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Home My Public Portal AboutGolf Commission Packet 05.19.20AFP REFUNDS AND/OR CREDITS: Below is the Golf Commission policy in regard to Annual Fee Player refunds and/or credits: Two-Year Membership: For purposes of this policy, the total amount paid towards the AFP membership will be divided in half. One half will be deemed to be the Year 1 Balance and the other half will be deemed to be the Year 2 Balance. The Adjusted Year 1 or Year 2 balance is the payment for that year less the value of any rounds played in the relevant membership year prior to June 30. A round will be valued at the prevailing greens fee in effect at the time it was played. 1. Refund or credit requested prior to 6/30/2020: he AFP has played three times or fewer during the membership period commencing on 4/1/2020, they may request a refund of the Adjusted Year 1 balance plus the Year 2 balance. y may request a refund of the Year 2 balance and a credit of the Adjusted Year 1 balance. This non-transferable credit may be applied only towards the AFP’s membership fee in 2021 and expires on 6/30/2021. 2. Refund requested between 7/1/2020 and 3/31/2021: refund of the Year 2 Balance. 3. Refund or credit requested after 3/31/2021: refund or credit must be received by June 30, 2021. refund of the Year 2 adjusted balance. request a credit of the adjusted Year 2 balance. This non-transferable credit may be applied only towards the AFP’s membership fee in 2022 and expires on 6/30/22. One-Year Membership: 1) Any application for a refund or credit must be received by June 30th of the current membership year. 2) Any rounds that have been played during the current membership period will be valued at the prevailing green fee in effect at the time and deducted from the membership fee paid. This shall be referred to as the remaining balance. 3) If the AFP has played three times or fewer, then they are eligible to request refund for the remaining balance. 4) If the AFP has a temporary disability or hardship that prevents them from playing for the remainder of the season, then they are eligible to request a credit of the remaining balance to be applied only towards the AFP’s membership fee in the following year. This credit is non-transferable, and expires on June 30th of the following year. All such refunds or credits will be issued at the discretion of the Golf Commission. From: Raymond DiPietro [mailto:rayvector@hotmail.com] Sent: Wednesday, April 29, 2020 10:15 AM To: Mark Obrien <mobrien@captainsgolfcourse.com> Subject: Membership (0843) Mark, Hope you and your team are well. I have decided that I should be terminating my 2 year membership, which I paid with my credit card on 1/13/2020 ($1,710). Is this an adequate request or do I need a resignation form? Please let me know, stay well. Ray DiPietro May 12, 2020 Mr. Mark O'Brien Director Of Operations The Captains Golf Course 1000 Freemans Way Brewster, MA 02631 Request For Refund of 2020 and 2021 Annual Fees - Vito Dellibovi (Member #2412) Dear Mr. O'Brien, As we discussed in our phone conversation this morning, I would like to request a refund of my 2020 and 2021 Brewster Resident Morning Level Annual Fees. A medical condition will physically prevent me from playing golf for most of the 2020 season and possibly the 2021 season. Please submit my request to the Golf Commission and, if approved, refund my Annual Fees for the 2020 & 2021 seasons in the amount of $1,670.00 to me at the above address. My membership number is 2412. I look forward to renewing my membership and playing again as soon as my condition improves. If you have any questions or need additional information, please call me at (phone number deleted). Thank you for your help and consideration. Sincerely, Vito Dellibovi From: David Doran [mailto:ddoran@doranco.com] Sent: Wednesday, May 6, 2020 8:41 AM To: Captains Golf Course <contact@captainsgolfcourse.com> Subject: Mark Please cancel my membership for this year and return my payment to; (member #1788) David Doran Thank You David From: Richard Eble [mailto:deble@kinlingrover.com] Sent: Tuesday, May 12, 2020 9:00 AM To: Mark O'Brien <mobrien@captainsgolfcourse.com> Subject: Captains membership Mark, I need to resign from my golf membership due to a life change Lee and I have decided to take. We are purchasing a home down here in Melbourne Beach and will be down here for the most of the summer going through a rehab with it. I am also resigning from the CCMGA Board. Please send my refund to me at (address deleted). Respectfully, Dick Richard Eble Mark, I am sorry to have to inform you I will not be able to play golf this year due to the Covid - 19 Virus. Trust I can return next year!! After consulting my primary care physician and pulmonary specialist at Mass General--they both recommended that I not play golf this year----the risk is too great! Therefore, I am requesting that my annual membership fee be returned to me. I regret this request! Trust you understand! I cannot adequately express my appreciation for your leadership!! Trust you and your staff stay well! Sincerely, William T. McElmurray Page 1 of 3 GOLF COMMISSION Minutes of March 10, 2020 Commissioners Present: Anne O’Connell (Chair), Carl Blanchard, Jeff Odell, Wyn Morton, and Dave Valcourt. John Kissida and Andrea Johnson were absent. Others Present: Mark O'Brien (Director of Golf Operations), Jay Packett (Assistant Operations Manager), Peter Lombardi (Town Administrator), Dave Whitney, Bill Meehan (Fin Comm. Liaison), Bill O’Brien (CCMGA), Donna Potts (Women’s 9-Hole Assn.), Paige Ferraguto (Women’s 18-Hole Assn.), Gerri Carlin, (President Friends of Captains) and Orin Segall. This meeting was held at the Brewster Town Hall and was televised. The meeting can be viewed at http://video.brewster-ma.gov/CablecastPublicSite/show/4651?channel=1 Call to Order: Anne O’Connell called the meeting to order at 4:00 p.m. Public Comment:  Gerri Carlin reviewed the upcoming “Burn the Bond” party which will be held on May 9 from 5-7 p.m. at the Pavilion and be limited to 150 people. There will be a sign-up sheet at the bar. General Announcements:  Jeff Odell reported on his attendance at the golf show in western Massachusetts on Saturday. Correspondence and Suggestion Box:  Wyn Morton reported nothing in the suggestion box and no correspondence. Director of Operations Report:  Mark O’Brien has been asked to change the Sean Gannon Tournament date to June 11 and thanked the Ladies 9-Hole Association for rescheduling their tee times.  At the request of the 18-Hole Ladies Association the Soldheim Cup has been scheduled for the afternoon of September 2. There will be about 40 players.  The Men’s Association has asked for some flexibility in their block time in order to accommodate some of the players. Discussion followed.  Memberships are up because of the 2-year deadline: there are 339 members as of today as opposed to 90 last year. Discussion followed. There will be more data at the next meeting.  The financial reports were discussed. The increase in the administrative part-time wages is due to the increase in the minimum wage; there has been a cut-back of 10% in man hours. Revenues are up from last year as are play totals. Page 2 of 3  Some part-time help will be starting next week.  The new carts should be coming the end of this month or the first week in April.  The grounds crew is working on filling in the sink hole on Port #8. Discussion followed.  Aeration will be starting the first week in April. Superintendent Search:  The search for a superintendent has been started and advertised with the Cape Cod, New England and Rhode Island Superintendents’ Associations; the deadline is March 27. A search committee has been formed including Mark O’Brien, Susan Broderick from Town Hall, David Whitney from the Selectboard, John Kissida and a woman yet to be named. Work on this will be started at the end of the month when the resumes are in. In the meantime, the crew is doing a great job thanks to Tom Flynn and Dwight Wiggin. They are prepared and able to take on the upcoming aeration project. Some of the seasonal help will be back at that time and will be able to assist. Indirect Costs:  The meeting with Peter Lombardi has been postponed. Anne O’Connell asked for any items needing to be reviewed when this meeting takes place such as indirect costs being incurred when other town departments use the Pavilion. Solar Project:  The study is done. Eversource will not release any information pending payment by GE. Peter Lombardi reviewed the pending process. Strategic Planning Meeting:  Anne O’Connell is waiting to hear from the commission as to what non-commission meeting dates they would be available for this meeting.  Wyn Morton provided hand-outs delineating suggestions from Jen of Kain-Defoe Communications regarding further marketing plans. Discussion followed. Review and Approve Minutes:  A motion was made by Carl Blanchard, seconded by Wyn Morton, to approve the minutes of the last meeting. The motion passed unanimously.  Future Agenda Items:  Update on memberships.  Recycling.  Strategic planning. Topics the Chair did not reasonably anticipate: Carl Blanchard made a motion, seconded by Wyn Morton, to adjourn the meeting. The motion was approved 6- 0-0. The meeting was adjourned at 5:00 p.m. Page 3 of 3 Respectfully submitted, Dorothy Vesperman, Department Assistant