
31 Utd'nr Coordination
2
8
15
2
$3,012
S2 Water Main Corridor An Isis
6
-
28
6
3.3 ConsWction Documents for Water Mem Design
3 3a 5016 Deem Drawings 3 Yechnksl Spedfications
_ _
70_
1
t
516,124
15
_
30
110 -
I
P
324.244
3 3b 75s'o Design Drawings 8 Technical SOecificallons
3,3E 10q%Deblgn Drawinps6Tecnniwi 2neGfmgions
12
30
W
B
317734
3.4 ConstauNibn Cosl OpTnbn
- -4
-
16
6
$3,112
I
..._ __.
3.s Ouai'i Assuranos
12
$1.320
3.6 Public O6rtnskh Meeting (lolal of 2) — _ - ---
- -8
8 -
4 -.
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8ubwL1
64
0 _
._._22 .._
269
16
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4
peradaioq
62,706
-
J.i FDOT Utility ROWPenh
8
0
2
4
4,2 PSCMD Water Main Permsi
5
6
2
4
62,t54
-
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0
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74
4
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0
0 _i
6
34,b62
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6
eltlanp
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5,1 Did Ad"r isemeni -
2
4
2
$914-
I
_
62 P—Wvfd Con(erenbe
4
4
-
- - --
2
31,244
0battifnlicdon
4
6
4
2
64 COM,841 Award
2
4
1
_31.908 -�
3846
- -- subtotal
12
0
16
4
0
-0
0
1
311,912
-
Labor Subtotal Hours
122
0
353
3401
32
38
718
43
5172,276
$47.000
Libor Subtotal CoslS
$20,130
36
337,296
338,390
..$3,520 _
$5,400
$14,_616_
I $2,924
)
_
Labor ToW Coln ((Lump Sum)
5/22,276
11
r6uoconsu9ant CONS Total
f47,000
6uoconeuOaniMukipl)e�
Subcensutlant Total (Allowance, Na-m-Excaed',
591,7x0
_ --
Reimbursable Errpensea iNot<o-Exceed)
$4000
'
I
Project Total (Lump Sum, Inol Atlawances)3177,976
Baxter Wendman. Inc.